Best Project Collaboration Software for Your Business

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Last updated: Apr 29, 2018

Last updated: Apr 29, 2018

TOP 10 Project Collaboration Products

Last updated: Apr 17, 2018 - Box was founded on a simple, powerful idea: people should be able to access and share their content from anywhere. Since 2005, Box has helped more than 15 million individuals, small businesses and Fortune 500 companies do just that. We want to reinve
Learn more about Box
9 reviews

Last updated: Apr 06, 2018 - LeanKit Enterprise is a project and workflow management software solution for your business. The software was designed by LeanKit Inc., headquartered in Tennessee, United States. It also provides instant workflow visibility and easier communication o
Learn more about LeanKit Enterprise kanban
14 reviews

Last updated: Apr 05, 2018 - Planbox is a full-featured - yet easy to use - Agile Project Management Software that let\'s you plan, collaborate and deliver. Right out of the box.Planbox allows you to collaborate in real-time with your entire team, whether you are distribut
Learn more about Planbox
5 reviews

Last updated: Apr 20, 2018 - PIEmatrix is a web based project management software, the first of its kind to provide a portfolio dashboard solution that makes a big difference in organizing the projects of the company. It’s a personal business manager, only more efficient.
Learn more about PIEmatrix
19 reviews

Last updated: Apr 22, 2018 - Fast, simple, and collaborative task management that just works. Producteev allows you to easily create, prioritize, and assign tasks. You can use it as a simple shopping list or robust project management tool.
Learn more about Producteev
1 reviews

Last updated: Apr 29, 2018 - Relenta is designed so that once you log into the system, it takes no more than one click to perform any of your routine daily tasks (such as read/write/search for emails, schedule calendar events, assign tasks to co-workers, create/edit to-do lists,
Learn more about Relenta
7 reviews

Last updated: Apr 18, 2018 - Ranktab is a project management and group decision making platform for small and medium businesses. It works to improve the decision making capabilities of groups by reducing the process complexity. The software was developed by MarCom Logix headquar
Learn more about Ranktab For Salesforce.Com
4 reviews

Last updated: Apr 19, 2018 - AgencyBloc is a web-based insurance customer relationship management software designed to help health and life insurance agencies to increase their efficiency while also offering competitive service. The software can enhance customer satisfaction by
Learn more about Agencybloc
6 reviews

Last updated: Apr 26, 2018 - InFocus is an enterprise resource planning solution for architect and engineering firms that can simplify complex workflows and make scheduling, project reviewing and budgeting a breeze. Users can choose affordable cloud hosting or install th
Learn more about InFocus
9 reviews

Last updated: Apr 22, 2018 - With eSUB you can create, manage, store and access all your construction documents and project management activities from one central location with no need to manually sync data; whether you’re at the office, in the field, on the road or working from
Learn more about eSUB
19 reviews

A Buyer's Guide to Project Collaboration Solutions

Collaboration Management Software Buyer’s Guide
Oftentimes, we hear the word “collaboration” or “collaborate” as a push-word from our boss to complete a project that is time-bounded and budget-constraint. And there are times when we are instructed to use the “collaboration software” to work on with the rest of the team members. Basically, if the intention is to communicate, share information, work together on that information, and have coordination of efforts; that’s about collaboration.
Ever heard of collaborative project management? Well, if it’s about planning, coordinating, controlling, and monitoring projects across departments, corporate, and even international boundaries, collaborative project management is the method being employed. But remember that collaboration extends from internal employees up to suppliers, partners, and customers. On this Buyer’s Guide, which we from have collaborated to publish, we will give you a more sound understanding of collaboration and what tools or solutions are available in the market today that can help achieve total collaboration in your organization.
On this hierarchy of collaboration tools, you will be able to discover more on how collaboration really happens in an organization. These are the types of collaboration tools that can be used either as stand-alone or in combination with other tools. Let’s have a round of understanding each of them.
Day-in, day-out, we use email. It’s the most basic tool for communication. With Lotus Notes or Microsoft Outlook helping us to send email to someone on the other office or thousands of miles away, collaboration can takes place.
Instant Messaging (IM)
Admit it or not, Skype is installed on one of your gadgets. At work or at home, we are comfortable with sending and receiving short messages instantly. If the aim is to accomplish something, IM is definitely a collaboration tool.
Discussion Board
Forum sites are best examples of this. It’s a many-to-many type of communication and it is helpful especially on discussion about niche topics.
Document Management
Every company that is ISO certified have this system in place. Using standard formats, control numbers, and file archiving procedure, a document management system promotes collaboration within an organization on a higher level.
Project Management Software
Ask a company’s Project Management Office (PMO) about the software they’re using and they will have an answer on that. Working on projects and tasks involves setting of milestones, allocation of resources, and monitoring of progress. With software that helps in executing them all, collaboration among project managers can be guaranteed.
SharePoint is the classic example of a collaboration tool that runs on intranets. In the form of web pages, a defined number of users will be able to view and access documents, event calendars, corporate news, and other information that management publishes therein.
Social Tools
Yes, these are the social networking sites (SNS). If it’s about communication, file sharing, marketing, and networking, SNS is a complete collaboration tool. SNS is a people-centric solution that focuses on human interactions and is designed to make these interactions more productive.
Workflow Tools
A CRM Workflow manages the information that occurs during the entire customer life cycle. Business transactions that undergo different stages are best managed and analyzed with the aid of workflow systems. These systems are advanced collaborative tools.
Collaboration Suites
Multiple collaboration tools integrated as one solution can increase the overall efficiency of business operation. Project teams working with internal departments, customers, suppliers and external collaborators would be more productive when they are using collaboration software. When managing and tracking multiple projects online, creating, storing and maintaining all your documents in a centralized location is critically important. Collaboration suites are business solutions appropriate when working in small project groups, collaborative networks, extended parties, or global alliances.
The options for collaboration tools are many and you need to be both realistic and imaginative in choosing the right solution. You need to examine the features each of these tools has to offer. Here are the important features to consider when putting collaboration software solutions under the lens.
Software Cost
Every tag price can still be negotiated, if necessary. Check the price if it is reasonable enough by going through the list of other features.
Real-time discussion
In a multi-national company, employees collaborating on different time zones is a normal situation to see. Software that could provide real-time collaboration on this kind of work environment must be deployed. If its collaboration, it needs to be real-time.
Ease of Setup
Whether it’s an enterprise solution or cloud-based solution, the “easy” word must always be present, for at least on some of the deployment activities. Given the time and resources, determine which of the solutions can be easily deployed into your business.
Ease of Use
Training the users of a system requires time. Go over the installation or configuration guide if they are available and find out how much time and efforts are you going to spend.
Central Document Storage
Technically, IT guys would want to know the size, speed, and interface models – features of the storage system. On the lighter side, future users want easy access, save different file formats, and access via their mobile devices. Check these features to make sure that the document storage will work base on your team’s expectations.
Structured Conversation and Archiving
As soon as collaboration in the form of conversations achieved their purpose, they shall be collected and saved in the storage system. However, there must be some sort of structural archiving – grouping per project, topic, or team names. This will help future project owners and collaborators in easily retrieving these conversations and then use them to support decision-makings.
Support for Relationships
This can be referred to as the social collaboration features. These are features that strengthen the people-centric aspect of the collaboration solution. Sharing of personal background and information through document-centric tools helps more human interaction, thus leads to better collaboration.
Solutions per Business Size, per Vendor
The market for collaborative software solutions is mainly consisting of two major segments. They are the client-server and the web-based. The most notable client-server solutions are Adobe LiveCycle, Alfresco, IBM Lotus Connections Suite, Microsoft Exchange Server, Oracle Web Center, and TeamWox. Web-based solutions are Atlassian Confluence, eXo Platform, Google Drive, LogicalDOC, Microsoft Windows Live, and TrackerSuite.Net. For enterprise social collaboration software, the top vendors in this sector are IBM, Jive, Communispace, Yammer, Newsgator, and Vmware.
Many companies prefer cloud-based collaboration software solution than the client-server or on-premise type. One of the known reasons is that cloud-based software product is suitable for distributed networks of remote teams, customers and partners. Below are more cloud-based collaboration solutions and their basic features.
Zohooffers a suite of online productivity and collaboration applications.
Podiois an online work platform for users to create workspaces and collaborate.
Google Appsis an online productivity suite that offers low-cost but full-featured resource for project collaboration.
Flowis a task management tool with real-time collaboration features.
Basecamphelps you keep all your projects, data and people in one location.

Pricing Considerations
Cost of subscription-based software solution starts from less than $5. There can be a big difference between cloud-based and on-premise primarily because the later includes implementation and maintenance cost. But still, many vendors offer pricing flexibility.
A great way to deal with pricing is to directly inquire with the solution provider. There are companies whose expertise revolves around recommending software solutions base on the client’s budget. One of them is we at Tell us you pricing concerns on collaboration software solution and we are here to assist you on that.
Market Trends
Here are the things that are going to happen in the next couple of years in the collaboration software industry.  Starting this year until 2016, the sales of social collaboration software products will grow by more than 40% annually. The projection for the enterprise social software market is that it will rise to $4.5 billion over the next three years.
The cloud-based collaboration software solution will be the choice of many organizations because of its huge impact to office productivity.
But despite of these trends, we should not stop looking for better opportunities to enhance collaboration in the workplace. Organizations must be proactive when seeking for better solutions in order to bring their business on top of the competition. Ask questions, raise the bar, explore more possibilities – find the right collaboration solution for your business.

ITQlick chart - 2018 best Project Collaboration Software

2018 best Project Collaboration Software |
Finding the right Project Collaboration software for your business
Proper Project Collaboration software selections are the precursor to successful deployment and business growth. Finding the right Project Collaboration solutions doesn’t have to be complicated, and it doesn’t have to take days or weeks of your time.

After researching over 2,000 systems, we can identify the best solution for companies of all shapes and sizes. is 100% free for software buyers.

Most Popular Project Collaboration software Comparison



Box Specifications

Name: Box
Company: Box
Address Europe
Software Type: Standalone
Typical Customers: Small business, Medium business, Large business
Business Area: Cross Business Areas
Platforms: Desktop, Cloud

LeanKit Enterprise kanban Specifications

Name: LeanKit Enterprise kanban
Company: LeanKit Inc.
Address Franklin, TN
Software Type: Standalone
Typical Customers: Start up, Small business, Medium business
Business Area: Project Management
Platforms: Mobile, Cloud

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06 Jan

Project Management: Online or Software Based?

Most of the PM Software available offers similar features on the paper, but once you can try them you find out that there are big differences between them. After that first selection process, you can have an idea about the minimum requirements of you... read more

01 Nov

Top 5 Project Management Software for Large Businesses

Today’s business environment applies project management in almost every sector where optimal resource utilization leads to timely product or service delivery and maximal profitability. Consequently, the complexity of managing projects has grown with ... read more

01 Nov

Top 5 Project Management Software for Startups

A successful project is one that is delivered on time while meeting its objectives and producing a profit. Project Management is the process of scheduling tasks and allocating them to available resources for achieving certain project objectives in a ... read more

01 Nov

Top 5 Project Management Software for SMBs

Project Management can be applied to a variety of industry sectors. Primarily project management software focuses on managing time and allocating resources in order to successfully meet defined business or strategic goals. In essence, this field has ... read more

23 Jul

Choosing a Project Management Software: Flow chart

The best way to know if your company needs a project management (PM) software is to answer to the following key questions: Does my organization manage work plans with short and long terms tasks and deadlines? Do we share resources across the orga... read more

16 Aug

Top Web-Based Project Management Solutions

You aim to deliver projects on time and need a solution that can make life much easier and, of course, more productive. Online project management software solutions are designed to enable efficient management of multiple projects, facilitating planni... read more

25 MUST Ask Questions Before Buying Project Collaboration Software

The prime purpose behind investing in the software solution is to boost efficiency and growth. Ask the software vendor (Box) how their business app would improve efficiency of your enterprise.
Box has tremendous exposure to different companies. They offer the same type of software to different industries, so they are better aware of who is doing what with their technological product. This also helps them understand and foresee what’s really working. Allow them to share their observations so that you get an ideas about their experience, expertise, and intelligence. This will also be an opportunity to identify the service providers who come up with the most insightful suggestions.
Perhaps your business is growing, will expand in the future and your Project Collaboration requirements with it. So you would be interested to know if Box is scalable and can grow with you. It’s no use investing in a solution that can be scaled.
Each business has different needs. Yours is no different. When it comes to selecting a software solution, you are looking for a tool that can be easily customized and configured to cater to your specific business needs. So you want to understand if Box you want to buy is easy to customize.
Such a community forum is the best way to engage users. Getting access to Box forums can help new or proposed users connect with product experts through peer-to-peer discussions.
Box should answer how their business software will improve your bottom line and ROI.Most service providers make tall claims, so you want to make sure you get your hands on the best solution.
Before choosing a business app, you want to understand that the implementation would be smooth. So you should be interested to find out about the person responsible for handling the implementation process. Do not hesitate to ask Box about their qualifications.
A good software vendor should be able to show you a positive track record with their implementation strategy.Try to find out if Box method is structured. Your purpose should be to look for one that is structured and flexible to adapt to unexpected situations.
The software vendor should give you a structured data conversion methodology that will enable smooth migration of your information to the new system.
A growing business is always in need for expansion and integration with thrid-party apps is a part of the growth model. When it comes to choosing software, make sure the business app provides an application programming interface for easy integration.
Ask the software product vendor if the tool will allow you to export data to an external file or import data from external sources.
Ask the software vendor (Box) if the software package includes consulting hours. Do not hesitate to ask if there are any hidden charges involved.
You do not want to be caught unawares when a software vendor sends a technician to resolve an issue that may crop up due to varied reasons. You want to make sure the charges are reasonable. Better still, you should be aware of what needs to be paid to the technician sent by the vendor to fix a problem.
You do not want to fall in love with the front end unless you are 100% sure that the software is compatible with your existing system. Ask the software vendor is you need any specific hardware to install the software. Will the business application run on your existing workstations. How much space will the software take on the disk drive? Is there a need for RAM upgrade to successfully run the software for optimum performance?
You should enquire about the cost of having more than one terminal in your store. While some software vendors charge on the basis of the number of store locations, others charge per terminal.
When you are looking for a software solution, make sure you know if the vendor charges any fee to get you started. You should also be interested to know if there are any software maintenance charges for you to pay.
Your business is accountable to customers, regulators, employees, and partners. So you should look for one software vendor who has adopted a comprehensive, technically sound security and compliance program. Does the vendor map your needs for security controls?
Data loss can prove extremely risky for any business. So you should always ask the vendor about their backup policy. How often is data backed up and what is the cost for the same?
What is the software vendor's policy on disaster recovery? Are any charges involved for disaster recovery support if a catastrophic hardware failure affects your system?
How easy is the software to work on? Is it user friendly for your end users? Does it involve any complexities that are difficult to understand for the team? Even a feature-rich solution is of no use if end users find it difficult to use.
Box should clearly mention whether the solution is complex or simple to use. If it is not an easy-to-use software solution, then do they provide training? What is the level of training your team requires to make the most of the solution?
You will be interested to know about the software updates. When is it updated? Does the service provider notify customers when the upgrades are scheduled? Does the software work when the upgrades are under way? How long does the process take?
You should be interested to enquire about how an issue is handled at the side of the software vendor. Do not hesitate to question about who will respond to your emergency calls. What is their experience in software industry?
If the software vendor is widely popular, chances are that they have a good product. So always check their client base to measure their product's competence in the market.
Testing is crucial to ensuring that the software runs as promised. So you should try to find out if the vendor offers any free trial runs or try before you buy the product. By testing the concept first, it gets easier to understand the software product's functionality and allay fears before signing a contract.