Top 54 Email Software

2022's Best 54 Email Systems

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1. Slack

  • Best for: Small, medium and large size businesses
  • Price: starts at $6.67 per month
  • Mar 07, 2022
Compare Slack Vs. Slack

Slack is a cloud-based Team Collaboration software that enables its users to participate in extended communications involving File sharing, App collaborations, and call making. It also allows them to manage organizational information through archiving.


2. ConnectWise Control

  • Best for: Small, medium and large size businesses
  • Price: starts at $24 per user/month
  • Mar 09, 2022
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ConnectWise Control is both cloud-based and on-premise remote helpdesk software solution that is developed specifically for the technicians. This software helps technicians offer remote technical support, run remote meetings, gain remote access, and collaborate on a task.


3. Tabs3

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $32 per license
  • Mar 09, 2022
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TabS3 is a legal management software designed to help law firms get their bills out more quickly. The software enables users to customize statements and generate insightful reports.


4. ElationEMR

  • Best for: Small businesses and start ups
  • Price: starts at $275 per month
  • Mar 14, 2022
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ElationEMR is a cloud-based electronic health record solution that comes to users as a suite with medical billing solution and a medical practice management solution available that are suitable for use in all disciplines of the healthcare and the medical industry.


5. Oracle Marketing Cloud

  • Best for: Small, medium and large size businesses
  • Price: starts at $2,000 per month
  • Mar 14, 2022
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Oracle Marketing Cloud is a cloud-based CRM software that enables marketers to manage digital channels and systems through ID linking.


6. Microsoft office 365

  • Best for: Start up, Small business, Medium business
  • Price: starts at $6.23 per month
  • Mar 13, 2022
Compare Microsoft office 365 Vs. Slack

Microsoft office 365 is office and document management solution for personal and commercial use. The software incorporates all the components of Office such as word processor and others. It was designed and launched by Microsoft Corporation headquartered in Washington, United States.


7. Campaign Monitor

  • Best for: Small, medium and large size businesses
  • Price: starts at $9 per month
  • Mar 19, 2022
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Campaign Monitor is a cloud-based email marketing software that enables entrepreneurs to create beautiful and catchy newsletters that are relevant to their customers as well as subscribers. This offers a reliable channel that can be used to promote customer engagement growth and promote loyalty.


8. SmartView

  • Best for: Small, medium and large size businesses
  • Price: starts at $25 per user/month
  • Mar 02, 2022
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SmartView is a project management solution that helps business enterprises enhance work productivity and efficiency. The software is able to achieve this with its in-built kanban boards, story maps, as well as its generated user metrics.


9. eM Client

  • Best for: Small, medium and large size businesses
  • Price: starts at $24.95 per license
  • Mar 22, 2022
Compare eM Client Vs. Slack

eM Client is a growing cloud-based Office-Admin software, it is designed to support small, medium and large size business. eM Client received a rating of 4.6 from ITQlick team. The software cost is considered affordable (1.3/5) when compared to alternative solutions.


10. Chaos Intellect

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $59.95 per license
  • Mar 23, 2022
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Chaos Intellect is a contact management software built for small to large businesses of all types. Its key features include email histories for contacts, appointment and task histories, email merging with message templates, redirect option, and data sharing on a network.


Pricing Guide - Email Software:

Booking and Scheduling Software Price Ranges

Companies can expect to find several related booking and Scheduling software products from Medical, Manufacturing, and Human Resources sectors. The primary best of breeds from those sectors include Patient Scheduling software, Production Scheduling Software, and Employee Scheduling software. The analysis of the products cost prices are as follows:

  • Patient Scheduling software Organizations would generally have to pay $0 to more than $30 a month for the base subscriptions for Patient Scheduling software.
  • Free and open-source Patient Scheduling software is available as well. For example, Simplybook.me has an open base plan, and its users can opt for paid plans, which start at $10 a month. 10to8 Small Business plan is free, but it also has a Basic plan which goes for $10 a month.
  • Small businesses can expect to pay $0-$199 per month for Patient Scheduling Software units. For instance, MDConnection pricing starts at $199 per month for each provider, Mend NOW Telehealth subscription plan at $59 a month, and LiquidEHR In-office subscription goes for $199 monthly.
  • Medium-sized companies would have to pay up to $500 a month for Patient Scheduling Software. For example, AllegianceMD EHR Only plan costs $449 per month and a full system subscription which goes for $489 a month. ChiroTouch has a cost price of $259 per month, RevolutionEHR pricing goes for $385 monthly, and WRS Health costs around $274 a month.
  • Large Organizations can expect to pay up to $10000 for Patient Scheduling Software products. HealthTec Trilogy, for example, charges a one-off license of $5000, and CLIN1 costs $10000 outright.
  • Windows-based Patient Scheduling Software has price points between $40-$150 a month. For illustration, EHR Your Way pricing starts at $40 per month, TheraOffice at $50 a month and TheraBill by WebPT at $149 monthly.
  • MacOS Users can expect to pay around $10-$99 a month for Patient Scheduling Software. CAM by Celerity starts at $55 per month, MedEZ at $10 a month and Practice Fusion at $99 monthly.
  • Patient Scheduling software for Android has a price range of $19-$539 monthly. For example, Continuous Care pricing starts at $19 a month, Claimocity at $99 per month and TriMed Complete at $539 monthly.
  • Web-based Patient Scheduling software can cost up to $129 a month. For instance, NovoClinical cost price starts at $100 a month, Vagaro at $25 per month and Mindbody at $129 monthly.

11. Omnisend

  • Best for: Small businesses and start ups
  • Price: starts at $16 per month
  • Mar 25, 2022
Compare Omnisend Vs. Slack

Omnisend is a growing cloud-based Marketing software, it is designed to support small and medium size business. Omnisend received a rating of 4.8 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


12. Workamajig

  • Best for: Small, medium and large size businesses
  • Price: starts at $34 per user/month
  • May 17, 2022
Compare Workamajig Vs. Slack

Workamajig is a web based project management solution for businesses of all sizes. It offers such services as email integration, budget management, time and expense tracking, and others. The software was designed and launched by Creative Manager Inc headquartered in New Jersey, United State...


13. Sciforma 7-0

  • Best for: Medium and large size businesses
  • Price: starts at $20 per user/month
  • Jun 09, 2022
Compare Sciforma 7-0 Vs. Slack

Sciforma 7.0 is a project management solution for businesses of all sizes. It offers such functionalities as resource management, collaboration, risk management, issue tracking, and others. The software was designed and launched by Sciforma Corporation headquartered in California, United...


14. Streamtime

  • Best for: SMBs
  • Price: starts at $40 per user/month
  • Jun 17, 2022
Compare Streamtime Vs. Slack

StreamTime is a project management app designed to help businesses manage teams, projects, and their business from a single solution, thereby improving productivity and saving cost.


15. Marketo Lead Management

  • Best for: Small, medium and large size businesses
  • Price: starts at $9 per month
  • Jul 04, 2022
Compare Marketo Lead Management Vs. Slack

Marketo Lead Management is a lead management software that can help users to transform marketing processes and current sales, reduce cost-per-lead, and deliver ready leads to the sales team. This solution can bridge the gap between lead generation and converting the lead to a sale. Marketo, the ...


16. SendinBlue Email

  • Best for: Small, medium and large size businesses
  • Price: starts at $25 per month
  • Apr 13, 2022
Compare SendinBlue Email Vs. Slack

SendinBlue is an email marketing and SMS service software created for small to large businesses. Its key functions include marketing automation, transactional emails, SMS campaigns, spam check, real-time tracking, Google analytics integration, trigger marketing, and more.


17. MailerLite

  • Best for: Small, medium and large size businesses
  • Price: starts at $9 per month
  • Apr 13, 2022
Compare MailerLite Vs. Slack

MailerLite is an email marketing software designed to help people of all skill levels create professional and personalized marketing campaigns that keep them engaged with their audience.


18. Zoho Campaigns

  • Best for: Small, medium and large size businesses
  • Price: starts at $3 per month
  • Apr 09, 2022
Compare Zoho Campaigns Vs. Slack

Zoho Campaigns is a CRM and e-mail marketing software for small to large companies. It has features such as social statistics, link tracking, ready-made newsletter templates, and A/B test campaigns which can boost sales and expand customer base. It can easily connect with popular social media platfo...


19. Mailjet

  • Best for: Small, medium and large size businesses
  • Price: starts at $15 per month
  • Apr 16, 2022
Compare Mailjet Vs. Slack

Mailjet is a web-based, real time e-mail solution that ensures intended for companies that send marketing and other important e-mails to their customers. Mailjet also includes automatic follow up for transactional e-mails, which does not only save time and effort but also allows customers to instant...


20. Kanbanchi

  • Best for: Small, medium and large size businesses
  • Price: starts at $7.95 per user/month
  • Oct 18, 2022
Compare Kanbanchi Vs. Slack

Kanbanchi is a web based project management solution designed for businesses of all sizes. It offers such services as email integration, task management, time and expense tracking, and others. The software was designed and launched by Magic Web Solutions Limited headquartered in the United ...


21. Avaza

  • Best for: Small, medium and large size businesses
  • Price: starts at $11.95 per 2 users/month
  • Apr 30, 2022
Compare Avaza Vs. Slack

Avaza is a web based project management solution for businesses of all sizes. It offers such capabilities as budget management, email integration, portfolio management, and others. The software was designed and launched by Avaza Software Pty Ltd headquartered in Australia.


22. Daptiv PPM

  • Best for: Medium and large size businesses
  • Price: starts at $20 per user/month
  • Nov 08, 2022
Compare Daptiv PPM Vs. Slack

Daptiv PPM is a project portfolio management solution that can help users with all their project management needs. The software offers flexible, customizable and intuitive solutions that can fit with your business perfectly. The integrated PPM suite includes project management, portfolio management ...


23. Needles Case Management

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $85 per user/month
  • May 14, 2022
Compare Needles Case Management Vs. Slack

Needles Case Management is a legal management software designed to help law firms and professionals deliver outcomes with clients cases.


24. Mailgun

  • Best for: SMBs
  • Price: starts at $35 per month
  • May 23, 2022
Compare Mailgun Vs. Slack

The Mailgun is an email automation software offering users with cloud-based email servicing.


25. Delivra

  • Best for: SMBs
  • Price: starts at $75 per month
  • May 17, 2022
Compare Delivra Vs. Slack

Delivra is a growing cloud-based Email Marketing software, it is designed to support small and medium size business. Delivra received a rating of 4.5 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


26. YouTrack

  • Best for: Small, medium and large size businesses
  • Price: starts at $3.67 per user/month
  • May 21, 2022
Compare YouTrack Vs. Slack

YouTrack is a web based project management solution for businesses of all sizes. It offers such capabilities as email integration, bug tracking, project planning, and others. The software was designed and launched by JetBrains headquartered in Czech Republic.


27. Bananatag

  • Best for: SMBs
  • Price: starts at $12.50 per month
  • May 21, 2022
Compare Bananatag Vs. Slack

Bananatag is a growing cloud-based Email Utilities software, it is designed to support small and medium size business. Bananatag received a rating of 5 from ITQlick team. The software cost is considered average (3.2/5) when compared to other solutions in their category.


28. BrightWork

  • Best for: Small, medium and large size businesses
  • Price: starts at $14 per user/month
  • May 21, 2022
Compare BrightWork Vs. Slack

BrightWork software is an on-premise and cloud-based project management solution that offers project & portfolio management templates on Sharepoint. It provides real-time dashboards that enable the users to initiate, track, plan, & report on projects with SharePoint.


29. FocalScope

  • Best for: Small, medium and large size businesses
  • Price: starts at $9 per agent/month
  • May 30, 2022
Compare FocalScope Vs. Slack

FocalScope is a trending cloud-based CRM software, it is designed to support small, medium and large size business. FocalScope received a rating of 5 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


30. Dixa

  • Best for: Small, medium and large size businesses
  • Price: starts at $99 per feature/month
  • Jun 23, 2022
Compare Dixa Vs. Slack

Dixa is a telephony software designed to help businesses grow their brand with customer service. The software has many tools that can be accessed on one platform for more capacity and optimal efficiency.


31. Clinked

  • Best for: Small, medium and large size businesses
  • Price: starts at $83 per month
  • Jun 19, 2022
Compare Clinked Vs. Slack

Clinked is a web based project management solution for businesses of all sizes. It offers such services as document management, file sharing, task management, and others. The software was designed and launched by Clinked headquartered in the United Kingdom.


32. Winning Email

  • Best for: SMBs
  • Price: starts at $19 per user/month
  • May 04, 2022
Compare Winning Email Vs. Slack

Winning Email is a growing cloud-based Email Marketing software, it is designed to support small and medium size business. Winning Email received a rating of 2.5 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


33. Autopilot

  • Best for: Small, medium and large size businesses
  • Price: starts at $29 per month
  • Jun 20, 2022
Compare Autopilot Vs. Slack

Autopilot is a fast growing cloud-based Marketing Automation software, it is designed to support small, medium and large size business. Autopilot received a rating of 4.7 from ITQlick team. The software cost is considered affordable (4/5) when compared to alternative solutions.


34. Worklio

  • Best for: SMBs
  • Price:
  • Jul 01, 2022
Compare Worklio Vs. Slack

Worklio is a workforce management and Human resource handling software. It is developed by HR Studio. It is a cloud based tool which means that clients can access the software remotely through anywhere with the use of a simple web browser. All the need is login id and password. It is a totally scala...


35. Experiture Marketing Platform

  • Best for: SMBs
  • Price: starts at $900 per month
  • Jun 25, 2022
Compare Experiture Marketing Platform Vs. Slack

Experiture Marketing Platform is a web based marketing automation solution for businesses of all sizes. It offers such services as campaign segmentation, contact management, lead scoring, and others. The software was designed and launched by Experiture Inc headquartered in New York, United States. ...


36. Rocket Matter

  • Best for: SMBs
  • Price: starts at $39 per user/month
  • Jun 25, 2022
Compare Rocket Matter Vs. Slack

Rocket Matter is a web based law practice management solution for businesses of all sizes. It offers such capabilities as billing and invoicing, expense tracking, trust accounting, and others. The software was designed and launched by Rocket Matter LLC headquartered in Florida, United States.


37. Pepo Campaigns

  • Best for: Small, medium and large size businesses
  • Price: starts at $9 per month
  • Apr 03, 2022
Compare Pepo Campaigns Vs. Slack

Pepo Campaigns is a growing cloud-based Email Marketing software, it is designed to support small, medium and large size business. Pepo Campaigns received a rating of 5 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


38. ZEUS Time Management

  • Best for: SMBs
  • Price:
  • Jun 24, 2022
Compare ZEUS Time Management Vs. Slack

Zeus provides personnel and time management solutions. The software includes modules for Time & Attendance, Access Control, Staff Planning and Plant Data Collection. ISGUS is focused on providing modular solutions that can support a company’s strategy & cost planning for efficient time & workforce ...


39. Wooster

  • Best for: Small businesses and start ups
  • Price: starts at $40 per user/month
  • Jul 09, 2022
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Wooster is an online Customer Relationship Management (CRM) software built to help businesses store accounts and contacts, automate workflow, and close more deals. With this software, users can record calls, make and receive calls directly from the browser.


40. Crocagile

  • Best for: Small, medium and large size businesses
  • Price: starts at $5 per user/month
  • Apr 15, 2022
Compare Crocagile Vs. Slack

Crocagile is a growing cloud-based Project Management software, it is designed to support small, medium and large size business. Crocagile received a rating of 3.6 from ITQlick team. The software cost is considered affordable (2/5) when compared to alternative solutions.


41. Templafy

  • Best for: Small, medium and large size businesses
  • Price: starts at $320 per month
  • Jul 14, 2022
Compare Templafy Vs. Slack

Templafy is a cloud-based document management software that enables managers to maintain a content search system through individualized results and organic filters.


42. SENDER

  • Best for: Small, medium and large size businesses
  • Price: starts at $8.25 per month
  • Jul 14, 2022
Compare SENDER Vs. Slack

SENDER is a growing cloud-based Email Marketing software, it is designed to support small, medium and large size business. SENDER received a rating of 4.5 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


43. FileHold Document Management

  • Best for: Small, medium and large size businesses
  • Price: starts at $25 per month
  • Jul 04, 2022
Compare FileHold Document Management Vs. Slack

FileHold is a document management solution for businesses of all sizes. Its capabilities include document capturing, archiving and retention, collaboration, metadata management, and others. The software was designed and launched by FileHold Systems Inc headquartered in British Columbia, ...


44. HRS Recruitment Software

  • Best for: SMBs
  • Price: starts at $35 per month
  • Jul 18, 2022
Compare HRS Recruitment Software Vs. Slack

HRS Recruitment Software is a web based recruitment management solution for businesses of all sizes. It offers such services as intelligent CV parsing, task automation, email management, and others. The software was designed and launched by RecruitmentForce headquartered in the United Kingdom.


45. Virtual Program Management Office (vPMO)

  • Best for: Medium and large size businesses
  • Price: starts at $40 per user/month
  • Jul 15, 2022
Compare Virtual Program Management Office (vPMO) Vs. Slack

Virtual Program Management Office is a project management solution for businesses of all sizes. It offers such capabilities as portfolio management, project delivery management, and project continuum etc. The software was developed and launched by Level 5 Partners headquartered in New Je...


46. Twproject

  • Best for: Small, medium and large size businesses
  • Price: starts at $4.89 per user/month
  • Jul 18, 2022
Compare Twproject Vs. Slack

Twproject is a web based project management solution for businesses of all sizes. It offers such capabilities as budget management, resource management, status tracking, and others. The software was designed and launched by Open Lab headquartered in Italy.


47. NetSuite OpenAir

  • Best for: Small, medium and large size businesses
  • Price: starts at $399 per user/month
  • Jul 14, 2022
Compare NetSuite OpenAir Vs. Slack

NetSuite OpenAir is a cloud-based professional service automation software that can help project based businesses to obtain complete control and real-time visibility. NetSuite Inc., the company behind NetSuite OpenAir, was founded back in 1998. The company is headquartered in Silicon Valley with ...


48. SendX

  • Best for: Small businesses and start ups
  • Price: starts at $7.49 per month
  • Jul 24, 2022
Compare SendX Vs. Slack

SendX is a growing cloud-based Email Marketing software, it is designed to support small and medium size business. SendX received a rating of 4.9 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


49. Neofive Customer Portal

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 26, 2022
Compare Neofive Customer Portal Vs. Slack

Neofive Customer Portal is a leading cloud-based CRM software, it is designed to support small, medium and large size business. Neofive Customer Portal received a rating of 2.5 from ITQlick team. The software cost is considered average (2.8/5) when compared to other solutions in their category.


50. MerusCase

  • Best for: Small, medium and large size businesses
  • Price: starts at $40 per user/month
  • Jul 28, 2022
Compare MerusCase Vs. Slack

MerusCase is a web based legal practice management solution for law firms of all sizes. It offers such capabilities as client management, records management, expense tracking, and others. The software was designed and launched by Merus Inc headquartered in California, United States.


51. Steelray Project Analizer

  • Best for: Small, medium and large size businesses
  • Price: starts at $150 per user/month
  • Jul 28, 2022
Compare Steelray Project Analizer Vs. Slack

Steelray Project Analyzer is a project management software that allows users to analyze project schedules for quality and performance. It also enables them to create reports in Microsoft office.


52. IncrediMail

  • Best for: Small, medium and large size businesses
  • Price: starts at $19 per user/month
  • Feb 22, 2022
Compare IncrediMail Vs. Slack

IncrediMail is a leading cloud-based Office-Admin software, it is designed to support small, medium and large size business. IncrediMail received a rating of 4.2 from ITQlick team. The software cost is considered average (3.5/5) when compared to other solutions in their category.


53. Hansoft

  • Best for: Medium and large size businesses
  • Price: starts at $28 per user/month
  • Aug 05, 2022
Compare Hansoft Vs. Slack

Hansoft is a project management software designed to provide a single platform where businesses can plan, manage and track products in order to stay relevant in the market.


54. Drip

  • Best for: SMBs
  • Price: starts at $39 per month
  • Sep 07, 2022
Compare Drip Vs. Slack

Drip is a marketing software designed to help enterprises convert customer data into valuable loyalty. The software capitalizes on using marketing automation and e-commerce CRM data to engage leads, drive loyalty, and personalize marketing experience.



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

Finding the right business software for your business
Proper business software selections are the precursor to successful deployment and business growth. Finding the right solutions doesnít have to be complicated, and it doesnít have to take days or weeks of your time.

After researching over 5,000 systems, we can identify the best solution for companies of all shapes and sizes. ITQlick.com is 100% free for software buyers.



Author - Shlomi Lavi

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Shlomi Lavi is an entrepreneur and founder of ITQlick.com. He holds a Bachelor of Science (B.Sc.) in Information Systems Engineering from Ben Gurion University in Israel. Shlomi brings 17 years of global IT and IS management experience as a consultant and implementation expert for small, medium and large-sized (global) companies. Shlomi’s goal is to share the best knowledge and news about information systems so you can make smarter buying decisions for your business.