Top 54 Calendar Software (Jan 2023)

2023's Best 55 Calendar Systems

Shlomi LaviShlomi Lavi / Jan 09, 2023

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1. Hive

  • Best for: Medium and large size businesses
  • Price: starts at $12 per user/month
  • Jan 05, 2023
Compare Hive Vs. Hive

Hive is a cloud-based project management software designed for groups of any size that need to share files, chat, and auto task management. The software records workflow templates, group messaging, multi-task views, and over a hundred app combinations.


2. ACS Software

  • Best for: Medium and large size businesses
  • Price: starts at $279.95 per month
  • Mar 08, 2022
Compare ACS Software Vs. Hive

ACS Software is a church management product that equips users with a ton of tools to help them operate an effective church ministry.


3. Collage Software

  • Best for: Small businesses and start ups
  • Price: starts at $7 per user/month
  • Mar 08, 2022
Compare Collage Software Vs. Hive

Collage Software is a cloud-based, all-inclusive Human Resource and employee benefits software for small businesses. Its core features include performance management, employee records system, digital onboarding, time off management, recruitment (ATS) processing, and HR reporting.


4. PracticePanther Legal Case Management

  • Best for: Small, medium and large size businesses
  • Price: starts at $39 per user/month
  • Dec 06, 2022
Compare PracticePanther Legal Case Management Vs. Hive

The PracticePanther Legal Case Management is a law practice management software designed to help lawyers and related users in managing various activities of the firm.


5. Filevine

  • Best for: Small, medium and large size businesses
  • Price:
  • Dec 27, 2022
Compare Filevine Vs. Hive

Filevine is a cloud-based Legal Management software that allows its users to keep track of the source of clients leads, set out intake scripting for new lead arrivals, and assess marketing expenditure.


6. Clio

  • Best for: Small, medium and large size businesses
  • Price: starts at $39 per user/month
  • Dec 06, 2022
Compare Clio Vs. Hive

Clio is a law practice and legal case management solution for businesses of all sizes. Its capabilities include time and billing management, reporting, case management, and security. The software was designed and launched by Themis Solutions Inc headquartered in British Columbia, Canada.


7. MyCase

  • Best for: SMBs
  • Price: starts at $49 per user/month
  • Dec 07, 2022
Compare MyCase Vs. Hive

MyCase is a legal management solution built for attorneys and small to medium law firms. Its key features include document, legal practice, and contacts management, time and expense tracking, client portal, payment scheduling, case workflow management, and invoicing and billing.


8. Tabs3

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $32 per license
  • Mar 09, 2022
Compare Tabs3 Vs. Hive

TabS3 is a legal management software designed to help law firms get their bills out more quickly. The software enables users to customize statements and generate insightful reports.


9. Acuity Scheduling

  • Best for: Small businesses and start ups
  • Price: starts at $14 per month
  • Dec 30, 2022
Compare Acuity Scheduling Vs. Hive

Acuity Scheduling is a web based appointment scheduling solution for small and medium businesses. Its capabilities include 24/7 booking, third party integrations, customization, client management, and others. The software was designed and launched by Acuity Scheduling Inc headquartered i...


10. Procare

  • Best for: Small, medium and large size businesses
  • Price: starts at $49 per month
  • Mar 12, 2022
Compare Procare Vs. Hive

Procare is the application of choice when it comes to child care management. The app has streamlined functions and features that make it easy for both teachers and parents to exchange information about the child. It is compatible with a number of business options like child activity center, programs...


Pricing Guide - Calendar Software:

Booking and Scheduling Software Price Ranges

Companies can expect to find several related booking and Scheduling software products from Medical, Manufacturing, and Human Resources sectors. The primary best of breeds from those sectors include Patient Scheduling software, Production Scheduling Software, and Employee Scheduling software. The analysis of the products cost prices are as follows:

  • Patient Scheduling software Organizations would generally have to pay $0 to more than $30 a month for the base subscriptions for Patient Scheduling software.
  • Free and open-source Patient Scheduling software is available as well. For example, Simplybook.me has an open base plan, and its users can opt for paid plans, which start at $10 a month. 10to8 Small Business plan is free, but it also has a Basic plan which goes for $10 a month.
  • Small businesses can expect to pay $0-$199 per month for Patient Scheduling Software units. For instance, MDConnection pricing starts at $199 per month for each provider, Mend NOW Telehealth subscription plan at $59 a month, and LiquidEHR In-office subscription goes for $199 monthly.
  • Medium-sized companies would have to pay up to $500 a month for Patient Scheduling Software. For example, AllegianceMD EHR Only plan costs $449 per month and a full system subscription which goes for $489 a month. ChiroTouch has a cost price of $259 per month, RevolutionEHR pricing goes for $385 monthly, and WRS Health costs around $274 a month.
  • Large Organizations can expect to pay up to $10000 for Patient Scheduling Software products. HealthTec Trilogy, for example, charges a one-off license of $5000, and CLIN1 costs $10000 outright.
  • Windows-based Patient Scheduling Software has price points between $40-$150 a month. For illustration, EHR Your Way pricing starts at $40 per month, TheraOffice at $50 a month and TheraBill by WebPT at $149 monthly.
  • MacOS Users can expect to pay around $10-$99 a month for Patient Scheduling Software. CAM by Celerity starts at $55 per month, MedEZ at $10 a month and Practice Fusion at $99 monthly.
  • Patient Scheduling software for Android has a price range of $19-$539 monthly. For example, Continuous Care pricing starts at $19 a month, Claimocity at $99 per month and TriMed Complete at $539 monthly.
  • Web-based Patient Scheduling software can cost up to $129 a month. For instance, NovoClinical cost price starts at $100 a month, Vagaro at $25 per month and Mindbody at $129 monthly.

11. honeybeeBase

  • Best for: SMBs
  • Price: starts at $2 per user/month
  • Mar 13, 2022
Compare honeybeeBase Vs. Hive

honeybeeBase software is a web based staff management solution designed for small size businesses. The software features include training, human resource, employee communications, counseling reports, payroll, vacation, time clock, and paid time off among others. It allows the employees to check in a...


12. Marketing 360

  • Best for: Small businesses and start ups
  • Price: starts at $395 per month
  • Mar 20, 2022
Compare Marketing 360 Vs. Hive

Marketing 360 is a cloud-based digital marketing solution that is designed for use by individuals as well as businesses. The solution can be used in businesses, which are medium in size, as well as small-sized businesses.


13. PurelyHR

  • Best for: Small businesses and start ups
  • Price: starts at $4.50 per employee/month
  • Dec 11, 2022
Compare PurelyHR Vs. Hive

Purelyhr is Software as a Service leave management tool designed for HR departments in small to medium sized businesses. Developed by Ironflow Technologies Inc., Purelyhr offers all the employee data in a centralized location.


14. ClockShark

  • Best for: SMBs
  • Price: starts at $3 per user/month
  • Mar 20, 2022
Compare ClockShark Vs. Hive

ClockShark is a cloud based mobile time tracking and scheduling application that is designed to cater to companies in the construction and field service industries. It helps the employers to track, schedule employees, find their location using GPS and also categorize job costs in a centralized point...


15. Zola Suite

  • Best for: Small, medium and large size businesses
  • Price: starts at $59 per user/month
  • Dec 06, 2022
Compare Zola Suite Vs. Hive

Zola Suite is a comprehensive, cloud-based legal practice management application that provides all the tools you need to manage the business of your practice so you can focus on the law. Zola Suite puts the Power of ONE into practice with fully-integrated features managed within one intuitive interf...


16. Loyverse POS

  • Best for: Small businesses and start ups
  • Price: starts at $5 per employee/month
  • Apr 01, 2022
Compare Loyverse POS Vs. Hive

Loyverse POS is a cloud-based, mobile point of sale/POS software designed to help users working in small retail, restaurant and salon establishments. It helps users with the management of the inventory, visualization of the sales analytics and management of customer relationships.


17. ABC Signup

  • Best for: SMBs
  • Price: starts at $399 per month
  • Apr 03, 2022
Compare ABC Signup Vs. Hive

ABC Signup is a growing cloud-based Online Registration software, it is designed to support small and medium size business. ABC Signup received a rating of 3.7 from ITQlick team. The software cost is considered average (3/5) when compared to other solutions in their category.


18. BookedIN

  • Best for: Small businesses and start ups
  • Price: starts at $24 per month
  • May 31, 2022
Compare BookedIN Vs. Hive

BookedIN is a web based booking and scheduling solution for small and medium businesses. Its services include marketing management, customization, appointment management, payment management, and others. The software was designed and launched by Coldwin Software Inc headquartered in Canad...


19. LeadMaster

  • Best for: Small, medium and large size businesses
  • Price: starts at $15 per user/month
  • Jun 07, 2022
Compare LeadMaster Vs. Hive

LeadMaster is a cloud-based marketing software that is designed to help businesses and organizations automate and streamline all of their marketing processes. The software also helps these firms in managing their clients via intuitive capabilities.


20. TimeTap

  • Best for: Small, medium and large size businesses
  • Price: starts at $24.95 per month
  • Jun 02, 2022
Compare TimeTap Vs. Hive

TimeTap is an appointment scheduling software for businesses designed to make client bookings, make online scheduling, decrease call volumes, and control schedules. Its features make users run a better business, spend time, and ease stress.


21. Highfive

  • Best for: Small businesses and start ups
  • Price: starts at $15 per user/month
  • May 31, 2022
Compare Highfive Vs. Hive

Highfive software is a cloud-hosted video conferencing & collaboration platform that enables web conferencing, video conferencing and screen sharing in an organization.


22. CHIDESK

  • Best for: Small, medium and large size businesses
  • Price: starts at $40 per employee/month
  • Jun 27, 2022
Compare CHIDESK Vs. Hive

Track all your appointments from a simple to use scheduling screen. Track employee and resource usage and appointment states.


23. SmartCare

  • Best for: Small, medium and large size businesses
  • Price: starts at $59 per month
  • Jun 14, 2022
Compare SmartCare Vs. Hive

SmartCare is one of the top choices when it comes to healthcare management applications adapted by small and medium sized medical service providers. The software enlists features that provide easier management and monitoring of health management for patients. This was created by the Zambian Ministry...


24. Appointy

  • Best for: Small, medium and large size businesses
  • Price: starts at $19.99 per month
  • Dec 21, 2022
Compare Appointy Vs. Hive

Appointy is a booking and scheduling software designed to help businesses improve their staff and customer relationship productivity.


25. ScheduFlow Online

  • Best for: Small, medium and large size businesses
  • Price: starts at $39.95 per month
  • Jun 09, 2022
Compare ScheduFlow Online Vs. Hive

Scheduflow Online is a SaaS-based Employee Scheduling software that enables employers to manage their workforce and client appointment information in centralized information and interact with new leads through consultations and appointment scheduling.


26. Scoro

  • Best for: SMBs
  • Price: starts at $26 per 5 users/month
  • Jan 09, 2023
Compare Scoro Vs. Hive

Scoro is business management software used by agencies and consultancies around the world. Scoro was founded in 2013 with a simple idea – there is always a smarter way to get work done. It combines project management, CRM, billing, and reporting – all in one place. So your business can run as smooth...


27. Thryv

  • Best for: Small businesses and start ups
  • Price: starts at $59 per month
  • Jun 24, 2022
Compare Thryv Vs. Hive

Thryv is a cloud-based customer relationship management software that is designed to help organizations and companies run marketing campaigns and also manage interactions with their customers.


28. Q-Flow Appointment Management

  • Best for: Small, medium and large size businesses
  • Price:
  • Jul 13, 2022
Compare Q-Flow Appointment Management Vs. Hive

Q-Flow Appointment Management is both cloud-based and on-premise solution suitable for medium-sized businesses and large enterprises. Q-Flow software is a solution that helps in managing the flow of customers, advertising, agents, tasks, and information in stores, branches, clinics, and any customer...


29. Widen Media Collective

  • Best for: Medium business
  • Price: starts at $29,990 per year
  • Jul 01, 2022
Compare Widen Media Collective Vs. Hive

Widen Media Collective software is a cloud-hosted digital asset management platform intended to support the content lifecycle right from creation to distribution. The software offers a central library that helps to manage documents, audio and video files, as well as images in one place.


30. OrangeHRM

  • Best for: Small, medium and large size businesses
  • Price: starts at $45 per month
  • Jun 30, 2022
Compare OrangeHRM Vs. Hive

OrangeHRM software is a cloud-based and on-premise HR solution for small and medium businesses. The solution offers a number of features that include leave and time off management module that creates and manages multiple types of leaves in the organization.


31. HiMama

  • Best for: SMBs
  • Price: starts at $25 per month
  • Jul 14, 2022
Compare HiMama Vs. Hive

HiMama is the most convenient app where parents and teachers can share the activities of the child and allow them to record it. All of the features in the app were created through intensive research and analysis. Early childhood teachers were consulted during the conceptualization of the product. It...


32. Timely

  • Best for: SMBs
  • Price: starts at $20 per user/month
  • Sep 30, 2022
Compare Timely Vs. Hive

Timely is a scheduling software which was designed for businesses big and small. Not only does it schedule appointments, it also has performance reports based on the set schedules. It was designed to make it easy to schedule appointments, and create the reports based on the set schedules. Users are ...


33. SetMore

  • Best for: Small, medium and large size businesses
  • Price: starts at $5 per user/month
  • Sep 30, 2022
Compare SetMore Vs. Hive

Setmore is a booking and scheduling software designed for businesses to manage appointments and aids the optimization of payments, brand bookings, and create calendars to organize businesses.


34. Childcare Manager

  • Best for: SMBs
  • Price: starts at $795 per license
  • Oct 03, 2022
Compare Childcare Manager Vs. Hive

Childcare Manager streamlines and combines all of the center’s management systems regarding recordkeeping, management and administration data. The application n is considered non-modular where everything is simplified with the combination of tasks as compare to modular systems where all tasks are se...


35. TimeSolv Legal

  • Best for: Small businesses and start ups
  • Price: starts at $39.95 per user/month
  • Apr 15, 2022
Compare TimeSolv Legal Vs. Hive

TimeSolv Legal is a web based legal billing solution for small and medium law firms. It offers such services as billing and invoicing, calendar management, conflict management, and others. The software was designed and launched by TimeSolv Corporation headquartered in Minnesota, United States.


36. SnapAppointments

  • Best for: Small, medium and large size businesses
  • Price: starts at $14.99 per user/month
  • Oct 17, 2022
Compare SnapAppointments Vs. Hive

SnapAppointments is a booking and scheduling software that helps businesses and organizations to book and manage appointments, schedules, clients and even staff.


37. Vision Store

  • Best for: Large business
  • Price: starts at $1,500 per license
  • May 15, 2022
Compare Vision Store Vs. Hive

Vision Store POS is a retail & POS software that helps connect costumers and sales channels to order for products from anywhere and make payments online.


38. Soffront On-Premise CRM

  • Best for: SMBs
  • Price: starts at $35 per user/month
  • May 16, 2022
Compare Soffront On-Premise CRM Vs. Hive

Soffront CRM is an integrated on-premise and cloud-based customer relationship management (CRM), Digital marketing as well as Lead Generation solution built for small to midsize businesses.


39. Needles Case Management

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $85 per user/month
  • May 14, 2022
Compare Needles Case Management Vs. Hive

Needles Case Management is a legal management software designed to help law firms and professionals deliver outcomes with clients cases.


40. Firepoint

  • Best for: Small businesses and start ups
  • Price: starts at $499 per month
  • Apr 26, 2022
Compare Firepoint Vs. Hive

FirePoint is a CRM software built to help various companies close more deals. The software helps fill team pipelines with leads and aid team communication by providing an end-to-end chat system.


41. On-Time Web

  • Best for: Small, medium and large size businesses
  • Price: starts at $1.46 per employee/month
  • May 24, 2022
Compare On-Time Web Vs. Hive

On Time Web is a web based time and attendance, time clock, web timesheet and project time capturing solution that is offered as a complete internet hosted service. It ensures data capturing through the web timesheet on any internet browser, a virtual time clock function, our android time clock app,...


42. Aderant

  • Best for: Medium and large size businesses
  • Price:
  • May 24, 2022
Compare Aderant Vs. Hive

Aderant is a legal management software designed to empower legal establishments profitability and efficiency.


43. Activ Absence

  • Best for: Small, medium and large size businesses
  • Price: starts at $0.40 per feature
  • May 22, 2022
Compare Activ Absence Vs. Hive

Activ absence is a human resource management solution for companies. It is a cloud based software, meaning that it can be accessed remotely through a web browser login. It is operating system agnostic. The tool helps the organizations manage their absences and holidays and hence manage the staff and...


44. Simpplr

  • Best for: Small, medium and large size businesses
  • Price: starts at $8 per user/month
  • May 24, 2022
Compare Simpplr Vs. Hive

Simpplr is a growing cloud-based Security software, it is designed to support small, medium and large size business. Simpplr received a rating of 4.9 from ITQlick team. The software cost is considered affordable (4/5) when compared to alternative solutions.


45. VolunteerLocal

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $600 per year
  • May 21, 2022
Compare VolunteerLocal Vs. Hive

VolunteerLocal is a non-profit, volunteer management software designed as registration, scheduling, and communication platform for managing volunteers.


46. EveryAction

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $109 per feature/month
  • May 21, 2022
Compare EveryAction Vs. Hive

EveryAction is a non-profit, volunteer management software designed as a fundraising platform with modern workflows that help raise money.


47. SmartCare by Streamline Software

  • Best for: Small, medium and large size businesses
  • Price:
  • Jun 10, 2022
Compare SmartCare by Streamline Software Vs. Hive

SmartCare by Streamline Software is a cloud-based electronic health record solution that is developed to be used in hospitals and clinics of all sizes. the solution is developed with features and specifications that make it suitable to be used in practices of all sizes starting from small-sized prac...


48. accessplanit

  • Best for: Medium and large size businesses
  • Price: starts at $400 per month
  • Jun 15, 2022
Compare accessplanit Vs. Hive

Accessplanit is an LMS software designed to help organizations manage all training operations and organize and promote virtual and in-person training from one platform.


49. Hydra PSA

  • Best for: Small, medium and large size businesses
  • Price:
  • May 26, 2022
Compare Hydra PSA Vs. Hive

Hydra PSA is a professional services automation solution for businesses of all sizes. It offers project management, compliance and control, online collaboration, resource management, and other capabilities. The software was designed and launched by Hydra Management, headquartered in United Kingdom...


50. App4Legal

  • Best for: Small, medium and large size businesses
  • Price: starts at $10 per user/month
  • Jun 15, 2022
Compare App4Legal Vs. Hive

App4Legal is a legal management software designed to help law firms or legal practitioners to manage their cases, track trademarks, patents, and copyright.


51. CloudLex

  • Best for: Small, medium and large size businesses
  • Price: starts at $75 per user/month
  • May 30, 2022
Compare CloudLex Vs. Hive

CloudLex is a cloud-based Legal Management software that enables personal injury practitioners to centrally manage their practice and share information with clients and colleagues through email correspondence and discussion boards.


52. Qorus Breeze Proposals

  • Best for: Small, medium and large size businesses
  • Price:
  • Aug 26, 2022
Compare Qorus Breeze Proposals Vs. Hive

Qorus is a team collaboration app developed to help businesses build proposals and RFP responses faster. The app has an auto-respond module that utilizes natural language processes to examine questions, generate the top-rated answers, and build a draft with it.


53. Replicon

  • Best for: Medium and large size businesses
  • Price: starts at $22 per user/month
  • Jun 12, 2022
Compare Replicon Vs. Hive

Replicon is a cloud based TimeCost solution designed to helps organizations manage and track multiple projects activities concurrently. The users can maintain the productivity of the resource and allocate specific people different tasks. The users can enter time and expense against their current pro...


54. Centralpoint Software

  • Best for: Small, medium and large size businesses
  • Price:
  • Jun 10, 2022
Compare Centralpoint Software Vs. Hive

Centralpoint is a knowledge management software for businesses to automate retention policies, dynamically create documents, manage records, and automatically apply metadata.



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

Finding the right business software for your business
Proper business software selections are the precursor to successful deployment and business growth. Finding the right solutions doesnít have to be complicated, and it doesnít have to take days or weeks of your time.

After researching over 5,000 systems, we can identify the best solution for companies of all shapes and sizes. ITQlick.com is 100% free for software buyers.



Auditor - Shlomi Lavi

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Shlomi Lavi is an entrepreneur and founder of ITQlick.com. He holds a Bachelor of Science (B.Sc.) in Information Systems Engineering from Ben Gurion University in Israel. Shlomi brings 17 years of global IT and IS management experience as a consultant and implementation expert for small, medium and large-sized (global) companies. Shlomi’s goal is to share the best knowledge and news about information systems so you can make smarter buying decisions for your business.