Top 16 Debt collection Software (Jan 2024)

2023's Best 17 Debt collection Systems

Shlomi LaviShlomi Lavi / Jan 21, 2024

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1. Collections CRM

  • Best for: Small, medium and large size businesses
  • Price:
  • Jan 21, 2024
Compare Collections CRM Vs. Collections CRM

Collections CRM by BrightOffice is a cloud-based customer relationship management (CRM) software that specializes in debt collection management. It is designed to help collections agencies manage the life cycle of both B2B and B2C debtors more effectively and achieve a quicker turnaround on cases.


2. NOVA

  • Best for: Small businesses and start ups
  • Price: starts at $200 per month
  • Feb 19, 2022
Compare NOVA Vs. Collections CRM

NOVA is a transportation management solution for businesses of all sizes. Other than transportation operations, it handles back-office tasks and dispatch operations. The software was designed and launched by Aurora Software Inc headquartered in Pennsylvania, United States.


3. Debtmaster

  • Best for: Medium and large size businesses
  • Price:
  • Apr 12, 2022
Compare Debtmaster Vs. Collections CRM

Debtmaster is a debt collection software designed to help users streamline collection process and make the most of their accounts. Users can set handling instructions and rules for each type of debt to speed up the collection process using this debt collection solution. Comtronic Systems, ...


4. The Collector System

  • Best for: Medium and large size businesses
  • Price: starts at $85 per user/month
  • Nov 27, 2022
Compare The Collector System Vs. Collections CRM

Ajility is a debt collections management solution for businesses of all sizes. It offers cash flow management, accounts receivable management, debt and collections recovery, and other capabilities. The software was designed and launched by Columbia Ultimate headquartered in Washington, United States...


5. Atilla

  • Best for: Medium and large size businesses
  • Price: starts at $585 per license
  • Jun 24, 2022
Compare Atilla Vs. Collections CRM

Atilla is a debt collection and legal software solution for businesses of all sizes. It is equipped with such capabilities as an enquiry system, bailiff system, sheriff system, and other components. The software was designed and launched by Compiforce headquartered in the United Kingdom.


6. Collection Solutions

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $0.04 per month
  • Jun 21, 2022
Compare Collection Solutions Vs. Collections CRM

Collection Solutions is a growing cloud-based Accounting-Finance software, it is designed to support small, medium and large size business. Collection Solutions received a rating of 4.1 from ITQlick team. The software cost is considered average (3.4/5) when compared to other solutions in their cate...


7. Chax

  • Best for: Medium and large size businesses
  • Price: starts at $129 per license
  • Jul 14, 2022
Compare Chax Vs. Collections CRM

Chax is a check printing software designed to help users print MICR encoded checks on blank check stock in a single step. The software is designed for QuickBooks but also works with other Windows based accounting program like QuickBooks Online and Peachtree. Chax, Inc., the company behind...


8. AR Collections Manager

  • Best for: Medium and large size businesses
  • Price: starts at $1,200 per license
  • Jun 24, 2022
Compare AR Collections Manager Vs. Collections CRM

AR Collections Manager is an accounts receivable management solution for businesses of all sizes. It offers such services as collections management, invoice processing, scheduling, and others. The software was designed and launched by Stanley Stuart Yoffee & Hendrix Inc headquartered in Florida, Uni...


9. Collectplus

  • Best for: Medium and large size businesses
  • Price: starts at $150 per license
  • Jul 13, 2022
Compare Collectplus Vs. Collections CRM

Collectplus is a data collection and client management solution for businesses of all sizes. It also offers insurance claim processing and productivity management capabilities. The software was designed and launched by Collectplus headquartered in Florida, United States.


10. ORCA

  • Best for: Small, medium and large size businesses
  • Price: starts at $499 per license
  • Apr 18, 2021
Compare ORCA Vs. Collections CRM

ORCA is a growing cloud-based Fleet management software, it is designed to support small, medium and large size fleet. ORCA received a rating of 4.7 from ITQlick team. The software cost is considered average (3/5) when compared to other solutions in their category.


Pricing Guide - Debt collection Software:

Accounting & Finance Software products Price Range

An SMB size company should expect to pay between $0 and more than $4 for a base subscription of Accounting & Finance software. Additionally, the software vendors may include charges for extra features such as bill management, invoicing, and multiple currency support. The costs are usually on a "per month/per user" basis.

The price breakdown of accounting and finance software based on business size is as follows:

  • Accounting and finance software pricing for small organizations has a price range of $9-$40 per month/per user. Tally.ERP 9, for example, goes for $9 a month, although it has a one-time subscription starting from $630. Clearview Infocus costs $24 per month for each user, and SlickPie goes for $40 – Slickpie also has a free Starter subscription as well.
  • Medium-sized organizations would typically have to pay within the price range of $10-$45 per month for Accounting and Finance software. For example, FreshBooks charges $15 per month for its medium-sized plan; Sage 50cloud pricing goes for $45 per month, and MYOB Essentials for $14 a month.
  • Large companies can expect prices between $10 and $150 from Accounting and Finance software vendors. For instance, Xero charges $60 per month for its large plan, FINSYNC pricing goes for $45 a month, while QuickBooks Online large subscriptions start at $70 a month

Accounting and Finance software vendors have different prices based on the subcategories into which they fall.

Some of the accounting best of breeds software include

  • Financial Reporting Software This subcategory has a price range of $0-$70. For context, A2X for Amazon pricing starts at $19 a month; Wave Accounting is free across plans, and Cognos costs between $15 and $70.
  • Trust Accounting Software Trust Accounting Software vendors can charge up to $1000 for the software. For example, AdvantageLaw charges a one-time fee of $490, ESILAW 360 pricing goes for $65 per month, and MAUI cost up to $1000 for one month - MAUI has a free trial version as well.
  • Sales Tax software The sales Tax software has a price range of $50-$1500. Traxit costs $50 a month; Utility Software pricing goes for $85, and GreenGIST for a one-time charge of $1500. Intuit ProSeries has a plan which goes for $270 a year, and EcomTax for $19 per month.
  • Bookkeeper Software The bookkeeper Software would cost around $15 to $100, either monthly or yearly. For instance, Neat pricing goes for $100 a year, Veryfi costs up to $15 a month, and Botkeeper pricing sits around $99 a month.
  • Auto Dealer Accounting Software The subcategory can cost up to $200 per month or year. For example, QuickBooks Desktop Pro pricing starts at $200 a year, Abcoa Deal Pack costs up to $75 a month, and MotorLot pricing goes for $45 per month. Host books charge $10 a month, ARI costs $19 per month, and Frazer pricing falls around $55 a month.
  • Debt Collection Software Users can expect to pay $59-$239 a month for Debt Collection Software subscriptions. For example, Funding Gates AR pricing goes for $99, and My DSO Manager pricing starts at $59 a month, with other plans up to $239. Also, CollectMore charges a one-time fee of $6 for its software.

11. Collections Max

  • Best for: Medium and large size businesses
  • Price: starts at $180 per license
  • Jul 13, 2022
Compare Collections Max Vs. Collections CRM

Collections Max is a debt collection and management solution for businesses of all sizes. It offers a comprehensive automation system along with account management and analytical services. The software was designed and launched by Decca Software Company.


12. BillSource

  • Best for: Small businesses and start ups
  • Price: starts at $5.95 per license
  • Apr 15, 2021
Compare BillSource Vs. Collections CRM

BillSource is a trending cloud-based Accounting-Finance software, it is designed to support small and medium size business. BillSource received a rating of 4.6 from ITQlick team. The software cost is considered affordable (1.9/5) when compared to alternative solutions.


13. GreenFlag Profit Recovery

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $89.99 per month
  • Nov 23, 2022
Compare GreenFlag Profit Recovery Vs. Collections CRM

GreenFlag Profit Recovery is a leading cloud-based Billing-Invoicing software, it is designed to support small, medium and large size business. GreenFlag Profit Recovery received a rating of 3.1 from ITQlick team. The software cost is considered affordable (2.4/5) when compared to alternative solut...


14. Debtrak

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $4,000 per year
  • Jun 22, 2022
Compare Debtrak Vs. Collections CRM

Debtrak is a debt collection solution for businesses of all sizes. Its capabilities include workflow automation, dialer integration, commissions and client charging, and others. The software was designed and launched by Debtrak headquartered in Australia.


15. Collection-Master

  • Best for: Medium and large size businesses
  • Price:
  • Aug 10, 2019
Compare Collection-Master Vs. Collections CRM

Collection Master is an electronic data interchange solution for businesses of all sizes. It manages information between dissimilar networks and financial activity management. The software was designed and launched by Commercial Legal Software, Inc. headquartered in New Jersey, United St...


16. Cybercollect

  • Best for: Medium and large size businesses
  • Price: starts at $350 per license
  • Jan 31, 2020
Compare Cybercollect Vs. Collections CRM

CyberCollect is a debt collection software that can help users to administer and process all kinds of loan products starting from the first stage of delinquency to the recovery and charge-off process. The solution integrates collection history, contact management, automatic dialing, reports ...



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

Finding the right business software for your business
Proper business software selections are the precursor to successful deployment and business growth. Finding the right solutions doesnít have to be complicated, and it doesnít have to take days or weeks of your time.

After researching over 5,000 systems, we can identify the best solution for companies of all shapes and sizes. ITQlick.com is 100% free for software buyers.



Auditor - Shlomi Lavi

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Shlomi Lavi is an entrepreneur and founder of ITQlick.com. He holds a Bachelor of Science (B.Sc.) in Information Systems Engineering from Ben Gurion University in Israel. Shlomi brings 17 years of global IT and IS management experience as a consultant and implementation expert for small, medium and large-sized (global) companies. Shlomi’s goal is to share the best knowledge and news about information systems so you can make smarter buying decisions for your business.