APS Pricing Plans & Cost Guide (Dec 2022)

APS Review
ITQlick Score: 98/100
ITQlick Rating:
Pricing: 6/10 - average cost
Category: Human Resources -> APS review -> APS pricing
Ranking:Ranked 2 out of 584 Human Resources systems
Company: APS
Pricing: starts at $50 per month
Typical customers: SMBs
Platforms: Mobile, Cloud
Links: APS review, APS alternatives
Shlomi LaviShlomi Lavi / Dec 22, 2022

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APS pricing: How much does it cost in 2023?

APS offers three payroll solution options, which are mentioned below:

  • Payroll: Starting with the price of $5 per month, this solution offers features like a payroll console, report manager, employee directory, accurate time tracking, and guaranteed tax compliance.

  • Payroll + Attendance: The offered features include an attendance console, desktop, and mobile time capture methods, scheduling, an APS tablet app, and more. All these features are for only $8 per month.

  • Payroll + HR + Attendance: For the price starting at $11 per month, this solution is made offers payroll as well as attendance features like an HR console, HR support center, performance management, asset tracking, and more.

APS Monthly Pricing Plans

Prices and Plans Compared

Each payroll solution offered by APS includes a variety of features, depending on the size of your business.

When it comes to APS payroll plans, each of them offers remarkable features to make HR and payroll convenient for employees and management. Furthermore, the software provides partners and clients with intuitive technology along with personalized services and support.

Each solution offered by APS contains a number of useful features to maximize convenience. As for small businesses, the payroll solution offers quarterly tax filings, general ledger reporting, new hire reporting, custom report builder, and custom report sharing options. However, this does not come with a tablet app, ACA tracking, or shift differentials.

If these features seem important to the company, then you might want to consider the payroll + attendance solution. Designed for small to medium-sized businesses, this solution provides attendance features as well, such as online timesheets and quick punch time capture, employee time off the manager, calendar views for tracking leaves, and more.

Although it is overall a great solution, it may not remain ideal for the business as it grows. That's why APS offers an advanced solution to growing businesses, which includes payroll + HR + attendance features. With this solution, growing businesses can easily automate HR workflow and use a single-system platform for elevating employees' lifecycles. Unlike the other two solutions, the HR + payroll + attendance solution comes with an HR console, training course enrolment and tracking, event tracking, total compensation reporting, OSHA tracking and reporting, and much more.

APS Yearly Pricing Plans

Which Plan Is Right for You?

The payroll solution can be a suitable fit for businesses that require a smooth payroll management function. Payroll includes pay calculation, which provides employee pay computation with federal and state deductions. It also includes benefit plan administration, which is said to be the administration of health insurance plans alongside 401k plans. Management can also benefit from direct deposit files, which allow electronic transfer of payment to the bank account of employees.

By offering the Payroll + attendance solution, the software allows businesses to let it streamline two major components, i.e., payroll and attendance. The leave and attendance management features include an approval workflow, which offers the ability to approve employee requests for paid time off. It also includes an annual carry-forward and encashment option to carry forward the unused paid time-off days. Furthermore, the highlighted features also include travel absence management, balance details, and email notifications.

As the business grows and more employees get on board, it's best for the management to digitize the operations to let a system handle them to avoid any errors. That's why the third solution of payroll + HR + attendance can be a good fit for businesses. The HR features included in this solution are designed to make HR convenient for both employees and management. By availing of this solution, administrators can enter detailed demographic data of every employee, create or edit job descriptions and profiles, and even track employment history.

Additional Costs

Other than the above-mentioned services, APS also offers some add-on services in order to facilitate businesses. However, these services have additional charges, starting from $3.00 per employee per month. The services include carrier connections, benefit & COBRA administration, scheduling, recruiting & onboarding, and the affordable care act.

APS vs. competitors (pricing)



Free Trial 


$5 - $11 per employee per month 

Free trial unavailable


$18 - $25 per employee per month 

Free trial unavailable


$26 -$37 per employee per month

Free trial unavailable

QADP Workforce Now

$19-26 per month, per user

Free trial unavailable

Paychex Flex

$39 per employee per month

Free trial unavailable


$22 - $31 per employee per month 

Free trial unavailable

Cost of software customizations

Customizing the software to meet the specific needs of the organization can be a costly process, especially if the customization requires significant development or integration work. The average cost of customization can range from a few thousand dollars to several hundred thousand dollars, depending on the complexity of the customization work.

Data migration cost Relevant for APS

Migrating data from old systems to the new software can be a time-consuming and costly process, especially if the data is large or complex. The average cost of data migration can range from a few thousand dollars to several hundred thousand dollars, depending on the size and complexity of the data.

Cost of training

How many groups (different departments, usages, type of users) are needed for APS training? Training employees to use the new software can be a significant cost, especially if the software is complex or requires specialized knowledge. The average cost of training can range from a few hundred dollars to several thousand dollars per employee, depending on the complexity of the software and the duration of the training.

Cost of maintenance

Ongoing maintenance and support for the software can be a significant cost, especially if the software requires frequent updates or has a high rate of bugs or issues. The average cost of maintenance can range from a few hundred dollars to several thousand dollars per year, depending on the complexity of the software and the level of support required.

Frequently Asked Questions (FAQs)

How much does APS cost per month?

Their pricing plan starts at $50 per month.

They offer a free trial?

No, APS don't offer a free trial at this time. Free trials are great because your team can test the software (at least basic features of it) in your own time without the pressure of sales teams. We hope they will offer free trials in the future.

Can I use APS for free?

No, APS don't offer a free version of their product.

Any good free alternative to APS?

Buk is one of the web-based free alternatives of APS that is created to help businesses with HR-related tasks. Moreover, Zenefits is yet another competitor of APS that offers tools for payroll, compliance, HR, benefits, and time.

How can the team at ITQlick help?

The science of TCO (total cost of ownership) may not be easy to calculate. If you seek to get detailed info about the TCO, get in touch with ITQlick experts. Contact us today and get up to date, detailed quotes.


Our Veredict

APS can help your business explore a dependable and user-friendly payroll solution alongside a huge range of features. It guarantees accurate and timely tax filings and payments. Thanks to its employee self-service portal, managers can experience easy enrolment of employees online with convenient communication tools. For a better experience, the mobile app and customer support are also available via phone, email, or live chat.

However, we observed that the APS payroll solution does not offer a free trial. Compared to its competitors like ADP workforce, paylocity, and paychex, APS meets the requirement better, is easier for admins, and offers quality support.

Human Resources Software Products Price Range

HRIS comes with different prices, which are usually determined by either number of employees or the number of users. Either way, HR Tools pricing ranges from $5–$15 and $16–$25 per employee per month; for most providers, these prices are also set based on the robustness of the chosen package feature-wise, and they may not include fees for setup or training.

However, HR software that are priced based on the number of users may have slightly higher prices because, unlike ones with per employee prices, they do not require an organization to pay for every employee but, instead, employees that are actively using the tools. For example, Conrep is priced at around $30 per user per month, while HRnest costs around $20 per employee per month. Another instance is HRnest, which costs $1 per employee, provided its paid in bulk for 35 employees each, and 2 feature plugins, which cost $40 and $60 respectively, must be paid for alongside.

In addition, HRIS pricings are adjusted by most vendors, depending on the business size.

  • Small Businesses can expect around $5 for a single employee or nothing at all, as some software makes their basic HR features free for small workforces. Some examples are PeopleBookHR, Snappi, and IceHRM. At the same time, premium HR providers like VAIRKKO Suite costs $1 monthly per employee, Optimity pricing is around $5 monthly per user, and Attendee HRM costs $28 per year to manage 28 employees.
  • Medium Businesses that need more robust HRIS features can expect to pay between $5–$15 per employee. For instance, ICMIS Recruit costs around $6,000 per year to manage between 51–100 employees, Info:HR charges a one-time fee of $2800, and FingerCheck pricing is priced at $200 monthly for 50 employees.
  • Large Businesses can expect to pay less on a per-employee basis because the logic is the more the employee, the lesser the fee. However, the number of features and onboarding costs may cost more. For instance, FingerCheck costs $1,600 monthly for 500 employees and Britix24 $199 per month.

HRIS best of breeds and their price ranges are as follows:

  • Applicant Tracking Tools While some applicant tracking apps are priced per job posting, businesses can, however, expect to pay between $19–$28, $28–$49, and $49 upwards per user, per month. For instance, Yahoo Indeed costs around $150 per month, Monster TMS costs $5,000 per year while Manatal pricing is charged at $15 per user per month.
  • Performance Appraisal Software Like most applicant tracking solutions, performance appraisal pricing is based on a "per user, per month" basis. So, business enterprises can expect to pay between $1 to $4, $4 to $10, and $10 upwards. Note that the package type is also a determining factor for performance appraisal tool pricing, as some packages have more features than others. The pricing of some performance appraisal appls like Performly Talent starts from $2 monthly per user, Small Improvements from $5 per user per year, and AssessTEAM costs $1 monthly per user.
  • Onboarding Software Onboarding Tools are also priced on a "per user, per month" basis. Users can expect to pay between $1 and $12 upwards. However, these prices are mostly for entry-level prices found on vendor website; more robust packages may be slightly higher, depending on the number of users. For example, Boardon costs $50 per month for a bunch of active users, EmployeeConnect $6 monthly per user, and WISP pricing falls around $50 depending on company size.
  • 360 Degree Feedback 360 Degree feedback products mostly have per month pricings. In this case, companies can expect to pay between $1 and $149 and above. Again, these prices depend on the number of features the vendor is offering. Examples are Click-360 costs between $7-$55 per report, SurveyLab $29 per month, and Bloomin costs $4 monthly per user.
  • Payroll The pricing for payroll products is usually divided into three tiers and priced per user per month. Enterprises can expect to pay between $1 to $5, $5 to $12, and above $12 per user, per month and depending on the tier. For instance, Payroll Mate is priced around $120 per year ($15 per month) and Payment Evolution Payroll costs $22 monthly per user. Alternatively, some payroll products have a one-time payment; examples are Accounting Xpert costs around $1,500 for one user, and Brightpay pricing is around $300.

Auditor - Shlomi Lavi

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Shlomi Lavi is an entrepreneur and founder of ITQlick.com. He holds a Bachelor of Science (B.Sc.) in Information Systems Engineering from Ben Gurion University in Israel. Shlomi brings 17 years of global IT and IS management experience as a consultant and implementation expert for small, medium and large-sized (global) companies. Shlomi’s goal is to share the best knowledge and news about information systems so you can make smarter buying decisions for your business.