Top 25 Email Management Software

ITQlick rating ITQlick Rating is based on the software score (below) and aggregated online reviews
ITQlick score ITQlick Score is a 1 to 100 score, based on pricing, and functionality Vs. alternative solutions
Pricing score pricing Score is a 1 to 10 score, based on the TCO (cost of licences, customizations, training, hardware when relevant) Vs. alternative solutions
License pricing license pricing (if provided by the software vendor)
Functionality score
Software review
Compare
eM
ITQlick rating
4.6/5
Score
90/100
Pricing
2.6/10
License pricing
$24.95 per license
Functionality
6
Review
Compare
Mailbird
ITQlick rating
4.6/5
Score
89/100
Pricing
2/10
License pricing
$1.63 per month
Functionality
3
Zoho
ITQlick rating
3.6/5
Score
87/100
Pricing
3.2/10
License pricing
$1 per user/month
Functionality
3
Review
Compare
Mailgun
ITQlick rating
3.9/5
Score
84/100
Pricing
4.4/10
License pricing
$35 per month
Functionality
4
Sigstr
ITQlick rating
4.7/5
Score
84/100
Pricing
6/10
License pricing
$3 per user/month
Functionality
3
Review
Compare

TOP 25 Email Management Software

We publish unbiased reviews. Our opinions are our own and are not influenced by payments from advertisers. Learn more by reading our advertiser disclosure.

1. eM Client

  • Best for: Small, medium and large size businesses
  • Price: starts at $24.95 per license
  • May 19, 2021
Compare eM Client Vs. eM Client

eM Client is a growing cloud-based Office-Admin software, it is designed to support small, medium and large size business. eM Client received a rating of 4.6 from ITQlick team. The software cost is considered affordable (1.3/5) when compared to alternative solutions.


2. Mailbird

  • Best for: Small, medium and large size businesses
  • Price: starts at $1.63 per month
  • May 21, 2021
Compare Mailbird Vs. eM Client

Mailbird is a leading cloud-based Marketing software, it is designed to support small, medium and large size business. Mailbird received a rating of 4.6 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


3. Zoho Mail

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $1 per user/month
  • Jun 05, 2021
Compare Zoho Mail Vs. eM Client

Zoho Mail is a cloud-based email marketing and management software that provides email-hosting service. The software is built to cater to the needs of the modern business that are operating on the online platform.


4. Mailgun

  • Best for: SMBs
  • Price: starts at $35 per month
  • Jul 06, 2021
Compare Mailgun Vs. eM Client

The Mailgun is an email automation software offering users with cloud-based email servicing.


5. Sigstr

  • Best for: Small, medium and large size businesses
  • Price: starts at $3 per user/month
  • Jul 09, 2021
Compare Sigstr Vs. eM Client

Sigstr is a growing cloud-based Marketing software, it is designed to support small, medium and large size business. Sigstr received a rating of 4.7 from ITQlick team. The software cost is considered average (3/5) when compared to other solutions in their category.


6. ThoughtSpot

  • Best for: SMBs
  • Price:
  • Jul 09, 2021
Compare ThoughtSpot Vs. eM Client

Developed by ThoughtSpot, SpotIQ is a cloud-based business intelligence and search driven analytics solutions designed for enterprises. Its core features include data analytics, data visualization, data reporting, real-time keyword validation, chart creation and automated insights.


7. Front

  • Best for: SMBs
  • Price: starts at $19 per month
  • Jul 27, 2021
Compare Front Vs. eM Client

Front is a CRM software designed to help enterprises create personalized, branded emails that increase customers engagement.


8. Email on Acid

  • Best for: Medium and large size businesses
  • Price: starts at $73 per month
  • Aug 04, 2021
Compare Email on Acid Vs. eM Client

Email on Acid is a growing cloud-based Marketing software, it is designed to support medium and large size business. Email on Acid received a rating of 4.3 from ITQlick team. The software cost is considered average (2.6/5) when compared to other solutions in their category.


9. SparkPost

  • Best for: Small, medium and large size businesses
  • Price: starts at $30 per month
  • Aug 24, 2021
Compare SparkPost Vs. eM Client

SparkPost is a fast growing cloud-based Marketing software, it is designed to support small, medium and large size business. SparkPost received a rating of 4.5 from ITQlick team. The software cost is considered average (3.3/5) when compared to other solutions in their category.


10. Hiver

  • Best for: SMBs
  • Price: starts at $12 per user/month
  • Aug 24, 2021
Compare Hiver Vs. eM Client

Hiver is a growing cloud-based Project Management software, it is designed to support small and medium size business. Hiver received a rating of 4.7 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


11. YESWARE

  • Best for: Small, medium and large size businesses
  • Price: starts at $15 per user/month
  • Aug 31, 2021
Compare YESWARE Vs. eM Client

YESWARE is a growing cloud-based Social Media Management software, it is designed to support small, medium and large size business. YESWARE received a rating of 4.3 from ITQlick team. The software cost is considered affordable (1.6/5) when compared to alternative solutions.


12. SpamTitan

  • Best for: Small, medium and large size businesses
  • Price: starts at $1.26 per user/month
  • Oct 03, 2021
Compare SpamTitan Vs. eM Client

SpamTitan is a security software designed as an email security system for enterprises. The software scrutinizes, filters, and blocks spam emails, as well as eliminate threats that could manifest from spam email.


13. Return Path

  • Best for: Small, medium and large size businesses
  • Price:
  • Oct 07, 2021
Compare Return Path Vs. eM Client

Return Path is a trending cloud-based Marketing software, it is designed to support small, medium and large size business. Return Path received a rating of 4.5 from ITQlick team. The software cost is considered affordable (1.5/5) when compared to alternative solutions.


14. QuickMail.io

  • Best for: SMBs
  • Price: starts at $49 per month
  • Oct 25, 2021
Compare QuickMail.io Vs. eM Client

QuickMail.io is a growing cloud-based Marketing software, it is designed to support small and medium size business. QuickMail.io received a rating of 4.8 from ITQlick team. The software cost is considered average (3/5) when compared to other solutions in their category.


15. Cirrus Insight

  • Best for: Small, medium and large size businesses
  • Price: starts at $7 per month
  • Oct 29, 2021
Compare Cirrus Insight Vs. eM Client

Cirrus Insights software is an on-premise and cloud-based sales software designed to help connect salesforce to Gmail in businesses of various sizes such as small, medium businesses and large enterprises.


16. Crossware Mail Signature

  • Best for: Small, medium and large size businesses
  • Price: starts at $1 per user/month
  • Oct 27, 2021
Compare Crossware Mail Signature Vs. eM Client

Crossware Mail Signature is an award-winning cloud-based Email Marketing software, it is designed to support small, medium and large size business. Crossware Mail Signature received a rating of 4.4 from ITQlick team. The software cost is considered affordable (2.4/5) when compared to alternative so...


17. Polymail

  • Best for: Small, medium and large size businesses
  • Price: starts at $10 per user/month
  • Nov 11, 2021
Compare Polymail Vs. eM Client

Polymail is a cloud-based email management solution that is designed to offer email archiving, email monitoring, response management, and signature management. Some of its core features include email tracking, team analytics, and integration.


18. OST Recovery

  • Best for: Start up, Small business, Medium business, Large business, Private use
  • Price: starts at $49 per license
  • Sep 27, 2019
Compare OST Recovery Vs. eM Client

OST Recovery is a trending cloud-based Data Export software, it is designed to support small, medium and large size business. OST Recovery received a rating of 4.1 from ITQlick team. The software cost is considered average (3.3/5) when compared to other solutions in their category.


19. Atmail

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $589 per user/month
  • Apr 01, 2021
Compare Atmail Vs. eM Client

Atmail is a cloud email server solution that offers a managed and complete replacement for your email service and all you have to do is add users and domains to let this solution take care of the rest. Users will be able to add and manage users from its browser-based solution. Atmail was f...


20. FollowUs.com

  • Best for: SMBs
  • Price: starts at $9 per month
  • Oct 18, 2019
Compare FollowUs.com Vs. eM Client

FollowUs.com is a growing cloud-based Marketing software, it is designed to support small and medium size business. FollowUs.com received a rating of 4.3 from ITQlick team. The software cost is considered affordable (1.8/5) when compared to alternative solutions.


21. Postbox

  • Best for: Small, medium and large size businesses
  • Price: starts at $29 per license
  • Nov 27, 2021
Compare Postbox Vs. eM Client

Postbox is a growing cloud-based Office-Admin software, it is designed to support small, medium and large size business. Postbox received a rating of 4.1 from ITQlick team. The software cost is considered average (2.6/5) when compared to other solutions in their category.


22. Response Manager

  • Best for: Small, medium and large size businesses
  • Price:
  • Sep 22, 2019
Compare Response Manager Vs. eM Client

AppVault Response Manager is a web based recruitment management solution for businesses of all sizes. It offers such services as internal HR, job board integration, social media integration, and others. The software was designed and launched by AppVault headquartered in Georgia, United States.


23. Pepipost

  • Best for: Start up
  • Price: starts at $10 per license
  • Sep 20, 2019
Compare Pepipost Vs. eM Client

Pepipost is a leading cloud-based Email Marketing software, it is designed to support small size business. Pepipost received a rating of 4.5 from ITQlick team. The software cost is considered affordable (1.7/5) when compared to alternative solutions.


24. Vaultastic

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $1.36 per user/month
  • Oct 02, 2019
Compare Vaultastic Vs. eM Client

Vaulastic is the easiest - most secure email archiving solution yet! It is works with Office 365, Google Apps for Work (Now G Suite), Exchange (on-prem & cloud) and other email solutions. Vaultastic helps your business with all eDiscovery, Compliance and Business Continuity needs. All your email dat...


25. Xink

  • Best for: SMBs
  • Price: starts at $1,376 per user/year
  • Aug 12, 2019
Compare Xink Vs. eM Client

Xink is an email signature management solution for businesses of all sizes. Its capabilities include cloud integration, customized rules, campaign management, designing, and others. The software was designed and launched by Xink Inc headquartered in Georgia, United States.



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

Finding the right business software for your business
Proper business software selections are the precursor to successful deployment and business growth. Finding the right solutions doesnít have to be complicated, and it doesnít have to take days or weeks of your time.

After researching over 5,000 systems, we can identify the best solution for companies of all shapes and sizes. ITQlick.com is 100% free for software buyers.



Author

Shlomi Lavi

Website Linkedin Facebook Twitter

Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.