Top 32 Medical Billing & Invoicing Software (Aug 2023)

2023's Best 33 Medical Billing & Invoicing Systems

Shlomi LaviShlomi Lavi / Aug 06, 2023

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1. AdvancedMD

  • Best for: Small, medium and large size businesses
  • Price: starts at $429 per provider/month
  • Feb 17, 2023
Compare AdvancedMD Vs. AdvancedMD

AdvancedMD is a web based practice management solution for medical businesses of all sizes. Other than practice management, it also features user communication, accounting, and customization capabilities. The software was developed and launched by AdvancedMD Software Inc headquartered in...


2. ProEst

  • Best for: Small, medium and large size businesses
  • Price: starts at $5,000 per year
  • May 22, 2022
Compare ProEst Vs. AdvancedMD

ProEst Estimating is a cloud-based construction estimating software that is designed for the general contractors as well as subcontractors. The software allows the user create estimates, monitor and manage those estimates, and perform takeoffs, in addition, the software can also be used for contract...


3. NueMD

  • Best for: SMBs
  • Price: starts at $149 per user/month
  • Apr 23, 2022
Compare NueMD Vs. AdvancedMD

NueMD is a cloud-based electronic health record solution that can be used as a medical billing solution and is designed for use in hospitals and clinics of all sizes.


4. WinApps

  • Best for: Small, medium and large size businesses
  • Price: starts at $1,000 per license
  • Jun 20, 2022
Compare WinApps Vs. AdvancedMD

WinApps is a cloud-based as well as an on-premise hospital management solution that can also be sued as a medical billing solution that can be used in hospitals and clinics of all sizes. The solution is easy to use and hence provides all then hospital workers an opportunity to use it in various task...


5. Cirrus

  • Best for: Small, medium and large size businesses
  • Price:
  • May 25, 2023
Compare Cirrus Vs. AdvancedMD

Cirrus EHR is a comprehensive electronic health records (EHR) system designed specifically for healthcare providers. It offers a user-friendly interface, advanced features, and customizable templates to streamline clinical workflows, improve patient care, and enhance operational efficiency. With Cir...


6. Patients Know Best

  • Best for: Small, medium and large size businesses
  • Price:
  • May 26, 2023
Compare Patients Know Best Vs. AdvancedMD

Patients Know Best is a revolutionary platform that empowers patients to take control of their healthcare. With secure access to their medical records and personalized care plans, patients can collaborate with healthcare professionals, track their progress, and make informed decisions about their we...


7. CKD EHR

  • Best for: Small, medium and large size businesses
  • Price:
  • Jun 04, 2023
Compare CKD EHR Vs. AdvancedMD

CKD EHR is a comprehensive electronic health record (EHR) system designed specifically for nephrologists and other healthcare providers who care for patients with chronic kidney disease (CKD). CKD EHR includes features that help providers manage CKD patients, such as documentation tools, clinical de...


8. OptiMantra

  • Best for: Small, medium and large size businesses
  • Price: starts at $99 per month
  • Jun 13, 2023
Compare OptiMantra Vs. AdvancedMD

OptiMantra EMR is a cutting-edge electronic medical records (EMR) system designed to streamline and optimize healthcare practices. It offers a comprehensive suite of features, including patient charting, medication management, scheduling, and billing. With its user-friendly interface and advanced fu...


9. PatientStudio

  • Best for: SMBs
  • Price:
  • Jun 14, 2023
Compare PatientStudio Vs. AdvancedMD

PatientStudio is an integrated EMR, practice management, and billing software that helps healthcare providers streamline their workflow and improve the patient experience. The software offers a wide range of features, including scheduling, documentation, billing, and electronic communication. Patien...


10. TREAT

  • Best for: Small, medium and large size businesses
  • Price:
  • Jul 24, 2023
Compare TREAT Vs. AdvancedMD

TREAT is a cloud-based EHR software solution that helps healthcare organizations improve the efficiency, effectiveness, and patient experience of their case management, care coordination, and discharge planning processes. TREAT provides a single, unified view of patient data, which helps to improve ...


Pricing Guide - Medical Billing & Invoicing Software:

Medical Software Price Range

Small and midsize practices can expect to pay around $500 per month for an EMR subscription. There are some free solutions, of course, that simply don’t get the job done, and others that charge $1,000+ per month. Major healthcare organizations are paying between $10,000 to $100,000 per month on this type of software.

  • EHR Software: can cost between $99 to $999+ per provider per month. For example, e-MDs Chart starts at $399 per month, eClinicalWorks is $499 per month, and Intelligent Medical Software starts at $199 per month. Praxis Electronic Medical Records pricing is $259 per month, and Practice Fusion is offered for free but it’s not recommended for every type of practice.
  • Medical Billing Software: $99 – $1,000+ per provider per month - In addition some vendors charge a percentage of the collections (between 2% to 10%). A few examples include: PrognoCIS costs $250 per month, NueMd is $150 per month, and Kareo charges 4%-9% of the collections.
  • Appointment Scheduling Software: $9 – $299 per month, depending on how many users need a license. BookSteam starts at $19.95 per month per user, SimplyBook.me offers a free version, and it offers another plan starting at $10 per month.
  • Medical Practice Management Software: $9.99 – $149 per month; vCita starts at $12 per month and Caspio at $99 per month - Caspio also offers a free version.
  • Patient Portals: $9.99 to $149.00 per month; TeamDesk costs $49 per month, and Solutionreach pricing starts at $299 per month.
  • Online Reputation Software: Pricing ranges between $199 to $4999. RemoveYourName starting at $3,000 and Integrity Defenders at $630.
  • Chiropractic Software: Pricing ranges between $49 to $999+. vCita starts at $12 per month and Intelligent Medical Software price starts at $199 per month.

11. Visual HealthNet

  • Best for: Small, medium and large size businesses
  • Price:
  • Jul 24, 2023
Compare Visual HealthNet Vs. AdvancedMD

Visual HealthNet is a software solution that provides a single, unified view of patient data from multiple sources. This allows healthcare providers to make better decisions about patient care and improve the efficiency of care coordination. Visual HealthNet is also a patient portal that allows pati...


12. Webmedy EHR

  • Best for: Small, medium and large size businesses
  • Price: starts at $12 per month
  • Jul 25, 2023
Compare Webmedy EHR Vs. AdvancedMD

Webmedy EHR is a cloud-based electronic health record (EHR) system that helps healthcare organizations improve the quality and efficiency of care delivery. The system provides a comprehensive suite of features, including patient management, clinical documentation, billing and coding, and reporting. ...


13. Power Diary

  • Best for: Small, medium and large size businesses
  • Price: starts at $5
  • Jul 31, 2023
Compare Power Diary Vs. AdvancedMD

Power Diary is a practice management software that helps allied health and mental health providers manage their client relationships, schedule appointments, store files, and generate invoices. It is a comprehensive platform that is easy to use and affordable, making it a good choice for small busine...


14. Nookal

  • Best for: Small business, Medium business, Large business, Private use
  • Price: starts at $55 per user/month
  • Aug 03, 2023
Compare Nookal Vs. AdvancedMD

Nookal is a cloud-based practice management software for healthcare providers. It offers a wide range of features to help streamline operations and improve patient care, including appointment scheduling, patient management, billing, reporting, and EHR. Nookal is HIPAA compliant and easy to use, maki...


15. E-clinic

  • Best for: Small, medium and large size businesses
  • Price:
  • Aug 06, 2023
Compare E-clinic Vs. AdvancedMD

E-clinic is an online platform that provides healthcare services to patients. Patients can use E-clinic to schedule appointments, view their medical records, and communicate with their doctors. E-clinic also offers a variety of other features, such as online prescription refills, lab results, and bi...


16. BillingDoc

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 21, 2022
Compare BillingDoc Vs. AdvancedMD

BillingDoc Medical Billing is committed to offering healthcare professionals a cost-effective alternative to maintaining an in-house billing office by providing the same benefits and services without the overhead and time constraints associated with housing, managing payroll and personnel.


17. Epic

  • Best for: Small Practice, Medium Practice, Large Practice
  • Price:
  • May 15, 2023
Compare Epic Vs. AdvancedMD

Epic EHR software is a leading electronic health record system designed by Epic Systems Corporation. It offers a comprehensive suite of features and functionalities to streamline healthcare operations, improve patient care, and enhance data management. Known for its user-friendly interface and inter...


18. Exym EHR

  • Best for: Small, medium and large size businesses
  • Price:
  • May 16, 2023
Compare Exym EHR Vs. AdvancedMD

Exym EHR is a comprehensive electronic health record (EHR) software designed specifically for the behavioral health industry. It offers features such as progress notes, treatment planning, scheduling, billing, and reporting. Exym EHR aims to streamline workflows, improve documentation accuracy, and ...


19. Procentive

  • Best for: Small, medium and large size businesses
  • Price: starts at $40 per user/month
  • May 17, 2023
Compare Procentive Vs. AdvancedMD

Procentive is a powerful electronic health record (EHR) and practice management software designed for behavioral health and human services providers. With features like scheduling, documentation, billing, and reporting, Procentive streamlines operations and improves efficiency. It offers a user-frie...


20. ZenCharts

  • Best for: Small, medium and large size businesses
  • Price: starts at $40 per user/month
  • May 18, 2023
Compare ZenCharts Vs. AdvancedMD

ZenCharts is a comprehensive electronic health records (EHR) and practice management software designed specifically for addiction treatment centers and behavioral health facilities. It offers features such as patient intake, treatment planning, progress notes, billing, and analytics, providing a str...


21. Elation EHR

  • Best for: Small Practice, Private use
  • Price:
  • May 22, 2023
Compare Elation EHR Vs. AdvancedMD

Elation EHR is a comprehensive electronic health record (EHR) solution designed to simplify healthcare workflows. With features such as charting, e-prescribing, scheduling, and billing, Elation EHR helps healthcare providers efficiently manage patient information. Its user-friendly interface and foc...


22. Nimbo

  • Best for: Small, medium and large size businesses
  • Price:
  • May 23, 2023
Compare Nimbo Vs. AdvancedMD

NImbo EHR is a comprehensive electronic health record (EHR) system designed to streamline and enhance healthcare practices. It offers features such as patient management, medical charting, appointment scheduling, and billing integration. With its user-friendly interface and advanced functionality, N...


23. EuClid

  • Best for: Small, medium and large size businesses
  • Price:
  • Jan 05, 2022
Compare EuClid Vs. AdvancedMD

Euclid Revenue Cycle Management* offers world-class functionality, user support, and operational analytics tools to help you to optimize your claims and billing processes. Maximize your revenue while minimizing operational costs with Euclid RCM


24. Latista

  • Best for: Medium and large size businesses
  • Price:
  • Nov 06, 2022
Compare Latista Vs. AdvancedMD

Latista software is a cloud-based field management solution built for Architecture, Engineering, and Construction industries. The software helps to integrate field teams with the office teams around the world through enhancing connectivity & collaborative workflows.


25. allocPSA

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 26, 2022
Compare allocPSA Vs. AdvancedMD

allocPSA is a growing cloud-based Professional Services Automation software, it is designed to support small, medium and large size business. allocPSA received a rating of 3.7 from ITQlick team. The software cost is considered average (3/5) when compared to other solutions in their category.


26. BeneLink

  • Best for: Small, medium and large size businesses
  • Price:
  • Jul 25, 2022
Compare BeneLink Vs. AdvancedMD

BeneLink is a growing cloud-based Benefits Administration software, it is designed to support small, medium and large size business. BeneLink received a rating of 3.6 from ITQlick team. The software cost is considered affordable (1.9/5) when compared to alternative solutions.


27. EzPSA

  • Best for: Small, medium and large size businesses
  • Price: starts at $26 per user/month
  • Oct 23, 2019
Compare EzPSA Vs. AdvancedMD

EzPSA is a fast growing cloud-based Professional Services Automation software, it is designed to support small, medium and large size business. EzPSA received a rating of 3.8 from ITQlick team. The software cost is considered affordable (1.5/5) when compared to alternative solutions.


28. Rexpert

  • Best for: SMBs
  • Price: starts at $295 per license
  • Dec 08, 2022
Compare Rexpert Vs. AdvancedMD

Rexpert is a cloud-based as well as an on-premise solution that is designed to serve as a practice management software within healthcare facilities. The software focuses on streamlining workflow and processes within the office as it features an entire suite of productivity-enhancement tools.


29. ShareCare

  • Best for: SMBs
  • Price:
  • Jul 25, 2022
Compare ShareCare Vs. AdvancedMD

ShareCare is a cloud-based medical care solution that is designed to manage diverse clinical care. The solution is designed to assist people, communities, as well as workforces, optimize their wellbeing as the system engages people in all aspects of health.


30. Speciality-EMR

  • Best for: SMBs
  • Price: starts at $150 per user/month
  • Oct 29, 2019
Compare Speciality-EMR Vs. AdvancedMD

Speciality-EMR is an on-premise electronic medical recording solution that seeks to streamline workflow. With the solution, users are able to manage and streamline their practices as well as customize the software in accordance with the daily practices within the facility.


31. Easy Billing Professional

  • Best for: SMBs
  • Price: starts at $100 per month
  • Jan 31, 2020
Compare Easy Billing Professional Vs. AdvancedMD

Easy Billing Professional is an on-premise medical billing software solution that has been designed to offer services to pathology labs, chiropractic, physical therapy, and surgical assistants. With the automatic payment posting feature, it is easier to get notified of any payment done or even pendi...


32. Optima Therapy Software

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 20, 2020
Compare Optima Therapy Software Vs. AdvancedMD

Optima Therapy Software is a cloud-based electronic medical record as well as therapy management solution that is designed for outpatient therapy practices. The software also offers case management tools as well as automated scheduling tools.



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

Finding the right business software for your business
Proper business software selections are the precursor to successful deployment and business growth. Finding the right solutions doesnít have to be complicated, and it doesnít have to take days or weeks of your time.

After researching over 5,000 systems, we can identify the best solution for companies of all shapes and sizes. ITQlick.com is 100% free for software buyers.



Auditor - Shlomi Lavi

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Shlomi Lavi is an entrepreneur and founder of ITQlick.com. He holds a Bachelor of Science (B.Sc.) in Information Systems Engineering from Ben Gurion University in Israel. Shlomi brings 17 years of global IT and IS management experience as a consultant and implementation expert for small, medium and large-sized (global) companies. Shlomi’s goal is to share the best knowledge and news about information systems so you can make smarter buying decisions for your business.