Top 43 Dental Software (Feb 2024)

2023's Best 44 Dental Systems

Shlomi LaviShlomi Lavi / Feb 21, 2024

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1. MacPractice DDS

  • Best for: SMBs
  • Price: starts at $100 per host/hour
  • Mar 12, 2022
Compare MacPractice DDS Vs. MacPractice DDS

MacPractice DDS is an on-premise chiropractic software solution that offers a new option of clinical and practice management platform for all practitioners. The software is a MacOS and iOS-based software that caters for chiropractic, medical, dental and optical practices. It offers a Mac OS X migrat...


2. Denticon

  • Best for: Small, medium and large size businesses
  • Price: starts at $549 per month
  • Mar 12, 2022
Compare Denticon Vs. MacPractice DDS

Denticon is a web based dental practice management solution for dental practices and businesses of all sizes. It offers such capabilities as claims management, clinical charting, patient billing, and others. The software was designed and launched by Planet DDS Inc headquartered in California, United...


3. axiUm Dental Charting

  • Best for: Medium and large size businesses
  • Price:
  • Mar 12, 2022
Compare axiUm Dental Charting Vs. MacPractice DDS

axiUm Dental is a dental practice management solution for dental practices and businesses of all sizes. It offers such capabilities as chart tracking, treatment planning, practice management, and others. The software was designed and launched by Exan Group headquartered in British Columbia, Canada. ...


4. tab32

  • Best for: Small, medium and large size businesses
  • Price: starts at $100 per feature
  • Mar 12, 2022
Compare tab32 Vs. MacPractice DDS

tab32 is a web based dental practice management solution for businesses of all sizes. It offers such capabilities as clinical charting, patient scheduling and billing, and others. The software was designed and launched by tab32 headquartered in California, United States.


5. iDentalSoft

  • Best for: Small, medium and large size businesses
  • Price: starts at $395 per practice/month
  • Mar 12, 2022
Compare iDentalSoft Vs. MacPractice DDS

iDentalSoft is considered as a multi-practice software solution that can handle various layers and aspects of a dental office’s day-to-day operations. This product was created to bring in various enterprise-level features and can be deployed within the cloud. It brings in secured data storage and ac...


6. Solutionreach

  • Best for: Small, medium and large size businesses
  • Price: starts at $299 per month
  • Sep 28, 2022
Compare Solutionreach Vs. MacPractice DDS

SolutionReach is a dental software for healthcare systems designed by fosters patient relationship management tools, improve communication with patients, protect patients and staff, and make telehealth visits.


7. Eaglesoft

  • Best for: Small businesses and start ups
  • Price:
  • May 19, 2022
Compare Eaglesoft Vs. MacPractice DDS

Eaglesoft is a dental practice management solution for dental practices of all sizes. It offers such services as treatment planning, patient records management, digital imaging, and others. The software was designed and launched by Patterson Dental Supply Inc headquartered in California, United Stat...


8. Easy Dental

  • Best for: Small, medium and large size businesses
  • Price:
  • May 19, 2022
Compare Easy Dental Vs. MacPractice DDS

Easy Dental is a dental practice management solution for dental practices of all sizes. It offers such services as appointment management, claims management, patient account management, and others. The software was designed and launched by Henry Schein Inc headquartered in New York, United States.


9. MediaDent

  • Best for: Small, medium and large size businesses
  • Price:
  • Jun 18, 2022
Compare MediaDent Vs. MacPractice DDS

MediaDent is a dental practice management solution for dental practices and businesses of all sizes. It offers such capabilities as patient engagement, electronic dental records, clinical charting, and others. The software was designed and launched by Greenway Health LLC headquartered in Georgia, Un...


10. Open Dental

  • Best for: Small, medium and large size businesses
  • Price: starts at $179 per location/month
  • Jun 18, 2022
Compare Open Dental Vs. MacPractice DDS

Open Dental is a dental practice management solution for dental practices and businesses of all sizes. It offers such services as clinical charting, appointment management, automatic prescription logging, and others. The software was designed and launched by Open Dental Software headquartered in Ore...


Pricing Guide - Dental Software:

Dental Software Price Range

Organizations would typically have to pay $10 to more than $167 a month for the base plan of Dental software products. However, vendors may include charges for added features such as Notification for staff, custom domains, payment portal, insurance portal, and custom domains. Their pricing is on per user/month model as well. Also, Price points for Dental software have tiers across different company sizes, and the breakdown is as follows:

  • Small organizations can expect to pay up to $200 a month for dental software products. For example, EagleSoft pricing starts at $200 a month, Open Dental at $169 per month and Tab32 at $150 monthly. Other vendors include DoveTail, whose Team pricing goes for $125 a month, Dentimax for $199 per month, and ADSTRA costs about $84 monthly.
  • Dental software for mid-sized companies has cost prices that lie within $200 and $400 per month. For instance, Umbie For DentalCare starts at $229 a month, ABELDent at $300 per month, and MOGO Azure at $250 monthly. In addition, Lighthouse 360 pricing goes for $329 a month, with a one-off setup fee of $299, Curve Dental has a base cost price of $350 per month, and iDentalSoft cost price starts at $250 a month. Also, Marketing 360 has a standard rate of $395 for each month, and Weave core services have a starting price of $399 a month.
  • Large corporations would have to pay up to $10000 for units of Dental Software. For example, ACE Dental charges a one-off payment of $499, Dolphin Management has a one-time price of $10000, and Dentrix pricing goes for $6,995. Datacon Dental System also has a one-time fee of $500.

Other price points for the best of breeds under Dental Software are as follows:

  • Dental Imaging Software These software products have pricing within $99-$248 a month. For example, Dentrix Ascend pricing begins at $248 a month, Consult-PRO Suite at $99 monthly, and MaxiDent at $200 per month. Furthermore, EXACT Dental cost price starts at 1 cent per month, Axex Dental at $200 per month and YAPITrue Paperless at $199 a month.
  • Dental Charting Software Dental Charting Software products have a cost price range of $14-$1500 a month. For illustration, MacPractice DDS has a starting cost of $1500 a month for an outlay of 6 months; Panda Perio pricing starts at $99 per month and DentalCharting at $14 per month. Also, Some vendors charge for perpetual licenses of their Dental Charting Software products; for example, MedExpert has a one-off cost of $7500; DOM starting price is $180 a month.

11. Carestream Dental

  • Best for: SMBs
  • Price:
  • Jun 18, 2022
Compare Carestream Dental Vs. MacPractice DDS

Carestream Dental is a digital imaging and dental practice management solution for businesses of all sizes. It also offers assistance in electronic health records management and financial aspects. The software was designed and launched by Carestream Health headquartered in Georgia, Unite...


12. EndoVision

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 02, 2022
Compare EndoVision Vs. MacPractice DDS

Endovision is a practice management and clinical software that helps medical practitioners to see diagnosis and anaesthesia views with patients histories, all on one screen.


13. Omsvision

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 28, 2022
Compare Omsvision Vs. MacPractice DDS

Omsvision is a practice management and clinical software designed to help oral and maxillofacial surgeons. The software can integrate with digital radiography systems, vital-signs monitors, and other clinical technologies that best suit users needs.


14. Maxident

  • Best for: Small, medium and large size businesses
  • Price: starts at $199.95 per month
  • Jul 06, 2022
Compare Maxident Vs. MacPractice DDS

MaxiDent software is an integrated cloud-based dental practice management suite that allows health providers to manage every aspect of their practice. The key features of MaxiDent software include billing, clinical charting, digital imaging, and patient scheduling among others.


15. Dentifi

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 21, 2024
Compare Dentifi Vs. MacPractice DDS

Dentifi, crafted by Trojan Professional Services, is a state-of-the-art dental insurance verification software designed to streamline the workflow of dental practices. Established in 1976, Trojan Professional Services has been a pioneer in providing solutions that enhance the efficiency and producti...


16. ClearDent

  • Best for: Small, medium and large size businesses
  • Price:
  • Jul 31, 2022
Compare ClearDent Vs. MacPractice DDS

ClearDent is a dental software designed as an all-in-one practice management software for dentists. The software helps simplify every process from practice administration to clinical workflow, and this is backed with its interactive onboarding & data conversion provided by the software team of exper...


17. Dentisoft Cloud Pro

  • Best for: Small, medium and large size businesses
  • Price: starts at $249 per month
  • Jul 28, 2022
Compare Dentisoft Cloud Pro Vs. MacPractice DDS

Dentisoft Cloud Pro is a cloud based dental practice management solution for dental practices of all sizes. It offers such capabilities as clinical charting, claims management, treatment planning, and others. The software was designed and launched by Dentisoft Technologies headquartered in Maryland,...


18. Dolphin Imaging

  • Best for: Small, medium and large size businesses
  • Price: starts at $10,000 per license
  • Jul 28, 2022
Compare Dolphin Imaging Vs. MacPractice DDS

Dolphin Imaging is a dental is a dental practice management solution for dental practices of all sizes. It offers such services as 3D imaging, treatment simulation, automatic preservation of original images, and others. The software was designed and launched by Patterson Dental Supply Inc headquarte...


19. DentiMax

  • Best for: Small businesses and start ups
  • Price: starts at $139 per month
  • Jul 26, 2022
Compare DentiMax Vs. MacPractice DDS

DentiMax is an on-cloud and on-premise digital sensor and dental software for small, medium, and large dental companies. Its key capabilities include insurance verification, X-Ray/charting integration, appointment scheduling, treatment planning, document capture and storage, and credit card payment ...


20. Curve Dental

  • Best for: Small businesses and start ups
  • Price: starts at $350 per month
  • Aug 24, 2022
Compare Curve Dental Vs. MacPractice DDS

Curve Dental is a cloud-based dental software that is used as a practice management solution as well as an electronic health record in dental practices. the solution allows the dentists to be flexible in that they can get access to all their patients data in one platform and save new data in the sam...


21. ACE Dental

  • Best for: Small businesses and start ups
  • Price: starts at $99 per month
  • Sep 05, 2022
Compare ACE Dental Vs. MacPractice DDS

ACE Dental is practice management software and it is designed to be used easily with its straightforward system and user interface providing users with all aspects of dental office management.


22. SOTA Image

  • Best for: Small, medium and large size businesses
  • Price: starts at $2,495 per license
  • Jan 30, 2023
Compare SOTA Image Vs. MacPractice DDS

Sota Image is perfect for all dental practices big or small. We made our dental imaging software simple to use and learn eliminating the tedious task of training new employees, thus allowing you to focus on more important parts of your practice.


23. Dentrix Enterprise

  • Best for: Medium and large size businesses
  • Price: starts at $500 per month
  • Jan 27, 2023
Compare Dentrix Enterprise Vs. MacPractice DDS

The comprehensive solution for large groups, DSOs and community health centers. Built to meet enterprise market needs, Dentrix Enterprise helps your organization succeed. It boasts a relational SQL database on top of the award-winning workflow of Dentrix to centralize data and streamline complexity.


24. Planmeca Romexis

  • Best for: Small, medium and large size businesses
  • Price: starts at $139 per month
  • Feb 01, 2023
Compare Planmeca Romexis Vs. MacPractice DDS

Planmeca Romexis is a web based dental practice management solution for dental practices of all sizes. It offers dental imaging in 2D and 3D formats in addition to other capabilities. The software was designed and launched by PLANMECA USA Inc headquartered in Illinois, United States.


25. ABELDent

  • Best for: Small businesses and start ups
  • Price: starts at $150 per month
  • Feb 02, 2023
Compare ABELDent Vs. MacPractice DDS

ABELDent is a dental practice management solution for dental practices of all sizes. It offers such services as appointment management, claims management, clinical charting, and others. The software was designed and launched by ABELDent Inc headquartered in Ontario, Canada.


26. Axex Dental

  • Best for: Small businesses and start ups
  • Price: starts at $200 per user/month
  • Feb 20, 2022
Compare Axex Dental Vs. MacPractice DDS

Axex Dental is a cloud based dental practice management solution for dental practices of all sizes. It offers such capabilities as appointment management, document management, patient records management, and others. The software was designed and launched by Unident Software headquartered in Tennesse...


27. Umbie DentalCare

  • Best for: Small, medium and large size businesses
  • Price: starts at $229 per month
  • Oct 20, 2022
Compare Umbie DentalCare Vs. MacPractice DDS

DoseSpot is a cloud-based software that is used for dental practice management. It is designed for dentists to allow them to easily manage their client records and go paperless, manage employees, take care of their billing, and many more all in one platform.


28. Dentrix Ascend

  • Best for: Small, medium and large size businesses
  • Price: starts at $248 per month
  • Feb 07, 2022
Compare Dentrix Ascend Vs. MacPractice DDS

Dentrix Ascend is a dental practice management solution for businesses and practices of all sizes. It offers such capabilities as insurance claims management, patient communication, and others. The software was designed and launched by Henry Schein Inc headquartered in Utah, United State...


29. Total Dental

  • Best for: Small, medium and large size businesses
  • Price: starts at $199 per feature/month
  • Feb 17, 2022
Compare Total Dental Vs. MacPractice DDS

Total Dental is a cloud-based practice management solution that is designed for use by dentists in their operations. The solution is also an electronic health record software suitable for use in practices of all sizes starting from small-sized practices, medium-sized practices, and large practices.


30. Praktika

  • Best for: SMBs
  • Price: starts at $260 per month
  • Feb 19, 2022
Compare Praktika Vs. MacPractice DDS

Praktika is a dental practice management solution for dental practices and businesses of all sizes. It offers such services as claims management, clinical charting, patient account management, and others. The software was designed and launched by Lizard Software headquartered in Australia.


31. Prime Dental

  • Best for: Small businesses and start ups
  • Price: starts at $299 per license
  • Feb 19, 2022
Compare Prime Dental Vs. MacPractice DDS

Prime Dental is a dental office management solution for dental practices of all sizes. It offers such capabilities as appointment management, clinical charting, patient billing, and others. The software was designed and launched by Prime Dental software headquartered in the United States.


32. YAPI Paperless Dental

  • Best for: SMBs
  • Price: starts at $299 per month
  • Feb 28, 2022
Compare YAPI Paperless Dental Vs. MacPractice DDS

YAPI Paperless Dental is a dental practice management solution for practices of all sizes. It offers such services as automated appointment confirmations, practice dashboard, claims management, and others. The software was designed and launched by Practical Dental Solutions LLC headquartered in Cali...


33. Practice-Web

  • Best for: Small businesses and start ups
  • Price: starts at $109 per month
  • Mar 05, 2022
Compare Practice-Web Vs. MacPractice DDS

Practice-Web is a dental practice management solution for dental practice of all sizes. It offers such services as clinical charting, claims management, treatment planning, and others. The software was designed and launched by Practice-Web Inc headquartered in California, United States.


34. DenChart

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 15, 2022
Compare DenChart Vs. MacPractice DDS

DenChart is a dental practice management solution for dental businesses and practices of all sizes. It offers such capabilities as voice charting, historical comparison, printing and emailing of reports, and others. The software was designed and launched by Dentech Dental Software Solutions headquar...


35. MOGO Azure

  • Best for: Small businesses and start ups
  • Price: starts at $250 per feature/month
  • Mar 30, 2022
Compare MOGO Azure Vs. MacPractice DDS

MOGO Azure provides Cloud dental solutions for general dentists and specialists. MOGO is the only dental software secured with trusted Microsoft Azure for the highest HIPAA compliant protection and security.


36. Exact

  • Best for: Small, medium and large size businesses
  • Price: starts at $225 per user/month
  • May 12, 2022
Compare Exact Vs. MacPractice DDS

Built on years of analysis and research, EXACT gives dental practices the management tools to increase revenues and profitability and secure your peace of mind.


37. Dental Plus

  • Best for: SMBs
  • Price: Has a free version
  • Nov 26, 2019
Compare Dental Plus Vs. MacPractice DDS

DentalPlus is dental software developed by Admor in the UK. It is the complete electronic software solution for your dental practice; bringing together all the tools required to manage patients and the day to day running of the practice easily and efficiently from your computer.


38. DentalWriter

  • Best for: SMBs
  • Price: starts at $315 per user/month
  • Jul 20, 2022
Compare DentalWriter Vs. MacPractice DDS

DentalWriter is an on-premise solution that is dental software as well as a medical billing solution that is suitable for use in hospitals of all sizes. The solution helps dentists to save much of their time treating their patients rather than filling forms and doing too much paperwork.


39. MOGO

  • Best for: SMBs
  • Price: starts at $250 per month
  • Aug 24, 2019
Compare MOGO Vs. MacPractice DDS

MOGO is a browser-based dental management solution with a secure, all in one feature set. It uses Microsoft Cloud technology for the back end. It was designed for use by dentists, including orthodontists, periodontists, and oral surgeons. At the core of MOGO is the Imaging Suite which uses Plug &...


40. ADSTRA Dental Software

  • Best for: SMBs
  • Price: starts at $84 per month
  • Oct 06, 2019
Compare ADSTRA Dental Software Vs. MacPractice DDS

ADSTRA SYSTEMS INC. is dedicated to the research, design, development and implementation of industry-leading software for the administrative and clinical information systems specifically for dental practices. ADSTRA is a dental practice management software that can be deployed on premise or throu...


41. YuMe Practice

  • Best for: Small, medium and large size businesses
  • Price:
  • Nov 26, 2019
Compare YuMe Practice Vs. MacPractice DDS

YuMe Practice provides you with the management tools you need to elevate patient care and practice performance. Accessible from the cloud, web or via a local server, YuMe has the flexibility to adapt to the needs of your practice.


42. QSIDental Web

  • Best for: SMBs
  • Price:
  • Aug 15, 2019
Compare QSIDental Web Vs. MacPractice DDS

QSIDental Web is a software that is helpful for the overall processes involved in the handling a dental health clinic or company. This is an easy to use program that is accessible on the web. Everything is made convenient as vital information and processes are available in one program from managing ...


43. BestoSys Software

  • Best for: Small, medium and large size businesses
  • Price: starts at $55 per provider
  • Apr 20, 2020
Compare BestoSys Software Vs. MacPractice DDS

BestoSys Software is a cloud deployed practice management as well as patient relationship management software solution that is built for dentists and dental clinics. With the tracking module, users can easily track the private practice patients as well as patients in multiple hospitals.



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

ITQlick chart - 2023 best Dental Software

2023 best Dental Software | ITQlick.com

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Auditor - Shlomi Lavi

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Shlomi Lavi is an entrepreneur and founder of ITQlick.com. He holds a Bachelor of Science (B.Sc.) in Information Systems Engineering from Ben Gurion University in Israel. Shlomi brings 17 years of global IT and IS management experience as a consultant and implementation expert for small, medium and large-sized (global) companies. Shlomi’s goal is to share the best knowledge and news about information systems so you can make smarter buying decisions for your business.