Top 54 Cloud solutions Software (Jan 2023)

2023's Best 55 Cloud solutions Systems

Shlomi LaviShlomi Lavi / Jan 26, 2023

We publish unbiased reviews. Our opinions are our own and are not influenced by payments from advertisers. This content is reader-supported, which means if you leave your details with us we may earn a commission. Learn why ITQlick is free .

1. Stackify

  • Best for: Small, medium and large size businesses
  • Price: starts at $35 per server/month
  • Mar 08, 2022
Compare Stackify Vs. Stackify

Stackify software is a cloud-based Application development software solution that enables users to diagnose, accelerate and improve performance. The platform offers two products namely Retrace and Prefix in one integrated solution.


2. Wrike

  • Best for: Small, medium and large size businesses
  • Price: starts at $9.80 per user/month
  • Jan 03, 2023
Compare Wrike Vs. Stackify

Wrike is a cloud-based as well as an on-premise enterprise resource planning solution that is developed to be used by individuals as well as by businesses that are either talent tracking companies or human resource companies.


3. iboss

  • Best for: SMBs
  • Price: starts at $1,500 per license
  • Mar 02, 2022
Compare iboss Vs. Stackify

iboss is a growing cloud-based Security software, it is designed to support small and medium size business. iboss received a rating of 3.6 from ITQlick team. The software cost is considered average (2.6/5) when compared to other solutions in their category.


4. Zipcloud

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $10.69 per month
  • Mar 04, 2022
Compare Zipcloud Vs. Stackify

ZipCloud is a cloud storage service offering business people a way to store and share important documents with colleagues and partners. It only requires a one time installation and from that point on one can sync files on his PC with the cloud without having to think about.   The cloud servic...


5. Cloud With Me

  • Best for: Small, medium and large size businesses
  • Price: starts at $40 per feature/month
  • Mar 26, 2022
Compare Cloud With Me Vs. Stackify

Cloudwith.me is a cloud management application that is designed to help user with various functionalities such as decentralizing cloud services and setting up of Amazon Web Services/AWS servers through its intuitive tools and dashboard.


6. Insightly

  • Best for: Small, medium and large size businesses
  • Price: starts at $29 per user/month
  • Dec 30, 2022
Compare Insightly Vs. Stackify

Insightly is a cloud-based customer relationship management and project management solution designed for small and medium-size businesses. The solution core features include lead management, project management, and contact management solution and more.


7. Intelledox

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Jul 07, 2022
Compare Intelledox Vs. Stackify

SmartIQ is a cloud-based as well as on-premise document management software that is focused on customer relationship management. The software has a responsive web design such that has incorporated adaptive engagement solutions that assist users in collecting data using guided forms.


8. TraceCSO

  • Best for: Small, medium and large size businesses
  • Price: starts at $4,000 per year
  • Apr 14, 2022
Compare TraceCSO Vs. Stackify

TraceCSO is a trending cloud-based Security software, it is designed to support small, medium and large size business. TraceCSO received a rating of 4.4 from ITQlick team. The software cost is considered affordable (1.9/5) when compared to alternative solutions.


9. Vista by Viewpoint

  • Best for: Small, medium and large size businesses
  • Price: starts at $10,000 per license
  • Aug 26, 2022
Compare Vista by Viewpoint Vs. Stackify

Vista by Viewpoint is a construction management solution for businesses of all sizes. It offers such capabilities as project collaboration, field management, resource management, and others. The software was designed and launched by Viewpoint Inc headquartered in Oregon, United States.


10. MyHomecareBiz

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 17, 2022
Compare MyHomecareBiz Vs. Stackify

MyHomeCareBiz is a cloud-based home health care solution designed for skilled home health Hospice, Pediatrics Rehabilitation, Medicaid Home Health, and more. The software core features include billing & invoicing employee tracking and task reporting, and more.


11. FlexiBake-On-The-Cloud

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $225 per month
  • Apr 16, 2022
Compare FlexiBake-On-The-Cloud Vs. Stackify

FlexiBake-On-The-Cloud is an enterprise resource planning solution for businesses of all sizes. It offers such capabilities as user management, data security, safe collaboration, and others. The software was designed and launched by FlexiBlake Ltd headquartered in British Columbia, Canad...


12. Gluster Cloud Backup

  • Best for: Medium and large size businesses
  • Price: Has a free version
  • Apr 18, 2022
Compare Gluster Cloud Backup Vs. Stackify

Red Hat Gluster Storage is a web based file and content storage solution for businesses of all sizes. Its capabilities include performance bottlenecks elimination, data analytics, security, and others. The software was designed and launched by Red Hat Inc headquartered in North Carolina, United Stat...


13. SailPoint AccessIQ

  • Best for: Small, medium and large size businesses
  • Price: starts at $75,000 per license
  • Apr 25, 2022
Compare SailPoint AccessIQ Vs. Stackify

SailPoint IdentityIQ is an identity and access management solution for businesses of all sizes. It also offers compliance management, password management, user provisioning, and other capabilities. The software was desinged and launched by SailPoint headquartered in Texas, United States.


14. Guidepoint Security

  • Best for: Medium and large size businesses
  • Price:
  • Apr 25, 2022
Compare Guidepoint Security Vs. Stackify

Guidepoint Security is a growing cloud-based Security software, it is designed to support medium and large size business. Guidepoint Security received a rating of 3.4 from ITQlick team. The software cost is considered affordable (2.2/5) when compared to alternative solutions.


15. Hotelogix PMS

  • Best for: Small businesses and start ups
  • Price: starts at $3.99 per room/month
  • May 16, 2022
Compare Hotelogix PMS Vs. Stackify

Hotelogix PMS is a hotel management software designed for hoteliers to facilitate online bookings, manage and control hotel properties, perform online payments, and customize business needs.


16. Cascade Strategy

  • Best for: Small, medium and large size businesses
  • Price: starts at $59 per user/month
  • May 21, 2022
Compare Cascade Strategy Vs. Stackify

Cascade Strategy is a strategic planning software designed to accelerate business growth while keeping owners focused and workflow aligned.


17. Financials for Office 365

  • Best for: SMBs
  • Price: starts at $49 per month
  • Aug 24, 2022
Compare Financials for Office 365 Vs. Stackify

Financials for Office 365 (now Wiise) is a cloud-based core accounting software that assists managers in organizing payroll, accounting, inventory, and CRM operations from a single system.


18. Netskope

  • Best for: Small, medium and large size businesses
  • Price: starts at $8 per user/month
  • Jun 27, 2022
Compare Netskope Vs. Stackify

Netskope is a growing cloud-based Security software, it is designed to support small, medium and large size business. Netskope received a rating of 3.1 from ITQlick team. The software cost is considered average (2.7/5) when compared to other solutions in their category.


19. System Center Operations Manager

  • Best for: Medium and large size businesses
  • Price: starts at $1,323 per license
  • Jul 05, 2022
Compare System Center Operations Manager Vs. Stackify

System Center Operations Manager is a network performance and fault management solution for businesses of all sizes. The software offers the two main modules of fault and performance management. It was designed and launched by Microsoft Corporation based in Washington, United States.


20. Pantheon

  • Best for: Small, medium and large size businesses
  • Price: starts at $41 per month
  • Jul 08, 2022
Compare Pantheon Vs. Stackify

Pantheon.io is a Website Management tool for Drupal and WordPress. It features high performance hosting to help the website developers build Drupal and Wordpress websites.


21. rGuest

  • Best for: Medium and large size businesses
  • Price:
  • Jul 06, 2022
Compare rGuest Vs. Stackify

rGuest is a hotel and hospitality management solution for property businesses of all sizes. It offers such capabilities as revenue management, ROI management, online dining reservations, and others. The software was designed and launched by Agilysys Inc headquartered in Georgia, United States.


22. HEAT Cloud Solutions

  • Best for: Medium and large size businesses
  • Price: starts at $1,695 per user/month
  • Jul 25, 2022
Compare HEAT Cloud Solutions Vs. Stackify

HEAT Cloud Solutions provides a powerful Service Management tool that can seamlessly integrate both the Client and Services function of a business. The software has been built specifically for the cloud with the goal of improving daily service operations to make it responsive and aligned with a busi...


23. ContactWorld Software

  • Best for: Small, medium and large size businesses
  • Price:
  • Jul 29, 2022
Compare ContactWorld Software Vs. Stackify

ContactWrold software is a Cloud-hosted Contact Centre software that is built for Salesforce. The platform allows businesses to connect their agents instantly to customers and prospects over the phone, social media or through email. ContactWorls software is a product of NewVoiceMedia, a company esta...


24. mPACT

  • Best for: Medium and large size businesses
  • Price:
  • Aug 02, 2022
Compare mPACT Vs. Stackify

mPACT is a social media analytical tool for small and medium businesses. It also features various services related to sales, marketing, and customer support. The software was designed and launched by mBLAST Inc headquartered in Massachusetts, United States.


25. MarketPlace

  • Best for: Small, medium and large size businesses
  • Price:
  • Sep 21, 2022
Compare MarketPlace Vs. Stackify

MarketPlace is a web based fundraising management solution for businesses of all sizes. It offers such capabilities as campaign management, contribution tracking, payment processing, and others. The software was designed and launched by Big River headquartered in Ohio, United States.


26. AbanteCart

  • Best for: Small businesses and start ups
  • Price: Has a free version
  • Oct 01, 2022
Compare AbanteCart Vs. Stackify

AbanteCart is a leading cloud-based eCommerce software, it is designed to support small and medium size business. AbanteCart received a rating of 4.6 from ITQlick team. The software cost is considered affordable (1.2/5) when compared to alternative solutions.


27. System Center Configuration Manager

  • Best for: Medium and large size businesses
  • Price: starts at $1,323 per license
  • Oct 03, 2022
Compare System Center Configuration Manager Vs. Stackify

System Center Configuration Manager is a systems and performance management solution for businesses of all sizes. The software also features various accounting and configuration management services. It was designed by Microsoft Corporation headquartered in California, United States.


28. Asure People Success Platform

  • Best for: Medium business
  • Price:
  • Jan 26, 2023
Compare Asure People Success Platform Vs. Stackify

AsureHCM software is a cloud-based workspace management and workforce solution. The solution offers a number of features that include a hoteling and mobile workforce tool that boosts productivity by giving employees the option to book different workspaces.


29. Windows Azure Platform

  • Best for: Small, medium and large size businesses
  • Price: starts at $0.02 per hour
  • Oct 06, 2022
Compare Windows Azure Platform Vs. Stackify

Windows Azure Platform is a cloud computing platform for businesses of all sizes. It offers such services as web hosting, virtualization, machine learning, database management, and others. The software was designed and launched by Microsoft Inc headquartered in Washington, United States.


30. Q-Suite

  • Best for: SMBs
  • Price:
  • Apr 01, 2022
Compare Q-Suite Vs. Stackify

Q-Suite is a growing cloud-based Call Center software, it is designed to support small and medium size call centers. Q-Suite received a rating of 4.3 from ITQlick team. The software cost is considered affordable (2.3/5) when compared to alternative solutions.


31. Clock PMS

  • Best for: Small, medium and large size businesses
  • Price:
  • Jan 06, 2022
Compare Clock PMS Vs. Stackify

Clock PMS is a fast growing cloud-based Hotel Management software, it is designed to support small, medium and large size hotels. Clock PMS received a rating of 4.7 from ITQlick team. The software cost is considered affordable (1.5/5) when compared to alternative solutions.


32. BookSteam

  • Best for: Small, medium and large size businesses
  • Price: starts at $19.95 per user/month
  • Feb 08, 2022
Compare BookSteam Vs. Stackify

BookSteam is a fast growing cloud-based Professional Services Automation software, it is designed to support small, medium and large size business. BookSteam received a rating of 4.7 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


33. Cloud PMS

  • Best for: Small, medium and large size businesses
  • Price: starts at $30 per user/month
  • Feb 15, 2022
Compare Cloud PMS Vs. Stackify

Newhotel Cloud PMS is a web based hotel and hospitality management solution for businesses of all sizes. It offers such capabilities as front office management, marketing management, reservations management, and others. The software was designed and launched by Newhotel.com Inc headquartered in Port...


34. Sumo Logic

  • Best for: Small, medium and large size businesses
  • Price: starts at $93 per month
  • Jan 09, 2022
Compare Sumo Logic Vs. Stackify

Sumo Logic is a leading cloud-based Security software, it is designed to support small, medium and large size business. Sumo Logic received a rating of 4.5 from ITQlick team. The software cost is considered a bit pricey (5/5) vs their competitors.


35. Broadview OfficeSuite Software

  • Best for: Small, medium and large size businesses
  • Price: starts at $9.08 per month
  • Feb 23, 2022
Compare Broadview OfficeSuite Software Vs. Stackify

Broadview OfficeSuite Software is a cloud-based business VoIP solution for business communication through the phone or any other unified communication. Broadview OfficeSuite provides functions such as voice calling, video calling, messaging, audio/video conferencing, web conferencing, as well as int...


36. Heroku

  • Best for: Small, medium and large size businesses
  • Price: starts at $25 per month
  • Feb 22, 2022
Compare Heroku Vs. Stackify

Heroku is a cloud based application development solution for businesses of all sizes. It offers such capabilities as app configuration, script management, app monitoring, and others. The software was developed and launched by Heroku Inc headquartered in California, United States.


37. Vaultive

  • Best for: SMBs
  • Price:
  • Oct 26, 2022
Compare Vaultive Vs. Stackify

CyberArk is a growing cloud-based Security software, it is designed to support small and medium size business. CyberArk received a rating of 4 from ITQlick team. The software cost is considered average (2.9/5) when compared to other solutions in their category.


38. Fortify Software Security Center

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 03, 2022
Compare Fortify Software Security Center Vs. Stackify

HP Fortify is an enterprise application security solution for businesses of all sizes. Its capabilities include static and dynamic application security testing, application self-protection, and others. The software is a product of Hewlett-Packard Development Company headquartered in Cali...


39. AireContact

  • Best for: Small businesses and start ups
  • Price:
  • Mar 09, 2022
Compare AireContact Vs. Stackify

AireContact is a web based call center management solution for businesses of all sizes. It offers such capabilities as call routing and scripting, compliance management, quality management, and others. The software was designed and launched by AireContact headquartered in California, United States. ...


40. Jarvis Legal

  • Best for: Small businesses and start ups
  • Price: starts at $49.17 per user/month
  • Dec 06, 2022
Compare Jarvis Legal Vs. Stackify

Jarvis Legal is a web based legal practice management solution for legal practices of all sizes. It offers such capabilities as billing management, calendar management, expense tracking, and others. The software was designed and launched by Jarvis Software LLC headquartered in Texas, United States. ...


41. ZixONE

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 24, 2022
Compare ZixONE Vs. Stackify

ZixONE is a mobile device management solution for businesses of all sizes. It offers such capabilities as email encryption, custom reporting, employee privacy and control, and others. The software was designed and launched by Zix Corporation headquartered in Texas, United States.


42. Cybera

  • Best for: Small, medium and large size businesses
  • Price: starts at $450 per license
  • Oct 29, 2022
Compare Cybera Vs. Stackify

PDI is an award-winning cloud-based Security software, it is designed to support small, medium and large size business. PDI received a rating of 4.3 from ITQlick team. The software cost is considered average (3.3/5) when compared to other solutions in their category.


43. AWS Messaging

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Mar 26, 2022
Compare AWS Messaging Vs. Stackify

Amazon SQS is a message queuing service for businesses of all sizes. It offers such services as queue request management, SQS message lifecycle management, and others. The software was designed and launched by Amazon.com Inc headquartered in Washington, United States.


44. FMIS Fixed Assets

  • Best for: Small, medium and large size businesses
  • Price: starts at $6,000 per license
  • Mar 28, 2022
Compare FMIS Fixed Assets Vs. Stackify

FMIS Fixed Assets is a fixed asset management solution for businesses of all sizes. It offers such capabilities as audit trail, asset budgeting, inventory tracking, and others. The software was designed and launched by Financial and Information Management Systems (FIMS) Ltd headquartered in the Unit...


45. Administrator’s Plus Student Information System

  • Best for: Small, medium and large size businesses
  • Price: starts at $5,500 per provider
  • Mar 31, 2022
Compare Administrator’s Plus Student Information System Vs. Stackify

Administrator’s Plus is a school administration and student information management solution for educational institutions of all sizes. It offers such services as admissions management, attendance tracking, library management, and others. The software was designed and launched by Rediker Software Inc...


46. TrapX Security

  • Best for: SMBs
  • Price: starts at $3,000 per sensor
  • May 23, 2022
Compare TrapX Security Vs. Stackify

TrapX Security is a trending cloud-based Security software, it is designed to support small and medium size business. TrapX Security received a rating of 4.3 from ITQlick team. The software cost is considered affordable (1.6/5) when compared to alternative solutions.


47. SQL Server Data Warehouse

  • Best for: SMBs
  • Price: starts at $876 per month
  • Apr 07, 2022
Compare SQL Server Data Warehouse Vs. Stackify

SQL Server Data Warehouse is a database administration and warehousing solution for businesses of all sizes. It acts as part of Microsoft SQL Server and offers data extraction, transformation, and other capabilities. The software was designed and launched by Microsoft Corporation headquartered in Wa...


48. MicroStrategy Cloud

  • Best for: Start up, Small business, Medium business, Large business, Private use
  • Price:
  • Apr 06, 2022
Compare MicroStrategy Cloud Vs. Stackify

MIcroStrategy Cloud is a business intelligence solution that offers a combination of analytical database, enterprise BI and data integration capabilities in a single solution. The software can go up and running in just 48 hours and can give you immediate access to a platform that features the most a...


49. CAREVIUM

  • Best for: Small, medium and large size businesses
  • Price: starts at $15 per user/month
  • Nov 03, 2022
Compare CAREVIUM Vs. Stackify

CAREVIUM is a growing cloud-based CRM software, it is designed to support small, medium and large size business. CAREVIUM received a rating of 4.5 from ITQlick team. The software cost is considered affordable (2.4/5) when compared to alternative solutions.


50. PerGo Dispatch

  • Best for: Small, medium and large size businesses
  • Price: starts at $20 per user/month
  • Apr 19, 2022
Compare PerGo Dispatch Vs. Stackify

PerGo Dispatch is a cloud-based distribution software that provides automated dispatch solution to for-hire companies, taxi companies, and limo services. The software manages trip, passenger, and driver information from a consolidated view with the help of an advanced technology that is cheap, plus ...


51. SteelBrick CPQ

  • Best for: Small, medium and large size businesses
  • Price: starts at $75 per user/month
  • Nov 07, 2022
Compare SteelBrick CPQ Vs. Stackify

SteelBrick CPQ is a web based quote-to-cash solution designed for businesses of all sizes. It offers such capabilities as quoting and pricing, order management, product configuration, and others. The software was designed and launched by Salesforce.com Inc headquartered in California, United States....


52. HP Security Voltage

  • Best for: Medium and large size businesses
  • Price:
  • May 10, 2022
Compare HP Security Voltage Vs. Stackify

HP Security Voltage is a growing cloud-based Security software, it is designed to support medium and large size business. HP Security Voltage received a rating of 3.2 from ITQlick team. The software cost is considered average (3/5) when compared to other solutions in their category.


53. SmartCloud Enterprise

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • May 11, 2022
Compare SmartCloud Enterprise Vs. Stackify

SmartCloud Enterprise is a fast growing cloud-based Security software, it is designed to support small, medium and large size business. SmartCloud Enterprise received a rating of 3.1 from ITQlick team. The software cost is considered average (3/5) when compared to other solutions in their category.


54. Highspot

  • Best for: Small, medium and large size businesses
  • Price:
  • May 12, 2022
Compare Highspot Vs. Stackify

Highspot Sales Enablement Platform is cloud-based content management, pitching & analytics solution built explicitly for marketing and sales teams. The solution serves various organizations across numerous industries and provides dynamic sales guidelines to help prepare sellers.



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

Finding the right business software for your business
Proper business software selections are the precursor to successful deployment and business growth. Finding the right solutions doesnít have to be complicated, and it doesnít have to take days or weeks of your time.

After researching over 5,000 systems, we can identify the best solution for companies of all shapes and sizes. ITQlick.com is 100% free for software buyers.



Recent Cloud solutions Articles

07 Dec

Twilio Competitors

With traditional communication mediums starting to fade away into oblivion, businesses are looking for alternatives. Cloud communication is one such alternative that allows users to not only make and receive calls, but also text from the web. Twilio is a cloud communication company that facilitates......


22 Jul

How to Choose Help Desk Software: 5 Mistakes To Avoid

Customer service is the key to a successful business. So you cannot compromise with your help desk. Choosing the best help desk software can be tricky. Nevertheless here are a few common help desk software selection mistakes that some enterprises make....


27 Dec

To Cloud or Not To Cloud? That Is The Question

Is Cloud Computing what your company really needs? This basic question is, perhaps, what most companies fail to ask in the first place. We don’t blame them because the cloud offers a dramatic cost reduction and at the same time enhances performance and thus user experience. But, despite that, the Cl......


Auditor - Shlomi Lavi

Website Linkedin profile Facebook Twitter

Shlomi Lavi is an entrepreneur and founder of ITQlick.com. He holds a Bachelor of Science (B.Sc.) in Information Systems Engineering from Ben Gurion University in Israel. Shlomi brings 17 years of global IT and IS management experience as a consultant and implementation expert for small, medium and large-sized (global) companies. Shlomi’s goal is to share the best knowledge and news about information systems so you can make smarter buying decisions for your business.