Aplos Fund Accounting Pricing Guide (Mar 2022)

Aplos Fund Accounting Review
ITQlick Score: 90/100
ITQlick Rating: (4.4/5)
Pricing: 3.6/10 - low cost
Category: Accounting & Finance -> Aplos Fund Accounting -> Aplos Fund Accounting pricing
Ranking:Ranked 9 out of 419 Accounting & Finance systems
Company: Aplos Software, LLC
Pricing: starts at $29.50 per month
Typical customers: Small, medium and large size businesses
Platforms: Desktop, Cloud
Links: Aplos Fund Accounting review, Aplos Fund Accounting alternatives
Shlomi LaviShlomi Lavi / Mar 22, 2022

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Is Aplos Fund Accounting expensive?

Aplos Fund Accounting is less expensive than the industry average.

Aplos Fund Accounting provides a free trial and three license options: Aplos Lite, Aplos Core, and Aplos Core Plus.

The Aplos Lite starts at $29.50 per month. Aplos core starts at $39.50 per month. The license cost information for Aplos core plus is unavailable on its official website. Aplos Lite comes with features such as Fund Accounting, Donation Tracking, Online Giving Forms, Financial & Giving Reports, Event Registration, etc.

Aplos Core cokes with Aplos Lite Features Plus, Budgeting, Accounts Payable & Receivable, Recurring Transactions, Pledge Tracking, Partner Integrations, etc. Aplos Core Plus comes with Aplos Core Features plus Budgeting By Fund, Project, Campaign, Or Department Budgeting & Reporting, Fixed Asset Tracking, Income & Expense Allocations, etc.

When comparing Aplos Fund Accounting to their competitors, on a scale between 1 to 10 (10 is the most expensive to implement), Aplos Fund Accounting is rated 3.6. Read the article below in order to calculate the total cost of ownership (TCO), which includes: customization, data migration, training, hardware, maintenance, upgrades, and more.

You can leave your info with us to get a free custom quote with a cost breakdown for your business needs. You can also find here pricing information from Aplos Fund Accounting's website.

Accounting & Finance Software Prices Ranges

An SMB size company should expect to pay between $0 and more than $4 for a base subscription of Accounting & Finance software. Additionally, the software vendors may include charges for extra features such as bill management, invoicing, and multiple currency support. The costs are usually on a "per month/per user" basis.

The price breakdown of accounting and finance software based on business size is as follows:

  • Accounting and finance software pricing for small organizations has a price range of $9-$40 per month/per user. Tally.ERP 9, for example, goes for $9 a month, although it has a one-time subscription starting from $630. Clearview Infocus costs $24 per month for each user, and SlickPie goes for $40 – Slickpie also has a free Starter subscription as well.
  • Medium-sized organizations would typically have to pay within the price range of $10-$45 per month for Accounting and Finance software. For example, FreshBooks charges $15 per month for its medium-sized plan; Sage 50cloud pricing goes for $45 per month, and MYOB Essentials for $14 a month.
  • Large companies can expect prices between $10 and $150 from Accounting and Finance software vendors. For instance, Xero charges $60 per month for its large plan, FINSYNC pricing goes for $45 a month, while QuickBooks Online large subscriptions start at $70 a month

Accounting and Finance software vendors have different prices based on the subcategories into which they fall.

Some of the accounting best of breeds software include

  • Financial Reporting Software This subcategory has a price range of $0-$70. For context, A2X for Amazon pricing starts at $19 a month; Wave Accounting is free across plans, and Cognos costs between $15 and $70.
  • Trust Accounting Software Trust Accounting Software vendors can charge up to $1000 for the software. For example, AdvantageLaw charges a one-time fee of $490, ESILAW 360 pricing goes for $65 per month, and MAUI cost up to $1000 for one month - MAUI has a free trial version as well.
  • Sales Tax software The sales Tax software has a price range of $50-$1500. Traxit costs $50 a month; Utility Software pricing goes for $85, and GreenGIST for a one-time charge of $1500. Intuit ProSeries has a plan which goes for $270 a year, and EcomTax for $19 per month.
  • Bookkeeper Software The bookkeeper Software would cost around $15 to $100, either monthly or yearly. For instance, Neat pricing goes for $100 a year, Veryfi costs up to $15 a month, and Botkeeper pricing sits around $99 a month.
  • Auto Dealer Accounting Software The subcategory can cost up to $200 per month or year. For example, QuickBooks Desktop Pro pricing starts at $200 a year, Abcoa Deal Pack costs up to $75 a month, and MotorLot pricing goes for $45 per month. Host books charge $10 a month, ARI costs $19 per month, and Frazer pricing falls around $55 a month.
  • Debt Collection Software Users can expect to pay $59-$239 a month for Debt Collection Software subscriptions. For example, Funding Gates AR pricing goes for $99, and My DSO Manager pricing starts at $59 a month, with other plans up to $239. Also, CollectMore charges a one-time fee of $6 for its software.

What is the cost breakdown of Accounting & Finance implementation?

When it comes to selecting Accounting & Finance tools, buyers are primarily concerned about the cost. In fact, it is the cost that determines whether a potential buyer would go with the product. True, there is no one-size-fits-all formula to determine the “worth” of a business application, but as a software buyer, you want to make sure you get the best value for your money, without having to dig a big hole in your pocket.

Understanding the exact price of a Accounting & Finance system isn't easy as the overall cost of software includes the cost of a license, subscription fees, training, customization, hardware, maintenance, support, and other related services. It's essential to take into account all of these costs to gain an understanding of the system's "total cost of ownership."

What are the typical Accounting & Finance pricing models?

There are primarily three common pricing models – Perpetual License, Subscription, and Commercial Open Source.

  • Subscription/Software-As-A-Service: - Relevant for Aplos Fund Accounting
    Under this pricing model, the system is accessed over the internet, as opposed to installed on-premises. The payment is made either on a per user basis or subscription basis. Ideally, customers are required to pay a recurring monthly fee until a specific period for using the tool. Subscription pricing model is more common with Software-as-a-Service (SaaS) apps.
  • Upfront cost for customization and integration is less compared to perpetual license cost because there is not much flexibility with SaaS systems in this area.
  • Recurring cost is greater as customers are required to make monthly payments as a subscription fee. Additionally customers using premium support services must pay an extra fee.
  • All in all, the total cost of ownership in the both cases is almost the same and may span over a period of 7-10 years, though you may have to pay a higher perpetual license fee upfront. The total cost may vary from starter to mid range to enterprise level apps in both cases.
  • Perpetual license: - Not relevant for Aplos Fund Accounting
    A common pricing model for on-premise applications, perpetual license requires a customer to pay an upfront sum to own the tool or other intellectual property on-premises for a fixed term.
  • Upfront cost involves the fee for installation, customization, and integration with existing systems, besides perpetual license fee.
  • Recurring cost is low in this pricing model and may include the cost for updates, maintenance, upgrades, and patches. Some vendors do offer premium support services, which come for an extra price.
  • Commercial open source: Not relevant for Aplos Fund Accounting
    The customer can acquire the system free of cost without having to incur any upfront license fee. As a customer, you’re solely responsible for the ongoing maintenance, upgrading, customization, and troubleshooting of the application to meet your specific needs. You are on your own for providing end-user support, since you are not locked in with a vendor-supplied system solution.

How much would it cost to customize Aplos Fund Accounting? (and is it relevant)

If you need specific features in your system catering to your specific business requirements, the vendor will charge customization cost, depending on your needs and feature requirement. Ideally customization cost is more complex to calculate compared to licensing cost.

Some apps allow you to easily combine data from multiple sources, without any complicated query requirements, while some others can be embedded into different applications to provide enhanced reporting. If you seek products that support customizable dashboards and predictive analysis to identity possible trends and facilitate decision making, you may have to pay higher for all the customization features.

Additionally, the following factors may affect the cost of customization:
  • User interface changes
  • Configurable dashboards
  • Data elements required for tracking
  • Forms to collect additional data
  • Dashboard, management and operational reports that are needed.
  • Workflows and how complex they are
  • Forms to collect additional data
Here are some questions to answer: How much customization is needed? How many systems do you want to integrate to? Does your company work like industry standards or does it have its own customized processes? What kind of special reports are needed?

In order to calculate the cost of customization you can use the following estimates:

  • Minimal customization - integrate with 1-2 systems: $2,500
  • Standard customization - integrate with 3-5 systems: $10,000
  • Fully customized system - integrate with more than 5 systems: $25,000

Cost of data migration when migrating to Aplos Fund Accounting? Relevant for Aplos Fund Accounting

Most companies opt for data migration services from a vendor, which raises the cost of product ownership. If you choose to transfer data on your own, you can avoid paying the cost of data migration.
Data migration cost depends on the amount of data to be transferred, your current software, availability of migration tools, complexity of data, and gaps between the existing system and the new system.

If your data is stored in Excel spreadsheets, then it may incur you a lot of time and money to migrate data from Excel.
By involving a business services provider in data migration, you are asking them to offer additional services, for which you may have to pay extra.

As a rule of thumb the cost of data migration depends on how many records you want to migrate. Records can include the number of customers, invoices, financial transactions, products, versions, etc. Here is a list you can use as a rule of thumb:

  • 1,000 records: $500
  • 10,000 records: $2,500
  • 100,000 records: $10,000
  • 1,000,000+ records: $25,000

What is the cost of training for Aplos Fund Accounting? Relevant for Aplos Fund Accounting

As a buyer, you are required to pay extra for in-person training, though some vendors offer web-based solutions as part of the package. The cost may involve end-user training, video/self, group, department, and training the super users.

The cost is mainly derived from the approach that you select for your organization:
  • End-user training
  • Group/Department
  • Video /self
  • Train the trainer/super user

Here are some questions to answer: How many groups (different departments, usages, type of users) are needed?

In order to calculate the cost you can use the following estimates:

  • 1-2 Sessions: $500
  • 3-4 Sessions: $1,500
  • 5-7 Sessions: $2,500
  • 8-10 Sessions: $5,000

How Aplos Fund Accounting pricing compares to alternative Accounting & Finance solutions?

When comparing Aplos Fund Accounting to alternative systems, on a scale between 1 to 10 Aplos Fund Accounting is rated 3.6
Aplos Fund Accounting competes with other accounting & finance systems like MIP Fund Accounting, Kindful, and QuickBooks Online. We will compare these accounting & finance systems in some specific aspects below.
  • Functionality: Aplos Fund Accounting offers features like Generate Nonprofit Financial Statements, Contact Lists & Reminders, Contribution Statements, Donations by Contact, Budget Reports, Unlimited Donation Forms, etc. MIP Fund Accounting offers features like Fund Accounting, Online Fundraising, Event Fundraising, Donor Management, Mobile Bidding, Fundraising Campaigns, Personalized Engagement with Donors, etc. Kindful offers features like Donation Pages, Donation Forms, Peer-to-Peer Fundraising Pages, Crowdfunding Pages, Donation Tracking, Donor Lifecycle Analytics, Donor Records, Contact Records, Group, and List Segmentation, Donor Account Logins, etc. QuickBooks Online offers features like Track income & expenses, Invoicing, Accept Payments, Cash Flow Management, Maximize Tax Deductions, Track miles, Run reports, Send estimates, etc.
  • Customers/Industries: Aplos Fund Accounting serves customers in industries like Nonprofits, Churches, Accountants & Bookkeepers, Home Owners Associations (HOA), Parent-Teacher Associations (PTA), Schools & Education, Sports Organizations, etc. Aplos Fund Accounting has customers like Killeen Independent School District, Tidelands Church, Love Inc., etc. MIP Fund Accounting targets Associations, K-12 Schools, and Nonprofits. MIP Fund Accounting has customers like Mariposa Community Health Center, Homer Senior Citizen Incorporated, CAPCIL, etc. Kindful has customers like Friends of Kijabe, Frankie Friends, Tunnel to Towers Foundation, The Nashville Food Project, Habitat for Humanity of the San Juans, Harvest107, 20 Liters, Friends of The Learning Community Charter School, Love Thy Neighborhood, Imua Family Services, Oasis for Orphans, etc. QuickBooks Online serves customers in industries like Restaurants, Construction, Retail, Churches, Nonprofits, Legal, Professional Services, Manufacturing & Wholesale, etc. QuickBooks Online has customers like The Plant Chica, West Egg, Marrietta Sheet Metal, etc.
  • Cost: Zola Suite has a cost rating of 1.8/5, according to ITQlick expert cost analysis. This means it is low-cost accounting & finance system. The rating system considers this software rated 1-2 as low-cost and 4-5 as high cost. Aplos Fund Accounting starts at $29.50 per month. MIP Fund Accounting starts at $0.01 without a free version and a free trial. Kindful starts at $100.00 per month with a free trial. QuickBooks Online starts at $12.50 per month.
  • Cloud-based/On-premise: Aplos Fund Accounting and all its alternatives are cloud-based. MIP Fund Accounting offers On-Premise for Windows and Linux.
  • Popularity: Aplos Software is privately held with over 40,000 nonprofits and churches. MIP Fund Accounting is also privately held with 10,000+ Nonprofits and government organizations supported. QuickBooks Online by Intuit is publicly traded on the Nasdaq under the INTU symbol with over 7 million customers globally.
  • Scalability: Aplos Software and QuickBooks Online can accommodate both large & small organizations.
  • Support: Aplos Fund Accounting, MIP Fund Accounting, and Kindful offer support channels like Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, and Chat. QuickBooks Online has an Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live Rep), and Chat.

How can the team at ITQlick help?

The science of TCO (total cost of ownership) may not be easy to calculate. If you seek to get detailed info about the TCO, get in touch with ITQlick experts. Contact us today and get up to date, detailed quotes.


Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.