Top 54 Data Management Software

2022's Best 54 Data Management Systems

We publish unbiased reviews. Our opinions are our own and are not influenced by payments from advertisers. This content is reader-supported, which means if you leave your details with us we may earn a commission. Learn why ITQlick is free .

1. Zapier

  • Best for: Small, medium and large size businesses
  • Price: starts at $19.99 per month
  • Mar 09, 2022
Compare Zapier Vs. Zapier

Zapier lets you easily connect the web apps you use, making it easy to automate tedious tasks. You can wait for third-party app developers to offer the SaaS integrations you need. You can hire expensive freelance programmers to build custom software for you. Or you can simply do it yourself with Zap...


2. Akula Verivo

  • Best for: Small, medium and large size businesses
  • Price: starts at $25 per month
  • Mar 11, 2022
Compare Akula Verivo Vs. Zapier

Akula Verivo Platform is an enterprise mobility platform that is offered through on-premise and cloud-based solutions. The software gives the users capabilities to develop, govern and secure mobile applications across various devices in small, medium or large businesses.


3. Informatica B2B Data Transformation

  • Best for: Medium and large size businesses
  • Price:
  • Mar 12, 2022
Compare Informatica B2B Data Transformation Vs. Zapier

Informatica B2B Data Transformation is a data manipulation and business intelligence solution for all businesses. It offers various crucial data analysis and development options. The software was designed and launched by Informatica Corporation based in California, United States.


4. Arcsight Logger

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $4416.29 per month
  • Aug 03, 2022
Compare Arcsight Logger Vs. Zapier

Arcsight Logger is a fast growing cloud-based Data Management software, it is designed to support small, medium and large size business. Arcsight Logger received a rating of 4.3 from ITQlick team. The software cost is considered average (2.6/5) when compared to other solutions in their category.


5. CloverETL Rapid Data Integration

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $4,000 per license
  • Mar 19, 2022
Compare CloverETL Rapid Data Integration Vs. Zapier

CloverETL is a rapid data integration solution for businesses of all sizes. It offers such services as data management, support for multiple formats, data filtering, data aggregation, and others. The software was designed and launched by CloverETL headquartered in Virginia, United States.


6. ShareVault Enterprise

  • Best for: Medium and large size businesses
  • Price:
  • Mar 20, 2022
Compare ShareVault Enterprise Vs. Zapier

ShareVault Enterprise is a growing cloud-based Enterprise Integration software, it is designed to support medium and large size business. ShareVault Enterprise received a rating of 3.2 from ITQlick team. The software cost is considered average (2.6/5) when compared to other solutions in their categ...


7. Piesync

  • Best for: Small, medium and large size businesses
  • Price: starts at $49 per month
  • Mar 21, 2022
Compare Piesync Vs. Zapier

PieSync is an online solution designed to fill the gap between CRM system and other cloud application for synchronizing documents, emails, tasks, contacts, events and calendars. The solution offers a two- way syncing between marketing platforms and CRM platforms which means anything you add or ...


8. Endeca

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 22, 2022
Compare Endeca Vs. Zapier

Endeca is a business intelligence and text management solution for businesses of all sizes. It offers solutions for swift analysis, search and management of information. The software, originally designed by Endeca Technologies Inc, is a product of Oracle Corporation based in California, United State...


9. Mule ESB

  • Best for: Small, medium and large size businesses
  • Price: starts at $80,000 per year
  • Mar 22, 2022
Compare Mule ESB Vs. Zapier

Mule ESB is a light java-based ESB (enterprise service bus) that allows users to connect to applications easily and quickly. This software enables users to exchange data much more efficiently. The application also allows users to integrate easily with existing systems, in spite of different technolo...


10. Business Rules Management

  • Best for: Medium and large size businesses
  • Price:
  • Mar 03, 2022
Compare Business Rules Management Vs. Zapier

Bosch Business Rules Management (BRM) is a business process management solution for businesses of all sizes. It offers high efficiency platform for the creation and implementation of business rules. The software was designed and launched by Bosch Engineering Company headquartered in Germany.


11. IntraLinks Dealspace

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $25 per month
  • Mar 26, 2022
Compare IntraLinks Dealspace Vs. Zapier

Intralinks Dealspace is a cloud-based proposal management software that offers a virtual data room for streamlining the deal process. The solution enables the clients to manage sourcing and the due diligence process up to closing and even beyond merger integrations.


12. NSF Merge

  • Best for: Start up, Small business, Medium business, Large business, Private use
  • Price: starts at $129 per license
  • Mar 30, 2022
Compare NSF Merge Vs. Zapier

NSF Merge is an online B2B software for businesses to merge NSF Lotus files and folders, remove duplicate files, delete files, and customize file names.


13. Discovery Studio

  • Best for: Large business
  • Price:
  • Mar 31, 2022
Compare Discovery Studio Vs. Zapier

Discovery Studio is a growing cloud-based Enterprise Integration software, it is designed to support large size business. Discovery Studio received a rating of 3.9 from ITQlick team. The software cost is considered average (3.4/5) when compared to other solutions in their category.


14. CloudWork

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $10 per user/month
  • Apr 21, 2022
Compare CloudWork Vs. Zapier

CloudWork is a leading cloud-based Enterprise Integration software, it is designed to support small, medium and large size business. CloudWork received a rating of 4.6 from ITQlick team. The software cost is considered affordable (1.8/5) when compared to alternative solutions.


15. Centerprise Data Integrator

  • Best for: Small, medium and large size businesses
  • Price: starts at $1,200 per year
  • May 15, 2022
Compare Centerprise Data Integrator Vs. Zapier

Centerprise Data Integrator is a scalable, powerful, affordable and high-performance integration platform developed to easy utilization by the BI experts. It is made to be robust to so that it can overcome complex data integration challenges.


16. LAW PreDiscovery

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Apr 25, 2022
Compare LAW PreDiscovery Vs. Zapier

LAW PreDiscovery is a growing cloud-based Data Management software, it is designed to support small, medium and large size business. LAW PreDiscovery received a rating of 3.4 from ITQlick team. The software cost is considered average (3.3/5) when compared to other solutions in their category.


17. Azuqua

  • Best for: SMBs
  • Price: starts at $250 per user/month
  • May 21, 2022
Compare Azuqua Vs. Zapier

Azuqua is a leading cloud-based Professional Services Automation software, it is designed to support small and medium size business. Azuqua received a rating of 4 from ITQlick team. The software cost is considered affordable (2.3/5) when compared to alternative solutions.


18. SAS Enterprise Miner

  • Best for: Small, medium and large size businesses
  • Price: starts at $100,000 per year
  • May 25, 2022
Compare SAS Enterprise Miner Vs. Zapier

SAS Enterprise Miner is a trending cloud-based Security software, it is designed to support small, medium and large size business. SAS Enterprise Miner received a rating of 4.7 from ITQlick team. The software cost is considered affordable (2.3/5) when compared to alternative solutions.


19. MediaMath

  • Best for: Small, medium and large size businesses
  • Price:
  • Jun 28, 2022
Compare MediaMath Vs. Zapier

MediaMath is an award-winning cloud-based Marketing software, it is designed to support small, medium and large size business. MediaMath received a rating of 4 from ITQlick team. The software cost is considered average (3.4/5) when compared to other solutions in their category.


20. APPSeCONNECT

  • Best for: Small businesses and start ups
  • Price: starts at $129 per month
  • Jul 02, 2022
Compare APPSeCONNECT Vs. Zapier

APPSeCONNECT is a growing cloud-based BI software, it is designed to support small and medium size business. APPSeCONNECT received a rating of 5 from ITQlick team. The software cost is considered affordable (1.3/5) when compared to alternative solutions.


21. IFTTT

  • Best for: Small, medium and large size businesses
  • Price: starts at $5 per month
  • Jun 27, 2022
Compare IFTTT Vs. Zapier

IFTTT is a fast growing cloud-based Social Media Management software, it is designed to support small, medium and large size business. IFTTT received a rating of 3.5 from ITQlick team. The software cost is considered average (3.2/5) when compared to other solutions in their category.


22. Informatica Master Data Management

  • Best for: Medium and large size businesses
  • Price: starts at $1,000 per month
  • Jul 04, 2022
Compare Informatica Master Data Management Vs. Zapier

Informatica Master Data Management is a data center management and integration solution for businesses of sizes. It also offers various standardization and duplication services. The software was designed and launched by Informatica Corporation based in California, United States.


23. Digital Resolve Fraud Detection Software

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Jul 05, 2022
Compare Digital Resolve Fraud Detection Software Vs. Zapier

Digital Resolve Fraud Detection Software is an award-winning cloud-based Data Management software, it is designed to support small, medium and large size business. Digital Resolve Fraud Detection Software received a rating of 4.1 from ITQlick team. The software cost is considered average (2.8/5) wh...


24. Acronis True Image

  • Best for: Medium business
  • Price: starts at $49.99 per year
  • Jul 04, 2022
Compare Acronis True Image Vs. Zapier

Acronis Snap Deploy 4 software is an on-premise or Cloud-based, disk imaging and OS deployment, platform that enable users to install or reimage their servers, laptops, and desktops with ease.


25. dbsync integration

  • Best for: SMBs
  • Price: starts at $1,495 per user/year
  • Jul 15, 2022
Compare dbsync integration Vs. Zapier

dbsync integration is a leading cloud-based Enterprise Integration software, it is designed to support small and medium size business. dbsync integration received a rating of 4.6 from ITQlick team. The software cost is considered average (2.6/5) when compared to other solutions in their category.


26. Progress Datadirect platinum ODBC

  • Best for: Medium and large size businesses
  • Price:
  • Jul 15, 2022
Compare Progress Datadirect platinum ODBC Vs. Zapier

Progress Datadirect platinum ODBC is a leading cloud-based Enterprise Integration software, it is designed to support medium and large size business. Progress Datadirect platinum ODBC received a rating of 4.5 from ITQlick team. The software cost is considered affordable (1.5/5) when compared to alt...


27. Trillium Software System

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Aug 25, 2022
Compare Trillium Software System Vs. Zapier

Trillium Software System is a growing cloud-based Data Management software, it is designed to support small, medium and large size business. Trillium Software System received a rating of 4.6 from ITQlick team. The software cost is considered average (3.1/5) when compared to other solutions in their...


28. Information Value Management

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 14, 2022
Compare Information Value Management Vs. Zapier

The Information Value Management is the one and only digital transformation accelerator as of today. This software comes with robust data management providing users with proven path of automating the business that leads to improve efficiency, decision-making and compliance.


29. Lotame

  • Best for: Small, medium and large size businesses
  • Price: starts at $1 per month
  • Oct 19, 2022
Compare Lotame Vs. Zapier

Lotame is a growing cloud-based Marketing software, it is designed to support small, medium and large size business. Lotame received a rating of 4.6 from ITQlick team. The software cost is considered affordable (2.5/5) when compared to alternative solutions.


30. Nexla

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 10, 2022
Compare Nexla Vs. Zapier

Nexla is an award-winning cloud-based BI software, it is designed to support small, medium and large size business. Nexla received a rating of 4.8 from ITQlick team. The software cost is considered affordable (1.5/5) when compared to alternative solutions.


31. DataFox

  • Best for: Small, medium and large size businesses
  • Price: starts at $49 per month
  • Feb 12, 2022
Compare DataFox Vs. Zapier

DataFox is a trending cloud-based Data integration software, it is designed to support small, medium and large size business. DataFox received a rating of 4.2 from ITQlick team. The software cost is considered average (3/5) when compared to other solutions in their category.


32. Magic xpi Integration Platform

  • Best for: SMBs
  • Price: starts at $375 per company/month
  • Mar 14, 2022
Compare Magic xpi Integration Platform Vs. Zapier

Magic XPI Integration Platform is an application integration solution for businesses of all sizes. It offers such capabilities as data connectivity, third party integration, and others. The software was designed and launched by Magic Software Enterprises headquartered in Israel.


33. ActiveMatrix BusinessWorks

  • Best for: Medium and large size businesses
  • Price:
  • Feb 26, 2022
Compare ActiveMatrix BusinessWorks Vs. Zapier

TIBCO’s ActiveMatrix BusinessWorks is a next generation scalable platform that can be used to integrate applications, develop new services, and automate business processes, all while using minimal coding. TIBCO Software Inc, the developer of ActiveMatrix BusinessWorks, is an international leader in ...


34. Adobe Audience Manager

  • Best for: Medium and large size businesses
  • Price:
  • Mar 01, 2022
Compare Adobe Audience Manager Vs. Zapier

Adobe Audience Manager is a cloud-hosted data management software system that helps advertisers & publishers to get informed and actionable views, develop audience segments, as well as sell to the target audience.


35. GoldenGate Software

  • Best for: Medium and large size businesses
  • Price: starts at $250 per month
  • Mar 03, 2022
Compare GoldenGate Software Vs. Zapier

Oracle GoldenGate is a data integration and virtualization management solution for all businesses. It offers real time data integration and replication services for IT management. The software is a product of Oracle Corporation headquartered in California, United States.


36. Corticon BRMS

  • Best for: Medium and large size businesses
  • Price:
  • Aug 26, 2022
Compare Corticon BRMS Vs. Zapier

Corticon BRMS is a growing cloud-based Data Management software, it is designed to support medium and large size business. Corticon BRMS received a rating of 3.9 from ITQlick team. The software cost is considered affordable (2/5) when compared to alternative solutions.


37. Amazon EC2 Cloud

  • Best for: Small, medium and large size businesses
  • Price: starts at $12 per user/month
  • Mar 08, 2022
Compare Amazon EC2 Cloud Vs. Zapier

Amazon EC2 Cloud is a trending cloud-based Enterprise Integration software, it is designed to support small, medium and large size business. Amazon EC2 Cloud received a rating of 3.2 from ITQlick team. The software cost is considered affordable (2.2/5) when compared to alternative solutions.


38. Kapow Katalyst

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 08, 2022
Compare Kapow Katalyst Vs. Zapier

Kapow Katalyst is a leading cloud-based Data Management software, it is designed to support small, medium and large size business. Kapow Katalyst received a rating of 4.9 from ITQlick team. The software cost is considered average (2.7/5) when compared to other solutions in their category.


39. ProcessGene GRC

  • Best for: Start up, Small business, Medium business, Large business, Private use
  • Price: starts at $30 per feature/month
  • Mar 08, 2022
Compare ProcessGene GRC Vs. Zapier

ProcessGene GRC is a growing cloud-based Enterprise Integration software, it is designed to support small, medium and large size business. ProcessGene GRC received a rating of 3.8 from ITQlick team. The software cost is considered affordable (2.5/5) when compared to alternative solutions.


40. IBM InfoSphere QualityStage

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 31, 2022
Compare IBM InfoSphere QualityStage Vs. Zapier

IBM InfoSphere QualityStage is an award-winning cloud-based Enterprise Integration software, it is designed to support small, medium and large size business. IBM InfoSphere QualityStage received a rating of 3.7 from ITQlick team. The software cost is considered affordable (1.9/5) when compared to a...


41. Transaction Pro Exporter

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $199 per license
  • Apr 01, 2022
Compare Transaction Pro Exporter Vs. Zapier

Transaction Pro Exporter is a trending cloud-based Data Management software, it is designed to support small, medium and large size business. Transaction Pro Exporter received a rating of 4.1 from ITQlick team. The software cost is considered average (2.7/5) when compared to other solutions in thei...


42. OneSaas

  • Best for: Small, medium and large size businesses
  • Price: starts at $21.85 per month
  • Nov 03, 2022
Compare OneSaas Vs. Zapier

OneSaas is a cloud-based business intelligence software that enables business owners to automatically share their data across various applications such as CRM, accounting, and invoicing.


43. Skyvia

  • Best for: Small, medium and large size businesses
  • Price: starts at $15 per month
  • Apr 11, 2022
Compare Skyvia Vs. Zapier

Skyvia is a cloud based business intelligence software that allows administrators to automatically collect data from several separate cloud sources, and store them in a data warehouse or database.


44. Treasure Data

  • Best for: SMBs
  • Price:
  • Apr 11, 2022
Compare Treasure Data Vs. Zapier

Treasure Data is a trending cloud-based BI software, it is designed to support small and medium size business. Treasure Data received a rating of 3.3 from ITQlick team. The software cost is considered affordable (1.9/5) when compared to alternative solutions.


45. Zoho Crm And Evernote Integration

  • Best for: Medium and large size businesses
  • Price: starts at $14 per user/month
  • Nov 04, 2022
Compare Zoho Crm And Evernote Integration Vs. Zapier

Zoho Crm And Evernote Integration is a growing cloud-based Enterprise Integration software, it is designed to support medium and large size business. Zoho Crm And Evernote Integration received a rating of 4.5 from ITQlick team. The software cost is considered affordable (1.5/5) when compared to alt...


46. Workato

  • Best for: Small, medium and large size businesses
  • Price: starts at $10,000 per year
  • Apr 13, 2022
Compare Workato Vs. Zapier

Workato is a cloud-based business intelligence software that enables marketers to oversee marketing activities such as performance tracking and reporting, as well as the coordination of campaign launches and events.


47. Jitterbit Professional Edition

  • Best for: Small, medium and large size businesses
  • Price: starts at $1,000 per month
  • Apr 12, 2022
Compare Jitterbit Professional Edition Vs. Zapier

Jitterbit professional edition is a cloud-based and on-premise Business Process Management solution that infuses the power of integrations and with artificial intelligence.


48. WebMethods

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 12, 2022
Compare WebMethods Vs. Zapier

Accelerate process improvement, SOA enablement as well as enterprise and partner integration while leveraging IT investments. webMethods is the world's leading integrated SOA and BPM suite, featuring: Application Integration Business Activity Monitoring BPM B2B Complex Event P...


49. SOA Integration

  • Best for: Medium and large size businesses
  • Price:
  • Apr 12, 2022
Compare SOA Integration Vs. Zapier

SOA Integration is an award-winning cloud-based Data Management software, it is designed to support medium and large size business. SOA Integration received a rating of 3.2 from ITQlick team. The software cost is considered affordable (1.7/5) when compared to alternative solutions.


50. cogent OPC DataHub

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Apr 16, 2022
Compare cogent OPC DataHub Vs. Zapier

cogent OPC DataHub is a growing cloud-based Data Management software, it is designed to support small, medium and large size business. cogent OPC DataHub received a rating of 3.7 from ITQlick team. The software cost is considered affordable (2.5/5) when compared to alternative solutions.


51. Symmetra PX

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $5,925 per license
  • Apr 14, 2022
Compare Symmetra PX Vs. Zapier

Symmetra PX is a fast growing cloud-based Enterprise Integration software, it is designed to support small, medium and large size business. Symmetra PX received a rating of 4.2 from ITQlick team. The software cost is considered average (3.3/5) when compared to other solutions in their category.


52. BizTalk Server

  • Best for: Small, medium and large size businesses
  • Price: starts at $620 per license
  • Apr 20, 2022
Compare BizTalk Server Vs. Zapier

BizTalk Server is a business process automation solution for businesses of all sizes. It offers and manages application integration along with automation, monitoring, and communication services. The software was developed and launched by Microsoft Corporation headquartered in Washington,...


53. SnapLogic

  • Best for: Small, medium and large size businesses
  • Price: starts at $9,995 per year
  • May 17, 2022
Compare SnapLogic Vs. Zapier

SnapLogic is a cloud-powered business intelligence toolset designed to help enterprises build a connected workflow that embodies apps, data, and APIs for a decrease in ramp time and increased productivity.


54. Outlook OST to PST Converter

  • Best for: Start up, Small business, Medium business, Large business, Private use
  • Price: starts at $69 per license
  • Apr 15, 2021
Compare Outlook OST to PST Converter Vs. Zapier

Outlook OST to PST Converter is a fast growing cloud-based Data Export software, it is designed to support small, medium and large size business. Outlook OST to PST Converter received a rating of 4.6 from ITQlick team. The software cost is considered affordable (1.5/5) when compared to alternative ...



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

Finding the right business software for your business
Proper business software selections are the precursor to successful deployment and business growth. Finding the right solutions doesnít have to be complicated, and it doesnít have to take days or weeks of your time.

After researching over 5,000 systems, we can identify the best solution for companies of all shapes and sizes. ITQlick.com is 100% free for software buyers.



Recent Data Management Articles

16 Oct

Best BI Tools for Startups

Business intelligence (BI) software is designed to help businesses organize and analyze data for better decision making. The data is gathered from internal departments and external sources, which includes social networks and marketing data services. BI software comprises reporting tools, data manage......


Author - Shlomi Lavi

Website Linkedin profile Facebook Twitter

Shlomi Lavi is an entrepreneur and founder of ITQlick.com. He holds a Bachelor of Science (B.Sc.) in Information Systems Engineering from Ben Gurion University in Israel. Shlomi brings 17 years of global IT and IS management experience as a consultant and implementation expert for small, medium and large-sized (global) companies. Shlomi’s goal is to share the best knowledge and news about information systems so you can make smarter buying decisions for your business.