Top 13 Child Care Software (Feb 2023)

2024's Best 14 Child Care Systems

Shlomi LaviShlomi Lavi / Feb 02, 2023

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1. Procare

  • Best for: Small, medium and large size businesses
  • Price: starts at $49 per month
  • Mar 12, 2022
Compare Procare Vs. Procare

Procare is the application of choice when it comes to child care management. The app has streamlined functions and features that make it easy for both teachers and parents to exchange information about the child. It is compatible with a number of business options like child activity center, programs...

2. HiMama

  • Best for: SMBs
  • Price: starts at $25 per month
  • Jul 14, 2022
Compare HiMama Vs. Procare

HiMama is the most convenient app where parents and teachers can share the activities of the child and allow them to record it. All of the features in the app were created through intensive research and analysis. Early childhood teachers were consulted during the conceptualization of the product. It...

3. Childcare Manager

  • Best for: SMBs
  • Price: starts at $795 per license
  • Oct 03, 2022
Compare Childcare Manager Vs. Procare

Childcare Manager streamlines and combines all of the center’s management systems regarding recordkeeping, management and administration data. The application n is considered non-modular where everything is simplified with the combination of tasks as compare to modular systems where all tasks are se...

4. EZChildTrack

  • Best for: SMBs
  • Price:
  • Jun 22, 2022
Compare EZChildTrack Vs. Procare

The EZChildTrack is an automated, customizable, secure childcare management program that helps users to increase their revenue while saving cost and time.

5. Prime Child Care

  • Best for: Small, medium and large size businesses
  • Price: starts at $99 per 5 users/month
  • Jul 23, 2022
Compare Prime Child Care Vs. Procare

Prime Child Care is a group of applications that allows the management of various back end processes easier for daycares and preschools. From administrative tasks to billing and accounting, all these can be conveniently managed in this program. It’s also cloud-based so it can be accessed anywhere th...

6. ChildWatch

  • Best for: Small businesses and start ups
  • Price: starts at $49.95 per month
  • Aug 23, 2022
Compare ChildWatch Vs. Procare

One of the best applications that can be applied to any type of childcare is ChildWatch. What is great about this is that it offers several solutions in just one application. This is very good for any type of management service for childcare. One can easily manage a feeding program or any other acti...


  • Best for: SMBs
  • Price: starts at $59 per month
  • Sep 29, 2022
Compare EZ-CARE Vs. Procare

EZCare pioneered child care management software more than 30 years ago, and today, we’re continuing to set the standard for innovation. We develop software that helps child care providers of any size reduce their workload, improve business results, and simplify their lives. We provide the child car...

8. iCare

  • Best for: Small, medium and large size businesses
  • Price: starts at $75 per user/month
  • Feb 02, 2023
Compare iCare Vs. Procare

iCare is a cloud-based as well as an on-premise childcare solution that is suitable for use in all pediatric hospitals and of all sizes. The solution is able to reduce the workload that is done by the childcare facilities before and during the childcare process.

9. kinderlime

  • Best for: Small, medium and large size businesses
  • Price: starts at $49 per month
  • Oct 23, 2022
Compare kinderlime Vs. Procare

Procare is childcare software, mainly as day care and afterschool management suite designed to get rid of the paperwork in day to day operations.

10. Sandbox Child Care Management

  • Best for: SMBs
  • Price: starts at $47 per month
  • Feb 21, 2022
Compare Sandbox Child Care Management Vs. Procare

An easier way to run centers and preschools in the country is to apply the application called Sandbox Child Care Management app. It allows parents to access in a secure manner their child’s activities in the center. Wherever they are, they can use the application to get information from the teachers...

11. Jackrabbit Care

  • Best for: SMBs
  • Price: starts at $29 per feature/month
  • Mar 07, 2022
Compare Jackrabbit Care Vs. Procare

If you want to have a classified ‘green’ business in your hands, Jackrabbit Care is the application for you. With this app, you will be able to avoid tons of wasted paper with the use of this online app. In this way, you will be able to use the app to produce any of your business documents like fina...

12. Parents Connect App

  • Best for: SMBs
  • Price: starts at $29 per user/month
  • Aug 24, 2019
Compare Parents Connect App Vs. Procare

Parents Connect App is an application which provides the most secure and safest communication platform between parents and child. Every center has a particular has an application that supports child care that involves the parents, staff members and the teachers. This provides teachers and staff memb...

13. Childcare Sage™

  • Best for: SMBs
  • Price: starts at $150 per license
  • Nov 16, 2019
Compare Childcare Sage™ Vs. Procare

Childcare Sage is the top childcare management software that comes in affordable prices. Child management is a very important thing and this is the reason why this application was created. It comes with a complete system that can be described as flexible and powerful but also affordable. It has a co...

A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from that could certainly help you in doing that strategically.
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

Finding the right business software for your business
Proper business software selections are the precursor to successful deployment and business growth. Finding the right solutions doesnít have to be complicated, and it doesnít have to take days or weeks of your time.

After researching over 5,000 systems, we can identify the best solution for companies of all shapes and sizes. is 100% free for software buyers.

Auditor - Shlomi Lavi

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Shlomi Lavi is an entrepreneur and founder of He holds a Bachelor of Science (B.Sc.) in Information Systems Engineering from Ben Gurion University in Israel. Shlomi brings 17 years of global IT and IS management experience as a consultant and implementation expert for small, medium and large-sized (global) companies. Shlomi’s goal is to share the best knowledge and news about information systems so you can make smarter buying decisions for your business.