Zoho Docs Review - why 4.5 stars?

Zoho Docs Review
ITQlick Score: 80/100
ITQlick Rating:
Pricing: 6/10 - average cost
Category: Document Management -> Zoho Docs review
Ranking:Ranked 98 out of 423 Document Management systems
Company: Zoho Docs
Pricing: starts at $4 per user/month
Typical customers: Small, medium and large size businesses
Platforms: Desktop, Cloud
Links: Zoho Docs pricing, Zoho Docs alternatives
Shlomi LaviShlomi Lavi / updated: Sep 17, 2022

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What is Zoho Docs?

Zoho Docs is a document management software for small to large companies. It has features such as Online file storage, Secure files sharing, online workspace, document version control, reviewing and tagging, multi-level folders, and check-in/check-out control to name a few. This IT solution is developed by Zoho which was founded in 1996. Its headquarters are at Pleasanton, California with up to 5,000 employees. The company specializes in developing software for online office, collaboration and business productivity suite, CRM, network management, and more.

Who is it best for?

ZOHO Docs is best for small to medium businesses in small to large enterprises across multiple industries. It can also be used by freelancers who want to incorporate its features into their business. The software is used by thousands of clients all over the world including clients in Asia, Europe, North America, the Middle-East, and Africa. Among their most prominent clients include CFM Enterprises, Area Wide Protective, Phlilotek, and IMXbrand.

Main features and functionalities

Zoho Docs can help your business by making file sharing easy and quick. Not only does it provide access to documents, it also keeps the files secure. Users can also share files and folders a private link through an internal network or users can use a public link and share it online. With the software, users can also save all kinds of files including media files such as music, photos, and videos. Users will also be able to view, share, and upload files from one location, at anytime, at any location.

Zoho Docs features a collaboration tool, which allows users to connect and communicate with other users, and work as a better team. Users can also invite other team members to review, comment, or edit files in real time. The software has features that make it possible for users to assign tasks, and arrange and manage all relevant files in one location. This helps users keep files organized, enabling all users to locate and open files faster.

What is the actual cost?

The cost of license starts at $4 per user/month. ITQlick pricing score is 6 out of 10 (10 is most expensive). Access ITQlick pricing guide for Zoho Docs. You can also find here pricing information from Zoho Docs's website.

Pros

  • Supports different devices such as smartphones and tablets
  • Available as iOS and Android app
  • Supports multiple languages
  • Zoho Docs features social networking links on their site
  • Up to 5GB free storage

Cons

  • More expensive than other data management software
  • Has limited integrations
  • Zoho Docs does not have a forum for user collaboration and interaction
  • The software has limited OS support
  • Zoho Docs is not the most affordable software in the market

How it stacks up?

Access a head to head analysis of Zoho Docs vs alternative software solutions.
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Zoho Doc...
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4.5/5
Score
80/100
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$4 per user/month
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iAnnotat...
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SmartFile
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4.9/5
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92/100
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3
Scan123
ITQlick rating
4.2/5
Score
92/100
Pricing
4/10
License pricing
$349 per month
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3
Box
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4.3/5
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92/100
Pricing
2/10
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$15 per user/month
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26
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Frequently Asked Questions (FAQs)

Is it the best Document Management system?

Zoho Docs is ranked 98 out of 423 software in their category (Document Management systems).

How they are rated on ITQlick?

The rating of Zoho Docs is 4.5 stars out of 5 and the total score is 80 out of 100. The rating score is based on our unbiased data-based algo. Learn more - rating methodology page.

Is it an easy to use Software?

Yes, Zoho Docs makes it fairly easy to use. This product is user friendly and intuitive.

Is it cloud-based?

Yes, they offer cloud based hosting, which means IT resources are retrieved through web-based tools and applications and you don't need to buy servers and additional hardware equipment.

Can it be used on mobile?

No, currently Zoho Docs can't be accessed on mobile, you would need to access it from your computer.

What should we ask during a demo session?

Differences between Zoho Docs and alternatives?

The most popular alternatives to Zoho Docs in 2023: Box, SmartFile, Scan123, iAnnotate Enterprise, GoFileRoom. Access the complete competitors analysis here - Zoho Docs VS Document Management Software alternatives.

Is Zoho Docs right for you or your business?

Zoho Docs is good for businesses of all types and sizes which are in need of file sharing and management solution. Its customers are from different industries like information and technology, farming, design, and sporting goods. Among its notable clients are IMXbrand, Area Wide Protective, CFM Enterprises, and Phlilotek.

List of categories

Document Management

List of features

API Availability
Archiving and Retention
Collaboration Management
Custom User Interface
Document Assembly
Document Comparison
Document Indexing
Document Tagging
Full Text Searching
Search by Metadata
Text Editing
User Access Controls

Auditor - Shlomi Lavi

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Shlomi Lavi is an entrepreneur and founder of ITQlick.com. He holds a Bachelor of Science (B.Sc.) in Information Systems Engineering from Ben Gurion University in Israel. Shlomi brings 17 years of global IT and IS management experience as a consultant and implementation expert for small, medium and large-sized (global) companies. Shlomi’s goal is to share the best knowledge and news about information systems so you can make smarter buying decisions for your business.