Top 54 Education Software (Apr 2023)

2023's Best 55 Education Systems

Shlomi LaviShlomi Lavi / Apr 21, 2023

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1. Tovuti

  • Best for: SMBs
  • Price: starts at $700 per month
  • Dec 22, 2022
Compare Tovuti Vs. Tovuti

Tovuti is a cloud-based learning management system software that offers users the possibility of sharing their ideas with the world in an instant. Organizations can develop and track the potentials of their employees through this training platform.


2. Coassemble

  • Best for: SMBs
  • Price: starts at $50 per month
  • Feb 27, 2023
Compare Coassemble Vs. Tovuti

Coassemble is an LMS software designed as a training platform to help companies share knowledge.


3. Saba

  • Best for: Medium and large size businesses
  • Price: starts at $19 per user/month
  • Mar 09, 2022
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Saba is a web conferencing and real time collaboration solution for all businesses. The software offers a variety of real time communication and data sharing options at high speeds. It was designed and launched by Saba Software, Inc., headquartered in California, United States.


4. Finalsite LMS

  • Best for: Small, medium and large size businesses
  • Price: starts at $3,000 per license
  • Feb 27, 2023
Compare Finalsite LMS Vs. Tovuti

Finalsite LMS is a cloud-based learning management solution designed to help schools improve their presence online including public schools/districts, international, independent and higher education.


5. Moodle

  • Best for: Small, medium and large size businesses
  • Price: starts at $110 per year
  • Mar 14, 2022
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Moodle is a learning management software solution for businesses of all sizes. It offers content management, course development, communication, and other capabilities. The software was developed and launched by Moodle headquartered in Australia.


6. CrossKnowledge Learning Suite

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 27, 2023
Compare CrossKnowledge Learning Suite Vs. Tovuti

CrossKnowledge Learning Suite is a complete SaaS, cloud-based learning management solution that offers distance learning tools for various organizations. The platform is founded on exclusive learning technologies which are among the world’s most sought after content.


7. Edmodo

  • Best for: Medium and large size businesses
  • Price: starts at $10 per license
  • Mar 20, 2022
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Edmodo is a cloud-based Class Management software that is suitably designed for educational institutions to manage their classroom tools within a central system.


8. Cengage Learning

  • Best for: Small, medium and large size businesses
  • Price: starts at $69.99 per license
  • Feb 28, 2023
Compare Cengage Learning Vs. Tovuti

Cengage Learning is a Learning Management System (LMS) built to bring educators and learners together, thereby increasing the overall learning experience.


9. Voniz VLMS

  • Best for: Small, medium and large size businesses
  • Price:
  • Dec 12, 2022
Compare Voniz VLMS Vs. Tovuti

Voniz VLMS is an education software designed to help educational institutions empower their students, teachers, and admins with a digital experience that will make them stand out amongst peers.


10. BrainCert

  • Best for: Small businesses and start ups
  • Price: starts at $119 per month
  • Apr 15, 2022
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BrainCert is a web based learning management solution for businesses of all sizes. Its capabilities include blended learning, certificate management, skills tracking, and others. The software was designed and launched by BrainCert Inc headquartered in Virginia, United States.


Pricing Guide - Education Software:

Booking and Scheduling Software Price Ranges

Companies can expect to find several related booking and Scheduling software products from Medical, Manufacturing, and Human Resources sectors. The primary best of breeds from those sectors include Patient Scheduling software, Production Scheduling Software, and Employee Scheduling software. The analysis of the products cost prices are as follows:

  • Patient Scheduling software Organizations would generally have to pay $0 to more than $30 a month for the base subscriptions for Patient Scheduling software.
  • Free and open-source Patient Scheduling software is available as well. For example, Simplybook.me has an open base plan, and its users can opt for paid plans, which start at $10 a month. 10to8 Small Business plan is free, but it also has a Basic plan which goes for $10 a month.
  • Small businesses can expect to pay $0-$199 per month for Patient Scheduling Software units. For instance, MDConnection pricing starts at $199 per month for each provider, Mend NOW Telehealth subscription plan at $59 a month, and LiquidEHR In-office subscription goes for $199 monthly.
  • Medium-sized companies would have to pay up to $500 a month for Patient Scheduling Software. For example, AllegianceMD EHR Only plan costs $449 per month and a full system subscription which goes for $489 a month. ChiroTouch has a cost price of $259 per month, RevolutionEHR pricing goes for $385 monthly, and WRS Health costs around $274 a month.
  • Large Organizations can expect to pay up to $10000 for Patient Scheduling Software products. HealthTec Trilogy, for example, charges a one-off license of $5000, and CLIN1 costs $10000 outright.
  • Windows-based Patient Scheduling Software has price points between $40-$150 a month. For illustration, EHR Your Way pricing starts at $40 per month, TheraOffice at $50 a month and TheraBill by WebPT at $149 monthly.
  • MacOS Users can expect to pay around $10-$99 a month for Patient Scheduling Software. CAM by Celerity starts at $55 per month, MedEZ at $10 a month and Practice Fusion at $99 monthly.
  • Patient Scheduling software for Android has a price range of $19-$539 monthly. For example, Continuous Care pricing starts at $19 a month, Claimocity at $99 per month and TriMed Complete at $539 monthly.
  • Web-based Patient Scheduling software can cost up to $129 a month. For instance, NovoClinical cost price starts at $100 a month, Vagaro at $25 per month and Mindbody at $129 monthly.

11. School Loop

  • Best for: Small, medium and large size businesses
  • Price: starts at $4.75 per year
  • Mar 25, 2022
Compare School Loop Vs. Tovuti

School Loop is a growing cloud-based LMS software, it is designed to support small, medium and large size business. School Loop received a rating of 3.3 from ITQlick team. The software cost is considered affordable (2.1/5) when compared to alternative solutions.


12. Ubiq Hive

  • Best for: Small, medium and large size businesses
  • Price: starts at $29 per conference/month
  • Jun 20, 2022
Compare Ubiq Hive Vs. Tovuti

Ubiq Hive is a cloud-based business intelligence and a reporting software that allows the users to analyze, explore and report data. Ubiq Hive makes it easy for people without programming knowledge such as the SQL commands to report data.


13. Sakai CLE

  • Best for: Small, medium and large size businesses
  • Price: Has a free version
  • Jun 20, 2022
Compare Sakai CLE Vs. Tovuti

Sakai CLE is a cloud-based learning management system suitable for use in major schools that have online announcements, online tests, grade books, calendars, and assignment.


14. Academy Platform LMS

  • Best for: Small, medium and large size businesses
  • Price: starts at $279 per month
  • Jul 13, 2022
Compare Academy Platform LMS Vs. Tovuti

Academy Platform LMS is a cloud-based learning management system that is designed to suit operation in learning institutions as well as the corporate world. Academy Platform LMS helps the users achieve their academic or training goal through a friendly environment that allows users to maximize their...


15. LoudCloud

  • Best for: Small, medium and large size businesses
  • Price:
  • Jul 13, 2022
Compare LoudCloud Vs. Tovuti

LoudCloud is a cloud-based learning management system suitable for use in businesses of all sizes starting from small-sized businesses, medium-sized businesses, and large enterprises. LoudCloud can be used by businesses or by learning institutions to train their members.


16. Chalkable

  • Best for: Small, medium and large size businesses
  • Price: starts at $10 per year
  • Aug 23, 2022
Compare Chalkable Vs. Tovuti

PowerSchool, which was formerly known as Chalkable, is a cloud-based learning management system that is designed for the K-12 educational needs. With the system, a user can easily manage student information, reports, security, and many other functionalities.


17. ProgressBook Suite

  • Best for: Small, medium and large size businesses
  • Price:
  • Sep 30, 2022
Compare ProgressBook Suite Vs. Tovuti

ProgressBook Suite is a cloud-based learning management system that comes in a suite of applications that help students in their learning activities. The system can help users perform class assignments, and manage the classroom for students in the k-12 district schools.


18. GoConqr Software

  • Best for: Medium and large size businesses
  • Price: starts at $0.84 per month
  • Jan 05, 2022
Compare GoConqr Software Vs. Tovuti

GoConqr is a cloud-based LMS (Learning Management Systems) software that enables educators to build up learning curriculums around concepts, scopes and contexts using mind development tools.


19. Student Management Suite

  • Best for: Small, medium and large size businesses
  • Price: starts at $19.99 per month
  • Apr 28, 2022
Compare Student Management Suite Vs. Tovuti

Student Management Suite is a web based student information and school administration system for educational institutions of all sizes. It offers such capabilities as assessment management, attendance tracking, financial management, and others. The software was designed and launched by Skyward Inc h...


20. ProProfs LMS

  • Best for: Medium and large size businesses
  • Price: starts at $1 per learner/month
  • Apr 27, 2022
Compare ProProfs LMS Vs. Tovuti

ProProfs LMS is an integrated Web-based SaaS learning management system built for online education and training. ProProfs LMS contains an online assessment and course creator, and feedback tools including poll & survey, and learning aids.


21. LoveMySkool

  • Best for: Small, medium and large size businesses
  • Price: starts at $9 per student/year
  • May 24, 2022
Compare LoveMySkool Vs. Tovuti

LoveMySkool is a LMS software designed to empower educators in the engagement of their students.


22. Asentia Software

  • Best for: Medium and large size businesses
  • Price: starts at $350 per month
  • Dec 13, 2022
Compare Asentia Software Vs. Tovuti

Assentia is a Learning Management Software designed for organizations to track educational programs, automate administrating processes, supply learners with courses, and render corporate training services.


23. LearningCart

  • Best for: Medium and large size businesses
  • Price: starts at $199 per month
  • May 21, 2022
Compare LearningCart Vs. Tovuti

LearningCart is a cloud-based Learning Management Systems software that enables professionals to manage their courses distribution through tools and integrations.


24. Elan Learning Management System

  • Best for: Medium and large size businesses
  • Price:
  • May 21, 2022
Compare Elan Learning Management System Vs. Tovuti

Elan is a learning management software for businesses to provide information, drive user engagement, recommend content to peers, monitor social interactions.


25. Motivis Learning Software

  • Best for: SMBs
  • Price: starts at $13 per month
  • Dec 13, 2022
Compare Motivis Learning Software Vs. Tovuti

Motivis Learning is a cloud-based learning relationship management system (LMS) designed for K-12 schools and higher education institutions of all sizes. The solution helps educators plan a curriculum, monitor class participation and manage the course work.


26. Zoho ShowTime

  • Best for: Small, medium and large size businesses
  • Price: starts at $5.83 per user/month
  • May 24, 2022
Compare Zoho ShowTime Vs. Tovuti

Zoho ShowTime is a training software designed as a single, encompassing platform from which users can manage, monetize, and expand their training business.


27. Hotjar

  • Best for: SMBs
  • Price: starts at $31 per month
  • May 22, 2022
Compare Hotjar Vs. Tovuti

Hotjar is a growing cloud-based Conversion Rate Optimization software, it is designed to support small and medium size business. Hotjar received a rating of 4.4 from ITQlick team. The software cost is considered affordable (2.4/5) when compared to alternative solutions.


28. Skilljar

  • Best for: Small, medium and large size businesses
  • Price:
  • May 29, 2022
Compare Skilljar Vs. Tovuti

Skilljar is a learning management software designed for companies to educate and retain customers, reduce support costs, track customer training, and increase product adoption.


29. Certspring

  • Best for: SMBs
  • Price: starts at $1 per user/month
  • Dec 17, 2022
Compare Certspring Vs. Tovuti

CertSpring software is a cloud-based Learning Management solution that enables users to develop training and certification courses. The solution is designed for small and medium-sized companies in almost all industries. CertSpring software gives the users capabilities to allow or prohibit public reg...


30. 360Learning LMS

  • Best for: Medium and large size businesses
  • Price: starts at $8 per user/month
  • Jun 19, 2022
Compare 360Learning LMS Vs. Tovuti

360Learning is a Learning Management System (LMS) software that streamlines learning experiences for both administrators and employees. The software enables teams to create courses and make improvements where necessary.


31. Didacte

  • Best for: Small businesses and start ups
  • Price: starts at $40 per month
  • Jul 02, 2022
Compare Didacte Vs. Tovuti

Didacte is a Learning Management System software built to help businesses create courses integrated with videos, images or PDF files of their choice.


32. Inquisiq R4

  • Best for: Medium and large size businesses
  • Price: starts at $199 per user/month
  • Jun 23, 2022
Compare Inquisiq R4 Vs. Tovuti

Inquisiq R4 is a web-based learning management system that allows you to easily deliver, manage, and track training of all types. Go to http://www.inquisiqr4.com for a live web demo or a free trial account.


33. CD2 Learning Software

  • Best for: Medium and large size businesses
  • Price:
  • Jul 02, 2022
Compare CD2 Learning Software Vs. Tovuti

CD2 Learning is an LMS software designed with a SaaS technology that helps to deliver microlearning that is peculiar to everyone in an organization.


34. Lesson.ly

  • Best for: Small, medium and large size businesses
  • Price: starts at $200 per user/month
  • Dec 18, 2022
Compare Lesson.ly Vs. Tovuti

Lessonly is a cloud-based Learning management system that is designed to help the user create, share and monitor the training activity and materials from a single interface. The solution helps streamline customer service and practice.


35. Vidcaster

  • Best for: Small businesses and start ups
  • Price: starts at $500 per month
  • Jun 26, 2022
Compare Vidcaster Vs. Tovuti

Vidcaster is a cloud-based LMS (Learning Management System) software that enables team managers to acquire actionable insights from a set life cycle of innovation.


36. Populi

  • Best for: Small, medium and large size businesses
  • Price: starts at $199 per month
  • Jul 01, 2022
Compare Populi Vs. Tovuti

Populi is a fast growing cloud-based School Management software, it is designed to support small, medium and large size schools. Populi received a rating of 4.6 from ITQlick team. The software cost is considered average (3/5) when compared to other solutions in their category.


37. DreamsLMS

  • Best for: Small, medium and large size businesses
  • Price: starts at $19 per license
  • Apr 10, 2023
Compare DreamsLMS Vs. Tovuti

DreamsLMS is a cloud-based learning management system that offers a range of features such as course management, content creation, and assessment tools. It is designed for educational institutions, corporate training programs, and small businesses. DreamsLMS is easy to set up and use, and offers aff...


38. Edbrix

  • Best for: SMBs
  • Price:
  • Apr 10, 2023
Compare Edbrix Vs. Tovuti

Edbrix is a cloud-based learning management system (LMS) designed for educational institutions, businesses, and training providers. The platform offers a range of features, including course creation tools, assessments, and analytics, as well as the ability to integrate with other tools and platforms...


39. Edly

  • Best for: Small, medium and large size businesses
  • Price: starts at $275 per month
  • Apr 10, 2023
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Edly is an EdTech company that provides a platform for students to access affordable higher education. Their platform connects students with lenders to help them finance their education and offers flexible repayment plans based on their income. Edly aims to make higher education more accessible and ...


40. Edurigo

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 11, 2023
Compare Edurigo Vs. Tovuti

EDURIGO is a cutting-edge metaverse, game-based, experiential, and micro-learning solution that offers an immersive and engaging learning experience to students. It provides a unique blend of interactive games, virtual environments, simulations, and micro-learning modules that enable learners to acq...


41. iCohere Collaboration Software

  • Best for: Medium and large size businesses
  • Price: starts at $980 per month
  • Jul 07, 2022
Compare iCohere Collaboration Software Vs. Tovuti

iCohere is a learning management system software designed to help tutors improve classroom experience by choosing the learning design that best fits their audience.


42. Wisetail LMS Software

  • Best for: Medium and large size businesses
  • Price:
  • Jul 13, 2022
Compare Wisetail LMS Software Vs. Tovuti

Wisetail LMS software is a cloud-based learning management system that offers course authoring, assessment, certification, learning path creation, peer recognition, communication, feedback collection tools and more.


43. Frappe LMS

  • Best for: Small, medium and large size businesses
  • Price: starts at $25 per site/month
  • Apr 15, 2023
Compare Frappe LMS Vs. Tovuti

Frappe LMS is an easy-to-use, open-source Learning Management System. With this app, we aim to provide a distraction-free teaching and learning experience. The app has a simple backend and a clean UI to ensure that the user focus remains only on what is important.


44. Zaamna

  • Best for: Small, medium and large size businesses
  • Price: starts at $600 per feature
  • Apr 15, 2023
Compare Zaamna Vs. Tovuti

Zaamna is a new-age LMS designed with a human-centric approach to help you deploy scalable training and learning programs..


45. Masterstudy LMS

  • Best for: Small, medium and large size businesses
  • Price: starts at $59 per year
  • Apr 16, 2023
Compare Masterstudy LMS Vs. Tovuti

MasterStudy LMS is a WordPress plugin that enables users to create and manage online courses, quizzes, and assignments with ease. It offers a variety of features including course progress tracking, gamification, certificates, and multiple payment options. The platform is highly customizable and supp...


46. Rallyware

  • Best for: Medium and large size businesses
  • Price:
  • Jan 31, 2022
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Rallyware is a performance enablement software that helps business staff achieve success by analyzing performances using personalized paths like in-line training.


47. RightPath

  • Best for: Small, medium and large size businesses
  • Price: starts at $199 per provider
  • Apr 19, 2023
Compare RightPath Vs. Tovuti

RightPath is a career development and talent management company that offers a range of assessments, coaching, and consulting services to help individuals and organizations optimize their performance. Their assessments cover areas such as personality, values, and skills, and their coaching and consul...


48. Stream Learning Suite

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 24, 2023
Compare Stream Learning Suite Vs. Tovuti

Stream Learning Suite is a cloud-based learning management system that provides organizations with a comprehensive solution for creating, delivering, and tracking training and development programs. Its features include course creation and management, assessments, certifications, and social learning ...


49. NextThought

  • Best for: Small, medium and large size businesses
  • Price: starts at $119 per user/month
  • Feb 09, 2022
Compare NextThought Vs. Tovuti

NextThought is a learning management software designed to help businesses create courses for their employees. The software features allow business leaders to control how learning, upskilling, and reskilling happens within their business and teams.


50. Skolera LMS

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 19, 2023
Compare Skolera LMS Vs. Tovuti

Skolera LMS is a cloud-based learning management system designed for K-12 schools and universities. Its intuitive interface allows teachers to create, manage and deliver online courses and assessments, track student progress, communicate with parents and collaborate with other teachers. Skolera LMS ...


51. Gurucan

  • Best for: SMBs
  • Price: starts at $99 per user/month
  • Mar 26, 2023
Compare Gurucan Vs. Tovuti

Gurucan LMS is a cloud-based learning management system designed for creators and educators to create and sell online courses, memberships, and digital products. With a user-friendly interface, customizable branding, and mobile app support, Gurucan LMS allows for easy course creation, management, an...


52. Swift LMS

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 21, 2023
Compare Swift LMS Vs. Tovuti

Swift eLearning Services is a custom eLearning development company that specializes in creating engaging, interactive, and effective eLearning solutions for businesses of all sizes.


53. Pluto LMS

  • Best for: SMBs
  • Price: starts at $799 per month
  • Mar 28, 2023
Compare Pluto LMS Vs. Tovuti

Pluto LMS is a cloud-based learning management system that enables organizations to create, deliver, and manage their online training programs. The platform offers intuitive course creation tools, customizable branding options, and robust reporting capabilities. With its user-friendly interface and ...


54. Vedubox

  • Best for: Small, medium and large size businesses
  • Price: starts at $79 per month
  • Mar 29, 2023
Compare Vedubox Vs. Tovuti

Vedubox is a cloud-based learning management system that provides a range of features for corporate training and education. With tools for course creation, assessments, and reporting, Vedubox is designed to help businesses and educational institutions deliver effective and engaging online training p...



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

Finding the right business software for your business
Proper business software selections are the precursor to successful deployment and business growth. Finding the right solutions doesnít have to be complicated, and it doesnít have to take days or weeks of your time.

After researching over 5,000 systems, we can identify the best solution for companies of all shapes and sizes. ITQlick.com is 100% free for software buyers.



Auditor - Shlomi Lavi

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Shlomi Lavi is an entrepreneur and founder of ITQlick.com. He holds a Bachelor of Science (B.Sc.) in Information Systems Engineering from Ben Gurion University in Israel. Shlomi brings 17 years of global IT and IS management experience as a consultant and implementation expert for small, medium and large-sized (global) companies. Shlomi’s goal is to share the best knowledge and news about information systems so you can make smarter buying decisions for your business.