Top 69 Digital Signature Software

TOP 69 Digital Signature Software

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1. DocuSign

  • Best for: Small, medium and large size businesses
  • Price: starts at $10 per month
  • Mar 12, 2022
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DocuSign is a web based digital signature solution for businesses of all sizes. It offers such services as document signing, document sending, support for multiple signature types, and others. The software was designed and launched by DocuSign Inc headquartered in California, United States.


2. truDigital Signage

  • Best for: Small, medium and large size businesses
  • Price: starts at $29 per player/month
  • Mar 19, 2022
Compare truDigital Signage Vs. DocuSign

truDigital Signage is a cloud based digital signage solution for businesses of all sizes. It offers streamlining of sales and assists in effective promotion of products and services. The software was designed and launched by truDigital Signage headquartered in Utah, United States.


3. SignNow

  • Best for: Small, medium and large size businesses
  • Price: starts at $8 per user/month
  • Mar 07, 2022
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SignNow Software is a cloud-based e-signature platform built for small, midsize and large enterprises. The solution offers email notifications, form templates, two-factor authentication as well as several export options.


4. SendinBlue

  • Best for: Small, medium and large size businesses
  • Price: starts at $25 per month
  • Mar 26, 2022
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Sendinblue is a cloud-based marketing software that is designed to provide companies and individuals with various marketing tools like email campaigns, automated notifications, and marketing campaigns on a singular platform.


5. DottedSign

  • Best for: SMBs
  • Price: starts at $4.99 per user/month
  • Jan 26, 2022
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The smartest eSignature solution for you to sign, assign & manage documents online to grow your business.


6. Mvix XhibitSignage

  • Best for: Small, medium and large size businesses
  • Price: starts at $29 per month
  • Mar 28, 2022
Compare Mvix XhibitSignage Vs. DocuSign

Mvix XhibitSignage is a software that is used for managing the digital signage content of companies. This cloud-based system can be conveniently accessed by users using regular browser. Users can manage their content easily with this system.


7. SIGNiX Digital Signature Service

  • Best for: Small, medium and large size businesses
  • Price: starts at $10 per seat/month
  • Jun 01, 2022
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MyDox Digital Signatures is a web based digital signature solution for businesses of all sizes. Its capabilities include custom branded email, multiple signature type support, bulk signing, and others. The software was designed and launched by MyDox Digital Signaturesheadquartered in Tennessee, Unit...


8. LincWare

  • Best for: Small, medium and large size businesses
  • Price:
  • Jun 08, 2022
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Admit+ is the first digital resident admissions and management platform with ADDs (analytics/data capture, decisioning, documents and signatures).


9. Adobe EchoSign

  • Best for: Small, medium and large size businesses
  • Price: starts at $12.99 per user/month
  • Mar 29, 2022
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Adobe EchoSign is an electronic signature software that can help users to sign documents electronically from almost any device. Users can send, track and sign documents easily on the go on their tablet, smartphone or other internet enabled devices using this signature solution. Adobe, the compan...


10. PDFfiller

  • Best for: SMBs
  • Price: starts at $8 per month
  • Apr 18, 2022
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PDFfiller is a leading cloud-based Document Management software, it is designed to support small and medium size business. PDFfiller received a rating of 4.6 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


11. MyDocSafe

  • Best for: SMBs
  • Price: starts at $20 per user/month
  • May 23, 2022
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MyDocSafe is a digital signature software designed to manage documents online and improve users efficiency.


12. Secured Signing

  • Best for: Small, medium and large size businesses
  • Price: starts at $9.95 per user/month
  • May 17, 2022
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Secured Signing is a web based digital signature solution for businesses of all sizes. It offers such capabilities as document tracking, electronic signature, mobile signature capture, and others. The software was designed and launched by Secured Signing Limited headquartered in Australia.


13. Robin Powered

  • Best for: Small, medium and large size businesses
  • Price: starts at $1,500 per year
  • Jun 22, 2022
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Robin Powered is a facility management software that focuses on helping organizations connect every worker to a system that aides the ability to use, understand, and maximize workplace spaces such as conference rooms.


14. Templafy

  • Best for: Small, medium and large size businesses
  • Price: starts at $320 per month
  • Jul 14, 2022
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Templafy is a cloud-based document management software that enables managers to maintain a content search system through individualized results and organic filters.


15. ContractRoom

  • Best for: Small, medium and large size businesses
  • Price: starts at $3,750 per user/month
  • Apr 02, 2022
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ContractRoom is a life cycle management software designed to enable contractors to negotiate and control projects using generated insights and contract analysis.


16. Fluix

  • Best for: Small, medium and large size businesses
  • Price: starts at $20 per user/month
  • May 25, 2022
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Fluix is a B2B document workflow management software. It helps digitally transform global midsize companies through automation, collaboration and performance analysis of their day-to-day field-service operations.


17. OnSign TV

  • Best for: Small, medium and large size businesses
  • Price: starts at $20 per player/month
  • Feb 22, 2022
Compare OnSign TV Vs. DocuSign

OnSign TV is a platform for creating and managing digital signage for your company. Campaigns or advertisements can be easily done with its user-friendly interface. It is cloud-based so it eliminates the need for installing various software or using different hardware, as all you need is your web br...


18. Seamless Sign

  • Best for: Small, medium and large size businesses
  • Price: starts at $5000.04 per year
  • Mar 12, 2022
Compare Seamless Sign Vs. DocuSign

Seamless Sign is a web based electronic signature management solution for businesses of all sizes. It offers such capabilities as UETA compliance, PDF download, document sharing, and others. The software was designed and launched by SeamlessDocs headquartered in New York, United States.


19. FossLook

  • Best for: SMBs
  • Price: starts at $250 per license
  • Feb 23, 2022
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FossLook is a trending cloud-based Document Management software, it is designed to support small and medium size business. FossLook received a rating of 5 from ITQlick team. The software cost is considered affordable (2/5) when compared to alternative solutions.


20. Concord Contract Management

  • Best for: Small, medium and large size businesses
  • Price: starts at $17 per user/month
  • Mar 07, 2022
Compare Concord Contract Management Vs. DocuSign

Concord is a cloud-based supply chain management software that takes care of all contractual agreements for companies and organizations. It is a tool that is designed to help organizations develop new contracts and also keep track of the existing ones.


21. Drag

  • Best for: Small businesses and start ups
  • Price: starts at $8 per user/month
  • Mar 07, 2022
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Drag is a cloud-based marketing software that allows administrators to set up and manage multiple boards that can be shared amongst teams, and used for marketing or CRM.


22. SigningHub

  • Best for: Small, medium and large size businesses
  • Price: starts at $16 per user/month
  • Mar 23, 2022
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SigningHub is an online document signing and digital signature solution for businesses of all sizes. It offers support for multiple signatures, document types, and languages in addition to other capabilities. The software was designed and launched by Ascertia Limited headquartered in the United King...


23. XOGO

  • Best for: Small, medium and large size businesses
  • Price: starts at $20 per player/month
  • Mar 31, 2022
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XOGO is a marketing software designed as a digital signage solution for brand marketing. The software helps users to deploy and play their text and media contents like news and infotainment on web pages, and social media feeds.


24. ARX CoSign

  • Best for: Small, medium and large size businesses
  • Price: starts at $10 per month
  • Mar 31, 2022
Compare ARX CoSign Vs. DocuSign

CoSign is a web based digital signature solution for businesses of all sizes. Its important features include support for multiple signature and document types, real-time activity feed, compliance management, and others. The software was designed and launched by ARX Inc headquartered in California, U...


25. QuickBooks Pro

  • Best for: Small businesses and start ups
  • Price: starts at $349.99 per year
  • Mar 31, 2022
Compare QuickBooks Pro Vs. DocuSign

QuickBooks Pro 2014 is an accounting software that can help users to organize their business finances easily and track expenses and sales from one place. Users can get complete control over their expenses and create invoices using this software. The software can also help users to gain insights into...


26. ScreenScape

  • Best for: Small, medium and large size businesses
  • Price: starts at $99 per month
  • Apr 21, 2022
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ScreenScape is a marketing software designed to help enterprises broadcast contents that can engage customers. The software works with a dedicated plug-and-play device that can be plugged into any TV, projector, or monitor to broadcast marketing and advertising contents to not only customers but sta...


27. PDFelement 6

  • Best for: Small, medium and large size businesses
  • Price: starts at $69 per year
  • May 09, 2022
Compare PDFelement 6 Vs. DocuSign

PDFelement 6 is a fast growing cloud-based Document Management software, it is designed to support small, medium and large size business. PDFelement 6 received a rating of 4 from ITQlick team. The software cost is considered affordable (2.2/5) when compared to alternative solutions.


28. Polymail

  • Best for: Small, medium and large size businesses
  • Price: starts at $10 per user/month
  • May 11, 2022
Compare Polymail Vs. DocuSign

Polymail is a cloud-based email management solution that is designed to offer email archiving, email monitoring, response management, and signature management. Some of its core features include email tracking, team analytics, and integration.


29. SignEasy

  • Best for: Small, medium and large size businesses
  • Price: starts at $8 per user/month
  • May 11, 2022
Compare SignEasy Vs. DocuSign

Signeasy is a cloud-based digital signature solution that is designed to help the user sign or send documents for signature from a tablet, smartphone or computer.


30. Intuiface

  • Best for: Small, medium and large size businesses
  • Price: starts at $994.58 per year
  • May 12, 2022
Compare Intuiface Vs. DocuSign

Use your own data and your own content for everything from digital signage to sales pitches, information kiosks to curated exhibits. If you can build a slide then you can create fully interactive experiences that will enage modern audiences and exceed client expectations. Plus, since Intuiface uses...


31. TelemetryTV

  • Best for: Small, medium and large size businesses
  • Price: starts at $54 per month
  • May 13, 2022
Compare TelemetryTV Vs. DocuSign

TelemetryTV is a revolutionary cloud digital signage platform


32. Screenly

  • Best for: Small businesses and start ups
  • Price: starts at $29 per month
  • May 13, 2022
Compare Screenly Vs. DocuSign

Screenly is the best way to display content on your screens. Use our software and hardware to power everything from small desk signs to screen deployments for nationwide gym chains. Screenly is simple, eco-friendly and secure.


33. Rise Vision

  • Best for: Small, medium and large size businesses
  • Price: starts at $999 per license
  • May 13, 2022
Compare Rise Vision Vs. DocuSign

Digital signage does not have to be difficult. We make it easy or your money back.


34. Revel Digital

  • Best for: Small, medium and large size businesses
  • Price: starts at $9.95 per month
  • May 18, 2022
Compare Revel Digital Vs. DocuSign

Our focus is on usability coupled with enterprise class features. Revel Digital provides all the tools necessary to deliver the best possible experience for both digital signage providers as well as end-users.


35. ClearDestination

  • Best for: Medium and large size businesses
  • Price:
  • May 18, 2022
Compare ClearDestination Vs. DocuSign

ClearDestination is a cloud-based Fleet Management software that allows managers to oversee delivery management of an organization, as well as managing the fulfillment process of the deliveries.


36. File Sign&Seal

  • Best for: Small, medium and large size businesses
  • Price: starts at $101.20 per license
  • Jun 02, 2022
Compare File Sign&Seal Vs. DocuSign

PDF Sign & Seal is a signature creation and verification solution for businesses of all sizes. It offers such services as workflow optimization, PDF navigation, multi-file batch processing, and others. The software was designed and launched by Ascertia Limited headquartered in the United Kingdom.


37. Multiplatform Call Center Suite

  • Best for: SMBs
  • Price: starts at $300 per license
  • Apr 14, 2021
Compare Multiplatform Call Center Suite Vs. DocuSign

Multiplatform Call Center Suite is an award-winning cloud-based Call Center software, it is designed to support small and medium size call centers. Multiplatform Call Center Suite received a rating of 4.9 from ITQlick team. The software cost is considered affordable (1.5/5) when compared to alterna...


38. Avoco Secure Content Signing

  • Best for: Small, medium and large size businesses
  • Price: starts at $95 per license
  • Jun 02, 2022
Compare Avoco Secure Content Signing Vs. DocuSign

Avoco Secure Content Signing is a growing cloud-based Security software, it is designed to support small, medium and large size business. Avoco Secure Content Signing received a rating of 4.9 from ITQlick team. The software cost is considered affordable (2.3/5) when compared to alternative solution...


39. Signagelive Digital Signage Platform

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $1,973 per year
  • Jun 22, 2022
Compare Signagelive Digital Signage Platform Vs. DocuSign

SignageLive is a digital signing solution for businesses of all sizes. Its capabilities include central and local control, monitoring and reporting, publishing media to screen, and others. The software was designed and launched by Remote Media Group Limited headquartered in the United Ki...


40. Ascertia File Sign&Seal

  • Best for: Medium and large size businesses
  • Price: starts at $99.08 per license
  • Jun 16, 2022
Compare Ascertia File Sign&Seal Vs. DocuSign

Ascertia File Sign&Seal is a growing cloud-based Security software, it is designed to support medium and large size business. Ascertia File Sign&Seal received a rating of 4.5 from ITQlick team. The software cost is considered average (2.7/5) when compared to other solutions in their category.


41. Digital Contract

  • Best for: Small, medium and large size businesses
  • Price:
  • Nov 04, 2019
Compare Digital Contract Vs. DocuSign

InFront Digital Form is a web based digital signature management solution for businesses of all sizes. Its capabilities include support for multiple signature types, custom logo branding, and others. The software was designed and launched by DFI Software Canada.


42. RJS Software SignHere

  • Best for: Small, medium and large size businesses
  • Price: starts at $50 per license
  • Jun 02, 2022
Compare RJS Software SignHere Vs. DocuSign

SignHere is a digital signature and document management solution for businesses of all sizes. Its capabilities include support for multiple signature types, bulk signing, security, and others. The software was designed and launched by HelpSystems LLC headquartered in Minnesota, United States.


43. DigiStamp e-TimeStamp

  • Best for: Small, medium and large size businesses
  • Price: starts at $25 per month
  • Jun 02, 2022
Compare DigiStamp e-TimeStamp Vs. DocuSign

DigiStamp e-TimeStamp is a cloud based digital signature solution for businesses of all sizes. It offers such services as bulk signing, compliance management, PDF download, and others. The software was designed and launched by DigiStamp Inc headquartered in Texas, United States.


44. Echosign Web

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $180 per user/month
  • Jun 23, 2022
Compare Echosign Web Vs. DocuSign

Adobe EchoSign is a digital signature solution for businesses of all sizes. It also offers a variety of document management, template management, security, and reporting capabilities. The software is a product of Oracle Corporation headquartered in California, United States.


45. SignDoc Desktop

  • Best for: Small, medium and large size businesses
  • Price:
  • Jun 02, 2022
Compare SignDoc Desktop Vs. DocuSign

SignDoc Desktop is a digital signature solution for businesses of all sizes. Other than support for multiple signature types, it facilitates custom logo branding, biometric signature data, and other capabilities. The software was designed and launched by Kofax Limited headquartered in California, Un...


46. RPost eSignOff

  • Best for: Small, medium and large size businesses
  • Price: starts at $7 per user/month
  • Jun 02, 2022
Compare RPost eSignOff Vs. DocuSign

RPost eSignOff is a digital signature solution for businesses of all sizes. It offers such capabilities as bulk signing, bounced email notifications, support for multiple signature types, and others. The software was designed and launched by RPost headquartered in California, United States.


47. SmartSign Web

  • Best for: Small, medium and large size businesses
  • Price:
  • Jun 02, 2022
Compare SmartSign Web Vs. DocuSign

eOriginal SmartSign is a web based digital signature solution for businesses of all sizes. Its capabilities include multiple signature type support, custom logo branding, compliance management, and others. The software was designed and launched by eOriginal Inc headquartered in Maryland, United Stat...


48. Image Relay Digital Asset Management

  • Best for: Small, medium and large size businesses
  • Price: starts at $99 per month
  • May 31, 2022
Compare Image Relay Digital Asset Management Vs. DocuSign

Image Replay is a web based digital asset management solution for businesses of all sizes. Its capabilities include asset sharing, metadata management, filtered search, and others. The software was designed and launched by Image Relay LLC headquartered in Vermont, United States.


49. AlphaTrust PRONTO

  • Best for: Small, medium and large size businesses
  • Price:
  • Jun 02, 2022
Compare AlphaTrust PRONTO Vs. DocuSign

AlphaTrust PRONTO is a digital signature solution for businesses of all sizes. It offers such capabilities as document signing, multiple electronic signatures, document delivery, and others. The software was designed and launched by AlphaTrust Corporation headquartered in Texas, United States.


50. SkySignature-com

  • Best for: Small, medium and large size businesses
  • Price: starts at $1 per user/month
  • Jun 19, 2022
Compare SkySignature-com Vs. DocuSign

SkySignature-com is an award-winning cloud-based IT Management software, it is designed to support small, medium and large size business. SkySignature-com received a rating of 5 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


51. Digipass

  • Best for: Large business
  • Price: starts at $19 per user/year
  • Jun 07, 2022
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Digipass is a growing cloud-based Security software, it is designed to support large size business. Digipass received a rating of 3.7 from ITQlick team. The software cost is considered affordable (1.6/5) when compared to alternative solutions.


52. assuresign

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $910 per month
  • Jun 13, 2022
Compare assuresign Vs. DocuSign

AssureSign is a web based electronic signature and document management solution for businesses of all sizes. It also offers email management, archiving and retention, and other capabilities. The software was designed and launched by AssureSign LLC headquartered in Florida, United States.


53. RESEPT

  • Best for: Start up, Small business, Medium business, Large business, Private use
  • Price:
  • May 31, 2022
Compare RESEPT Vs. DocuSign

RESEPT is a leading cloud-based Security software, it is designed to support small, medium and large size business. RESEPT received a rating of 4.5 from ITQlick team. The software cost is considered average (3.2/5) when compared to other solutions in their category.


54. E-Signing Desktop Application

  • Best for: Small, medium and large size businesses
  • Price: starts at $39 per year
  • Jun 02, 2022
Compare E-Signing Desktop Application Vs. DocuSign

E-Signing Desktop Application is a growing cloud-based Security software, it is designed to support small, medium and large size business. E-Signing Desktop Application received a rating of 4.8 from ITQlick team. The software cost is considered affordable (2.5/5) when compared to alternative soluti...


55. Yozons Open eSignForms

  • Best for: Small businesses and start ups
  • Price: starts at $20 per month
  • Jun 02, 2022
Compare Yozons Open eSignForms Vs. DocuSign

With Open eSignForms, unlike the competition focused on personal technology, you get an enterprise-grade independent web contracting site and database that you own. We can host it in our secure cloud infrastructure, or deploy on premise. There is no privacy concern that your users and data are mi...


56. Voolsy Screen

  • Best for: Small businesses and start ups
  • Price: starts at $9 per month
  • Mar 13, 2020
Compare Voolsy Screen Vs. DocuSign

Voolsy Screen is a cloud based most effective dynamic signage for display of your multimedia content. Be it a retail, corporate or automotive, our digital signage system helps you bring liveliness in your marketing efforts for your brand.


57. UpMenu

  • Best for: Small, medium and large size businesses
  • Price: starts at $49 per month
  • Mar 24, 2020
Compare UpMenu Vs. DocuSign

UpMenu is a cloud-based retail POS system that empowers restaurants with tools to take their food ordering operations online. With UpMenu, every restaurant can have their mobile application that enables their client to order food anytime.


58. haltDos - DDoS protection and Web Application Firewall

  • Best for: Start up, Small business, Medium business, Large business, Private use
  • Price: starts at $30 per server/month
  • Aug 28, 2019
Compare haltDos - DDoS protection and Web Application Firewall Vs. DocuSign

haltDos - DDoS protection and Web Application Firewall is a trending cloud-based Security software, it is designed to support small, medium and large size business. haltDos - DDoS protection and Web Application Firewall received a rating of 4.7 from ITQlick team. The software cost is considered affo...


59. WebDocs By RJS

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $40 per user/month
  • Oct 28, 2019
Compare WebDocs By RJS Vs. DocuSign

WebDocs is a document management solution for businesses of all sizes. It offers such services as document archiving and retention, email management, electronic signatures, and others. The software was designed and launched by RJS Software Systems Inc headquartered in Minnesota, United S...


60. Agreen Sign

  • Best for: Small, medium and large size businesses
  • Price: starts at $10 per month
  • Jan 31, 2020
Compare Agreen Sign Vs. DocuSign

Agree’n Sign is a web based digital signature solution for businesses of all sizes. Its capabilities include support for multiple signature types, document signing, support for multiple document formats, and others. The software was designed and launched by Headspin Software Consulting LLC headquart...


61. Docollab

  • Best for: Start up, Small business
  • Price: starts at $25 per month
  • Aug 15, 2019
Compare Docollab Vs. DocuSign

Docollab is an award-winning cloud-based Document Management software, it is designed to support small size business. Docollab received a rating of 4.5 from ITQlick team. The software cost is considered average (3.2/5) when compared to other solutions in their category.


62. SignOff

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $9.99 per license
  • Nov 04, 2019
Compare SignOff Vs. DocuSign

SignOff is an electronic signature management solution for small and medium businesses. It also offers authentication of contract contents, delivery monitoring, and other capabilities. The software was designed and launched by DataWitness Online Limited headquartered in British Columbia,...


63. PDF Sign&Seal

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Aug 26, 2019
Compare PDF Sign&Seal Vs. DocuSign

PDF Sign&Seal is a fast growing cloud-based Security software, it is designed to support small, medium and large size business. PDF Sign&Seal received a rating of 4.4 from ITQlick team. The software cost is considered affordable (1.7/5) when compared to alternative solutions.


64. Computhink SignWise

  • Best for: SMBs
  • Price: starts at $20 per user/month
  • Feb 01, 2020
Compare Computhink SignWise Vs. DocuSign

Contentverse is a web based document management and digital filing solution for businesses of all sizes. It offers such capabilities as document capturing, distribution, publishing, and others. The software was designed and launched by Computhink headquartered in Illinois, United States.


65. Secure Soft P7S Signer

  • Best for: Small, medium and large size businesses
  • Price: starts at $33 per user/month
  • Sep 08, 2019
Compare Secure Soft P7S Signer Vs. DocuSign

P7S Signer is a standards-based electronic signature solution for businesses of all sizes. Its capabilities include document validation, document overview for singers, SSL data encryption, and others. The software was designed and launched by SC Secure Soft SRL headquartered in Romania.


66. eSignature

  • Best for: Small, medium and large size businesses
  • Price: starts at $10 per user/month
  • Mar 19, 2020
Compare eSignature Vs. DocuSign

eSign SmartSAFE is a digital signature solution for businesses of all sizes. It offers support for multiple signing formats in addition to custom branding and security services. The software was designed and launched by DocMagic Inc headquartered in Arizona, United States.


67. SignatureConfirm

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $10 per user/month
  • Oct 11, 2019
Compare SignatureConfirm Vs. DocuSign

SignatureConfirm is a web based digital signature solution for businesses of all sizes. It offers such services as custom branded emails, support for multiple document and signature types, and others. The software was designed and launched by SignatureConfirm.com.


68. GoPaperless e-Sign Dashboard

  • Best for: Small, medium and large size businesses
  • Price: starts at $20 per user/month
  • Oct 13, 2019
Compare GoPaperless e-Sign Dashboard Vs. DocuSign

eSignDashboard is an electronic document and digital signature management solution for businesses of all sizes. It offers such services as integrated fax and email, online team collaboration, bulk signing, and others. The software was designed and launched by GoPaperless Solutions headquartered in C...


69. e-Sign Enterprise

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $15 per user/month
  • Sep 03, 2019
Compare e-Sign Enterprise Vs. DocuSign

e-Sign Enterprise is a digital document signature solution for your business. The software was designed and launched by Silanis Technology headquartered in Quebec, Canada. It focuses on providing innovative electronic signature capabilities for big and small businesses.



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

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Author

Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.