Top 54 EHS Management Software

2022's Best 54 EHS Management Systems

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1. iTrak

  • Best for: SMBs
  • Price:
  • Mar 13, 2022
Compare iTrak Vs. iTrak

iTrak is a growing cloud-based EHS Management software, it is designed to support small and medium size business. iTrak received a rating of 3.1 from ITQlick team. The software cost is considered average (2.7/5) when compared to other solutions in their category.


2. Health Physics Assistant

  • Best for: SMBs
  • Price:
  • May 06, 2022
Compare Health Physics Assistant Vs. iTrak

Health Physics Assistant is a leading cloud-based EHS Management software, it is designed to support small and medium size business. Health Physics Assistant received a rating of 4 from ITQlick team. The software cost is considered average (3.2/5) when compared to other solutions in their category.


3. ASK-EHS Safety Management Software

  • Best for: Small, medium and large size businesses
  • Price:
  • May 31, 2022
Compare ASK-EHS Safety Management Software Vs. iTrak

ASK-EHS Safety Management Software is a growing cloud-based EHS Management software, it is designed to support small, medium and large size business. ASK-EHS Safety Management Software received a rating of 4.4 from ITQlick team. The software cost is considered affordable (1.7/5) when compared to ...


4. TeamSnap

  • Best for: Small businesses and start ups
  • Price: starts at $5.84 per month
  • May 14, 2022
Compare TeamSnap Vs. iTrak

TeamSnap is a leading cloud-based EHS Management software, it is designed to support small and medium size business. TeamSnap received a rating of 4.5 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


5. Assure

  • Best for: Small, medium and large size businesses
  • Price: starts at $7,500 per user/year
  • May 22, 2022
Compare Assure Vs. iTrak

Assure is a leading cloud-based EHS Management software, it is designed to support small, medium and large size business. Assure received a rating of 2.5 from ITQlick team. The software cost is considered a bit pricey (5/5) vs their competitors.


6. SiteDocs

  • Best for: Small, medium and large size businesses
  • Price:
  • Jun 10, 2022
Compare SiteDocs Vs. iTrak

SiteDocs is a safety compliance software that makes the management safety programs in various work sites easier and more convenient. The process is turned digital saving time and effort in keeping files. Information can also be accessed immediately using computer or mobile device that’s connected to...


7. FAT FINGER

  • Best for: SMBs
  • Price: starts at $32 per user/month
  • Aug 06, 2022
Compare FAT FINGER Vs. iTrak

FAT FINGER is a growing cloud-based EHS Management software, it is designed to support small and medium size business. FAT FINGER received a rating of 4.4 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


8. Safety Hive

  • Best for: SMBs
  • Price:
  • Oct 19, 2022
Compare Safety Hive Vs. iTrak

Safety Hive significantly increases your efforts in managing your organizations safety procedures and programs. Our applications empower safety professionals to report, track, and analyze safety data.


9. MyKPAonline

  • Best for: Small, medium and large size businesses
  • Price:
  • Oct 19, 2022
Compare MyKPAonline Vs. iTrak

MyKPAonline is a growing cloud-based EHS Management software, it is designed to support small, medium and large size business. MyKPAonline received a rating of 4.9 from ITQlick team. The software cost is considered affordable (1.4/5) when compared to alternative solutions.


10. Sphera

  • Best for: Small, medium and large size businesses
  • Price:
  • Oct 20, 2022
Compare Sphera Vs. iTrak

Enterprise EHS Software is a growing cloud-based EHS Management software, it is designed to support small, medium and large size business. Enterprise EHS Software received a rating of 3.5 from ITQlick team. The software cost is considered affordable (2.5/5) when compared to alternative solutions.


11. Donesafe

  • Best for: Small, medium and large size businesses
  • Price: starts at $5 per year
  • Feb 21, 2022
Compare Donesafe Vs. iTrak

Donesafe is a growing cloud-based EHS Management software, it is designed to support small, medium, and large size business. Donesafe received a rating of 4.9 from ITQlick team. The software cost is considered average (3/5) when compared to other solutions in their category.


12. INX InControl

  • Best for: Small, medium and large size businesses
  • Price: starts at $20,000 per license
  • Feb 21, 2022
Compare INX InControl Vs. iTrak

INX InControl is an award-winning cloud-based EHS Management software, it is designed to support small, medium and large size business. INX InControl received a rating of 3.5 from ITQlick team. The software cost is considered average (3/5) when compared to other solutions in their category.


13. SafetySync

  • Best for: Small, medium and large size businesses
  • Price: starts at $3 per user/month
  • Feb 26, 2022
Compare SafetySync Vs. iTrak

SafetySync is a safety management software that turns the typical paper process to the cloud. Management of the safety program of the company and ensuring every user’s compliance on the company policy, as well as the compliance of the company on policies or standards of the law or safety department ...


14. BasicSafe

  • Best for: Small, medium and large size businesses
  • Price: starts at $10 per user/month
  • Mar 02, 2022
Compare BasicSafe Vs. iTrak

BasicSafe is a growing cloud-based EHS Management software, it is designed to support small, medium and large size business. BasicSafe received a rating of 4.8 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


15. Safety Indicators

  • Best for: Small, medium and large size businesses
  • Price: starts at $500 per month
  • Mar 01, 2022
Compare Safety Indicators Vs. iTrak

Safety Indicators is a growing cloud-based Project Management software, it is designed to support small, medium and large size business. Safety Indicators received a rating of 4.5 from ITQlick team. The software cost is considered affordable (4/5) when compared to alternative solutions.


16. Intelex EHS

  • Best for: Small, medium and large size businesses
  • Price: starts at $750 per feature/month
  • Mar 25, 2022
Compare Intelex EHS Vs. iTrak

Intelex EHS is a health and safety management software that promotes safety and sustainability inside an organization. Environmental professionals rely on it to do their work effectively, and so do hundreds of companies and industries. The product offers environmental management software solutions w...


17. mySHEQ.com

  • Best for: Small, medium and large size businesses
  • Price: starts at $30 per month
  • Mar 29, 2022
Compare mySHEQ.com Vs. iTrak

mySHEQ.com is a growing cloud-based EHS Management software, it is designed to support small, medium and large size business. mySHEQ.com received a rating of 2.5 from ITQlick team. The software cost is considered average (3/5) when compared to other solutions in their category.


18. IMS Safety Management System

  • Best for: SMBs
  • Price: starts at $550 per month
  • May 09, 2022
Compare IMS Safety Management System Vs. iTrak

IMS Safety Management System is a growing cloud-based EHS Management software, it is designed to support small and medium size business. IMS Safety Management System received a rating of 4.3 from ITQlick team. The software cost is considered affordable (2.3/5) when compared to alternative solutions...


19. TDXEnterprise

  • Best for: Small, medium and large size businesses
  • Price:
  • Aug 11, 2019
Compare TDXEnterprise Vs. iTrak

TDXEnterprise is a leading cloud-based EHS Management software, it is designed to support small, medium and large size business. TDXEnterprise received a rating of 3.5 from ITQlick team. The software cost is considered average (2.9/5) when compared to other solutions in their category.


20. Eventleaf

  • Best for: SMBs
  • Price:
  • Apr 05, 2020
Compare Eventleaf Vs. iTrak

Eventleaf is a growing cloud-based EHS Management software, it is designed to support small and medium size business. Eventleaf received a rating of 3 from ITQlick team. The software cost is considered affordable (1.6/5) when compared to alternative solutions.


21. Guardian

  • Best for: Small, medium and large size businesses
  • Price:
  • Aug 10, 2019
Compare Guardian Vs. iTrak

Guardian is a growing cloud-based EHS Management software, it is designed to support small, medium and large size business. Guardian received a rating of 5 from ITQlick team. The software cost is considered affordable (1.6/5) when compared to alternative solutions.


22. SCRIM

  • Best for: Small, medium and large size businesses
  • Price:
  • Sep 10, 2019
Compare SCRIM Vs. iTrak

SCRIM is a growing cloud-based EHS Management software, it is designed to support small, medium and large size business. SCRIM received a rating of 3.3 from ITQlick team. The software cost is considered affordable (2.5/5) when compared to alternative solutions.


23. CONFORMiT

  • Best for: Small, medium and large size businesses
  • Price:
  • Aug 19, 2019
Compare CONFORMiT Vs. iTrak

CONFORMiT is a trending cloud-based EHS Management software, it is designed to support small, medium and large size business. CONFORMiT received a rating of 3.1 from ITQlick team. The software cost is considered affordable (2.1/5) when compared to alternative solutions.


24. EcoWebDesk

  • Best for: Small, medium and large size businesses
  • Price:
  • Aug 16, 2019
Compare EcoWebDesk Vs. iTrak

EcoWebDesk is an award-winning cloud-based EHS Management software, it is designed to support small, medium and large size business. EcoWebDesk received a rating of 4 from ITQlick team. The software cost is considered affordable (1.5/5) when compared to alternative solutions.


25. EHS Compliance Center

  • Best for: Small, medium and large size businesses
  • Price: starts at $49 per user/month
  • Nov 12, 2019
Compare EHS Compliance Center Vs. iTrak

EHS Compliance Center is a leading cloud-based EHS Management software, it is designed to support small, medium and large size business. EHS Compliance Center received a rating of 4.3 from ITQlick team. The software cost is considered average (2.8/5) when compared to other solutions in their catego...


26. EHS Management

  • Best for: Small, medium and large size businesses
  • Price: starts at $200 per month
  • Mar 13, 2020
Compare EHS Management Vs. iTrak

EHS Management is a growing cloud-based EHS Management software, it is designed to support small, medium and large size business. EHS Management received a rating of 4 from ITQlick team. The software cost is considered average (3.2/5) when compared to other solutions in their category.


27. FlexMMS

  • Best for: Small, medium and large size businesses
  • Price: starts at $1,000 per user/month
  • Oct 14, 2019
Compare FlexMMS Vs. iTrak

FlexMMS is a fast growing cloud-based EHS Management software, it is designed to support small, medium and large size business. FlexMMS received a rating of 4.1 from ITQlick team. The software cost is considered average (3.4/5) when compared to other solutions in their category.


28. HAMS-GPS EHS Software

  • Best for: Small, medium and large size businesses
  • Price: starts at $21 per license
  • Mar 13, 2020
Compare HAMS-GPS EHS Software Vs. iTrak

HAMS-GPS EHS Software is a trending cloud-based EHS Management software, it is designed to support small, medium and large size business. HAMS-GPS EHS Software received a rating of 3 from ITQlick team. The software cost is considered average (2.6/5) when compared to other solutions in their categor...


29. PaperTrail

  • Best for: SMBs
  • Price: starts at $25 per month
  • Aug 16, 2019
Compare PaperTrail Vs. iTrak

PaperTrail is a growing cloud-based EHS Management software, it is designed to support small and medium size business. PaperTrail received a rating of 3.3 from ITQlick team. The software cost is considered average (3.2/5) when compared to other solutions in their category.


30. Simply Safety

  • Best for: SMBs
  • Price: starts at $3,875 per license
  • Oct 07, 2019
Compare Simply Safety Vs. iTrak

Simply Safety is a fast growing cloud-based EHS Management software, it is designed to support small and medium size business. Simply Safety received a rating of 3.1 from ITQlick team. The software cost is considered average (3.4/5) when compared to other solutions in their category.


31. DataPipe

  • Best for: Small, medium and large size businesses
  • Price: starts at $10,000 per license
  • Aug 02, 2019
Compare DataPipe Vs. iTrak

DataPipe is an award-winning cloud-based EHS Management software, it is designed to support small, medium and large size business. DataPipe received a rating of 4.4 from ITQlick team. The software cost is considered affordable (1.9/5) when compared to alternative solutions.


32. Actio SDS Vault

  • Best for: Small, medium and large size businesses
  • Price:
  • Sep 08, 2019
Compare Actio SDS Vault Vs. iTrak

Actio SDS Vault is a growing cloud-based EHS Management software, it is designed to support small, medium and large size business. Actio SDS Vault received a rating of 4.6 from ITQlick team. The software cost is considered average (2.8/5) when compared to other solutions in their category.


33. Affytrac

  • Best for: SMBs
  • Price:
  • Oct 29, 2019
Compare Affytrac Vs. iTrak

Affytrac is a trending cloud-based EHS Management software, it is designed to support small and medium size business. Affytrac received a rating of 3.6 from ITQlick team. The software cost is considered average (3.2/5) when compared to other solutions in their category.


34. Cintellate EH&S Software

  • Best for: Small, medium and large size businesses
  • Price: starts at $50,000 per license
  • Oct 12, 2019
Compare Cintellate EH&S Software Vs. iTrak

Cintellate EH&S Software is a leading cloud-based EHS Management software, it is designed to support small, medium and large size business. Cintellate EH&S Software received a rating of 4.2 from ITQlick team. The software cost is considered average (2.6/5) when compared to other solutions in their ...


35. DS3 EHS Management Suite

  • Best for: Small, medium and large size businesses
  • Price:
  • Aug 19, 2019
Compare DS3 EHS Management Suite Vs. iTrak

DS3 EHS Management Suite is a growing cloud-based EHS Management software, it is designed to support small, medium and large size business. DS3 EHS Management Suite received a rating of 3.9 from ITQlick team. The software cost is considered affordable (1.9/5) when compared to alternative solutions.


36. Ecesis

  • Best for: SMBs
  • Price: starts at $125 per month
  • Mar 13, 2020
Compare Ecesis Vs. iTrak

Ecesis is a growing cloud-based EHS Management software, it is designed to support small and medium size business. Ecesis received a rating of 4.1 from ITQlick team. The software cost is considered affordable (1.7/5) when compared to alternative solutions.


37. ecoPortal

  • Best for: SMBs
  • Price: starts at $199 per user/month
  • Sep 15, 2019
Compare ecoPortal Vs. iTrak

ecoPortal is a growing cloud-based EHS Management software, it is designed to support small and medium size business. ecoPortal received a rating of 4.6 from ITQlick team. The software cost is considered average (3/5) when compared to other solutions in their category.


38. EHS Incident Management Software

  • Best for: SMBs
  • Price:
  • Aug 29, 2019
Compare EHS Incident Management Software Vs. iTrak

EHS Incident Management Software is a leading cloud-based EHS Management software, it is designed to support small and medium size business. EHS Incident Management Software received a rating of 4.9 from ITQlick team. The software cost is considered affordable (1.7/5) when compared to alternative s...


39. EHS Tracker 2.0

  • Best for: Small businesses and start ups
  • Price: starts at $89.99 per user/month
  • Apr 05, 2020
Compare EHS Tracker 2.0 Vs. iTrak

EHS Tracker 2.0 is a growing cloud-based EHS Management software, it is designed to support small and medium size business. EHS Tracker 2.0 received a rating of 4.4 from ITQlick team. The software cost is considered affordable (2.1/5) when compared to alternative solutions.


40. EMSolution

  • Best for: SMBs
  • Price:
  • Nov 09, 2019
Compare EMSolution Vs. iTrak

EMSolution is a fast growing cloud-based EHS Management software, it is designed to support small and medium size business. EMSolution received a rating of 4.7 from ITQlick team. The software cost is considered affordable (1.8/5) when compared to alternative solutions.


41. EQWin Data Manager

  • Best for: Small businesses and start ups
  • Price:
  • Aug 21, 2019
Compare EQWin Data Manager Vs. iTrak

EQWin Data Manager is a trending cloud-based EHS Management software, it is designed to support small and medium size business. EQWin Data Manager received a rating of 4.3 from ITQlick team. The software cost is considered affordable (1.7/5) when compared to alternative solutions.


42. EvoSafe

  • Best for: SMBs
  • Price:
  • Aug 03, 2019
Compare EvoSafe Vs. iTrak

EvoSafe is a leading cloud-based EHS Management software, it is designed to support small and medium size business. EvoSafe received a rating of 4.6 from ITQlick team. The software cost is considered average (3.5/5) when compared to other solutions in their category.


43. FCS-live

  • Best for: SMBs
  • Price:
  • Aug 01, 2019
Compare FCS-live Vs. iTrak

FCS-live is a growing cloud-based EHS Management software, it is designed to support small and medium size business. FCS-live received a rating of 3.7 from ITQlick team. The software cost is considered affordable (2.4/5) when compared to alternative solutions.


44. HANDS HQ

  • Best for: SMBs
  • Price: starts at $25 per user/month
  • Sep 26, 2019
Compare HANDS HQ Vs. iTrak

HANDS HQ is a trending cloud-based EHS Management software, it is designed to support small and medium size business. HANDS HQ received a rating of 3.5 from ITQlick team. The software cost is considered average (3.2/5) when compared to other solutions in their category.


45. HAZMIN

  • Best for: SMBs
  • Price:
  • Sep 05, 2019
Compare HAZMIN Vs. iTrak

HAZMIN is an award-winning cloud-based EHS Management software, it is designed to support small and medium size business. HAZMIN received a rating of 4.6 from ITQlick team. The software cost is considered affordable (2.3/5) when compared to alternative solutions.


46. IPCS INTOX System

  • Best for: Small, medium and large size businesses
  • Price: starts at $350 per license
  • Oct 22, 2019
Compare IPCS INTOX System Vs. iTrak

IPCS INTOX System is a growing cloud-based EHS Management software, it is designed to support small, medium and large size business. IPCS INTOX System received a rating of 3.2 from ITQlick team. The software cost is considered affordable (2.1/5) when compared to alternative solutions.


47. KITRY-EHS-MS

  • Best for: SMBs
  • Price:
  • Oct 04, 2019
Compare KITRY-EHS-MS Vs. iTrak

KITRY-EHS-MS is a fast growing cloud-based EHS Management software, it is designed to support small and medium size business. KITRY-EHS-MS received a rating of 3.3 from ITQlick team. The software cost is considered affordable (1.8/5) when compared to alternative solutions.


48. LINK360

  • Best for: Small, medium and large size businesses
  • Price:
  • Sep 10, 2019
Compare LINK360 Vs. iTrak

LINK360 is a trending cloud-based EHS Management software, it is designed to support small, medium and large size business. LINK360 received a rating of 3.9 from ITQlick team. The software cost is considered affordable (2.4/5) when compared to alternative solutions.


49. MESHsystems

  • Best for: SMBs
  • Price:
  • Sep 21, 2019
Compare MESHsystems Vs. iTrak

MESHsystems is a leading cloud-based EHS Management software, it is designed to support small and medium size business. MESHsystems received a rating of 4.8 from ITQlick team. The software cost is considered affordable (1.5/5) when compared to alternative solutions.


50. Mirashare

  • Best for: Small businesses and start ups
  • Price:
  • Nov 16, 2019
Compare Mirashare Vs. iTrak

Mirashare is a fast growing cloud-based EHS Management software, it is designed to support small and medium size business. Mirashare received a rating of 3.4 from ITQlick team. The software cost is considered affordable (2.5/5) when compared to alternative solutions.


51. myosh Safety Management Software

  • Best for: SMBs
  • Price:
  • Sep 25, 2019
Compare myosh Safety Management Software Vs. iTrak

myosh Safety Management Software is a growing cloud-based EHS Management software, it is designed to support small and medium size business. myosh Safety Management Software received a rating of 3.1 from ITQlick team. The software cost is considered affordable (2.4/5) when compared to alternative s...


52. mySetu EHS&S

  • Best for: SMBs
  • Price:
  • Oct 11, 2019
Compare mySetu EHS&S Vs. iTrak

mySetu EHS&S is a growing cloud-based EHS Management software, it is designed to support small and medium size business. mySetu EHS&S received a rating of 4.1 from ITQlick team. The software cost is considered affordable (1.8/5) when compared to alternative solutions.


53. NordSafety

  • Best for: Small businesses and start ups
  • Price: starts at $19 per user/month
  • Sep 17, 2019
Compare NordSafety Vs. iTrak

NordSafety is a growing cloud-based EHS Management software, it is designed to support small and medium size business. NordSafety received a rating of 3.1 from ITQlick team. The software cost is considered affordable (2.1/5) when compared to alternative solutions.


54. OSHEPRO

  • Best for: SMBs
  • Price:
  • Aug 07, 2019
Compare OSHEPRO Vs. iTrak

OSHEPRO is a growing cloud-based EHS Management software, it is designed to support small and medium size business. OSHEPRO received a rating of 4.4 from ITQlick team. The software cost is considered affordable (1.7/5) when compared to alternative solutions.



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

Finding the right business software for your business
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Author - Shlomi Lavi

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Shlomi Lavi is an entrepreneur and founder of ITQlick.com. He holds a Bachelor of Science (B.Sc.) in Information Systems Engineering from Ben Gurion University in Israel. Shlomi brings 17 years of global IT and IS management experience as a consultant and implementation expert for small, medium and large-sized (global) companies. Shlomi’s goal is to share the best knowledge and news about information systems so you can make smarter buying decisions for your business.