Best Small Business Accounting Software

Let our Small Business Accounting Software Experts help you find the right Software for your Business!

Last updated: Jan 07, 2019

TOP 10 Small Business Accounting Software

1. Recurly

  • Best for: Medium business, Large business
  • Price: Starting from $99 Per month/user
  • Oct 10, 2018
Compare Recurly Vs. Recurly

Recurly is a subscription and recurring billing automation solution for businesses of all sizes. It also offers plan management, automated communications, dunning management, customized reporting, and other services. The software was designed and launched by Recurly Inc headquartered in


2. Tipalti

  • Best for: Small business, Medium business, Large business
  • Price:
  • Dec 06, 2018
Compare Tipalti Vs. Recurly

Tipalti is the only end-to-end solution that streamlines the entire accounts payable and supplier payments operation. More than just a global remittance engine, Tipalti also provides supplier onboarding and vetting, digital tax form collection and validation, invoice processing, proactive supplier c


3. Adaptive Insights

  • Best for: Small business, Medium business, Large business
  • Price: Starting from $800 Per year/user
  • Jan 07, 2019
Compare Adaptive Insights Vs. Recurly

Adaptive Planning is a cloud based application developed to facilitate operations such as budgeting, reporting, forecasting, performance indicator analysis, cost accounting and consolidation. It was designed by a company by the same name founded in 2003. Today Adaptive Planning offers its busine


4. Multiview Financial Software

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Oct 10, 2018
Compare Multiview Financial Software Vs. Recurly

Multiview Financial Software is an accounting system that can fit businesses of any size. This software suite features many different core modules designed to improve your bottom line. The Multiview Company is located in Ottawa Canada and is composed of a small but focused work force. It is hea


5. PlanGuru

  • Best for: Small business
  • Price: Starting from $99 Per month
  • Jan 07, 2019
Compare PlanGuru Vs. Recurly

PlanGuru is a software designed to help companies in the budgeting, planning and forecasting process so that they can make better decisions regarding the future. PlanGuru speeds up and enhances any required analysis, be it a high level forecast for the bank or a detailed multi-departmental operatin


6. AccountMate SQL Software

  • Best for: Small business, Medium business
  • Price: Starting from $4,000 Per license
  • Dec 17, 2018
Compare AccountMate SQL Software Vs. Recurly

AccountMate for Express is designed for small businesses that desire the stability and speed of SQL Server without incurring the expense of SQL Server licenses and will have up to five concurrent users. AccountMate for SQL is designed to accommodate hundreds of concurrent users. There is no built-in


7. Wasp MobileAsset

  • Best for: Start up, Small business, Medium business
  • Price:
  • Jul 30, 2018
Compare Wasp MobileAsset Vs. Recurly

Wasp MobileAsset is a fixed asset management solution for businesses of all sizes. It offers such capabilities as asset budgeting, audit trail, disposal management, and others. The software was designed and launched by Wasp Barcode Technologies headquartered in Texas, United States.


8. SBS Financials Software

  • Best for: Small business, Medium business
  • Price:
  • Jan 07, 2019
Compare SBS Financials Software Vs. Recurly

SBS Healthcare Software is a web-based solution for physician practices that offers customised solutions to help reduce physician practice related challenges and expenses. Since the physician practices deploy Electronic Medical Records (EMR), Practice Management (PM) and are HIPAA compliant among ot


9. BillQuick

  • Best for: Start up, Small business, Medium business, Large business
  • Price: Starting from $15 Per month/user
  • Dec 12, 2018
Compare BillQuick Vs. Recurly

BillQuick is a cloud based and on premise integrated project management and time and billing software that is designed for users in various industries including architecture, construction, accounting and consulting and more.


10. Qvinci

  • Best for: Small business, Medium business, Large business
  • Price: Starting from $5 Per month/user
  • Sep 19, 2018
Compare Qvinci Vs. Recurly

Qvinci is an accounting and financial reporting solution for businesses of all sizes. Its capabilities include email automation, customizable reporting, analytics, and others. The software was designed and launched by Qvinci Software headquartered in Texas, United States.



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

Finding the right business software for your business
Proper business software selections are the precursor to successful deployment and business growth. Finding the right solutions doesnít have to be complicated, and it doesnít have to take days or weeks of your time.

After researching over 5,000 systems, we can identify the best solution for companies of all shapes and sizes. ITQlick.com is 100% free for software buyers.


Most Popular Small Business Accounting software Comparison

Screenshots

Specifications

Recurly Specifications

Name: Recurly
Company: Recurly
Address San Francisco, CA
Software Type: Standalone, Cloud, SaaS
Typical Customers: Medium business, Large business
Business Area: Customer service, Finance management, Information technology, Sales management, Other
Platforms: Desktop, Cloud

Tipalti Specifications

Name: Tipalti
Company: Tipalti
Address Sunnyvale, CA, United States
Software Type: Standalone, On Premise, Cloud, SaaS
Typical Customers: Small business, Medium business, Large business
Business Area: Cross Business Areas
Platforms: Desktop, Mobile, Cloud

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