Blackbaud Church Management Pricing Guide (Nov 2020)

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Blackbaud Church Management Pricing

ITQlick rating

BlackBaud is a church management software designed to accelerate the growth of churches and improve their congregation engagement. With it, they can manage people, communications, events, and payments.

  • ITQlick score: 83/100

    Main category: Church Management

    Sub categories 5:

    • Accounting & Finance
    • Small Business CRM
    • Attendance Tracking
    • Event Management

    Typical customer size: Start up, Small business, Medium business, Large business

    Bottom line: When comparing Blackbaud Church Management to alternative software tools, on a scale between 1 to 10 Blackbaud Church Management is rated 2, which is less expensive than the average Church Management software cost.

Blackbaud Church Management Pricing - The Ultimate Guide

Shlomi Lavi / Nov 30, 2020

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Blackbaud Church Management Total Cost Rating: (2/10)

When comparing Blackbaud Church Management to their competitors, on a scale between 1 to 10 Blackbaud Church Management is rated 2, which is less expensive than the average Church Management software cost. Blackbaud Church Management are offering few flexible plans to their customers, read the article below in order to calculate the total cost of ownership (TCO) which includes: customization, data migration, training, hardware, maintnance, updgrades, and more.

You can also leave your info with us to get a free custom quote with the break downs for your business needs.

Church Management Software Price Ranges

Most Church Management software are priced per month and are based on the number of included functionalities. The prices can be broken into three tiers, starting from $0 to $20, $20 to $50, and then $50 to $100. However, some Church Management offered by some vendors can have perpetual licenses that come with a one-time fee. For example, Logos 11 Church Management pricing costs $600, while CahabaWorks Church Software pricing costs $350. Also, PowerChurch Plus cost price is $395.

In addition, most church Management products are priced based on the sizes of churches, ministries, or faith organizations.

  • Small churches and small faith organizations can expect to pay within the range of $4 to $15 for Church Management software per month. For example, ChurchTrac pricing starts from $5 per month, CH Meetings pricing goes for $10 per month, and Planning Center costs around $14 per month.
  • Medium-sized faith ministries can expect to pay between $15 and $45 for a Church Management software on a monthly basis. For example, Faithful Steward cost price starts from $20 per month, CCIS Church Management software costs around $16 per month, and Wild Apricot pricing goes for $40 per month.
  • Large-sized faith ministries can expect to pay within the range of $45 to $99 for a Church Management software on a monthly basis. For example, Faith Life Equip pricing starts from $84 per month, Breeze chMS pricing goes for $50 per month, and Streaming Church TV costs around $80 per month. Note, however, that most vendors have premium or enterprise plans with more robust features, and their prices differ based on the size of each faith organization.
  • There are a few Church Management software that are entirely free to use, while some vendors have feature-limited offerings for churches to use and with an option to upgrade to a premium plan. For example, Pro Presenter, CahabaWorks Church Management Software, and Cross Reference all have feature-limited plans that are free to use.
  • Most church Management apps for MacOS have prices that fall between the range of $10 to $30 and $30 to $50 a month and based on the number of functionalities. For example, Ucare pricing for its basic plan starts from $10 per month, while Pastors Line pricing begins at $10 per month. There are also apps with perpetual licenses; an example is RDS Advantage5, which costs a one-time fee of $1,000.

Church Management Total Cost Breakdown

When it comes to selecting Church Management software product, buyers are primarily concerned about its cost. In fact, it is the cost that determines whether a potential buyer would go with the product. True, there is no one-size-fits-all formula to determine the “worth” of a software product, but as a software buyer, you want to make sure you get the best value for your money, without having to dig a big hole in your pocket.

Understanding the exact price of Church Management Software isn't easy as The overall cost of software includes the cost of software license, subscription fees, software training cost, customization cost, required hardware, and the cost of maintenance & support and other related services. It's critical that you account for all of these costs to gain an understanding of the system's "total cost of ownership."

3 Software Pricing Models

There are primarily three common pricing models – Perpetual License, Subscription, and Commercial open source.

  • Subscription/Software-As-A-Service: - Relevant for Blackbaud Church Management
    Under this software pricing model, the software is accessed over the Internet, as opposed to installed on-premises. The payment is made either on a per user basis or subscription basis. Ideally, customers are required to pay a recurring monthly fee until a specific period for using the software. Subscription pricing model is more common with Software-as-a-Service (SaaS) apps.
  • Upfront cost for customization and integration is less compared to perpetual license cost because there is not much flexibility with SaaS systems in this area.
  • Recurring cost is greater as customers are required to make monthly payments as subscription fee. Additionally customers using premium support services must pay an extra fee.
  • All in all, the total cost of ownership in the both cases is almost the same and may span over a period of 7-10 years, though you may have to pay a higher perpetual license fee upfront. The software cost may vary from starter to mid range to enterprise level apps in both cases.
  • Perpetual license: - Relevant for Blackbaud Church Management
    A common pricing model for on-premise applications, perpetual license requires a customer to pay an upfront sum to own the software or other intellectual property on-premises for a fixed term.
  • Upfront cost involves the fee for installation, customization, integration with existing systems, besides perpetual license fee.
  • Recurring cost is low in this pricing model and may include cost for updates, maintenance, upgrades, and patches. Some vendors do offer premium support services, which come for an extra price.
  • Commercial open source: Not relevant for Blackbaud Church Management
    The customer can acquire the software free of cost without having to incur any upfront license fee. As a customer, you’re solely responsible for the ongoing maintenance, upgrading, customization, and troubleshooting of the application to meet your specific needs. You are on your own for providing end-user support, since you are not locked in with a vendor-supplied software solution.

Blackbaud Church Management - cost of customization:

If you need specific features in your software catering to your specific business requirements, the vendor will charge customization cost, depending on your needs and feature requirement. Ideally customization cost is more complex to calculate compared to licensing cost.

Some apps allow you to easily combine data from multiple sources, without any complicated query requirements, while some others can be embedded into different applications to provide enhanced reporting. If you seek products that support customizable dashboards and predictive analysis to identity possible trends and facilitate decision making, you may have to pay higher for all the customization features.

Additionally, the following factors may affect the cost of customization:
  • User interface changes
  • Configurable dashboards
  • Data elements required for tracking
  • Forms to collect additional data
  • Dashboard, management and operational reports that are needed.
  • Workflows and how complex they are.
  • Forms to collect additional data.
Here are some questions to answer: How much customization is needed? How many system you want to integrate to? Does your company work like industry standars or has it's own customize processes? What kind of special reports are needed?

In order to calculate the cost of customization you can use the following estimates:

  • Minimal customization - integrate with 1-2 systems: $2,500
  • Standard customization - integrate with 3-5 systems: $10,000
  • Fully customized system - integrate with more than 5 systems: $25,000

Blackbaud Church Management - cost of data migration: Relevant for Blackbaud Church Management

Most companies opt for data migration services from a vendor, which raises the cost of product ownership. If you choose to transfer data on your own, you can avoid paying the cost of data migration.
Data migration cost depends on the amount of data to be transferred, your current software, availability of migration tools, complexity of data, and gaps between the existing system and the new system.

If your data is stored in excel spreadsheets, then it may incur you a lot of time and money to migrate data from excel.
By involving a software services provider in data migration, you are asking them to offer additional services, for which you may have to pay extra.

As a rule of thumb the cost of data migration depents on how many records you want to migrate. Records can include number of Customers, invoices, financial transactions, products, versions, etc. Here is a list you can use as a rule of thumb:

  • 1,000 records: $500
  • 10,000 records: $2,500
  • 100,000 records: $10,000
  • 1,000,000+ records: $25,000

Blackbaud Church Management - cost of training: Relevant for Blackbaud Church Management

As a software buyer, you are required to pay extra for in-person training, though some vendors offer web-based training as part of the package. Training cost may involve end-user training, video/self training, group training, department training, and train the trainer.

Training cost derived from the training approach that you select for your organization:
  • End-user training.
  • Group/Department training.
  • Video /self training.
  • Train the trainer approach.

Here are some questions to answer: How many training groups (different departments, usages, type of users) are needed?

In order to calculate the cost of training you can use the following estimates:

  • 1-2 Training Sessions: $500
  • 3-4 Training Sessions: $1,500
  • 5-7 Training Sessions: $2,500
  • 8-10 Training Sessions: $5,000

Cost of Hardware & IT: - Relevant for Blackbaud Church Management

This can be a major expense for on-premise software buyers that need their own servers and other infrastructure to install the solution. This may be a costlier alternative than cloud solutions. In that case, you may want to go with cloud services that do not involve infrastructural investments and you can rely on the vendor’s web-based solutions.

Software pricing may also depend on software capabilities, including marketing automation, sales automation, help desk, and call center.

Cost of support for Blackbaud Church Management - An Important Factor:

As a customer investing in a software product, you are looking for constant support, besides the price of the software. Support has become a crucial part of value-based pricing that you are willing to pay as a customer.

There is no use buying a software product and facing inconvenience due to some technical glitches that you know nothing about and are reliant on the vendor to give you a solution. It is crucial that you go for a product from a vendor that provides solutions to ongoing problems.

Shift From Licensing Fee to Subscription Fee Models: - Relevant for Blackbaud Church Management

In an effort to build more sustained relationships with customers, most software vendors have chosen to offer the managed services model to accommodate changing customer behavior. There has been a significant drop in licensing revenue, thanks to the emergence of software-as-a-service model and downfall of the packaged software.

The new pricing model requires customers to pay little upfront fee and ongoing subscription fee on a monthly basis. The alternate pricing model stretches payments over a period of few years compared to lump-sum licensing fee.

Customers are happy to pay small monthly installments for subscribing to the ongoing support and maintenance services from vendors, without having to pay large upfront payment which can be too much for small businesses.

Compare Blackbaud Church Management pricing to Alternarive Church Management solutions:

When comparing Blackbaud Church Management to alternative software tools, on a scale between 1 to 10 Blackbaud Church Management is rated 2, which is less expensive than the average Church Management software cost.

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