Top 65 EDI Software

TOP 65 EDI Software

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1. Akula Verivo

  • Best for: Small, medium and large size businesses
  • Price: starts at $25 per month
  • Mar 11, 2022
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Akula Verivo Platform is an enterprise mobility platform that is offered through on-premise and cloud-based solutions. The software gives the users capabilities to develop, govern and secure mobile applications across various devices in small, medium or large businesses.


2. Valant EHR

  • Best for: Small, medium and large size businesses
  • Price: starts at $135 per month
  • Jul 24, 2022
Compare Valant EHR Vs. Akula Verivo

Valant EHR is a cloud-based electronic health records solution designed for mental and behavioral health professionals. The solution helps the user increase efficiency, streamline documentation, and enhance practice and agency productivity.


3. EHR YOUR WAY

  • Best for: Medium and large size businesses
  • Price: starts at $60 per user/month
  • Mar 13, 2022
Compare EHR YOUR WAY Vs. Akula Verivo

EHR YOUR WAY is a cloud-based solution as well as an on-premise electronic health record solution that is developed for use in hospitals and clinics of all sizes. The solution can be used in various practices of the medical and health care industry such as cardiology, optometry, dentistry, dermatolo...


4. RedTail EDI

  • Best for: Medium and large size businesses
  • Price: starts at $99 per month
  • Mar 12, 2022
Compare RedTail EDI Vs. Akula Verivo

TrueCommerce EDI Solutions formerly RedTail EDI is cloud-based electronic data interchange (EDI) solution, unified e-commerce services & integrated supply chain solution designed for SMBs. The solution is integrated with ERP, WMS, and 3PL systems.


5. QAngio XA

  • Best for: Small, medium and large size businesses
  • Price:
  • Jun 02, 2022
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MEDIS, a leading developer and supplier of software applications for image-based diagnosis and quantitative assessment of cardiovascular disease, today announced that it acquired Advanced Medical Imaging Development S.r.l. (AMID), a developer and supplier specialized in cardiovascular mechanics and ...


6. TherapyNotes

  • Best for: SMBs
  • Price: starts at $49 per user/month
  • Apr 13, 2022
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TherapyNotes is a cloud-based electronic health record solution also used a medical billing solution. The solution can be used in all non-medical practices in the hospitals as well as the medical practice.


7. Skulocity

  • Best for: SMBs
  • Price: starts at $35 per license
  • Apr 29, 2022
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Skulocity is a cloud-based ERP software solution for companies and brands in the manufacturing and distribution industries. The software aids industries to fully automate the business process by reducing the complexities of multi-departmental structures common in most institutions.


8. NueMD

  • Best for: SMBs
  • Price: starts at $149 per user/month
  • Apr 23, 2022
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NueMD is a cloud-based electronic health record solution that can be used as a medical billing solution and is designed for use in hospitals and clinics of all sizes.


9. CounSol.com

  • Best for: Small businesses and start ups
  • Price: starts at $49.95 per month
  • Apr 25, 2022
Compare CounSol.com Vs. Akula Verivo

CounSol.com is a cloud-based mental health software that is suitable for use in all types of mental hospitals. The solution can also be considered as a counseling practice management solution that comes with all the necessary functionalities to make the counseling session productive.


10. TherapyAppointment

  • Best for: SMBs
  • Price: starts at $10 per month
  • Apr 28, 2022
Compare TherapyAppointment Vs. Akula Verivo

TherapyAppointment is a cloud-based electronic medical recording system that is designed to serve the mental health practices. The software facilitates a paperless clinical workflow as it electronically documents the various associated clinical procedures as well as provide a document storage reposi...


11. ClinicMind

  • Best for: Small businesses and start ups
  • Price: starts at $149 per month
  • Apr 28, 2022
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ClinicMind is a cloud-based electronic health record solution that is designed to be used as a practice management solution in hospitals and clinics of all sizes. The solution can be used in various disciplines of the medical and healthcare industry including ambulatory services, inpatient services,...


12. MindLinc

  • Best for: Small, medium and large size businesses
  • Price:
  • May 22, 2022
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MindLinc is a cloud-based as well as an on-premise electronic health record solution that is suitable for use in all types of hospitals and clinics. The solution is very flexible for users since it can be used inside the hospitals and can also be used while doctors are on a remote location using the...


13. MyB2B

  • Best for: Small, medium and large size businesses
  • Price: starts at $39 per month
  • May 17, 2022
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CovalentWorks specializes in providing EDI services for small companies that need to do business with their large-company customers.MyB2B EDI service makes sending and receiving EDI as easy as email.EDI compliance and any electronic format your customers choose are fully supported. All document type...


14. PLEXIS Payer Platforms

  • Best for: Small, medium and large size businesses
  • Price:
  • May 21, 2022
Compare PLEXIS Payer Platforms Vs. Akula Verivo

PLEXIS Payers is a cloud-based Claims Management software that assists Healthcare workers in processing claims and handling administration as it affects ROI.


15. SmartCare by Streamline Software

  • Best for: Small, medium and large size businesses
  • Price:
  • Jun 10, 2022
Compare SmartCare by Streamline Software Vs. Akula Verivo

SmartCare by Streamline Software is a cloud-based electronic health record solution that is developed to be used in hospitals and clinics of all sizes. the solution is developed with features and specifications that make it suitable to be used in practices of all sizes starting from small-sized prac...


16. Medical Mastermind EHR & Practice Management

  • Best for: Small, medium and large size businesses
  • Price: starts at $475 per user/month
  • Feb 18, 2022
Compare Medical Mastermind EHR & Practice Management Vs. Akula Verivo

Medical Mastermind EHR & Practice Management is a cloud-based medical practice management solution that is developed to be used in practices of all sizes. the solution is also developed to be used as an electronic health record that stores all the data that is produced in the practices including pat...


17. MedicsRIS

  • Best for: Small, medium and large size businesses
  • Price: starts at $450 per user/month
  • May 26, 2022
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MedicsRIS is a cloud-based electronic health record solution that is developed to be sued in all radiology practices in hospitals and clinics of all sizes. the solution offers a mobile application that is suitable to be used in both the android devices and IOS devices.


18. Psychiatry-Cloud

  • Best for: Small, medium and large size businesses
  • Price:
  • Jun 22, 2022
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Psychiatry-Cloud is a cloud-based electronic health record and practice management solution that is developed for use in mental health practices and all other therapy practices such as occupational therapy, behavioral therapy, speech therapy, and physical therapy among others.


19. eBridge EDI integration

  • Best for: SMBs
  • Price: starts at $300 per user/month
  • Jun 23, 2022
Compare eBridge EDI integration Vs. Akula Verivo

eBridge EDI integration is a web based electronic data interchange solution for businesses of all sizes. Its services include archiving and retention, certification management, flexible licensing, and others. The software was designed and launched by eBridge Connections headquartered in Ontario, Can...


20. Harmony e/Notes

  • Best for: Small, medium and large size businesses
  • Price: starts at $1,500 per month
  • Jul 05, 2022
Compare Harmony e/Notes Vs. Akula Verivo

Harmony e/Notes is both a cloud-based as well as an on-premise solution that is developed to help the mental health practitioners to ease their work. The solution works as a practice management solution and helps to reduce some of the repetitive tasks in mental health clinics such as registration an...


21. DoseLab

  • Best for: Small, medium and large size businesses
  • Price:
  • May 01, 2022
Compare DoseLab Vs. Akula Verivo

Collect data from any type of test, including morning machine warm-up stats and TG-51 calibration data, defined based on numerical entry, text entry, Boolean choice, or multiple input formula.


22. BestNotes

  • Best for: SMBs
  • Price: starts at $55 per user/month
  • Jul 18, 2022
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BestNotes is a cloud-based HIPAA compliant customer relationship management and electronic health record database system designed for the behavioral health and substance abuse industry. The solution offers a number of features that include a patient calendar that automatically includes notes and bil...


23. ICANotes

  • Best for: Medium and large size businesses
  • Price: starts at $6.30 per clinician/month
  • Jul 28, 2022
Compare ICANotes Vs. Akula Verivo

ICANotes is a cloud-based mental health solution that is used as an electronic health record in all mental practices as well as a practice management solution.


24. Epitomax EHR/PM

  • Best for: Small, medium and large size businesses
  • Price: starts at $75 per user/month
  • Jul 26, 2022
Compare Epitomax EHR/PM Vs. Akula Verivo

Epitomax EHR/PM is a cloud-based practice management solution suitable for use in mental health practices. the solution provides the physician with a platform where they can rely on to offer various practices to their patients maximizing the output.


25. Ambra Health Software

  • Best for: Small, medium and large size businesses
  • Price: starts at $100 per year
  • Jan 24, 2022
Compare Ambra Health Software Vs. Akula Verivo

Ambra Health Software is a cloud-based medical imaging solution for medical practices of all sizes. The solution offers a number of features that include cloud-based storage for various types of medical imaging files. The system can also facilitate image transfer between practices in trauma situatio...


26. Therapractic Management Systems

  • Best for: Small, medium and large size businesses
  • Price:
  • May 15, 2022
Compare Therapractic Management Systems Vs. Akula Verivo

Therapractic Management Systems is a cloud-based electronic health record solution for use in all types of mental therapy practices such as occupational therapy, behavior rehabilitation, speech therapy, and all other types of therapy in hospitals and clinics of all types.


27. ClinicSource Therapy Practice Management

  • Best for: Small, medium and large size businesses
  • Price: starts at $69.95 per user/month
  • Mar 10, 2022
Compare ClinicSource Therapy Practice Management Vs. Akula Verivo

ClinicSource Therapy Practice Management is a cloud-based medical practice management solution that is designed to be used in hospitals and clinics of all sizes. The solution is designed to help physicians solve and manage some of the tasks that are repetitive and complex in nature to ensure that ac...


28. e-MDs

  • Best for: Small, medium and large size businesses
  • Price: starts at $399 per month
  • Mar 02, 2022
Compare e-MDs Vs. Akula Verivo

e-MDs is a cloud-based as well as an on-premise electronic medical record solution that can also be used as a medical billing solution and a practice management solution. The software comes in a suite that makes it more profitable to the organizations that buy the solution.


29. Qualifacts CareLogic Enterprise

  • Best for: Large business
  • Price:
  • Feb 03, 2022
Compare Qualifacts CareLogic Enterprise Vs. Akula Verivo

Qualifacts CareLogic Enterprise is a cloud-based practice management solution for mental health practices of all sizes. The solution is provided a suite that comes with various functionaries in the application such that there is no need for many systems.


30. AccuPoint

  • Best for: Medium and large size businesses
  • Price:
  • Jan 07, 2022
Compare AccuPoint Vs. Akula Verivo

AccuPoint is a cloud-based electronic health record solution that is suitable for use in mental health practices and all other types of therapy and behavioral therapy practices. the solution can be sued in various types of practices that involve rehabilitation either of the body or the behavior or a...


31. DrCloud

  • Best for: Medium and large size businesses
  • Price:
  • Feb 07, 2022
Compare DrCloud Vs. Akula Verivo

DrCloud is a cloud-based as well as an on-premise electronic health record that in most cases can also be used as a practice management solution that is designed for use in all types of therapy services.


32. PatientTrac EMR

  • Best for: SMBs
  • Price: starts at $300 per month
  • Feb 27, 2022
Compare PatientTrac EMR Vs. Akula Verivo

PatientTrac EMR is an electronic health records solution for medical businesses and practices of all sizes. It offers such capabilities as claims management, electronic prescribing, HIPAA compliance, and others. Some notable clients of the software include PatientTrac Information Technology Corp hea...


33. PsychConsult Provider

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 22, 2022
Compare PsychConsult Provider Vs. Akula Verivo

PsychConsult Provider is both a cloud-based as well as on-premise mental health solution that can be used in all types of mental health practices. The solution provides users with many functionalities that enable them to function properly in a discipline that is difficult to handle.


34. CentralReach

  • Best for: Small, medium and large size businesses
  • Price: starts at $600 per license
  • Feb 15, 2022
Compare CentralReach Vs. Akula Verivo

The CentralReach software is a web-based provider of EHR software and practice management solutions for organisations that offer services in behavioural health, multi-specialty, occupational therapy, PK-12 Education and speech.


35. electronic Clinical Record (eCR) Software

  • Best for: SMBs
  • Price:
  • Feb 21, 2022
Compare electronic Clinical Record (eCR) Software Vs. Akula Verivo

electronic Clinical Record (eCR) Software is a cloud-based electronic medical record solution that is developed for use in multiple disciplines of the health care and medical industry. The solution can be used by dentists, opticians, cardiologists, chiropractors, and dermatologists among others.


36. TPSynergy

  • Best for: Small businesses and start ups
  • Price: starts at $150 per month
  • Feb 19, 2022
Compare TPSynergy Vs. Akula Verivo

TPSynergy is a web based supply chain management solution for businesses of all sizes. It offers such services as certificate management, supply chain analytics, order processing management, and others. The software was designed and launched by TPSynergy.com headquartered in Texas, United States.


37. A+ DELPHI Psychotherapy Billing Software

  • Best for: Small businesses and start ups
  • Price: starts at $100 per year
  • May 15, 2022
Compare A+ DELPHI Psychotherapy Billing Software Vs. Akula Verivo

A+ DELPHI Psychotherapy Billing Software is cloud-based medical practice management that has functionalities that range from medical billing, claims management and insurance verification all in one system.


38. TRAVERSE

  • Best for: Small, medium and large size businesses
  • Price: starts at $1,200 per license
  • Feb 22, 2022
Compare TRAVERSE Vs. Akula Verivo

Traverse is an ERP Software System and a Business Management Solutions program. The software creates modular and economical solutions for enterprise resource planning and business accounting. The software was designed to give businesses the perspective needed to make smart decisions that will eventu...


39. Synchronous ERP

  • Best for: SMBs
  • Price:
  • Mar 03, 2022
Compare Synchronous ERP Vs. Akula Verivo

Synchronous ERP is a trending cloud-based Manufacturing software, it is designed to support small and medium size business. Synchronous ERP received a rating of 2.5 from ITQlick team. The software cost is considered affordable (2/5) when compared to alternative solutions.


40. CoCENTRIX Coordinated Care Platform

  • Best for: Medium and large size businesses
  • Price:
  • Feb 28, 2022
Compare CoCENTRIX Coordinated Care Platform Vs. Akula Verivo

CoCENTRIX Coordinated Care Platform is a quality practice management and EMR solution designed for practices of all sizes and specialties. The software offers a number of features that include medical billing that help clinicians seeking help with their billing issues.


41. AlphaFlex

  • Best for: Medium business
  • Price: starts at $800 per month
  • Feb 28, 2022
Compare AlphaFlex Vs. Akula Verivo

AlphaFlex is a cloud-based solution for mental health providers streamlines documentation, billing, and practice management. The solution offers a number of features that include a revenue management feature that helps in monitoring the billing activity, the status of claims, cash posting and more. ...


42. NextStep™

  • Best for: SMBs
  • Price: starts at $150 per license
  • Apr 02, 2022
Compare NextStep™ Vs. Akula Verivo

NextStep is a web based medical practice management solution for businesses of all sizes. It offers such capabilities as appointment scheduling, claims management, patient portal, and others. The software was designed and launched by Nextstep Solutions Inc headquartered in Michigan, United States. ...


43. CarePaths EHR

  • Best for: Small, medium and large size businesses
  • Price: starts at $40 per clinician
  • Mar 09, 2022
Compare CarePaths EHR Vs. Akula Verivo

CarePaths EHR is a cloud-based electronic health record solution that is designed for use in hospitals of all sizes. The solution is easy to use and provides the medical doctors with a platform where they can rely on while doing most of their work.


44. PIMSY EMR

  • Best for: Small, medium and large size businesses
  • Price: starts at $30 per month
  • Mar 09, 2022
Compare PIMSY EMR Vs. Akula Verivo

Pimsy EMR is a cloud-based medical software developed to help practices reduce paperwork activities. The software works perfectly in all sized practices, small-sized practices, medium-sized practices and large-sized practices in helping the practices run perfectly.


45. Microsoft Dynamics Xchange

  • Best for: Small, medium and large size businesses
  • Price: starts at $8 per user/month
  • Mar 08, 2022
Compare Microsoft Dynamics Xchange Vs. Akula Verivo

Microsoft Dynamics Xchange is a trending cloud-based System software, it is designed to support small, medium and large size business. Microsoft Dynamics Xchange received a rating of 3.3 from ITQlick team. The software cost is considered affordable (1.5/5) when compared to alternative solutions.


46. TotalMD

  • Best for: Small businesses and start ups
  • Price: starts at $129 per month
  • Mar 24, 2022
Compare TotalMD Vs. Akula Verivo

TotalMD is a cloud-based as well as an on-premise medical practice management solution that is designed for use in hospitals and clinics of all types. The solution can work in all types of practices that are categorized in the medical and healthcare industry such as cardiology, dentistry, general ca...


47. Patagonia Health EHR

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 23, 2022
Compare Patagonia Health EHR Vs. Akula Verivo

Patagonia Health EMR is a web-based solution with Autosuggest and AutoLearn technology for medical practices and behavioral health agencies.


48. ClinicTracker Connect

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 19, 2022
Compare ClinicTracker Connect Vs. Akula Verivo

ClinicTracker Connect is a cloud-based electronic health record (EHR) solution that can also be used as a practice management solution for hospitals and clinics of all types.


49. eRecord

  • Best for: Small Practice, Medium Practice, Large Practice
  • Price: starts at $49 per month
  • May 11, 2022
Compare eRecord Vs. Akula Verivo

ERecord is a cloud-based electronic health record solution that is designed for use in hospitals and clinics of all types. The solution helps most of the physicians to save much time in treating their patients since most of the work is done by the application.


50. Informatica B2B Data Exchange

  • Best for: Medium and large size businesses
  • Price:
  • May 20, 2022
Compare Informatica B2B Data Exchange Vs. Akula Verivo

Informatica B2B Data Exchange is a data management and business intelligence solution designed for businesses of all sizes. Other services of the software include data aggregation and data monitoring. The software is a product of Informatica Corporation based in California, United States.


51. HCS Interactant

  • Best for: Medium and large size businesses
  • Price: starts at $50,000 per license
  • Jul 25, 2022
Compare HCS Interactant Vs. Akula Verivo

HCS Interactant is a cloud-deployed healthcare information management solution that comprises of electronic medical recording, revenue cycle management, practice management, and billing modules. Additionally, there is also the mobile module which assists in accessing the system using any computing d...


52. Editrans Pro Edition

  • Best for: Medium and large size businesses
  • Price: starts at $49 per month
  • Jun 24, 2022
Compare Editrans Pro Edition Vs. Akula Verivo

EDITrans Pro Edition is a complete electronic data interchange solution packed with data transmission service, forms based PC application and ongoing technical and customer support in one single solution. Trying to do electronic data interchange on your own can be really expensive and diffic...


53. e-Insight EDI

  • Best for: SMBs
  • Price:
  • Jul 18, 2022
Compare e-Insight EDI Vs. Akula Verivo

e-Insight ERP is an enterprise resource planning solution designed for businesses of all sizes. Its capabilities include inventory management, supply chain management, and others. The software was designed and launched by Unified Solutions Inc headquartered in Georgia, United States.


54. Business to Business Integration (B2Bi)

  • Best for: Small, medium and large size businesses
  • Price:
  • May 26, 2022
Compare Business to Business Integration (B2Bi) Vs. Akula Verivo

Business to Business Integration (B2Bi) is an award-winning cloud-based Data Management software, it is designed to support small, medium and large size business. Business to Business Integration (B2Bi) received a rating of 3.3 from ITQlick team. The software cost is considered affordable (2.2/5) w...


55. 360 Order to Cash Solution Pack

  • Best for: SMBs
  • Price:
  • May 24, 2022
Compare 360 Order to Cash Solution Pack Vs. Akula Verivo

360 Order to Cash Solution Pack is a leading cloud-based Supply Chain software, it is designed to support small and medium size business. 360 Order to Cash Solution Pack received a rating of 4.5 from ITQlick team. The software cost is considered affordable (2.4/5) when compared to alternative solut...


56. DiCentral

  • Best for: Medium and large size businesses
  • Price: starts at $30 per month
  • Mar 13, 2020
Compare DiCentral Vs. Akula Verivo

DiCentral is a Cloud-based supply chain software solution and electronic data interchange that helps institutions and businesses of different sizes to automate shipping, order fulfillment, and processing through features such as data archiving, event analysis, transaction monitoring, and reports.


57. 3D Healthcare EDI Software

  • Best for: Small, medium and large size businesses
  • Price:
  • Aug 30, 2019
Compare 3D Healthcare EDI Software Vs. Akula Verivo

3D Healthcare EDI Software is a leading cloud-based Insurance software, it is designed to support small, medium and large size insurance agencies. 3D Healthcare EDI Software received a rating of 5 from ITQlick team. The software cost is considered affordable (1.7/5) when compared to alternative sol...


58. Apprise Edi

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Nov 14, 2019
Compare Apprise Edi Vs. Akula Verivo

Apprise Edi is a trending cloud-based Project Collaboration software, it is designed to support small, medium and large size business. Apprise Edi received a rating of 3.1 from ITQlick team. The software cost is considered affordable (2/5) when compared to alternative solutions.


59. MCA/B1

  • Best for: SMBs
  • Price:
  • Nov 01, 2019
Compare MCA/B1 Vs. Akula Verivo

MCA/B1 is a growing cloud-based Enterprise Integration software, it is designed to support small and medium size business. MCA/B1 received a rating of 3.9 from ITQlick team. The software cost is considered affordable (1.6/5) when compared to alternative solutions.


60. AZZLY EHR/EMR Software

  • Best for: Small Practice, Medium Practice, Large Practice
  • Price: starts at $75 per month
  • Aug 10, 2019
Compare AZZLY EHR/EMR Software Vs. Akula Verivo

AZZLY EHR/EMR Software is both a cloud-based and on-premise mental health as well as revenue cycle management solution for the behavioral health and addiction treatment organizations. The software can also be regarded as an all in one solution as it ties documentation and medical records together wi...


61. Epicor Xchange

  • Best for: Small, medium and large size businesses
  • Price:
  • Sep 06, 2019
Compare Epicor Xchange Vs. Akula Verivo

Epicor Xchange is a leading cloud-based System software, it is designed to support small, medium and large size business. Epicor Xchange received a rating of 3.6 from ITQlick team. The software cost is considered affordable (1.9/5) when compared to alternative solutions.


62. Sage Xchange

  • Best for: Small, medium and large size businesses
  • Price:
  • Oct 26, 2019
Compare Sage Xchange Vs. Akula Verivo

Sage Xchange is a fast growing cloud-based System software, it is designed to support small, medium and large size business. Sage Xchange received a rating of 4.6 from ITQlick team. The software cost is considered affordable (2.3/5) when compared to alternative solutions.


63. Centerline TMS (Centerline)

  • Best for: Small, medium and large size businesses
  • Price:
  • Aug 06, 2019
Compare Centerline TMS (Centerline) Vs. Akula Verivo

Centerline TMS is a fleet and transportation management solution for businesses of all sizes. Its capabilities include order management, dispatch management, integrated accounting, and others. The software was designed and launched by Robocom Systems International headquartered in New Yo...


64. Oracle Xchange

  • Best for: Small, medium and large size businesses
  • Price:
  • Nov 01, 2019
Compare Oracle Xchange Vs. Akula Verivo

Oracle Xchange is a growing cloud-based System software, it is designed to support small, medium and large size business. Oracle Xchange received a rating of 4.7 from ITQlick team. The software cost is considered average (3.5/5) when compared to other solutions in their category.


65. Hosted/Saas EDI

  • Best for: Medium and large size businesses
  • Price:
  • Sep 28, 2019
Compare Hosted/Saas EDI Vs. Akula Verivo

Hosted EDI System is an electronic data interchange system for the needs of small and medium businesses. It offers rapid configuration and integration for specific business requirements. The software was designed and launched by QLogitek headquartered in Ontario, Canada.



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

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Author

Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.