Top 54 Aviation Maintenance Software

2022's Best 54 Aviation Maintenance Systems

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1. Harris Symphony

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 18, 2022
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L3Harris is an agile global aerospace and defense technology innovator, delivering end-to-end solutions that meet customers mission-critical needs. We provide advanced defense and commercial technologies across air, land, sea, space and cyber domains. We bring speed, innovation and flawless executio...


2. Aeronet

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 06, 2022
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Our various feature collections allow us to create a customized, scalable solution for you, whether you are a small operator or a multi-national organization. By integrating Operations and Maintenance into one accessible platform we are able to maximize efficiency, gain accuracy and build compliance...


3. Integrated Aviation Software

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 06, 2022
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We decided over 25 years ago we wanted to specialise. Aviation software is all we do. Maintenance and Engineering software is all we do. We live and breathe it, which is why we are able to write, beautifully design, develop and deliver truly integrated modules with seamless interfaces.


4. IQSMS

  • Best for: Small, medium and large size businesses
  • Price: starts at $15,000 per license
  • Apr 08, 2022
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IQSMS is an integrated, web-based Safety, Quality and Risk Management solution for the aviation, maritime and offshore sector which has been developed by aviation industry experts and experienced IT professionals. Due to the modular set-up of the software, customers can easily assemble their individ...


5. MyFBO.com

  • Best for: Small, medium and large size businesses
  • Price: starts at $59 per feature/month
  • Apr 08, 2022
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MyFBO.com is the result of years of experience with general aviation, the web, and the needs of Fixed Base Operators (FBOs), flight schools, flying clubs, charter operators, aircraft dealers, and fractional operators (our subscribers). Our purpose is to promote general aviation by increasing sales a...


6. TCMax

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 08, 2022
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TCMax Asset Management Suite is an industry-proven asset management software. It is used by organizations to track items, manage staff, generate reports, improve security, reduce operating costs, increase workflow efficiency, and prevent foreign object damage after aircraft or vehicle maintenance.


7. Traxxall

  • Best for: Small, medium and large size businesses
  • Price:
  • May 06, 2022
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We provide the best business jet and helicopter maintenance tracking on the market. And we support it with the most experienced team of aviation analysts in the industry – one that truly understands the challenges maintenance teams like yours face every day.


8. AMS

  • Best for: Small, medium and large size businesses
  • Price:
  • May 06, 2022
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Avdex Toolmanager is an aviation workshop tool control application, designed to facilitate easy recording of tool movements from and back to the store. Tool movements can be linked to a calibration action or issued to a person or job.


9. SynapseMX

  • Best for: Small, medium and large size businesses
  • Price:
  • May 07, 2022
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The SynapseMX platform is built on modern web standards, which means we can integrate with anything through our interfaces.


10. MoreApp Forms

  • Best for: Small, medium and large size businesses
  • Price: starts at $43 per month
  • Aug 23, 2022
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Create a digital application form for free with our easy and intuitive Form Builder. Use MoreApp to create a form for every occasion!


Pricing Guide - Aviation Maintenance Software:

Aviation MRO Software Pricing

Organizations can expect to pay between $0 and up to $99 a month for base subscriptions of Aviation MRO software. Typically, vendors offer cloud or on-premise versions of their software products; however, there are mobile-based solutions as well.

  • Free Aviation MRO software products are also available. For example, MoreApp Seed plan is free, and users can go for its Leaf, Branch, and Tree plans (which costs $45, $186, and $633 a month, respectively) if they require more features. Fiix also has a free subscription, but there are Basic and Professional subscriptions as well, both of which cost $40 and $60 monthly. Furthermore, Leon Software has a free Setup fee, but its Basic pricing plan goes for $99 per month for each Aircraft. MaxPanda also has $0 setup charges, and its paid subscriptions start at $79 a month.
  • Aviation MRO software for small businesses generally cost $33-$110 per month. For example, eMaint Team pricing goes for $33 a month; its Professional and Enterprise plan goes for $85 and $120 per month as well. Hippo CMMS cost price starts at $39 a month, with its Plus plan at $69 per month and Pro subscription at $99 per month. Furthermore, UpKeep CMMS pricing begins at $35 a month, and it also comes with Professional and Business for medium businesses; the plans cost $60 and $100, respectively. Also, FaciliWorks 8i CMMS pricing starts at $69 a month.
  • Windows-based Aviation MRO software products can cost up to $3000. For instance, JobScope cost price starts at a one-time fee of $3000, eWorksOrder pricing goes for $35 a month, and Maintenance Connection for $199 monthly. Cirro pricing begins at $40 a month, and Soma Software at $40 per month. Furthermore, Airline Suite pricing goes for $1000 a month, AvAIO for $500 per month, and AcMP for $155 monthly. Other vendors charge one-time payments: for instance, TRAX Maintenance begins at $1 one-off payment, AirData at $1995, and AVM-2000 at $995.
  • Web-Based Aviation MRO products often have price points within $100-$129 a month. For example, essintaWINGS pricing starts at $129 a month, AMES at $100 per month, and ATP Aviation Hub at $25 a month. Other vendors charge one-off licenses as well; for example, Pentagon 2000SQL pricing goes for $4999, Alkym for $30000, and AMASIS costs $200000. Logbook Pro has an annual plan that starts at $80 per year.
  • MacOS users can expect to pay up to $5000 for Aviation MRO software units. For instance, Planet Planner goes for a one-off charge of $285, MaintainX Essential plan goes for $10 a month, with a Premium and Enterprise plan for $39 and $115 a month, respectively. ManagerPlus Basic subscription starts at $45 a month, its Professional plan costs $85, and the Enterprise plan goes for $125 monthly. Furthermore, EZOfficeInventory pricing begins at $40 a month, with an Advanced subscription going for $52 monthly, and a Premium plan at $60 per month. Also, MicroMain Maintenance Software pricing starts at $39 a month, but users can opt for a higher Platinum Package, which starts at $99 a month. Other MRO software products have perpetual licenses, such as AircraftLogs, which costs $5000.

11. Logbook Pro

  • Best for: Small, medium and large size businesses
  • Price: starts at $79.95 per user/year
  • Feb 16, 2022
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Logbook Pro® is the world leader in logbook software for pilots on the market serving the aviation industry over 18 years. Logbook Pro is the choice among pilots for its reputation as the most trusted, reliable, and accurate electronic flight logbook available. If there is one product you can trus...


12. Leon

  • Best for: Small, medium and large size businesses
  • Price: starts at $99 per month
  • Jun 28, 2022
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A cloud based scheduling software for managing your workflow, keeping track of all schedule & crew changes and acting as a central source of various information within your company. We are delivering a web-based, flexible solution. Sales, Crew, OPS and Maintenance departments can find useful tool...


13. Skypaq eLog

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 17, 2022
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The aircraft technical log is the primary source for technical and operational data on each flight that occurs on an aircraft. Skypaq records and disperses this data electronically throughout the aviation organization bringing substantial costs savings, operational efficiencies and regulator...


14. Armac Solution

  • Best for: Small, medium and large size businesses
  • Price:
  • Aug 18, 2022
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Armac Systems help airlines maximize spare parts availability at the lowest economic cost, enabling them improve technical dispatch reliability and reduce inventory costs.


15. ForPilots Logbook

  • Best for: Small, medium and large size businesses
  • Price: starts at $26.95 per license
  • Aug 18, 2022
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ForPilots Logbook is an electronic logbook application designed by pilots, for pilots. It is very easy to use with an intuitive graphical user interface that looks just like a paper logbook. It may be downloaded and evaluated for free.


16. TracingFlight

  • Best for: Small, medium and large size businesses
  • Price:
  • Aug 18, 2022
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With more than 25 years of experience in traceability, Véronique Maurel, General Director, and Patrick Hyppolite, President, created IXARYS to develop and export their expertise.


17. Mass & Balance

  • Best for: Small, medium and large size businesses
  • Price:
  • Jan 26, 2022
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Optimize and complete your flight planning with this Android based, perfectly tailored, professional Mass & Balance software. High density or VIP seating - ambulance or freight/cargo-or all together we can do it for you! Whether you are flying small-medium-big aeroplanes, from piston to jet you wil...


18. Skyzen

  • Best for: Small, medium and large size businesses
  • Price: starts at $29.24 per user/month
  • Sep 12, 2022
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Skyzen increases safety by sending you email notifications when your aircraft have to do maintenance and selecting all the operations which have to be performed at the next maintenance.


19. Ubimecs Aviation

  • Best for: Small, medium and large size businesses
  • Price:
  • Sep 12, 2022
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Through our turn-key omni-channel commerce platform, bring a new way of shopping experience for your customers in aviation and grocery.


20. Quantum Control

  • Best for: Small, medium and large size businesses
  • Price:
  • Oct 06, 2022
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With over 1,700 customers in over 60 countries, Quantum Control is the solution of choice for Aviation MRO and Logistics Software.


21. MxManager

  • Best for: Small, medium and large size businesses
  • Price:
  • Jan 31, 2022
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We are a leader in aviation research, consulting and education. We offer objective and impartial information to help you make more informed decisions when dealing with the purchase, operation and disposition of aircraft.


22. AirData

  • Best for: Small, medium and large size businesses
  • Price: starts at $2.99 per month
  • Oct 10, 2022
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AEROsoft Systems, Inc. has been serving the aviation industry for over 25 years. We design, develop and market software that makes your company easier to manage and more productive. Our main product called AirData is a procurement and inventory management application written specifically for compani...


23. CAMMS

  • Best for: Small, medium and large size businesses
  • Price: starts at $1,000 per month
  • May 17, 2022
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CAMMS is a complete aviation maintenance management and tracking system that through the application of prescribed maintenance schedules enables operators to track and comply with all maintenance requirements including, airworthiness directives, life limited, and repetitive tasks on all aviation pro...


24. GOLDesp MRO & Supply

  • Best for: Small, medium and large size businesses
  • Price:
  • Oct 10, 2022
Compare GOLDesp MRO & Supply Vs. Harris Symphony

Tapestry Solutions, a division of Boeing Global Services, provides information management software and services for defense, government and commercial customers. Leveraging three decades of experience, we help solve logistics problems for the world’s largest and most complex supply chains. We also ...


25. AircraftLogs

  • Best for: Small, medium and large size businesses
  • Price: starts at $5,000 per license
  • Jan 01, 2022
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With SD Pro, your pre-flight planning activities are streamlined with efficiency and ease. Saving your flight department time and effort, our integrated solutions reduce risk and potentially save you money as well - all in one seamless, connected experience.


26. DigiMAINT

  • Best for: Small, medium and large size businesses
  • Price: starts at $3,000 per month
  • Oct 28, 2022
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At AeroSoft Systems, we are focused on our customers regardless of their size and might and we project our domain knowledge through our solutions, implementation processes and our on-going unrivaled support which results in favorable business outcomes.


27. SMS Pro

  • Best for: Small, medium and large size businesses
  • Price: starts at $299 per month
  • Oct 28, 2022
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What can all these features do for your organization? Schedule a live demo on your schedule and get a personalized walkthrough of what SMS Pro can do for you. There is no commitment, no cost. Just a real discussion with a real person.


28. ADOC

  • Best for: Small, medium and large size businesses
  • Price:
  • May 15, 2022
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With ADOC - A ircraft D ocumentation & O rganisation C ontrolling, AIS offers a time-saving and cost-efficient solution for small to medium-sized MRO, operators and CAMO companies. The user-friendly interface and clear menu structure make ADOC an easy-to-use software solution for tracking and managi...


29. Smart FUELING

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 15, 2022
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Smart4Aviation is a company founded to provide web based and mobile products and services to optimize, simplify and improve airline operations.


30. AMASIS

  • Best for: Small, medium and large size businesses
  • Price: starts at $200,000 per license
  • Mar 12, 2022
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AMASIS (Aircraft Maintenance And Spares Information System) is the integrated technical management software used by the departments and services involved in aeronautical maintenance.


31. DARTS

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 20, 2022
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Most preferred Aviation Technical Consultancy company, having its offices in Singapore, Malaysia & India, AirFleet Managers is one of the leading Aviation Technical Consultant in region.


32. MINT WebAssistant

  • Best for: Small, medium and large size businesses
  • Price: starts at $12,000 per year
  • Mar 15, 2022
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A lot of the magic of MINT lies in its unique sched­ul­ing ca­pa­bil­i­ties. The so­lu­tion han­dles all stages of plan­ning and au­to­mated sched­ul­ing flaw­lessly. Even the most com­plex train­ing sched­ules can be gen­er­ated while re­spect­ing qual­i­fi­ca­tions, avail­abil­ity and cor­po­rate ...


33. AMES

  • Best for: Small, medium and large size businesses
  • Price: starts at $100 per month
  • Apr 20, 2022
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OMEGA Advanced Planning & Scheduling is the industry leader with 25+ years of proven experience in advanced aircraft information. Ames is our browser-based airline maintenance software featuring a suite of specialized smart tools that guide decision-making for multiple levels in an organization.


34. Aircraft Cost Calculator

  • Best for: Small, medium and large size businesses
  • Price: starts at $95 per month
  • Feb 22, 2022
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Aviation most powerful operating cost application is here. Aircraft Cost Calculator frees you from your desktop to offer a mobile solution you can access anywhere in the world. Designed for owners, operators, flight departments, financial institutions and charter operators. Aircraft Cost Calculator ...


35. ART-Dashboard

  • Best for: Small, medium and large size businesses
  • Price: starts at $620 per month
  • Feb 06, 2022
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Our objective developing ART-Dashboard was to free the engineer of data processing task and to let him focus on its engineering activities. In addition, the text mining module will helps the reliability engineer to automatise the root cause analysis of events.


36. Charter Operators

  • Best for: Small, medium and large size businesses
  • Price:
  • May 20, 2022
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SeaGil Software Company, developers of the BART System, is located in Atlanta, Georgia (USA_ and has developed and licensed private aviation software throughout the world since 1985. With charter and corporate customers in nearly every continent, BART has become the most widely-used aviation managem...


37. FleetCycle Execution Suite

  • Best for: Small, medium and large size businesses
  • Price:
  • Jan 09, 2022
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FleetCycle® has been designed to assist airlines and maintenance companies in the management of their assets including managing and satisfying maintenance requirements, planning and recording maintenance actions, and providing consistent data for reporting and analysis.


38. Alkym

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 21, 2022
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It might be some time before the Seabury Solutions team are together like they are in the photo above, but we would like to provide you all with an update on the current situation.


39. ARINCDirect

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 16, 2022
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Collins Aerospace, a unit of Raytheon Technologies Corp. (NYSE: RTX), is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Created in 2018 by bringing together UTC Aerospace Systems and Rockwell Collins, Collins Aerospace has the capabiliti...


40. ATP Aviation Hub

  • Best for: Small, medium and large size businesses
  • Price: starts at $25 per month
  • Jan 02, 2022
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ATP has always been focused and dedicated to supporting the equality of people within, and outside, of our company. At a time like this, being silent is being ignorant to those who have been affected by inequality and senseless violence. Our new slogan “always ready” reflects the way we think about ...


41. Air Maintenance

  • Best for: Small, medium and large size businesses
  • Price:
  • Jun 04, 2022
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Air Maintenance© was specifically designed to meet the needs of both small and large business aviation repair facilities as a complete solution to increase efficiency, reduce operating costs, improve performance, and maximize productivity. We have designed Air Maintenance© over the past ten years to...


42. EBis 3

  • Best for: Small, medium and large size businesses
  • Price: starts at $8,500 per license
  • Feb 15, 2022
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EBIS GSE offers unparalleled insights for your GSE fleet across supply chain management, equipment health & maintenance, and cost containment. Built for GSE fleets of all sizes, including large volume and highly utilized fleets.


43. Takeflite Maintenance

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 24, 2022
Compare Takeflite Maintenance Vs. Harris Symphony

The secure cloud-based software platform managing maintenance scheduling, job & work packs and storeroom inventory.


44. Log Entry Creator

  • Best for: Small, medium and large size businesses
  • Price: starts at $129 per license
  • Jan 08, 2022
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Are you looking for a better, faster and more efficient way to make aircraft maintenance logbook entries? Would you like to have easy access to commonly used phrases and recurring data with simple techniques for inserting them? How about the ability to create and print a logbook entry in minutes? ...


45. Safelog

  • Best for: Small, medium and large size businesses
  • Price: starts at $45.99 per year
  • May 11, 2022
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Our very highly regarded preparation materials for FAA Written (Knowledge) tests feature actual and current (2020) FAA questions carefully categorized and filtered for study efficiency and with illustrated explanations written by professional instructors and examiners to help you learn the material ...


46. Sensus MRO

  • Best for: Small, medium and large size businesses
  • Price: starts at $199 per month
  • Feb 20, 2022
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Locatory.com is a family member of Avia Solutions Group, the largest aerospace business group from Central & Eastern Europe with 67 offices and production stations providing aviation services and solutions worldwide. Avia Solutions Group unites a team of more than 5000 professionals, providing state...


47. LTB/400

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 10, 2022
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Since 1984, LTB400 Aviation Software GmbH has been offering a maintenance management system for medium-sized aviation maintenance companies (MRO).


48. Propeller One

  • Best for: Small, medium and large size businesses
  • Price: starts at $200 per month
  • May 16, 2022
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Propeller One is a digital cockpit-to-AMO management system designed for 604, 702, 703 and 704 operations. It was designed specifically for small operators to power the journey log, technical records, and maintenance control. Propeller One seamlessly ties these all together to create a robust techni...


49. Innovative Binaries

  • Best for: Small, medium and large size businesses
  • Price: starts at $300 per month
  • Jan 04, 2022
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We are thrilled that for this year Accenture Innovation Awards over 750 incredible innovations registered. It has been an amazing journey so far, filled with cutting-edge concepts, thought out by driven individuals. Unfortunately, we had to narrow it down to 10 innovations per theme, which will pres...


50. Airpack

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 12, 2022
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As a Civil and military aviation software specialist, we provide modular ERP solutions to more than 50 clients worldwide for their fixed wing and helicopters maintenance. We deliver key solutions for airworthiness management, maintenance programs, life limits, supply chain and production matters.


51. Panel Planner

  • Best for: Small, medium and large size businesses
  • Price: starts at $285 per license
  • Mar 06, 2022
Compare Panel Planner Vs. Harris Symphony

Panel Planner is your best solution for designing and fabricating whole instrument panels for large twin to experimental aircraft. It is made for the aircraft owner, homebuilder, repair/refit station, flight department, designer, or manufacturer. Panel Planner is a stand-alone program and no CAD exp...


52. AMICOS Next-Gen

  • Best for: Small, medium and large size businesses
  • Price:
  • Jan 18, 2022
Compare AMICOS Next-Gen Vs. Harris Symphony

30 years of successful design, development and implementation makes Amicos A/S one of the most seasoned players in the business. Our staff averages over 15 years of experience in Aviation MRO. Close contact with our customers assure that we are constantly up to date with the latest developments and ...


53. BASE System

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 26, 2022
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Our software, the BASE System™ (Business Aviation Software Engine) completely supports all Accounting, Work Orders, Line Service, Parts Sales, Maintenance, Purchasing, Inventory, Aircraft Management, Marketing and Sales Promotions, and Customer Service operations. The system is completely integrated...


54. AirPax

  • Best for: Small, medium and large size businesses
  • Price:
  • Jan 04, 2022
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AIRPAX is the most complete and comprehensive Aviation Software Solution on the market today. Originally designed in 1987 from the ground up to meet the specific needs of the Aviation industry, AIRPAX incorporates years of evolutionary enhancements to provide you with a state-of-the-art software sol...



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

Finding the right business software for your business
Proper business software selections are the precursor to successful deployment and business growth. Finding the right solutions doesnít have to be complicated, and it doesnít have to take days or weeks of your time.

After researching over 5,000 systems, we can identify the best solution for companies of all shapes and sizes. ITQlick.com is 100% free for software buyers.



Author - Shlomi Lavi

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Shlomi Lavi is an entrepreneur and founder of ITQlick.com. He holds a Bachelor of Science (B.Sc.) in Information Systems Engineering from Ben Gurion University in Israel. Shlomi brings 17 years of global IT and IS management experience as a consultant and implementation expert for small, medium and large-sized (global) companies. Shlomi’s goal is to share the best knowledge and news about information systems so you can make smarter buying decisions for your business.