Top 13 Assisted Living Software (Jan 2024)

2023's Best 14 Assisted Living Systems

Shlomi LaviShlomi Lavi / Jan 20, 2024

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1. Senior Insight

  • Best for: Medium and large size businesses
  • Price: starts at $7 per month
  • May 15, 2022
Compare Senior Insight Vs. Senior Insight

Senior Insight is a software that is designed for assisted living facilities. It is a suite of various tools that is vital in this kind of business. From the management of patients’ records to billing, everything is easily accessible in one platform.

2. AdminiCare

  • Best for: Small businesses and start ups
  • Price: starts at $199 per license
  • May 16, 2022
Compare AdminiCare Vs. Senior Insight

AdminiCare is an assisted living software designed as a medical inventory system to provide a by-resident cost and inventory control.

3. Caremerge

  • Best for: Small, medium and large size businesses
  • Price:
  • May 30, 2022
Compare Caremerge Vs. Senior Insight

Caremerge is a cloud-based medical practice management solution that is used in assisted living practices of all sizes. the solution is easy to use for most of the users and provides most of the services that people living under assisted living require.


  • Best for: Small, medium and large size businesses
  • Price: starts at $8 per resident/month
  • Jun 22, 2022
Compare ALIS Vs. Senior Insight

ALIS is cloud-based home care software developed for the comprehensive management of the day to day chores associated to working in assisted living facility.

5. PALs Executive

  • Best for: Small, medium and large size businesses
  • Price: starts at $5 per resident/month
  • Jun 21, 2022
Compare PALs Executive Vs. Senior Insight

PALs Executive is a cloud-based electronic health record solution for assisted living providers. The solution has a number of features which includes an activity planning tool that allows users to create a calendar documenting resident participation in facility events and a building maintenance modu...

6. Senior Living Core Platform

  • Best for: Small, medium and large size businesses
  • Price: starts at $0.01 per license
  • Jan 19, 2024
Compare Senior Living Core Platform Vs. Senior Insight

Senior Living Core Platform is a cloud-based platform developed by PointClickCare. It is designed to meet the increasing expectations of residents and their families, engage staff in an impactful way, and provide valuable insights for making informed decisions in the senior living community. This pl...

7. OmegaCare

  • Best for: Small, medium and large size businesses
  • Price:
  • Jan 20, 2024
Compare OmegaCare Vs. Senior Insight

OmegaCare is a healthcare company that provides comprehensive long-term post-acute applications for nursing homes, assisted living facilities, dispensing pharmacies, consultant pharmacists, and physicians. The company was established in 1982 and is headquartered in Hydro, Oklahoma.

8. MED e-care

  • Best for: Small, medium and large size businesses
  • Price:
  • Jan 20, 2024
Compare MED e-care Vs. Senior Insight

MED e-care UK is a subsidiary of MED e-care that provides electronic health record (EHR) solutions for care homes and pharmacies in the United Kingdom. The company offers a modular suite of cutting-edge solutions that support care homes in delivering, recording, and analyzing excellent care at every...

9. TheWorxHub

  • Best for: Small, medium and large size businesses
  • Price:
  • Jul 28, 2022
Compare TheWorxHub Vs. Senior Insight

TheWorxHub software is a cloud-hosted, SaaS, maintenance management platform intended precisely to serve both senior living communities and healthcare organizations. This software offers a suite of applications that help the users to coordinate multiple activities and support communication between d...

10. eResidentCare

  • Best for: Small, medium and large size businesses
  • Price:
  • Oct 11, 2022
Compare eResidentCare Vs. Senior Insight

eResidentCare is a web-based solution that is designed to cater to communities, adult foster care, residential care, group homes, and mental health practice. It has a number of features that include an electronic medication administration record tool that keeps track of whether patients took, refuse...

Pricing Guide - Assisted Living Software:

Long Term Care Software Price Ranges

The price for most long term care software are based on the number of users, patients, or the number of usage per month. The price ranges can be broken into three tiers, from $5 to $40, $40 to $150, and then $150 to $1,000.
These are the starting price points from offering vendors; hence their premium and enterprise plans may cost more. Also, some products have perpetual licenses that can be bought with a one-time fee. For example, Melyx Pro costs $20,000; Residex costs $1,000; CLIN1 Pharmacy costs $25,000 for a one-time fee.

In addition, the price for most products is set based on the size of an organization; hence, users can expect different prices for a product.

  • Small-sized Establishments can expect to pay within the range of $5 to $45 for long term care software on a monthly basis. For example, Activity Pro pricing starts from $30 per user monthly, AI Advantage pricing from $23 per resident monthly, and Teleon Health costs around $8 per user per month. Also, some vendors have feature-limited offerings that can serve small health organizations with a small workforce. Examples of some of these vendors with free plans are GeroPro, Unieke Care, and CareEase.
  • Medium Establishments can expect to pay between $50 and $210 a month for long term care software. For example, DayCenta cost price starts from $199 per month, IQI Intuition pricing goes for $50 per user monthly, and ElderSuite pricing falls around $190 per user/per month.
  • Large Establishments can expect to acquire long term care software for a price between $250 to $1,000 per month. For example, Amera Care pricing starts from $250 per month, COMET costs around $900 per month, and GEHRIMED pricing goes for $225 per month. Note that some vendors may request an additional price for installation and onboarding for their products.

Long term care software best of breeds and their respective price ranges are as follows:

  • Assisted Living Software Most assisted Living Software have price points that fall between $5 to $20, $20 to $80, and 80 above per month. For example, Alis pricing starts from $8 per user/per month; Grove Menus pricing begins at $25 per month; Senior Insight pricing starts from $300 monthly.
  • Hospital Management Software Most hospital Management Software have perpetual licenses that can be bought with a one-time fee. The price points for most licenses fall between the ranges of $100 to $1,200, $1,200 to $15,000, and $15,000 upwards. For instance, ProMed costs $1,000, while Health Data Archiver costs $15,000, both one-time fees. There are also products priced monthly; an example is Insta HMS, which costs around $20 per user monthly.

11. ResiDex

  • Best for: Small, medium and large size businesses
  • Price: starts at $169 per month
  • Oct 12, 2022
Compare ResiDex Vs. Senior Insight

ResiDex is a cloud-based software which is designed to offer longterm care solution for assisted living facilities, group home, and adult day care practices. Though initially developed for assisted living settings, it can be integrated to serve group home, and health care facilities offering service...

12. Grove Menus

  • Best for: SMBs
  • Price: starts at $2 per user/month
  • Feb 01, 2020
Compare Grove Menus Vs. Senior Insight

Grove Menus is a menu planning software featuring recipes and menus dedicated for healthcare professionals and individuals doing elderly care.

13. StoriiCare

  • Best for: Small, medium and large size businesses
  • Price: starts at $500 per month
  • Jun 02, 2022
Compare StoriiCare Vs. Senior Insight

StoriiCare is a cloud-based assisted living software that is used by care centers. The solution helps with functionalities such as instruct and record two functionalities that help the care providers. The software is easy to use and learn for most of the users and can be customized to meet the speci...

A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from that could certainly help you in doing that strategically.
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

Finding the right business software for your business
Proper business software selections are the precursor to successful deployment and business growth. Finding the right solutions doesnít have to be complicated, and it doesnít have to take days or weeks of your time.

After researching over 5,000 systems, we can identify the best solution for companies of all shapes and sizes. is 100% free for software buyers.

Auditor - Shlomi Lavi

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Shlomi Lavi is an entrepreneur and founder of He holds a Bachelor of Science (B.Sc.) in Information Systems Engineering from Ben Gurion University in Israel. Shlomi brings 17 years of global IT and IS management experience as a consultant and implementation expert for small, medium and large-sized (global) companies. Shlomi’s goal is to share the best knowledge and news about information systems so you can make smarter buying decisions for your business.