Top 23 Appointment Scheduling Software

ITQlick rating ITQlick Rating is based on the software score (below) and aggregated online reviews
ITQlick score ITQlick Score is a 1 to 100 score, based on pricing, and functionality Vs. alternative solutions
Pricing score pricing Score is a 1 to 10 score, based on the TCO (cost of licences, customizations, training, hardware when relevant) Vs. alternative solutions
License pricing license pricing (if provided by the software vendor)
Functionality score
Software review
Compare
Acuity
ITQlick rating
4.8/5
Score
93/100
Pricing
2/10
License pricing
$14 per user/month
Functionality
11
Review
Compare
QLess
ITQlick rating
4.2/5
Score
89/100
Pricing
5.4/10
License pricing
$60 per user/month
Functionality
3
Review
SuperSaaS
ITQlick rating
4.6/5
Score
88/100
Pricing
2/10
License pricing
$8 per month
Functionality
6
TimeTap
ITQlick rating
4.5/5
Score
88/100
Pricing
6/10
License pricing
$29.95 per month
Functionality
4
MyAppointments
ITQlick rating
5/5
Score
85/100
Pricing
7/10
License pricing
$29 per user/month
Functionality
3

TOP 23 Appointment Scheduling Software

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1. Acuity Scheduling

  • Best for: Small businesses and start ups
  • Price: starts at $14 per user/month
  • May 01, 2021
Compare Acuity Scheduling Vs. Acuity Scheduling

Acuity Scheduling is a web based appointment scheduling solution for small and medium businesses. Its capabilities include 24/7 booking, third party integrations, customization, client management, and others. The software was designed and launched by Acuity Scheduling Inc headquartered i...


2. QLess

  • Best for: Small, medium and large size businesses
  • Price: starts at $60 per user/month
  • May 25, 2021
Compare QLess Vs. Acuity Scheduling

QLess is an appointment scheduling app that allows businesses to practice social distancing without compromising their services to customers.


3. SuperSaaS

  • Best for: Small, medium and large size businesses
  • Price: starts at $8 per month
  • May 25, 2021
Compare SuperSaaS Vs. Acuity Scheduling

SuperSaaS is an appointment scheduling software designed as an online booking platform to help businesses scale their customers and increase their revenue.


4. TimeTap

  • Best for: Small, medium and large size businesses
  • Price: starts at $29.95 per month
  • May 31, 2021
Compare TimeTap Vs. Acuity Scheduling

TimeTap is an appointment scheduling software for businesses designed to make client bookings, make online scheduling, decrease call volumes, and control schedules. Its features make users run a better business, spend time, and ease stress.


5. MyAppointments

  • Best for: Small, medium and large size businesses
  • Price: starts at $29 per user/month
  • Aug 22, 2020
Compare MyAppointments Vs. Acuity Scheduling

MyAppointments is an online appointment scheduling software that provides users a single platform from which to manage online bookings and customers.


6. Yocale

  • Best for: SMBs
  • Price: starts at $25 per user/month
  • Nov 28, 2020
Compare Yocale Vs. Acuity Scheduling

Yocale is a cloud-based appointment scheduling software that helps managers match appointments with skills and policies for a personalized experience.


7. MakePlans

  • Best for: Small, medium and large size businesses
  • Price: starts at $9 per user/month
  • Nov 26, 2020
Compare MakePlans Vs. Acuity Scheduling

MakePlans is a cloud-based appointment scheduling software that enables managers to automate calendar appointment additions and push SMS reminders.


8. Bookeo

  • Best for: Small businesses and start ups
  • Price: starts at $14.95 per user/month
  • Dec 31, 2020
Compare Bookeo Vs. Acuity Scheduling

Bookeo is an online appointment scheduling software that allows employers to receive appointments from various social media channels and update their real-time availability.


9. Schedulicity

  • Best for: Small, medium and large size businesses
  • Price: starts at $19 per user/month
  • Jan 09, 2021
Compare Schedulicity Vs. Acuity Scheduling

Schedulicity is an appointment scheduling software that helps users to manage their time, resources, and clients. Schedulicity allows users to have full control over their calendar with customizable policies for deposits and booking.


10. Customer Appointment Manager

  • Best for: SMBs
  • Price: starts at $295 per license
  • Jan 28, 2021
Compare Customer Appointment Manager Vs. Acuity Scheduling

Customer Appointment Manager is an appointment scheduling software that helps businesses to check for customers and their appointments. Generally, the software allows users to manage appointments, both customers and employees.


11. Demandforce

  • Best for: SMBs
  • Price: starts at $299 per license
  • Sep 02, 2020
Compare Demandforce Vs. Acuity Scheduling

Demandforce software is cloud-hosted reputation management and marketing communication tool modeled for any size of businesses. The platforms offer a comprehensive communication solution that features targeted email marketing, automated appointment reminders and confirmations, recall & reactivation ...


12. EZnet Scheduler

  • Best for: Small, medium and large size businesses
  • Price: starts at $22.87 per user/month
  • Sep 22, 2020
Compare EZnet Scheduler Vs. Acuity Scheduling

The Eznet Scheduler is an Online Appointment Scheduling System which can be used in any industry, and by any size of business. Small businesses to enterprise class installations can be accommodated by the system. It promises to reduce no-shows and save time and money. It automates reminders as well....


13. BookSteam

  • Best for: Small, medium and large size businesses
  • Price: starts at $19.95 per user/month
  • Mar 05, 2021
Compare BookSteam Vs. Acuity Scheduling

BookSteam is a fast growing cloud-based Professional Services Automation software, it is designed to support small, medium and large size business. BookSteam received a rating of 4.7 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


14. Schedulista

  • Best for: SMBs
  • Price: starts at $19 per user/month
  • Oct 22, 2020
Compare Schedulista Vs. Acuity Scheduling

Schedulista is a cloud-based scheduling app that lets users schedule and re-schedule their appointments online. It also offers them notifications, reminders, as well as the ability to manage client information. It is the ideal software for membership-based businesses because of its customizable SMS-...


15. FlexBooker

  • Best for: SMBs
  • Price: starts at $39 per month
  • Dec 08, 2020
Compare FlexBooker Vs. Acuity Scheduling

FlexBooker is a powerful tool that can help transform and grow any business. It is a cloud-based appointment management solution that can help professionals manage multiple appointments, classes, service deliveries and others. It can also help clients make online reservations and follow ups, effecti...


16. GigaBook

  • Best for: SMBs
  • Price: starts at $12 per user/month
  • Dec 15, 2020
Compare GigaBook Vs. Acuity Scheduling

GigaBook is a trending cloud-based Professional Services Automation software, it is designed to support small and medium size business. GigaBook received a rating of 3.3 from ITQlick team. The software cost is considered affordable (2.5/5) when compared to alternative solutions.


17. ScheduleOnce

  • Best for: Small businesses and start ups
  • Price: starts at $9 per user/month
  • Jan 03, 2021
Compare ScheduleOnce Vs. Acuity Scheduling

ScheduleOnce is a growing cloud-based Appointment Scheduling software, it is designed to support small and medium size business. ScheduleOnce received a rating of 4.6 from ITQlick team. The software cost is considered affordable (2/5) when compared to alternative solutions.


18. Genbook

  • Best for: Small businesses and start ups
  • Price: starts at $25 per user/month
  • Jan 13, 2021
Compare Genbook Vs. Acuity Scheduling

Genbook is a trending cloud-based Professional Services Automation software, it is designed to support small and medium size business. Genbook received a rating of 4.4 from ITQlick team. The software cost is considered affordable (4/5) when compared to alternative solutions.


19. Ovatu Manager

  • Best for: Small businesses and start ups
  • Price: starts at $15 per user/month
  • Feb 19, 2021
Compare Ovatu Manager Vs. Acuity Scheduling

Ovatu Manager is a leading cloud-based Professional Services Automation software, it is designed to support small and medium size business. Ovatu Manager received a rating of 4.5 from ITQlick team. The software cost is considered affordable (2.5/5) when compared to alternative solutions.


20. DoctorConnect

  • Best for: Small, medium and large size businesses
  • Price: starts at $99 per month
  • Feb 21, 2021
Compare DoctorConnect Vs. Acuity Scheduling

DoctorConnect is a cloud-based medical solution that is designed to help healthcare professionals manage their daily operations and interactions with patients. The solution offers a number of features that include a dashboard that allows users to manually confirm appointments, view and respond to in...


21. AppointmentCore

  • Best for: SMBs
  • Price: starts at $27 per 2 users/month
  • Feb 25, 2021
Compare AppointmentCore Vs. Acuity Scheduling

AppointmentCore is a growing cloud-based Professional Services Automation software, it is designed to support small and medium size business. AppointmentCore received a rating of 3.3 from ITQlick team. The software cost is considered average (3/5) when compared to other solutions in their category.


22. OpenTempo

  • Best for: Large business
  • Price:
  • Mar 15, 2021
Compare OpenTempo Vs. Acuity Scheduling

OpenTempo is a human resources software designed as a medical workforce management solution for the various departments of health centers for effective resource allocation.


23. System Bookings

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Mar 31, 2021
Compare System Bookings Vs. Acuity Scheduling

System bookings are booking software specialists and provide automated online booking solutions for ANY type of service. Every client has different requirements which is why our booking software can be setup and customised to your exact specification. We are based in London and have happy clients...



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

Finding the right business software for your business
Proper business software selections are the precursor to successful deployment and business growth. Finding the right solutions doesnít have to be complicated, and it doesnít have to take days or weeks of your time.

After researching over 5,000 systems, we can identify the best solution for companies of all shapes and sizes. ITQlick.com is 100% free for software buyers.



Author

Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.