Top 20 Booking and scheduling Software

ITQlick rating ITQlick Rating is based on the software score (below) and aggregated online reviews
ITQlick score ITQlick Score is a 1 to 100 score, based on pricing, and functionality Vs. alternative solutions
Pricing score pricing Score is a 1 to 10 score, based on the TCO (cost of licences, customizations, training, hardware when relevant) Vs. alternative solutions
License pricing license pricing (if provided by the software vendor)
Functionality score
Software review
ITQlick rating
License pricing
$125 per month
ITQlick rating
License pricing
$795 per license
ITQlick rating
License pricing
$29.95 per user/month
ITQlick rating
License pricing
$20 per month
ITQlick rating
License pricing
$49 per month

TOP 20 Booking and scheduling Software

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  • Best for: Small, medium and large size businesses
  • Price: starts at $125 per month
  • May 01, 2021

MINDBODY is cloud-based appointment scheduling, and club management solution designed salons, spas, wellness centers, and massage centers among others in small and midsize businesses.


  • Best for: Small, medium and large size businesses
  • Price: starts at $795 per license
  • May 08, 2021

SERVICE MANAGER is both a cloud-based as well as an on-premise field management solution that can also be used as a job costing solution by individuals as well as businesses. The solution helps in making sure that the employees in the field services are monitored and regulated from a centralized poi...

3. Full Slate

  • Best for: Medium and large size businesses
  • Price: starts at $29.95 per user/month
  • May 21, 2021
Compare Full Slate Vs. MINDBODY

Full Slate is a cloud-based appointment scheduling software designed to help streamline and automate online appointment. Its core features include alerts & notifications, online scheduler, credit card payments, CRM and calendar Sync and more.

4. BookedIN

  • Best for: Small businesses and start ups
  • Price: starts at $20 per month
  • May 31, 2021
Compare BookedIN Vs. MINDBODY

BookedIN is a web based booking and scheduling solution for small and medium businesses. Its services include marketing management, customization, appointment management, payment management, and others. The software was designed and launched by Coldwin Software Inc headquartered in Canad...

5. HotSchedules

  • Best for: Small, medium and large size businesses
  • Price: starts at $49 per month
  • May 31, 2021
Compare HotSchedules Vs. MINDBODY

HotSchedules offers an employee scheduling solution. The software includes web based scheduling, an employee communications platform, as well as integration with POS systems for advanced sales forecasting. HotSchedules was founded in 1999 with the goal of developing solutions for restaurants that...

6. Starfish CONNECT

  • Best for: Small, medium and large size businesses
  • Price: starts at $5,000 per license
  • Jun 01, 2021
Compare Starfish CONNECT Vs. MINDBODY

Starfish CONNECT is a cloud-based online appointment scheduling software that integrates with existing course management system including Moodle, WebCT, ANGEL, Blackboard. Starfish CONNECT is a great tool that can help students plan meetings with their advisors that may help them succeed.

7. Appointy

  • Best for: Small, medium and large size businesses
  • Price: starts at $19.99 per month
  • Jun 01, 2021
Compare Appointy Vs. MINDBODY

Appointy is a booking and scheduling software designed to help businesses improve their staff and customer relationship productivity.

8. Calendly

  • Best for: Small businesses and start ups
  • Price: starts at $8 per user/month
  • Jun 05, 2021
Compare Calendly Vs. MINDBODY

Calendly is cloud-based scheduling software that is designed to organize appointments as well as meetings between individuals and colleagues or businesses and clients. The software assists the users to easily set preferences of the availability within a specific time/date and also send an invitation...

9. Timely

  • Best for: SMBs
  • Price: starts at $15 per user/month
  • Jun 10, 2021
Compare Timely Vs. MINDBODY

Timely is a scheduling software which was designed for businesses big and small. Not only does it schedule appointments, it also has performance reports based on the set schedules. It was designed to make it easy to schedule appointments, and create the reports based on the set schedules. Users are ...

10. SetMore

  • Best for: Small, medium and large size businesses
  • Price: starts at $25 per month
  • Jun 10, 2021
Compare SetMore Vs. MINDBODY

Setmore is a booking and scheduling software designed for businesses to manage appointments and aids the optimization of payments, brand bookings, and create calendars to organize businesses.

11. SnapAppointments

  • Best for: Small, medium and large size businesses
  • Price: starts at $14.99 per user/month
  • Jun 14, 2021
Compare SnapAppointments Vs. MINDBODY

SnapAppointments is a booking and scheduling software that helps businesses and organizations to book and manage appointments, schedules, clients and even staff.

12. Findmyshift

  • Best for: Small, medium and large size businesses
  • Price: starts at $25 per month
  • Jun 15, 2021
Compare Findmyshift Vs. MINDBODY

FindMyShift is a booking & scheduling software designed to help businesses create schedules for employees, manage shift requests, track labor costs, and communicate with employees.

13. Timetrade

  • Best for: Small, medium and large size businesses
  • Price: starts at $6.50 per user/month
  • Jun 15, 2021
Compare Timetrade Vs. MINDBODY

Timetrade is a web based appointment scheduling solution for businesses of all sizes. Its capabilities include marketing automation, campaign management, lead management, and others. The software was designed and launched by Timetrade Systems Inc headquartered in Massachusetts, United States.

14. Reservio

  • Best for: Small, medium and large size businesses
  • Price: starts at $10 per month
  • Jun 21, 2021
Compare Reservio Vs. MINDBODY

Reservio is a booking and scheduling software designed to improve and promote business services. It does this by scheduling bookings, providing client reminders, managing customers, and making regular online bookings.


  • Best for: Large business
  • Price:
  • Jul 05, 2021

KEY2ACT is a cloud-based Booking and Scheduling software that enables service team managers to get insights from building data and convert them to actions for team mobility and communication.

16. KloudGin

  • Best for: Small, medium and large size businesses
  • Price:
  • Jul 09, 2021
Compare KloudGin Vs. MINDBODY

KloudGin is an integrated, cloud-based Intelligent Field Service and Asset Management software suite that caters for long-term and short-cycle work. It offers asset maintenance, customer field service orders, and project construction modules, all in one enterprise cloud solution.

17. BookingKoala

  • Best for: Small, medium and large size businesses
  • Price: starts at $27 per month
  • Jul 12, 2021
Compare BookingKoala Vs. MINDBODY

BookingKoala is a booking and scheduling software that helps users set up customized forms, price, location, and branding. This software offers marketing features that enable businesses to get more clients online.

18. booxi

  • Best for: Small businesses and start ups
  • Price: starts at $20 per month
  • Jul 09, 2021
Compare booxi Vs. MINDBODY

Booxi is a cloud-based booking and scheduling software that allows managers to book appointments online from their website or social media channel.

19. eTime Xpress

  • Best for: Medium and large size businesses
  • Price: starts at $2 per employee/month
  • Jul 12, 2021
Compare eTime Xpress Vs. MINDBODY

eTime Xpress is a workforce management solution for small and medium businesses. If offers such capabilities as time and attendance management and automated employee scheduling. The software was designed and launched by Celayix Software Inc headquartered in Vancouver, Canada.

20. Robin Powered

  • Best for: Small, medium and large size businesses
  • Price: starts at $1,500 per year
  • Jul 18, 2021
Compare Robin Powered Vs. MINDBODY

Robin Powered is a facility management software that focuses on helping organizations connect every worker to a system that aides the ability to use, understand, and maximize workplace spaces such as conference rooms.

A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from that could certainly help you in doing that strategically.
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

ITQlick chart - 2021 best Booking and scheduling Software

2021 best Booking and scheduling Software |

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Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.