Top 54 Construction Project Scheduling Software

2022's Best 54 Construction Project Scheduling Systems

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1. Procore

  • Best for: Small, medium and large size businesses
  • Price: starts at $667 per month
  • Mar 07, 2022
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Procore is a cloud-based construction management solution that is developed to be used by businesses in the construction industry as well as by the individual professionals in the construction industries. The software improves the efficiency and accountability in construction projects making sure th...


2. monday.com

  • Best for: Small, medium and large size businesses
  • Price: starts at $8 per user/month
  • Oct 31, 2022
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monday.com is both a cloud-based as well as an on-premise software solution that was developed mainly to assist in project and team management. The software fosters team collaboration as it connects and allows team members to work together on any project.


3. BuilderTREND

  • Best for: Small, medium and large size businesses
  • Price: starts at $99 per month
  • Mar 08, 2022
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BuilderTREND is a cloud-based construction management solution that is designed to be used by professional individuals and well as businesses in the construction industry. The software is designed with features that make it suitable for use in businesses of all sizes such as small-sized businesses, ...


4. eSUB

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 08, 2022
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With eSUB you can create, manage, store and access all your construction documents and project management activities from one central location with no need to manually sync data; whether you’re at the office, in the field, on the road or working from home, you manage your remote, paperless projects ...


5. CoConstruct

  • Best for: SMBs
  • Price: starts at $99 per month
  • Mar 08, 2022
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CoConstruct software is a cloud-based construction management solution. The software offers a number of features that include simplified bidding tool that helps create bids in minutes and estimate data.


6. AccuLynx

  • Best for: SMBs
  • Price: starts at $69 per user/month
  • Mar 08, 2022
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AccuLynx is a web based roofing solution for businesses of all sizes. It offers such services as Customer Relationship Management, aerial measurement ordering, photos, and estimating. The software was designed and launched by ExactLogic Inc headquartered in Wisconsin, United States.


7. e-Builder Enterprise

  • Best for: Small, medium and large size businesses
  • Price: starts at $20,000 per license
  • Mar 09, 2022
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e-Builder Enterprise is a construction management software solution for businesses of all sizes. Other than project management, it offers estimating, accounting, and integration services. The software was designed and launched by E-Builder Inc headquartered in Florida, United States.


8. ComputerEase

  • Best for: SMBs
  • Price: Has a free version
  • Mar 09, 2022
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Construction firms and contractors need a construction software solution that takes on challenges specific to their industry. Every contractor knows that the construction industry presents numerous unique accounting problems. In our Industry Solution section, you can learn how ComputerEase addresses...


9. Foundation

  • Best for: SMBs
  • Price:
  • Mar 11, 2022
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FOUNDATION software is construction accounting that incorporates job costing, scheduling, and project management tools and that is deployed through on-premise or through the cloud. This platform provides numerous automatic job costing formats & reports, as well as the capability to build custom repo...


10. RedTeam Software

  • Best for: SMBs
  • Price: starts at $395 per month
  • Mar 11, 2022
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RedTeam is a web based construction management solution for Commercial General Contractors of all sizes. It offers assistance in project management, estimating, construction accounting, equipment, Gantt scheduling as well as managing change orders, RFIs, RFQs and Submittals RedTeam was founded b...


Pricing Guide - Construction Project Scheduling Software:

Construction Software Price Range

Most construction software in the market are priced on a per-user, per-month basis, although the terms are flexible, depending on the need of an organization. The price points for construction software can be divided into three tiers, and the price ranges for each respective tier are $0 to $20, $20 to $100, and $100 above. For instance, FINALCAD pricing starts from $55 per user monthly, EZOfficeInventory pricing from $35 per user monthly, and Adoddle costs about $25 per user monthly.

Meanwhile, some construction software are priced per year, while others have perpetual licenses that can be bought with a one-time fee. For example, ConstructionOnline is priced at $2,400 per year and Contactors Office cost price is around $700 per year.

In addition, construction software vendors adjust their prices to fit different business sizes, while others specifically serve some business sizes.

  • Small Businesses can expect to pay between $5 to $15 for a construction software product. This price range is for the entry-level offerings for small businesses as found on some vendors websites. For example, OpenProject BIM Edition pricing starts from around $5 per user monthly, Site Diary from $10 per user monthly, and PayPanter from $29 per month for two user accounts.
  • Medium Businesses can expect to pay prices that fall between $20 to $45 for a business software. The number of users on each given package can also influence the price of this software. For example, Praesto AE pricing starts from $35 per month, BrickControl from $29 per user monthly, and Pruvan cost price falls around $35 per month.
  • Large Businesses can expect to pay between $120 to $350 and $350 to $1,500 for a construction software per month, although many vendors do not disclose their pricing and would rather have an understanding of the need of a large organization to conclude on pricing. Sometimes, the offering for large businesses usually includes more than one user account. For example, ImproveIt 360 cost price starts from around $150 per month, Onware pricing sits around $500 per month and Aidi from $1,200 per month for unlimited users and projects.

Construction software best of breeds and their price ranges are as follows:

  • Construction CRM Software The pricing for most construction CRM software in the market are set on a per user, per month basis. The price ranges are between $12 and $50 upwards. For instance, Projul pricing starts from around $50 per month, JobNimbus from $25 per user monthly, and Project SaleArchiver from around $47 per month. These price ranges correlate mostly with the starting offerings from each vendor; thus, premium or enterprise plans with more features will cost more, depending on the number of users.
  • Architecture Software The price ranges for architecture software in the market usually fall between the range of $100 to $500, $500 to $2500, and $2,500 upwards and they are set on a per-user, per-month basis. For example, SketchUp pricing starts from around $300 per user yearly, Revit from $3,000 per user yearly, and nanoCAD costs about $150 per user, per year.
  • Construction Accounting Software Most construction accounting products have perpetual licenses that can be bought with one-time fees. However, there are others with monthly plans. The price ranges for perpetual licences are $3,000 to $6,000 and $6,000 to $35,000. For example, STRUCTURE costs around $17,000, Jonas Enterprise around $30,000, and Ventus cost price is up to $5,000. On the other hand, CoreCon, for example, is a construction accounting software which costs $60 per month.
  • Construction Estimating Software Construction companies can expect to pay within the price ranges of $80 to $180, $180 to $1,200, and $1,200 above for a construction estimating software. Most products are priced per year. For example, RsMeans Data Online pricing starts from $240 per year, ProEst from $5,000 per year, and Square Takeoff from $800 per user yearly.
  • Home Builder Software Most home builder products in the market are priced on a per user, per month basis. The price ranges are $25 to $60, $60 to $150, and $150 above per month. For example, Cedreo pricing starts from $79 per user monthly, Contactor Foreman from $50 per user monthly, and BuildTools from $200 per month for three user accounts.

11. Toolhound

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Mar 12, 2022
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ToolHound software is a tool and equipment inventory management software that offers on-premise and cloud-based solution. The software solution incorporates multiple modules including ToolHound 5 Onsite, ToolHound 5 Cloud, ToolHound 5 SecureCrib, Maintenance Module, and more.


12. Knowify for Contractors

  • Best for: SMBs
  • Price: starts at $68 per month
  • Mar 14, 2022
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Knowify for Contractors is a cloud-based construction management solution that is developed to be used by businesses that are in the construction businesses as well as individuals that are doing construction work such as subcontractors and contractors.


13. simPRO

  • Best for: SMBs
  • Price:
  • May 06, 2022
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simPRO is a powerful field service management software solution created by trade contractors, for trade contractors. If you are struggling with quoting jobs, managing multi-stage projects, managing inventory, connecting the office to the field, or any other areas of your workflow, simPRO provides a ...


14. Sage Estimating

  • Best for: Small, medium and large size businesses
  • Price: starts at $3,500 per license
  • Mar 24, 2022
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Sage Estimating is a construction estimating software solution. The software supports proposal generation, and conceptual estimating. The software also offers integration with RS systems and MS Excel. Sage Estimating features a standard version, and an extended version that features built-in estimat...


15. UDA ConstructionOnline

  • Best for: Small, medium and large size businesses
  • Price: starts at $270 per month
  • Jun 16, 2022
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UDA Construction Online is a cloud-based construction software designed as a centralized hub for construction companies for building services.


16. Sage 100 Contractor

  • Best for: Small businesses and start ups
  • Price: starts at $115 per user/month
  • Jun 11, 2022
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Sage 100 Contractor (formerly Sage Master Builder) provides small to mid-sized contractors with the easiest access to critical, end-to-end business and project information. You will be able to make better decisions and manage operations more effectively than when using off-the-shelf accounting softw...


17. Jonas Construction Software

  • Best for: Small, medium and large size businesses
  • Price: starts at $189 per user/month
  • Apr 02, 2022
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Jonas Construction Software (JCS) offers a business management solution for construction contractors. The product includes project & service management, accounting, document management, inventory as well as payroll. JCS has been providing solutions for the construction sector for over twenty year...


18. Sage 300 Construction and Real Estate

  • Best for: Small, medium and large size businesses
  • Price: starts at $14,000 per license
  • Apr 01, 2022
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Sage 300 Construction and Real Estate is an end-to-end construction and property management solution. It offers a number of features that include a document management feature that provides greater control of users’ documents and a clean audit trail.


19. Primavera P6 Enterprise Project Portfolio Management

  • Best for: Small, medium and large size businesses
  • Price: starts at $3,904 per license
  • Jul 13, 2022
Compare Primavera P6 Enterprise Project Portfolio Management Vs. Procore

Primavera P6 Enterprise Project Portfolio Management is a cloud and on-premise construction software that is aimed at project portfolio management. The software helps in planning, managing, and delivering successful projects as well as bringing in all the participants of the construction project onb...


20. UDA ConstructionSuite

  • Best for: SMBs
  • Price: starts at $149 per month
  • Sep 22, 2022
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UDA ConstructionSuite is a cloud-based construction estimation as well as management software that is widely used by residential builders, contractors, and subcontractors. This software provides several features such as estimation, scheduling, and document management.


21. PrioSoft

  • Best for: Small, medium and large size businesses
  • Price: starts at $795 per license
  • Sep 28, 2022
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Priosoft is a construction software for contractors, builders, and other businesses to make estimates, bid management, project management, and job scheduling.


22. Sergeant Schedule

  • Best for: Small, medium and large size businesses
  • Price: starts at $100 per user/month
  • Apr 30, 2022
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Sergeant Schedule is a cloud-based construction software for project managers and schedulers to track time, plan projects, merge estimates, and manage staff members.


23. Construction / Job Cost

  • Best for: SMBs
  • Price:
  • Apr 30, 2022
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Construction/Job Cost (referred to as Key2Act) is a cloud-based construction software built for companies to increase revenue and reduce risks.


24. BluBridge

  • Best for: SMBs
  • Price:
  • Apr 25, 2022
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BluBridge is a construction management solution for construction businesses of small and medium sizes. Its core capabilities include project management, estimating, accounting, and others. The software was designed and launched by BluBridge Solutions Inc headquartered in California, United States. ...


25. Paskr Project Management Suite

  • Best for: SMBs
  • Price: starts at $425 per month
  • Apr 26, 2022
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Paskr is a construction and project management solution for small and medium construction businesses. It offers a variety of project management, estimating, and accounting services for construction purposes. The software was designed and launched by Paskr Inc., headquartered in Tennessee, United Sta...


26. PENTA Construction ERP

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • May 18, 2022
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PENTA helps you manage operations with less effort, consistently execute best practices, and improve productivity by continually analyzing your performance. In the office and in the field, North American construction firms trust PENTA software every day. Construction document management software PEN...


27. Cleopatra Enterprise

  • Best for: Small, medium and large size businesses
  • Price: Has a free version
  • May 19, 2022
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Cleopatra Enterprise is a construction estimating software designed to help businesses manage the cost of projects.


28. OPTICON

  • Best for: Medium and large size businesses
  • Price: starts at $1,599 per license
  • May 21, 2022
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OPTICON is cloud-based construction management solution designed to help the user manage the construction process across verticals, processes, departments and locations. Some of its core features include project scheduling, procurement and project monitoring & control.


29. PMWeb

  • Best for: Small, medium and large size businesses
  • Price:
  • May 25, 2022
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PMWeb is a web-based software solution that is used in project management. The software is built to work with Microsoft .NET technology. The software can be accessed through a web client as long as there is an internet access. This access can help with construction contractors to stay updated with t...


30. HIKUU Cloud

  • Best for: Small, medium and large size businesses
  • Price: starts at $99 per license
  • May 25, 2022
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HIKUU Cloud is cloud-based construction accounting software that helps construction companies organize and monitor their construction costs in a simple way. HIKUU Cloud is designed to help all the professionals in the construction team such as architects, designers, engineers and builders across all...


31. BIS® Construction Management Software

  • Best for: SMBs
  • Price:
  • May 26, 2022
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BIS Professional is a construction management solution for construction businesses of all sizes. Its capabilities include project management, estimating, accounting, and others. The software was designed and launched by MICS Inc headquartered in California, United States.


32. improveit! 360

  • Best for: Small, medium and large size businesses
  • Price: starts at $150 per feature/month
  • Jun 19, 2022
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improveit! 360 Software is a web-based business management and CRM platform modeled for residential home remodelers, specialty contractors and replacement contractors. improveit! 360 solutions help businesses to manage marketing, leads, sales, scheduling, sales, quoting, call center functionality an...


33. Trimble Accubid Enterprise

  • Best for: Small, medium and large size businesses
  • Price:
  • Jun 24, 2022
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Trimble Accubid Enterprise makes use of logical business policies and regulations to optimize and emulate the project process from bid to completion. The solution makes it easy to create bids with assemblies, item libraries, and specifications. The software also makes it easier to take advantage of ...


34. Safran Project

  • Best for: Small, medium and large size businesses
  • Price: Has a free version
  • Jun 25, 2022
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Safran Project is a project management solution for businesses of all sizes. Its capabilities include risk management, customizable reporting, scheduling, accounting, and others. The software was designed and launched by Safran Software Solutions headquartered in Norway.


35. Builder360

  • Best for: Small, medium and large size businesses
  • Price:
  • Jun 25, 2022
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Builder360 is a construction management software solution designed for small and medium construction businesses. It offers such capabilities as project scheduling, purchasing management, estimating, and others. The software was designed and launched by Constellation HomeBuilder Systems headquartered...


36. JetStream

  • Best for: SMBs
  • Price: starts at $49 per month
  • Jun 26, 2022
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JetStream is a leading cloud-based Construction software, it is designed to support small and medium size construction business. JetStream received a rating of 3.1 from ITQlick team. The software cost is considered affordable (2/5) when compared to alternative solutions.


37. SimpleBuild Software

  • Best for: Medium business
  • Price: starts at $50 per month
  • Jul 07, 2022
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SimpleBuild is a construction management software that helps home builders and remodelers to achieve timely project completion. The software is responsible for guiding users through the building process while keeping related documents safe and accessible.


38. DELCON Construction

  • Best for: Small, medium and large size businesses
  • Price: starts at $5 per license
  • Jul 07, 2022
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DELCON Construction is a construction software designed to help construction companies manage their operations, finances, and total control over their projects.


39. AccuBuild

  • Best for: SMBs
  • Price: starts at $200 per user/month
  • Jul 05, 2022
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AccuBuild is a construction management software with accounting, project management and job cost features. The software is built on SQL database which means better customizability, security and is more scalable comparing to other tools. Users can get this software as a part of an integrated suite or...


40. TracTime

  • Best for: Small, medium and large size businesses
  • Price:
  • Jul 16, 2022
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TracTime is a construction scheduling software designed to help businesses manage project work while enabling team members to report and communicate information in diverse formats.


41. BuildIT

  • Best for: SMBs
  • Price: starts at $85 per month
  • Jul 16, 2022
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BuildIT is a construction scheduling software created for construction professionals to help with organizing, managing and scheduling projects efficiently. The software is web-based, pocket friendly, easy to use and comes with construction scheduling features. The software uses templates for managin...


42. Spectrum Construction Software

  • Best for: Medium and large size businesses
  • Price:
  • Jul 26, 2022
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Spectrum® Construction Software is a system designed with several integrated modules to help the a business keep track of both accounting and project management for professionals involved in construction, mechanical and HVAC, utilities, material management and even specialty contracting. Some of the...


43. IHMS

  • Best for: Small, medium and large size businesses
  • Price:
  • Jul 25, 2022
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Mark Systems Integrated Homebuilder Management System (IHMS) is the industry's ONLY single-database, enterprise wide home builder software suite. No other home builder software gives you the power, flexibility, ease of use, and return on investment like IHMS. The premier residential construction ...


44. SmartPM

  • Best for: Small, medium and large size businesses
  • Price: starts at $280 per project/month
  • Jul 31, 2022
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SmartPM is a construction scheduling software designed to help construction companies and project owners manage contractors performance and perform schedules or data analysis themselves. This construction scheduling software helps to turn construction schedule data into information that is understoo...


45. MySmartPlans

  • Best for: SMBs
  • Price:
  • Jul 28, 2022
Compare MySmartPlans Vs. Procore

MySmartPlans is a cloud-based construction management software that has effective account management as well as upkeep. This particular software is mainly built for the construction owners, as it provides the ability to track construction information from the conceptual stages of a given project up ...


46. Priority Task Scheduling

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $129.50 per user/month
  • Jul 26, 2022
Compare Priority Task Scheduling Vs. Procore

Priority Task Scheduling is a field management tool for construction companies to help field crews manage estimated budgets and goals. Field managers can build complex schedules with just a few mouse clicks using this project management solution. The cloud based system can help users to manage proje...


47. MaxCon Software

  • Best for: SMBs
  • Price: starts at $25 per user/month
  • Jul 25, 2022
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MaxCon is a web based construction management solution for construction businesses of all sizes. Its capabilities include accounting and estimating, scheduling, reporting, and others. The software was designed and launched by Fortuna Logistics LLC headquartered in Florida, United States.


48. SAM Scheduling Software

  • Best for: Small, medium and large size businesses
  • Price: starts at $29.95 per month
  • Sep 24, 2022
Compare SAM Scheduling Software Vs. Procore

SAM Scheduling Software is an award-winning cloud-based Construction software, it is designed to support small, medium and large size construction business. SAM Scheduling Software received a rating of 4.5 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternat...


49. BHOOMI

  • Best for: SMBs
  • Price:
  • Sep 24, 2022
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Bhoomi CRM is a real estate CRM software that helps streamline and automate business operations in the real estate industry. The software also provides analytics & insights to help real estate professionals collate external information and make more informed decisions.


50. Axxerion - PM

  • Best for: Small, medium and large size businesses
  • Price:
  • Sep 16, 2022
Compare Axxerion - PM Vs. Procore

Axxerion PM is a web-based software solution. The software is an easy to use suite of applications that allows clients to increase their operational efficiency by making several functions automated. These functions are those related to maintenance and property management, all the way from capital pr...


51. VirtualBoss

  • Best for: SMBs
  • Price: starts at $299 per license
  • Sep 24, 2022
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VirtualBoss is a project scheduling software for service companies, property managers, and contractors to plan and organize projects. The software allows users to oversee all project activities, carry out scheduling functions, access contacts, jobs, and tasks, and track tasks status.


52. Contractors Cloud

  • Best for: SMBs
  • Price: starts at $50 per user/month
  • Sep 19, 2022
Compare Contractors Cloud Vs. Procore

Contractors Cloud provides a construction management solution for general contractors. The software provides workflow management, project estimation, sales lead management, scheduling & ordering as well as full support for the entire contracting cycle.


53. eCMS

  • Best for: Small, medium and large size businesses
  • Price: starts at $10,000 per year
  • Sep 24, 2022
Compare eCMS Vs. Procore

eCMS is an award-winning cloud-based Construction software, it is designed to support small, medium and large size construction business. eCMS received a rating of 3.9 from ITQlick team. The software cost is considered a bit pricey (4.5/5) vs their competitors.


54. BuildTools

  • Best for: Small businesses and start ups
  • Price: starts at $299 per month
  • Oct 05, 2022
Compare BuildTools Vs. Procore

BuildTools is a construction management platform that is web-based, accessible from anywhere, and provides a connecting point for everyone that is involved in the construction of a home. BuildTools manages all communication, project schedule, budget. BuildTools is cloud based – accessible from anywh...



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

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Author - Shlomi Lavi

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Shlomi Lavi is an entrepreneur and founder of ITQlick.com. He holds a Bachelor of Science (B.Sc.) in Information Systems Engineering from Ben Gurion University in Israel. Shlomi brings 17 years of global IT and IS management experience as a consultant and implementation expert for small, medium and large-sized (global) companies. Shlomi’s goal is to share the best knowledge and news about information systems so you can make smarter buying decisions for your business.