Top 42 Calibration Software

2022's Best 42 Calibration Systems

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1. eMaint CMMS

  • Best for: Small, medium and large size businesses
  • Price: starts at $33 per user/month
  • Mar 12, 2022
Compare eMaint CMMS Vs. eMaint CMMS

eMaint CMMS is a cloud-based, computerized maintenance management software solution. It is built to assist businesses globally to manage their enterprise assets, track inventory, streamline workflows, and schedule preventive & predictive maintenance.


2. GageManager

  • Best for: Small, medium and large size businesses
  • Price: starts at $298 per license
  • Mar 04, 2022
Compare GageManager Vs. eMaint CMMS

GageManager is a calibration management solution for businesses of all sizes. Other than gage management, it offers label printing, calibration scheduling, and other services. The software was designed and launched by Altegra headquartered in California, United States.


3. Azzier CMMS

  • Best for: Large business
  • Price:
  • Aug 25, 2022
Compare Azzier CMMS Vs. eMaint CMMS

Azzier CMMS is cloud-based customer maintenance and management solution which is developed for use in all types of businesses. The maintenance management solution can be implemented in various industries including Industrial manufacturing, Oil & Gas, Utilities, Government, Hospitality, Education and...


4. GAGEpack

  • Best for: Small, medium and large size businesses
  • Price:
  • May 16, 2022
Compare GAGEpack Vs. eMaint CMMS

GAGEpack software is cloud-hosted or on-premise gage management system that facilitates in providing a centralized platform for accurate measurement and management.


5. Fracttal

  • Best for: Small, medium and large size businesses
  • Price: starts at $255 per month
  • Jun 15, 2022
Compare Fracttal Vs. eMaint CMMS

Fracttal is a maintenance software that helps companies keep records of all their assets, facilities, vendors, historical data, and related information.


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6. GAGEtrak Calibration Management

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $2,199 per license
  • Nov 23, 2022
Compare GAGEtrak Calibration Management Vs. eMaint CMMS

With a solid 25-year track record, countless auditor recommendations and over 12,000 customers across the globe, GAGEtrak is the #1 calibration management software solution in the world.


7. Aspyra

  • Best for: Small, medium and large size businesses
  • Price:
  • Jan 08, 2022
Compare Aspyra Vs. eMaint CMMS

Here at ASPYRA, LLC, we believe in bringing medical professionals dependable laboratory and imaging solutions. Our company delivers top-quality software to hospitals, clinics, reference laboratories, imaging departments, and an array of specialty laboratories. Improve the workflow of your environmen...


8. Redlist

  • Best for: Medium and large size businesses
  • Price:
  • Mar 30, 2022
Compare Redlist Vs. eMaint CMMS

Redlist is a cloud-based CMMS/EAM software that enables managers and teams to improve safety programs using digital forms that provide safety insights and ensure equipment peak operating conditions.


9. ManWinWin Software

  • Best for: Small, medium and large size businesses
  • Price: starts at $599 per license
  • Jul 06, 2022
Compare ManWinWin Software Vs. eMaint CMMS

ManWinWin Software is a maintenance management solution for businesses of all sizes. It offers such capabilities as calibration management, preventive maintenance, work order management, and others. The software was designed and launched by MainWinWin Software headquartered in Portugal.


10. EZmaintain

  • Best for: Small, medium and large size businesses
  • Price: starts at $49.99 per month
  • Jul 13, 2022
Compare EZmaintain Vs. eMaint CMMS

EZmaintain is a computerized maintenance management software (CMMS) built to track health Asset conditions, create schedules, organize work orders, monitor and manage fleets, scaling, and managing municipal locations.


Pricing Guide - Calibration Software:

Engineering Software Pricing

Businesses looking for Engineering software can expect to pay between $120 to $200 per month. Note that many products are priced per user, per month, so a company planning to deploy software with up to 10 user accounts should expect to pay around $1,500 per month if the software costs $150. Alternatively, some manufacturing software are priced on a per-year basis. For example, PINpoint is priced at $2,000 per user, per year, while Infor CloudSuite Industrial costs $150 monthly per user. Others are SAP Business ByDesign, which costs $149 monthly per user, and Work Instruction Software pricing is around $850 monthly per 15 users.

Also, manufacturing tools in the market can have their prices set based on business size, and some products are specifically designed to serve some sizes of business more.

  • Small Businesses should expect prices that range from $25 to $40 per user per month for manufacturing software. However, many products offer their entry-level package for free for small businesses, although with limited features. Some products within this price range are Pronest and Compass & HQ, which both cost $30 per user monthly each. However, some products can be bought perpetually; an example is DBA manufacturing, which requires a one-time fee of $2,000.
  • Medium Businesses can expect to pay between $40 to $100 per user, per month for manufacturing software, depending on the robustness of the chosen products features. For example, Omono costs around $45 per user, per month and ERPAG pricing is around $50 monthly per user. Enterprise 21 ERP Package is priced at around $3,500 for a lifetime usage per user.
  • Large Businesses can expect to pay between $120 to $200 per user per month for a manufacturing software enterprise plan. An enterprise plan comes with more features, and the prices are adjusted and discounted based on the size of an organization workforce. However, the above price range may not include fees for installation/setup and training. For instance, Dozuki costs $199 per user per month, Infor M3 $150 monthly per user, and Frepple offers a one-time fee of $5,000 for unlimited user accounts.

Engineering software best of breeds and their price ranges are as follows:

  • Production Scheduling Software For production scheduling software, users can expect to pay a price that ranges from $10 to $50 and $50 to $150 monthly per user for entry-level offerings. Premium and enterprise offerings of production scheduling software cost between $500 to $1,000 per user, per month. For example, Monday.com pricing starts from $8 monthly per user, Katana costs $100 monthly per user, and MIE Track Pro costs $150 per user. For higher tier products, Optessa costs $5,000 monthly per 5 users, Master Control Manufacturing costs up to $1,000 monthly, and Prodsmart $1,000 monthly for unlimited user entries.
  • Manufacturing Execution Software Many manufacturing software in the market have a one-time fee, while many others have undisclosed fees because they have to be adjusted to suit each organization needs. However, users can expect to pay between $30 to $200 monthly per user for manufacturing and executing products with monthly pricings. For example, Upkeep pricing starts from $35 monthly per user, while Realtrac costs $170 monthly per user. On the other hand, Fishbowl costs $4,500, and Shopkeeper System Jobs Control costs $7,500— both for perpetual licenses.
  • MRP Software Users can expect to pay between $25 and $100 upwards per user, per month for an MRP software; however, the prices largely depend on the tier of products and the robustness of their features. For instance, Odoo pricing starts from $25 monthly per user, Xtuple and Abas ERP pricing starts from $150 each per user per month, and WhereFour costs around $400 monthly for a number of users.
  • Quality Management Most quality management products in the market are priced on a per-user, per month basis. Their prices range from $10 and $50 upwards. These ranges are based on the tier of the products and their starting prices. For example, TRACKMEDIUM pricing starts from around $11 monthly per user, ISO Quality Management costs up to $10 monthly per user, and QualityKick pricing sits around $1,000 yearly per user.

11. Zeus

  • Best for: SMBs
  • Price: starts at $750 per user/month
  • Jul 18, 2022
Compare Zeus Vs. eMaint CMMS

Zeus software is a pure web-based asset management software solution suitable for small-large businesses. The solution contains modules for managing service requests, preventive maintenance, multiple service groups, service contracts & warranties, equipment configurations, outage discrepancies, and ...


12. Megamation DirectLine

  • Best for: Medium and large size businesses
  • Price: starts at $395 per month
  • Jul 29, 2022
Compare Megamation DirectLine Vs. eMaint CMMS

Directline is a cloud-based or computerized maintenance management solution(CMMS) which is designed to offer maintenance scheduling as well as compliance reporting of different sectors. The solution core features include maintenance management, facility management, work order management, and complia...


13. Proteus MMX

  • Best for: Small businesses and start ups
  • Price: starts at $33 per user/month
  • Aug 06, 2022
Compare Proteus MMX Vs. eMaint CMMS

Proteus MMX is a cloud-based maintenance management software for small to large companies. Its key features include asset tracking, budget data tracking, multi-currency, service requests module, labor hours tracking, maintenance records, purchasing and requisitions management, and more.


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14. FaciliWorks CMMS

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $65 per user/year
  • Nov 23, 2022
Compare FaciliWorks CMMS Vs. eMaint CMMS

Easy to use and affordable, FaciliWorks Essentials software will help you reduce maintenance costs, maximize productivity and ensure greater asset uptime. Web-based (onsite server or hosted), mobile and desktop.


15. MicroMain Maintenance Software

  • Best for: Medium and large size businesses
  • Price: starts at $44 per user/month
  • Aug 26, 2022
Compare MicroMain Maintenance Software Vs. eMaint CMMS

MicroMain CMMS software is an intuitive software that simplifies work order management, tracks assets, automates purchase orders and optimizes preventive maintenance for various industries. It also offers risk assessment and tracking compliance checks for different equipment. The software is easy to...


16. Asset Panda - Inventory Management

  • Best for: Small, medium and large size businesses
  • Price: starts at $1,500 per year
  • Feb 05, 2022
Compare Asset Panda - Inventory Management Vs. eMaint CMMS

Asset Panda - Inventory Management is a cloud-based Inventory Management Software that allows users to track equipment inventory as they are moved across locations.


17. CHAMPS EAM - Facilities Management

  • Best for: Medium and large size businesses
  • Price:
  • Feb 07, 2022
Compare CHAMPS EAM - Facilities Management Vs. eMaint CMMS

CHAMPS EAM is maintenance and asset management software that is designed to provide EAM functionality for your business. The software is designed by Champs Software Inc., and aims at optimizing the life cycles of the capital assets. CHAMPS EAM provides an infrastructure to modernize the legacy appl...


18. MVP Plant

  • Best for: Medium and large size businesses
  • Price: starts at $75 per month
  • Feb 14, 2022
Compare MVP Plant Vs. eMaint CMMS

MVP Plant is both a cloud-based and 0n-premium business management software. It is developed to work in businesses of all sizes, small-sized businesses, medium-sized businesses, and large-sized companies.


19. FMX

  • Best for: SMBs
  • Price: starts at $35 per user/month
  • Feb 14, 2022
Compare FMX Vs. eMaint CMMS

FMX is web-based facilities management software system that centralizes the operational activities of your business. The software was designed and launched by Facilities Management eXpress and focuses on workflow management system. 


20. Rosmiman IWMS

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 19, 2022
Compare Rosmiman IWMS Vs. eMaint CMMS

ROSMIMAN IWMS Global Site is a cloud-based facility management software that enables administrators to manage the various system users associated with their organization real estate assets, as well as the shared information between the organization customers and suppliers.


21. Field Force Tracker

  • Best for: SMBs
  • Price: starts at $20 per user/month
  • Feb 23, 2022
Compare Field Force Tracker Vs. eMaint CMMS

Field Force Tracker is a web based field service management solution for businesses of all sizes. It offers such capabilities as dispatch management, QuickBooks integration, customer database, and others. The software was designed and launched by Field Force Tracker headquartered in New Jersey, Unit...


22. API Pro CMMS / EAM

  • Best for: Small businesses and start ups
  • Price: starts at $2,000 per license
  • Mar 09, 2022
Compare API Pro CMMS / EAM Vs. eMaint CMMS

API Pro CMMS / EAM is a growing cloud-based Maintenance software, it is designed to support small and medium size business. API Pro CMMS / EAM received a rating of 4.5 from ITQlick team. The software cost is considered average (3.4/5) when compared to other solutions in their category.


23. 1factory

  • Best for: Small, medium and large size businesses
  • Price: starts at $50 per user/month
  • Mar 26, 2022
Compare 1factory Vs. eMaint CMMS

1factory is a trending cloud-based Manufacturing software, it is designed to support small, medium and large size business. 1factory received a rating of 5 from ITQlick team. The software cost is considered affordable (1.6/5) when compared to alternative solutions.


24. Tofino

  • Best for: Large business
  • Price: starts at $175 per month
  • Mar 29, 2022
Compare Tofino Vs. eMaint CMMS

Tofino is an award-winning cloud-based Maintenance software, it is designed to support large size business. Tofino received a rating of 4.5 from ITQlick team. The software cost is considered average (2.8/5) when compared to other solutions in their category.


25. Beamex CMX

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 11, 2022
Compare Beamex CMX Vs. eMaint CMMS

Beamex CMX is a CMMS that combines hardware, software, and human capabilities to help deliver calibration and automated flow of data for calibration.


26. ProCalV5 Enterprise

  • Best for: Small, medium and large size businesses
  • Price: starts at $3,000 per license
  • Apr 12, 2022
Compare ProCalV5 Enterprise Vs. eMaint CMMS

ProCalV5 Enterprise is a calibration management solution for businesses of all sizes. It offers such services as gage management, label printing, compliance management, and others. The software was designed and launched by Prime Technologies Inc headquartered in Pennsylvania, United State...


27. envVisual FM

  • Best for: Small, medium and large size businesses
  • Price: starts at $99 per month
  • May 16, 2022
Compare envVisual FM Vs. eMaint CMMS

envVisual FM is a web based facility management solution for businesses of all sizes. It offers such capabilities as performance reviews, custom reporting, work order management, and others. The software was designed and launched by envVisual headquartered in Massachusetts, United States.


28. AMT

  • Best for: SMBs
  • Price:
  • May 19, 2022
Compare AMT Vs. eMaint CMMS

AMT is an Asset Maintenance software specialised in providing solutions to lifecycle costing and positioning. It allows for fundamentally better Maintenance outcomes, proactive control and organization of asset expenses, and better asset insights.


29. CMMS Dalian Pro

  • Best for: SMBs
  • Price: starts at $2,500 per license
  • Jul 26, 2022
Compare CMMS Dalian Pro Vs. eMaint CMMS

CMMS Dalian Pro is a fast growing cloud-based Maintenance software, it is designed to support small and medium size business. CMMS Dalian Pro received a rating of 4.4 from ITQlick team. The software cost is considered average (2.9/5) when compared to other solutions in their category.


30. e-PlanCheck®

  • Best for: SMBs
  • Price: starts at $1 per user/month
  • Jul 27, 2022
Compare e-PlanCheck® Vs. eMaint CMMS

e-PlanCheck® is a growing cloud-based Construction software, it is designed to support small and medium size construction business. e-PlanCheck® received a rating of 4.9 from ITQlick team. The software cost is considered average (2.6/5) when compared to other solutions in their category.


31. CALtools

  • Best for: Small, medium and large size businesses
  • Price: starts at $500 per license
  • May 27, 2022
Compare CALtools Vs. eMaint CMMS

CALtools is an award-winning cloud-based Engineering software, it is designed to support small, medium and large size business. CALtools received a rating of 3 from ITQlick team. The software cost is considered average (3.3/5) when compared to other solutions in their category.


32. OpenICM

  • Best for: Small businesses and start ups
  • Price: starts at $10 per user/month
  • Jul 26, 2022
Compare OpenICM Vs. eMaint CMMS

OpenICM is a trending cloud-based Maintenance software, it is designed to support small and medium size business. OpenICM received a rating of 4.3 from ITQlick team. The software cost is considered affordable (2.3/5) when compared to alternative solutions.


33. SemanticGuide

  • Best for: SMBs
  • Price: starts at $4,950 per license
  • Jul 26, 2022
Compare SemanticGuide Vs. eMaint CMMS

SemanticGuide is a fast growing cloud-based Maintenance software, it is designed to support small and medium size business. SemanticGuide received a rating of 3.6 from ITQlick team. The software cost is considered average (3.3/5) when compared to other solutions in their category.


34. SQRES

  • Best for: Small businesses and start ups
  • Price: starts at $37 per month
  • Jul 20, 2022
Compare SQRES Vs. eMaint CMMS

SQRES is a fast growing cloud-based Maintenance software, it is designed to support small and medium size business. SQRES received a rating of 3.2 from ITQlick team. The software cost is considered affordable (2.5/5) when compared to alternative solutions.


35. Calibration Control

  • Best for: Small, medium and large size businesses
  • Price: starts at $768 per license
  • May 26, 2022
Compare Calibration Control Vs. eMaint CMMS

Calibration Control is a growing cloud-based Engineering software, it is designed to support small, medium and large size business. Calibration Control received a rating of 3.9 from ITQlick team. The software cost is considered average (3.3/5) when compared to other solutions in their category.


36. PRO 2000 Series

  • Best for: Small, medium and large size businesses
  • Price:
  • May 26, 2022
Compare PRO 2000 Series Vs. eMaint CMMS

PRO 2000 Series is a leading cloud-based Engineering software, it is designed to support small, medium and large size business. PRO 2000 Series received a rating of 4 from ITQlick team. The software cost is considered affordable (1.5/5) when compared to alternative solutions.


37. The Calibration Toolbox ADO Web Portal

  • Best for: Small, medium and large size businesses
  • Price:
  • May 26, 2022
Compare The Calibration Toolbox ADO Web Portal Vs. eMaint CMMS

The Calibration Toolbox ADO Web Portal is an award-winning cloud-based Engineering software, it is designed to support small, medium and large size business. The Calibration Toolbox ADO Web Portal received a rating of 3.2 from ITQlick team. The software cost is considered affordable (1.5/5) when co...


38. apmOptimizer

  • Best for: SMBs
  • Price:
  • Nov 05, 2019
Compare apmOptimizer Vs. eMaint CMMS

apmOptimizer is a fast growing cloud-based Maintenance software, it is designed to support small and medium size business. apmOptimizer received a rating of 3.6 from ITQlick team. The software cost is considered affordable (1.6/5) when compared to alternative solutions.


39. MaintScape

  • Best for: Small businesses and start ups
  • Price: starts at $1,000 per license
  • Sep 24, 2019
Compare MaintScape Vs. eMaint CMMS

MaintScape is a leading cloud-based Maintenance software, it is designed to support small and medium size business. MaintScape received a rating of 3.2 from ITQlick team. The software cost is considered average (3.5/5) when compared to other solutions in their category.


40. Snagmaster

  • Best for: SMBs
  • Price:
  • Sep 08, 2019
Compare Snagmaster Vs. eMaint CMMS

Snagmaster is a fast growing cloud-based Construction software, it is designed to support small and medium size construction business. Snagmaster received a rating of 4.1 from ITQlick team. The software cost is considered average (3.1/5) when compared to other solutions in their category.


41. ASI DATAMYTEs Gage and Tool Management

  • Best for: Small, medium and large size businesses
  • Price: starts at $49 per month
  • Mar 18, 2020
Compare ASI DATAMYTEs Gage and Tool Management Vs. eMaint CMMS

ASI DATAMYTEs Gage and Tool Management is a growing cloud-based Engineering software, it is designed to support small, medium and large size business. ASI DATAMYTEs Gage and Tool Management received a rating of 3 from ITQlick team. The software cost is considered average (2.8/5) when compared to ot...


42. CMX Professional

  • Best for: Small, medium and large size businesses
  • Price:
  • Oct 10, 2019
Compare CMX Professional Vs. eMaint CMMS

CMX Professional is a growing cloud-based Engineering software, it is designed to support small, medium and large size business. CMX Professional received a rating of 3 from ITQlick team. The software cost is considered average (3.3/5) when compared to other solutions in their category.



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

Finding the right business software for your business
Proper business software selections are the precursor to successful deployment and business growth. Finding the right solutions doesnít have to be complicated, and it doesnít have to take days or weeks of your time.

After researching over 5,000 systems, we can identify the best solution for companies of all shapes and sizes. ITQlick.com is 100% free for software buyers.



Author - Shlomi Lavi

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Shlomi Lavi is an entrepreneur and founder of ITQlick.com. He holds a Bachelor of Science (B.Sc.) in Information Systems Engineering from Ben Gurion University in Israel. Shlomi brings 17 years of global IT and IS management experience as a consultant and implementation expert for small, medium and large-sized (global) companies. Shlomi’s goal is to share the best knowledge and news about information systems so you can make smarter buying decisions for your business.