ARIBA INVOICE Pricing - why 4.6/10?

ITQlick Score:	90/100
ITQlick Rating:	(3.6/5)
Pricing:	4.6/10 - average cost
Category:	Billing & Invoicing -> ARIBA INVOICE -> ARIBA INVOICE pricing
Ranking:	Ranked 4 out of 199 Billing & Invoicing systems
Company:	Ariba
Pricing:	starts at $8,000 per license
Typical customers:	Start up, Small business, Medium business, Large business
Platforms:	Desktop
Links:	ARIBA INVOICE review, ARIBA INVOICE alternatives

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Shlomi Lavi / May 19, 2021

We publish unbiased reviews. Our opinions are our own and are not influenced by payments from advertisers. Learn more by reading our advertiser disclosure.

What is ARIBA INVOICE's cost rating? (4.6/10)

When comparing ARIBA INVOICE to its competitors, on a scale between 1 to 10 ARIBA INVOICE is rated 4.6, which is similar to the average Billing & Invoicing software cost. ARIBA INVOICE offers few flexible plans to its customers with the basic cost of a license starting from $8,000 per license. Read the article below in order to calculate the total cost of ownership (TCO), which includes: customization, data migration, training, hardware, maintenance, upgrades, and more.

You can also leave your info with us to get a free custom quote with a break downs for your business needs.

Billing and Invoicing Software Price Ranges

Companies generally have to pay between $0 to more than $35 for a base billing and invoicing subscription. In addition to that, the vendor may charge more for support, installation, and extra features. The majority of billing and invoicing products charge based on the number of users.

Some vendors, however, offer free entry subscriptions and tiered upgrades when necessary. Bitrix24, in addition to its free tier, costs between around $16 to $44 per month for its special plan. It also offers a price range of $63 - $128 per month for its Business plan. Freshbooks starts at around $8 per month and offers a free trial version as well.

Web-based Billing and Invoicing services have price ranges of within $0 and $30 a month. For instance, Elorus starts at $7 per month, Quickbooks at $5 per month, and SuiteDash at $19 a month – SuiteDash also has a free trial version.
Billing and Invoicing products for small and medium organizations costs between $5 and $30. An example is Everhour, which goes for $5 per month, Invoicely for $10 a month, and Sage Business Cloud Accounting costs $14 per month.
Users on the Mac operating system can expect to pay up to $110 for compatible B&I products. For example, Express Invoice has a one-off charge of $60 for each user, Dolibarr has a Basic price of €9 a month for each user, and a Premium price of €42 per month. RepairShopr goes for $49 per month and EasyBilling for a one-time $105.
B&I services based on Android platform typically costs between $10 and $60 a month, Invoice Ninja, for instance, offers $10 a month for its Pro version and a price range of $14 to $44 per month for its Enterprise version. PaySimple starts at $50 per month and Invoice2go at $5 a month.
Windows OS users have to pay within the price range of $14-$60 a month for Billing and Invoicing services. An example is Salesboom CRM, whose base subscription goes for $14 a month, Jerasoft Billing Platform for $1 per month, and Imagine time for $25 work month.

What is the cost breakdown of Billing & Invoicing implementation?

When it comes to selecting Billing & Invoicing tools, buyers are primarily concerned about the cost. In fact, it is the cost that determines whether a potential buyer would go with the product. True, there is no one-size-fits-all formula to determine the “worth” of a business application, but as a software buyer, you want to make sure you get the best value for your money, without having to dig a big hole in your pocket.

Understanding the exact price of a Billing & Invoicing system isn't easy as the overall cost of software includes the cost of a license, subscription fees, training, customization, hardware, maintenance, support, and other related services. It's essential to take into account all of these costs to gain an understanding of the system's "total cost of ownership."

What are the typical Billing & Invoicing pricing models?

There are primarily three common pricing models – Perpetual License, Subscription, and Commercial Open Source.

Subscription/Software-As-A-Service: - Not relevant for ARIBA INVOICE
Under this pricing model, the system is accessed over the internet, as opposed to installed on-premises. The payment is made either on a per user basis or subscription basis. Ideally, customers are required to pay a recurring monthly fee until a specific period for using the tool. Subscription pricing model is more common with Software-as-a-Service (SaaS) apps.
Upfront cost for customization and integration is less compared to perpetual license cost because there is not much flexibility with SaaS systems in this area.
Recurring cost is greater as customers are required to make monthly payments as a subscription fee. Additionally customers using premium support services must pay an extra fee.
All in all, the total cost of ownership in the both cases is almost the same and may span over a period of 7-10 years, though you may have to pay a higher perpetual license fee upfront. The total cost may vary from starter to mid range to enterprise level apps in both cases.
Perpetual license: - Not relevant for ARIBA INVOICE
A common pricing model for on-premise applications, perpetual license requires a customer to pay an upfront sum to own the tool or other intellectual property on-premises for a fixed term.
Upfront cost involves the fee for installation, customization, and integration with existing systems, besides perpetual license fee.
Recurring cost is low in this pricing model and may include the cost for updates, maintenance, upgrades, and patches. Some vendors do offer premium support services, which come for an extra price.
Commercial open source: Not relevant for ARIBA INVOICE
The customer can acquire the system free of cost without having to incur any upfront license fee. As a customer, you’re solely responsible for the ongoing maintenance, upgrading, customization, and troubleshooting of the application to meet your specific needs. You are on your own for providing end-user support, since you are not locked in with a vendor-supplied system solution.

How much would it cost to customize ARIBA INVOICE? (and is it relevant)

If you need specific features in your system catering to your specific business requirements, the vendor will charge customization cost, depending on your needs and feature requirement. Ideally customization cost is more complex to calculate compared to licensing cost.

Some apps allow you to easily combine data from multiple sources, without any complicated query requirements, while some others can be embedded into different applications to provide enhanced reporting. If you seek products that support customizable dashboards and predictive analysis to identity possible trends and facilitate decision making, you may have to pay higher for all the customization features.

Additionally, the following factors may affect the cost of customization:

User interface changes
Configurable dashboards
Data elements required for tracking
Forms to collect additional data
Dashboard, management and operational reports that are needed.
Workflows and how complex they are
Forms to collect additional data

Here are some questions to answer: How much customization is needed? How many systems do you want to integrate to? Does your company work like industry standards or does it have its own customized processes? What kind of special reports are needed?

In order to calculate the cost of customization you can use the following estimates:

Minimal customization - integrate with 1-2 systems: $2,500
Standard customization - integrate with 3-5 systems: $10,000
Fully customized system - integrate with more than 5 systems: $25,000

Cost of data migration when migrating to ARIBA INVOICE? Relevant for ARIBA INVOICE

Most companies opt for data migration services from a vendor, which raises the cost of product ownership. If you choose to transfer data on your own, you can avoid paying the cost of data migration.
Data migration cost depends on the amount of data to be transferred, your current software, availability of migration tools, complexity of data, and gaps between the existing system and the new system.

If your data is stored in Excel spreadsheets, then it may incur you a lot of time and money to migrate data from Excel.
By involving a business services provider in data migration, you are asking them to offer additional services, for which you may have to pay extra.

As a rule of thumb the cost of data migration depends on how many records you want to migrate. Records can include the number of customers, invoices, financial transactions, products, versions, etc. Here is a list you can use as a rule of thumb:

1,000 records: $500
10,000 records: $2,500
100,000 records: $10,000
1,000,000+ records: $25,000

What is the cost of training for ARIBA INVOICE? Relevant for ARIBA INVOICE

As a buyer, you are required to pay extra for in-person training, though some vendors offer web-based solutions as part of the package. The cost may involve end-user training, video/self, group, department, and training the super users.

The cost is mainly derived from the approach that you select for your organization:

End-user training
Group/Department
Video /self
Train the trainer/super user

Here are some questions to answer: How many groups (different departments, usages, type of users) are needed?

In order to calculate the cost you can use the following estimates:

1-2 Sessions: $500
3-4 Sessions: $1,500
5-7 Sessions: $2,500
8-10 Sessions: $5,000

How ARIBA INVOICE pricing compares to alternative Billing & Invoicing solutions?

When comparing ARIBA INVOICE to alternative systems, on a scale between 1 to 10 ARIBA INVOICE is rated 4.6, which is similar to the average Billing & Invoicing cost.

iPayables is an electronic invoicing software for small to large businesses available at the same price range as ARIBA INVOICE MANAGEMENT. iPayables shares similar features as ARIBA INVOICE MANAGEMENT such as e-invoicing, digital invoicing, invoice management, supplier management, a self-service portal, real-time data, payment processing, purchase order management, and workflow management.

Both have high vendor reputation online and are both beneficial as an invoice management solution. DrsMagic is medical billing software for small, medium, and large healthcare companies. Drs.Magic pricing is cheaper than ARIBA INVOICE MANAGEMENT. Its price starts at $80 month per user.

DrsMagic offers claims management, invoice history, and remittance advice only. Though DrsMagic has a higher review score online and cheaper, ARIBA INVOICE MANAGEMENT gives more invoicing systems and operates on a global scale than DrsMagic.

How can the team at ITQlick help?

The science of TCO (total cost of ownership) may not be easy to calculate. If you seek to get detailed info about the TCO, get in touch with ITQlick experts. Contact us today and get up to date, detailed quotes.

Author

Shlomi Lavi

Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.