Top 21 Contract Management Software

ITQlick rating ITQlick Rating is based on the software score (below) and aggregated online reviews
ITQlick score ITQlick Score is a 1 to 100 score, based on pricing, and functionality Vs. alternative solutions
Pricing score pricing Score is a 1 to 10 score, based on the TCO (cost of licences, customizations, training, hardware when relevant) Vs. alternative solutions
License pricing license pricing (if provided by the software vendor)
Functionality score
Software review
Compare
ContractExpress
ITQlick rating
3.5/5
Score
91/100
Pricing
5.2/10
License pricing
Pricing not available
Functionality
9
Compare
SIGNiX
ITQlick rating
3.6/5
Score
88/100
Pricing
7/10
License pricing
$120 per year
Functionality
4
Review
Lextree
ITQlick rating
5/5
Score
88/100
Pricing
5.8/10
License pricing
$349 per user/month
Functionality
3
Gatekeeper
ITQlick rating
4.8/5
Score
87/100
Pricing
6.6/10
License pricing
$775 per month
Functionality
20
Ivalua
ITQlick rating
4.7/5
Score
86/100
Pricing
6/10
License pricing
$2,000 per user/month
Functionality
9
Review

TOP 21 Contract Management Software

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1. ContractExpress for SharePoint

  • Best for: Start up, Small business, Medium business
  • Price:
  • Oct 10, 2019
Compare ContractExpress for SharePoint Vs. ContractExpress for SharePoint

ContractExpress for Sharepoint is a cloud-based contract creation and management software that automates managing, reviewing, and drafting legal contracts and agreements. Contract for Sharepoint creates documents and contracts that are stored directly into the document libraries.


2. SIGNiX Digital Signature Service

  • Best for: Small, medium and large size businesses
  • Price: starts at $120 per year
  • Aug 10, 2020
Compare SIGNiX Digital Signature Service Vs. ContractExpress for SharePoint

SIGNiX is a web based digital signature solution for businesses of all sizes. Its capabilities include custom branded email, multiple signature type support, bulk signing, and others. The software was designed and launched by SIGNiX Inc headquartered in Tennessee, United States.


3. Lextree

  • Best for: Small, medium and large size businesses
  • Price: starts at $349 per user/month
  • Aug 11, 2020
Compare Lextree Vs. ContractExpress for SharePoint

Lextree is a contract management software that helps users in terms of eliminating the need for file folders and spreadsheets.


4. Gatekeeper Software

  • Best for: Small, medium and large size businesses
  • Price: starts at $775 per month
  • Oct 29, 2020
Compare Gatekeeper Software Vs. ContractExpress for SharePoint

Gatekeeper is a cloud-based contract management software that assists team managers in automating reminders for contract lifecycles and customizing renewal, negotiations, or cancellation.


5. Ivalua

  • Best for: Small, medium and large size businesses
  • Price: starts at $2,000 per user/month
  • Aug 13, 2020
Compare Ivalua Vs. ContractExpress for SharePoint

Ivalua is both a cloud-based as well as on-premise procurement and vendor management software solution. The software assists in the organization of data, reporting, and planning as well. Ivalua is designed to digitize the supply chain process within business operations.


6. Contract Insight Contract Management Software

  • Best for: Small, medium and large size businesses
  • Price: starts at $59 per user/month
  • Oct 29, 2020
Compare Contract Insight Contract Management Software Vs. ContractExpress for SharePoint

Contract Insight is a contract management software designed for companies to secure and manage contracts and agreements, track their finances, run advanced reports, and increase collaboration and visibility.


7. E2Open Software

  • Best for: Small, medium and large size businesses
  • Price:
  • Nov 09, 2020
Compare E2Open Software Vs. ContractExpress for SharePoint

E2Open is a supply chain management software built for businesses to create real-time visibility, eliminate barriers to control solutions, and empower clients.


8. Opensource Contract Manager

  • Best for: SMBs
  • Price: starts at $500 per user/year
  • Aug 14, 2020
Compare Opensource Contract Manager Vs. ContractExpress for SharePoint

Opensource Contract Manager is a web based contract management solution for businesses of all sizes. It offers such services as contract authoring, approval management, auditing and reporting, and others. The software was designed and launched by OpenSource Inc headquartered in California...


9. Parley Pro

  • Best for: Small, medium and large size businesses
  • Price:
  • Aug 24, 2020
Compare Parley Pro Vs. ContractExpress for SharePoint

Parley Pro is a scenic cloud platform that is based on a contract lifecycle management system. It has important features like real-time contract negotiation, automatic automation, actionable contract analysis, and intelligent and collaborative management solution for effective business progression.


10. Contract Management Suite

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Dec 09, 2020
Compare Contract Management Suite Vs. ContractExpress for SharePoint

Contract Suite Management is a contract management software built for businesses to improve negotiating outcomes, ensure consistency over global teams, maintain accuracy in contracts, and maximize the value of customer relationships.


11. Asentex Contract Management

  • Best for: Small, medium and large size businesses
  • Price:
  • Sep 01, 2020
Compare Asentex Contract Management Vs. ContractExpress for SharePoint

Asentex Contract Management is a web based contract management solution for businesses of all sizes. Its main functionalities include auditing and reporting, negotiation management, approvals, and others. The software was designed and launched by Asentex Inc headquartered in California, ...


12. Conga Novatus Contract Management Software

  • Best for: Small, medium and large size businesses
  • Price: starts at $55 per user/month
  • Sep 05, 2020
Compare Conga Novatus Contract Management Software Vs. ContractExpress for SharePoint

Conga Novatus Contract Management Software is a growing cloud-based Contract Management software, it is designed to support small, medium and large size business. Conga Novatus Contract Management Software received a rating of 4.6 from ITQlick team. The software cost is considered affordable (2.2/5...


13. GovWin from Deltek

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $6,000 per user/year
  • Sep 05, 2020
Compare GovWin from Deltek Vs. ContractExpress for SharePoint

GovWin IQ is cloud-based marketing research, and intelligence solution that is designed for government contractors find, manage and win U.S. federal, local government, state and educational institutions businesses.


14. Selectica CLM

  • Best for: Large business
  • Price:
  • Sep 06, 2020
Compare Selectica CLM Vs. ContractExpress for SharePoint

Selectica CLM is a contract lifecycle management solution for businesses of all sizes. It helps in such aspects as contract approvals, auditing and reporting, authoring, negotiations, and others. The software was designed and launched by Selectica Inc headquartered in California, United ...


15. TMW Transportation Management Software

  • Best for: Small, medium and large size businesses
  • Price:
  • Oct 10, 2020
Compare TMW Transportation Management Software Vs. ContractExpress for SharePoint

TMW Transportation Management Software is a trending cloud-based Contract Management software, it is designed to support small, medium and large size business. TMW Transportation Management Software received a rating of 3.8 from ITQlick team. The software cost is considered affordable (2.5/5) when ...


16. ContractSafe Software

  • Best for: Small, medium and large size businesses
  • Price: starts at $299 per month
  • Oct 22, 2020
Compare ContractSafe Software Vs. ContractExpress for SharePoint

ContractSafe Software is a growing cloud-based Content Management software, it is designed to support small, medium and large size business. ContractSafe Software received a rating of 5 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


17. Contractually Simple Contract Making

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $30 per user/month
  • Oct 26, 2020
Compare Contractually Simple Contract Making Vs. ContractExpress for SharePoint

Contractually is a contract marketing and management solution for small and medium businesses. It offers such services as collaboration, contract management, and reporting. The software was designed and launched by Contractually headquartered in British Columbia, Canada.


18. DocuVantage OnDemand

  • Best for: Small, medium and large size businesses
  • Price: starts at $20 per 2 users/month
  • Oct 26, 2020
Compare DocuVantage OnDemand Vs. ContractExpress for SharePoint

DocuVantage OnDemand is a document management solution for small and medium businesses. Its capabilities include document indexing, capturing, metadata management, collaboration, and others. The software was designed and launched by Document Advantage Corp headquartered in Florida, Unite...


19. ContractZen

  • Best for: Small, medium and large size businesses
  • Price: starts at $9.50 per user/month
  • Dec 02, 2020
Compare ContractZen Vs. ContractExpress for SharePoint

ContractZen is a growing cloud-based Document Management software, it is designed to support small, medium and large size business. ContractZen received a rating of 4.9 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


20. POOL4TOOL

  • Best for: Medium and large size businesses
  • Price: starts at $1,500 per month
  • Dec 13, 2020
Compare POOL4TOOL Vs. ContractExpress for SharePoint

POOL4TOOL is supply chain management software that aims at the optimization of business resources. The software streamlines the flow of information between suppliers and clients. The company delivers business eSolutions and its headquarters are located in Vienna, Austria. POOL4TOOL supervises and i...


21. Ketera Spend Management

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Jan 01, 2021
Compare Ketera Spend Management Vs. ContractExpress for SharePoint

Ketera Spend Management is a fast growing cloud-based Contract Management software, it is designed to support small, medium and large size business. Ketera Spend Management received a rating of 5 from ITQlick team. The software cost is considered average (3.2/5) when compared to other solutions in ...



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

ITQlick chart - 2021 best Contract Management Software

2021 best Contract Management Software | ITQlick.com

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Author

Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.