Top 54 Social Media Management Software (Feb 2023)

2023's Best 55 Social Media Management Systems

Shlomi LaviShlomi Lavi / Feb 01, 2023

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1. Radian6

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $1,000 per organization/month
  • Mar 12, 2022
Compare Radian6 Vs. Radian6

Radian6 is a cloud-based social media monitoring & analysis that offers automated tracking of conversations across various online channels from websites to social media.


2. Televerde

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 13, 2022
Compare Televerde Vs. Radian6

Televerde is a trending cloud-based Social Media Management software, it is designed to support small, medium and large size business. Televerde received a rating of 5 from ITQlick team. The software cost is considered average (3/5) when compared to other solutions in their category.


3. Adobe Social

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $52.99 per month
  • Mar 14, 2022
Compare Adobe Social Vs. Radian6

Social marketing is all about relationships. With the new Adobe® Social, marketers finally have a comprehensive solution to build stronger connections through content that’s guided by tangible data. Create the most relevant posts, monitor and respond to conversations, measure results, and connect so...


4. SocialRank

  • Best for: Small, medium and large size businesses
  • Price: starts at $199 per year
  • Mar 20, 2022
Compare SocialRank Vs. Radian6

SocialRank is a growing cloud-based Social Media Management software, it is designed to support small, medium and large size business. SocialRank received a rating of 3.4 from ITQlick team. The software cost is considered affordable (1.5/5) when compared to alternative solutions.


5. LeadManager

  • Best for: Small, medium and large size businesses
  • Price: starts at $60 per user/month
  • Mar 03, 2022
Compare LeadManager Vs. Radian6

LeadManager is a growing cloud-based Social Media Management software, it is designed to support small, medium and large size business. LeadManager received a rating of 4.6 from ITQlick team. The software cost is considered affordable (1.2/5) when compared to alternative solutions.


6. Tracx

  • Best for: Small, medium and large size businesses
  • Price: starts at $28 per month
  • Apr 30, 2022
Compare Tracx Vs. Radian6

Tracx is an award-winning cloud-based Social Media Management software, it is designed to support small, medium and large size business. Tracx received a rating of 3.9 from ITQlick team. The software cost is considered average (3.2/5) when compared to other solutions in their category.


7. ViaMetric

  • Best for: Small, medium and large size businesses
  • Price: starts at $7,500 per license
  • May 15, 2022
Compare ViaMetric Vs. Radian6

ViaMetric is a fast growing cloud-based Social Media Management software, it is designed to support small, medium and large size business. ViaMetric received a rating of 3.9 from ITQlick team. The software cost is considered average (3.2/5) when compared to other solutions in their category.


8. Arkovi

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $39 per user/month
  • Jun 01, 2022
Compare Arkovi Vs. Radian6

RegEd is a leading cloud-based Social Media Management software, it is designed to support small, medium and large size business. RegEd received a rating of 4 from ITQlick team. The software cost is considered affordable (2/5) when compared to alternative solutions.


9. Brightspot CMS

  • Best for: Medium and large size businesses
  • Price: starts at $7,500 per month
  • Jun 14, 2022
Compare Brightspot CMS Vs. Radian6

Brightspot CMS is an enterprise content management system for businesses of all sizes. It offers dynamic and visual web experience and support for popular database systems. The software was designed and launched by Perfect Sense Digital LLC headquartered in Virginia, United States.


10. Geofeedia

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 03, 2022
Compare Geofeedia Vs. Radian6

Geofeedia is a growing cloud-based Social Media Management software, it is designed to support small, medium and large size business. Geofeedia received a rating of 3.1 from ITQlick team. The software cost is considered affordable (1.8/5) when compared to alternative solutions.


11. Marketing Cloud: Radian6

  • Best for: Small, medium and large size businesses
  • Price: starts at $1,000 per month
  • Apr 09, 2022
Compare Marketing Cloud: Radian6 Vs. Radian6

Salesforce Marketing Cloud is a marketing and campaign automation solution for businesses of all sizes. The software also offers various useful analytics and management features. It is a product of Salesforce.com, Inc., headquartered in California, United States.


12. Tailwind

  • Best for: SMBs
  • Price: starts at $9.99 per month
  • Sep 05, 2022
Compare Tailwind Vs. Radian6

Tailwind is a growing cloud-based Social Media Management software, it is designed to support small and medium size business. Tailwind received a rating of 4.5 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


13. CleverTouch

  • Best for: Small, medium and large size businesses
  • Price: starts at $2,583 per license
  • Apr 14, 2022
Compare CleverTouch Vs. Radian6

CleverTouch is a fast growing cloud-based Social Media Management software, it is designed to support small, medium and large size business. CleverTouch received a rating of 4.7 from ITQlick team. The software cost is considered affordable (1.8/5) when compared to alternative solutions.


14. KnowEm

  • Best for: Small, medium and large size businesses
  • Price: starts at $84.95 per license
  • Apr 14, 2022
Compare KnowEm Vs. Radian6

KnowEm is an award-winning cloud-based Social Media Management software, it is designed to support small, medium and large size business. KnowEm received a rating of 3.3 from ITQlick team. The software cost is considered affordable (1.5/5) when compared to alternative solutions.


15. Yotpo

  • Best for: Small businesses and start ups
  • Price: starts at $19 per month
  • Oct 18, 2022
Compare Yotpo Vs. Radian6

Yotpo software is a cloud-hosted marketing content management platform built for e-commerce businesses. The platform is modeled to enable clients to gather user-generated content which will help grow the brand and also manage their customer’s experience.


16. Tweepi

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $10.75 per month
  • Oct 12, 2022
Compare Tweepi Vs. Radian6

Launched in 2009, Tweepi manages your conversations, followers, and engagement on Twitter.  It simplifies your engagement level and helps you in strengthening your social media presence on Twitter. Its incredible features have ensured it 10,000+ users. 


17. Actiance

  • Best for: Small, medium and large size businesses
  • Price: starts at $17.76 per license
  • May 14, 2022
Compare Actiance Vs. Radian6

Actiance is a growing cloud-based Social Media Management software, it is designed to support small, medium and large size business. Actiance received a rating of 3.1 from ITQlick team. The software cost is considered average (2.9/5) when compared to other solutions in their category.


18. Alto Social Analytics

  • Best for: Small, medium and large size businesses
  • Price:
  • May 14, 2022
Compare Alto Social Analytics Vs. Radian6

Alto Social Analytics is a growing cloud-based Social Media Management software, it is designed to support small, medium and large size business. Alto Social Analytics received a rating of 3.8 from ITQlick team. The software cost is considered affordable (1.6/5) when compared to alternative solutio...


19. SproutSocial

  • Best for: Small, medium and large size businesses
  • Price: starts at $89 per user/month
  • Nov 10, 2022
Compare SproutSocial Vs. Radian6

SproutSocial is a web based social media management solution for businesses of all sizes. It offers such services as personalized profile management, smart engagement, seamless publishing, and others. The software was designed and launched by SproutSocial Inc headquartered in Illinois, United States...


20. eClincher

  • Best for: Small, medium and large size businesses
  • Price: starts at $59 per user/month
  • May 15, 2022
Compare eClincher Vs. Radian6

eClincher is a fast growing cloud-based Social Media Management software, it is designed to support small, medium and large size business. eClincher received a rating of 4.7 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


21. FollowAdder

  • Best for: Small, medium and large size businesses
  • Price: starts at $24 per month
  • Jun 07, 2022
Compare FollowAdder Vs. Radian6

FollowAdder is an award-winning cloud-based Social Media Management software, it is designed to support small, medium and large size business. FollowAdder received a rating of 3.6 from ITQlick team. The software cost is considered average (3.2/5) when compared to other solutions in their category.


22. ReviewJump

  • Best for: Small, medium and large size businesses
  • Price: starts at $39 per month
  • Jun 20, 2022
Compare ReviewJump Vs. Radian6

ReviewJump is a trending cloud-based Social Media Management software, it is designed to support small, medium and large size business. ReviewJump received a rating of 3.2 from ITQlick team. The software cost is considered average (2.6/5) when compared to other solutions in their category.


23. Shortstack

  • Best for: SMBs
  • Price: starts at $99 per month
  • Jun 20, 2022
Compare Shortstack Vs. Radian6

ShortStack is a cloud based campaign creation solution that is designed to help the user design campaigns using various themes, widgets, and templates.


24. Socious Online Community

  • Best for: Small, medium and large size businesses
  • Price:
  • Dec 16, 2022
Compare Socious Online Community Vs. Radian6

Socious Online Community is an online community software that can differentiate your organization, improve employee productivity and increase customer loyalty with its features. The software ensures better relationships between members and customers which can lead to better business. The software of...


25. Shareablee

  • Best for: Small, medium and large size businesses
  • Price:
  • Jul 08, 2022
Compare Shareablee Vs. Radian6

Shareablee is a cloud-based social intelligence solution designed to collect and transform social data into actionable business intelligence. The solution utilizes big data to help marketers learn the best place to invest their money and maximize their effectiveness in reaching customers.


26. Brandify

  • Best for: Small, medium and large size businesses
  • Price:
  • Jul 29, 2022
Compare Brandify Vs. Radian6

Brandify is a growing cloud-based Social Media Management software, it is designed to support small, medium and large size business. Brandify received a rating of 3.2 from ITQlick team. The software cost is considered average (2.7/5) when compared to other solutions in their category.


27. w3bCRM

  • Best for: Small, medium and large size businesses
  • Price: starts at $10 per user/month
  • Jul 30, 2022
Compare w3bCRM Vs. Radian6

The w3bCRM is a module comprising CRM, sales, project management and online invoicing modules. This software integrates comprehensive CRM, sales tracking with a powerful yet intuitive business management solution leading to a simplified and organized way of running the business.


28. SpeakerBox

  • Best for: Small, medium and large size businesses
  • Price:
  • Jul 30, 2022
Compare SpeakerBox Vs. Radian6

SpeakerBox is a trending cloud-based Social Media Management software, it is designed to support small, medium and large size business. SpeakerBox received a rating of 5 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


29. ServeSmart

  • Best for: Small, medium and large size businesses
  • Price: starts at $42 per user/month
  • Jan 15, 2022
Compare ServeSmart Vs. Radian6

ServeSmart is a web- and cloud-based CRM software that helps users in customer engagement. It offers users with a fully customizable customer feedback form. Users can record customer information and history as well as track the performance of their employees based on the feedback of the customers.


30. Lattice Engines Lead Scoring

  • Best for: Small, medium and large size businesses
  • Price: starts at $75,000 per year
  • Aug 06, 2022
Compare Lattice Engines Lead Scoring Vs. Radian6

Lattice Engines is cloud-based integrated marketing and sales automation suite which uses lead scoring and predictive analytics. It is designed to cater to all sizes of businesses across numerous industry verticals.


31. NetBase

  • Best for: Small, medium and large size businesses
  • Price:
  • Aug 06, 2022
Compare NetBase Vs. Radian6

NetBase is a trending cloud-based Social Media Management software, it is designed to support small, medium and large size business. NetBase received a rating of 4.7 from ITQlick team. The software cost is considered affordable (2.4/5) when compared to alternative solutions.


32. Semeon Analytics

  • Best for: Small, medium and large size businesses
  • Price: starts at $950 per month
  • Sep 28, 2022
Compare Semeon Analytics Vs. Radian6

Semeon Analytics is a fast growing cloud-based Social Media Management software, it is designed to support small, medium and large size business. Semeon Analytics received a rating of 4.4 from ITQlick team. The software cost is considered affordable (1.7/5) when compared to alternative solutions.


33. Ahalogy

  • Best for: Small, medium and large size businesses
  • Price:
  • Oct 18, 2022
Compare Ahalogy Vs. Radian6

Ahalogy is a trending cloud-based Social Media Management software, it is designed to support small, medium and large size business. Ahalogy received a rating of 3 from ITQlick team. The software cost is considered affordable (2.2/5) when compared to alternative solutions.


34. UberVU

  • Best for: Small, medium and large size businesses
  • Price: starts at $99 per user/month
  • Jan 31, 2023
Compare UberVU Vs. Radian6

UberVU provides a platform that helps companies understand how well social media marketing is improving their brand online. It does this by finding insights and trending social topics, suggesting content for posting and then unifying the process of monitoring, collaborating and reporting in one sin...


35. Social Mention

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $2.89 per 100 people/month
  • Feb 01, 2023
Compare Social Mention Vs. Radian6

Social Mention is a social media tool that can help users to find all the mentions of their brand. It’s easy for business owners to learn what people are thinking about them online using this software. The tool can be used as a social reputation management and social listening management solution. ...


36. Manalto

  • Best for: Small, medium and large size businesses
  • Price: starts at $29 per month
  • Feb 10, 2022
Compare Manalto Vs. Radian6

Manalto is a leading cloud-based Social Media Management software, it is designed to support small, medium and large size business. Manalto received a rating of 3.2 from ITQlick team. The software cost is considered average (2.7/5) when compared to other solutions in their category.


37. Magentrix Customer and Partner Portals

  • Best for: Small, medium and large size businesses
  • Price: starts at $1,499 per license
  • Aug 14, 2022
Compare Magentrix Customer and Partner Portals Vs. Radian6

Magentrix Customer and Partner Portals is an application dedicated to help users achieve growth and success in their business. It offers unified solutions helping users also in starting up their business with three pre-built tools utilizing secured web portals. Through this program, users will be ab...


38. FrescoData

  • Best for: Small, medium and large size businesses
  • Price: starts at $0.15 per record
  • Feb 21, 2022
Compare FrescoData Vs. Radian6

FrescoData is a leading cloud-based Social Media Management software, it is designed to support small, medium and large size business. FrescoData received a rating of 3.8 from ITQlick team. The software cost is considered average (3.4/5) when compared to other solutions in their category.


39. Hiplead

  • Best for: Small, medium and large size businesses
  • Price: starts at $2,000 per data room/month
  • Feb 20, 2022
Compare Hiplead Vs. Radian6

Hiplead is a trending cloud-based Social Media Management software, it is designed to support small, medium and large size business. Hiplead received a rating of 4.1 from ITQlick team. The software cost is considered average (3.4/5) when compared to other solutions in their category.


40. Viralheat

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $9 per user/month
  • Oct 23, 2022
Compare Viralheat Vs. Radian6

Viralheat’s enterprise social media management suite allows marketing teams to manage the social workflow within one platform, giving end-to-end visibility around campaign efforts and effectiveness. Seamlessly publish and engage from your corporate accounts across multiple platforms with a sin...


41. SocialBro

  • Best for: Small, medium and large size businesses
  • Price: starts at $79 per month
  • Feb 19, 2022
Compare SocialBro Vs. Radian6

Get accurate information about your community, get to know your audience in-depth and interact efficiently with your contacts. With the powerful search options, bring into clear focus your target audience of clients, customers and influencers. Find out when your best time to tweet is and take full a...


42. Spredfast

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 25, 2022
Compare Spredfast Vs. Radian6

Spredfast is a leading cloud-based Social Media Management software, it is designed to support small, medium and large size business. Spredfast received a rating of 4.4 from ITQlick team. The software cost is considered affordable (4/5) when compared to alternative solutions.


43. bitly

  • Best for: Small, medium and large size businesses
  • Price: starts at $29 per month
  • Feb 25, 2022
Compare bitly Vs. Radian6

bitly is a growing cloud-based Social Media Management software, it is designed to support small, medium and large size business. bitly received a rating of 4.8 from ITQlick team. The software cost is considered affordable (2.3/5) when compared to alternative solutions.


44. Highrise CRM

  • Best for: Small businesses and start ups
  • Price: starts at $24 per user/month
  • Feb 22, 2022
Compare Highrise CRM Vs. Radian6

Highrise CRM is a trending cloud-based Social Media Management software, it is designed to support small and medium size business. Highrise CRM received a rating of 4.5 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


45. Twitonomy

  • Best for: Small, medium and large size businesses
  • Price: starts at $19 per month
  • Feb 25, 2022
Compare Twitonomy Vs. Radian6

Twitonomy is an award-winning cloud-based Social Media Management software, it is designed to support small, medium and large size business. Twitonomy received a rating of 3.5 from ITQlick team. The software cost is considered affordable (2.5/5) when compared to alternative solutions.


46. AllProWebTools

  • Best for: Small businesses and start ups
  • Price: starts at $10 per month
  • Feb 25, 2022
Compare AllProWebTools Vs. Radian6

AllProWebTools is a CRM software package designed to deliver everything that the users need in creating and managing their web presence. It also comes with internal business management tools like employee tracking, task management, and online marketing aside from standard CRM tasks.


47. RiteTag

  • Best for: Small, medium and large size businesses
  • Price: starts at $54 per month
  • Mar 01, 2022
Compare RiteTag Vs. Radian6

RiteTag is a leading cloud-based Social Media Management software, it is designed to support small, medium and large size business. RiteTag received a rating of 4.9 from ITQlick team. The software cost is considered affordable (1.7/5) when compared to alternative solutions.


48. KANA Express

  • Best for: SMBs
  • Price: starts at $100 per user/month
  • Mar 02, 2022
Compare KANA Express Vs. Radian6

KANA Express was developed by Verint System as a cloud-computing hosting and on-premise CRM program. It was designed to be sophisticated, yet simple to use. Its features will make great customer experiences across various channels.


49. LiveOps

  • Best for: Small, medium and large size businesses
  • Price: starts at $95 per license
  • Feb 26, 2022
Compare LiveOps Vs. Radian6

LiveOps is a cloud based contact center platform that supports managing voice, email, SMS, chat, Twitter and Facebook channels in one single integrated customer interaction database. It can give companies a 24/7, 360-degree ability to communicate with their customers in a faster and better way. ...


50. Wayin

  • Best for: Small, medium and large size businesses
  • Price:
  • Oct 26, 2022
Compare Wayin Vs. Radian6

Cheetah Digital is a growing cloud-based Social Media Management software, it is designed to support small, medium and large size business. Cheetah Digital received a rating of 3.9 from ITQlick team. The software cost is considered affordable (1.9/5) when compared to alternative solutions.


51. Dalet Media Life

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Mar 03, 2022
Compare Dalet Media Life Vs. Radian6

Dalet Media Life is a growing cloud-based Social Media Management software, it is designed to support small, medium and large size business. Dalet Media Life received a rating of 3.3 from ITQlick team. The software cost is considered affordable (1.6/5) when compared to alternative solutions.


52. TapAnalytics

  • Best for: Small, medium and large size businesses
  • Price: starts at $79 per month
  • Mar 05, 2022
Compare TapAnalytics Vs. Radian6

TapAnalytics is a growing cloud-based Social Media Management software, it is designed to support small, medium and large size business. TapAnalytics received a rating of 4.6 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


53. TrendSpottr

  • Best for: Small, medium and large size businesses
  • Price: starts at $49 per user/month
  • Mar 05, 2022
Compare TrendSpottr Vs. Radian6

TrendSpottr is a growing cloud-based Social Media Management software, it is designed to support small, medium and large size business. TrendSpottr received a rating of 4.4 from ITQlick team. The software cost is considered affordable (1.5/5) when compared to alternative solutions.


54. ListenLogic

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Mar 08, 2022
Compare ListenLogic Vs. Radian6

ListenLogic is a web based reputation management solution for businesses of all sizes. It offers such capabilities as structured and unstructured data analysis, enterprise risk sensing, multi-channel analytics, and others. The software was designed and launched by ListenLogic headquartered in Pennsy...



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

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2023 best Social Media Management Software | ITQlick.com

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Auditor - Shlomi Lavi

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Shlomi Lavi is an entrepreneur and founder of ITQlick.com. He holds a Bachelor of Science (B.Sc.) in Information Systems Engineering from Ben Gurion University in Israel. Shlomi brings 17 years of global IT and IS management experience as a consultant and implementation expert for small, medium and large-sized (global) companies. Shlomi’s goal is to share the best knowledge and news about information systems so you can make smarter buying decisions for your business.