Top 14 Employee Onboarding Software (Mar 2023)

2023's Best 15 Employee Onboarding Systems

Shlomi LaviShlomi Lavi / Mar 23, 2023

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1. Agile HR

  • Best for: Small, medium and large size businesses
  • Price: starts at $2,495 per license
  • Mar 19, 2022
Compare Agile HR Vs. Agile HR

Agile HR is cloud-based HR and applicant tracking solution designed for businesses of all sizes. The core features include applicant tracking, onboarding and performance management and more.

2. GoCo

  • Best for: Small businesses and start ups
  • Price: starts at $5 per employee/month
  • Dec 28, 2022
Compare GoCo Vs. Agile HR

GoCo is a modern cloud based human resource, payroll, and benefits solution built for small and medium sized businesses of between 20 200 employees. GoCos HR software helps organizations to automate the process of gathering necessary documents for the newly recruited talent, sign up hired candidates...

3. 321Forms

  • Best for: Small, medium and large size businesses
  • Price: starts at $80 per month
  • Feb 27, 2022
Compare 321Forms Vs. Agile HR

321Forms is a cloud-based human resource software that is designed for use in small-sized businesses, medium-sized businesses, and large enterprises. With 321Forms, users can perform very many actions with the application since it is easy to use for new users.

4. OnboardCentric

  • Best for: Small, medium and large size businesses
  • Price: starts at $130 per month
  • Jun 10, 2022
Compare OnboardCentric Vs. Agile HR

OnboardCentric is a cloud-based/SaaS-based Human Resources Management software that enables its users to simplify the onboarding process of new employees, employing digitized organizational workflow and Employment assessment tools.

5. ADP TotalSource

  • Best for: SMBs
  • Price: starts at $85 per employee/month
  • Jun 20, 2022
Compare ADP TotalSource Vs. Agile HR

ADP TotalSource software is a cloud-based human resource (HR) platform for small and medium-sized organisations. ADP TotalSource platform offer solutions for employee benefits, compliance, payroll, safety, risk management, and recruitment among others.


  • Best for: Small, medium and large size businesses
  • Price: starts at $9.90 per user/month
  • Jun 16, 2022
Compare KiSSFLOW Vs. Agile HR

Kissflow is a workflow and business process management software. It is deeply integrated with Google Apps and is rated as the #1 BPM and Workflow Management tool. Process owners can create workflows for their own requirements in minutes. OrangeScape, the company behind Kissflow, was founded back...

7. Baton

  • Best for: Small businesses and start ups
  • Price:
  • Mar 23, 2023
Compare Baton Vs. Agile HR

Baton is a cloud-based software that serves as a centralized hub for team communication, task management, and collaboration. With Baton, you can keep all of your team conversations, files, and tasks in one place, making it easier than ever to stay organized and productive.

8. HR Cloud

  • Best for: Small, medium and large size businesses
  • Price: starts at $6 per user/month
  • Sep 23, 2022
Compare HR Cloud Vs. Agile HR

HR Cloud is a human resources software designed to help HR managers find and onboard the right hires for job positions, manage employee life cycle and boost profitability by enhancing employee engagement.

9. SilkRoad HRMS

  • Best for: SMBs
  • Price: Has a free version
  • May 21, 2022
Compare SilkRoad HRMS Vs. Agile HR

SilkRoad HRMS is a fast growing cloud-based Human Resources software, it is designed to support small and medium size business. SilkRoad HRMS received a rating of 4.1 from ITQlick team. The software cost is considered affordable (1.2/5) when compared to alternative solutions.

10. Talmundo

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 25, 2022
Compare Talmundo Vs. Agile HR

People are always excited when they start a new job. Take advantage of that positive energy by giving them an awesome employee onboarding experience that makes a real impact. Our onboarding platform will help you bring your people on board quicker, integrate them better, and make everyones job easie...

Pricing Guide - Employee Onboarding Software:

Human Resources Software Products Price Range

HRIS comes with different prices, which are usually determined by either number of employees or the number of users. Either way, HR Tools pricing ranges from $5–$15 and $16–$25 per employee per month; for most providers, these prices are also set based on the robustness of the chosen package feature-wise, and they may not include fees for setup or training.

However, HR software that are priced based on the number of users may have slightly higher prices because, unlike ones with per employee prices, they do not require an organization to pay for every employee but, instead, employees that are actively using the tools. For example, Conrep is priced at around $30 per user per month, while HRnest costs around $20 per employee per month. Another instance is HRnest, which costs $1 per employee, provided its paid in bulk for 35 employees each, and 2 feature plugins, which cost $40 and $60 respectively, must be paid for alongside.

In addition, HRIS pricings are adjusted by most vendors, depending on the business size.

  • Small Businesses can expect around $5 for a single employee or nothing at all, as some software makes their basic HR features free for small workforces. Some examples are PeopleBookHR, Snappi, and IceHRM. At the same time, premium HR providers like VAIRKKO Suite costs $1 monthly per employee, Optimity pricing is around $5 monthly per user, and Attendee HRM costs $28 per year to manage 28 employees.
  • Medium Businesses that need more robust HRIS features can expect to pay between $5–$15 per employee. For instance, ICMIS Recruit costs around $6,000 per year to manage between 51–100 employees, Info:HR charges a one-time fee of $2800, and FingerCheck pricing is priced at $200 monthly for 50 employees.
  • Large Businesses can expect to pay less on a per-employee basis because the logic is the more the employee, the lesser the fee. However, the number of features and onboarding costs may cost more. For instance, FingerCheck costs $1,600 monthly for 500 employees and Britix24 $199 per month.

HRIS best of breeds and their price ranges are as follows:

  • Applicant Tracking Tools While some applicant tracking apps are priced per job posting, businesses can, however, expect to pay between $19–$28, $28–$49, and $49 upwards per user, per month. For instance, Yahoo Indeed costs around $150 per month, Monster TMS costs $5,000 per year while Manatal pricing is charged at $15 per user per month.
  • Performance Appraisal Software Like most applicant tracking solutions, performance appraisal pricing is based on a "per user, per month" basis. So, business enterprises can expect to pay between $1 to $4, $4 to $10, and $10 upwards. Note that the package type is also a determining factor for performance appraisal tool pricing, as some packages have more features than others. The pricing of some performance appraisal appls like Performly Talent starts from $2 monthly per user, Small Improvements from $5 per user per year, and AssessTEAM costs $1 monthly per user.
  • Onboarding Software Onboarding Tools are also priced on a "per user, per month" basis. Users can expect to pay between $1 and $12 upwards. However, these prices are mostly for entry-level prices found on vendor website; more robust packages may be slightly higher, depending on the number of users. For example, Boardon costs $50 per month for a bunch of active users, EmployeeConnect $6 monthly per user, and WISP pricing falls around $50 depending on company size.
  • 360 Degree Feedback 360 Degree feedback products mostly have per month pricings. In this case, companies can expect to pay between $1 and $149 and above. Again, these prices depend on the number of features the vendor is offering. Examples are Click-360 costs between $7-$55 per report, SurveyLab $29 per month, and Bloomin costs $4 monthly per user.
  • Payroll The pricing for payroll products is usually divided into three tiers and priced per user per month. Enterprises can expect to pay between $1 to $5, $5 to $12, and above $12 per user, per month and depending on the tier. For instance, Payroll Mate is priced around $120 per year ($15 per month) and Payment Evolution Payroll costs $22 monthly per user. Alternatively, some payroll products have a one-time payment; examples are Accounting Xpert costs around $1,500 for one user, and Brightpay pricing is around $300.

11. Enboarder

  • Best for: Medium and large size businesses
  • Price:
  • May 10, 2022
Compare Enboarder Vs. Agile HR

Enboarder is a cloud-based human resources software that is built to help organizations with employee onboarding by ensuring new employees get up to speed with the intricacies of their roles.

12. SilkRoad Onboarding

  • Best for: Medium and large size businesses
  • Price:
  • May 12, 2022
Compare SilkRoad Onboarding Vs. Agile HR

SilkRoad RedCarpet Onboarding is a cloud-based and Human Resources software that allows its users to oversee each phase of their lifecycle. It also enables them to integrate their employees with teams and departments for proactive value contribution, as well as gathering multi-source feedbacks from ...

13. SalesHood

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $50 per user/month
  • May 12, 2022
Compare SalesHood Vs. Agile HR

Our Sales Enablement Platform helps companies increase sales productivity with just-in-time training, onboarding, coaching and content correlated to outcomes.

14. Onit Employee Onboarding

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 16, 2020
Compare Onit Employee Onboarding Vs. Agile HR

Onit Employee Onboarding is a growing cloud-based Human Resources software, it is designed to support small, medium and large size business. Onit Employee Onboarding received a rating of 4.5 from ITQlick team. The software cost is considered average (3.2/5) when compared to other solutions in their...

A Buyer's Guide to Employee Onboarding Solutions

HR Software Buyer’s Guide
People, human capital, human resource, workforce, manpower, employee, and so on and so forth; these terms are not new to you and you also know that managing them is every business owner’s priority. It’s maybe not the top priority but with the growing demand for reliable, efficient, and “humane” systems that could unify and strengthen people in every business organization, business owners should move one step forward in caring more about them (us). It is called Human Resources Management System (HRMS). It’s been there for more than a decade and its role is to merge human resource activities and processes with information technology. This computing machine was not developed to replace our HR department. Instead, it helps our HR people to value more “human capital” by bringing a higher standard of accuracy in recording the every data they contribute for the betterment of business.
Software as a Service (SaaS), client-server, system in the cloud; these are your choices when it comes to running your HRMS. Invite your HR managers for a strategic planning session and help them understand more HRMS. Share with them this Buyer’s Guide which we from have prepared for you. It’s definitely worth it to buy a HR software solution where every single employee inside your company can benefit from.
If you’re in a large enterprise, with branches operating local and international, you probably know what these below groupings mean.
Core HR
Benefits and Administration
Personnel Tracking
Document Management
Workforce Management
Time and Attendance
Employee Scheduling
Strategic HR
Applicant Recruitment and Tracking
Performance Review
Learning Management
HR software applications are based on these functional areas of the department. These are also the types of solutions that your HR team should carefully review on the HRMS that you are about to invest on. HRMS has all the equivalent modules for these functional areas in place. In addition, higher level of integration and synchronization of data makes this system a lot easier to administer.
Knowing the available types of HR management solutions also serves as an assessment of where your business is and how it performs in regard to human capital aspect. As an investor of human resources, you want an HRMS that is fool-proof, easy to use, and of course, has the ability to bring your company to success – taking into account of course the contributions of your highly productive people. In light of this, HRMS should have the following features that you and your HR team should carefully verify.
Fundamental Features
  • Tracks employee attendance
  • Makes the payroll process easier
  • Manages scheduling process
  • Does comparative performance reviews
  • Implements and manages training programs
High Level/Specific Features
  • Offers greater total business value by streamlining the entire employee life-cycle
  • Manages recruitment and resourcing, training administration, benefits programs, and performance management
  • Provides a wealth of information and advice to employees and candidates via direct access
  • Promotes operational efficiency by allowing the entire workforce to focus on key company objectives
  • Flexibility to deploy or connect to third party payroll solutions
  • Delivers powerful business intelligence to enable strategic analysis of key business trends for better planning and informed decision-making
Solutions per Business Size, per Vendor
There are two ways to look into your business in lieu of the HR software solution that you are going buy and deploy. They are the size of your workforce and the current requirement of your HR team. Deriving from these two business aspects the right planning ideas or strategies to work on will lead your team in accurately identifying the potential providers of your software solution.
Ideally, a small business has 10 to 50 employees. Growing mid-size businesses have 50 to 1,000 employees. Large enterprises such as multinational companies and corporation have 1,000 up to 10,000 employees (or could be more). Upon knowing the size category of your business, you have to identify the solutions that are really needed.
Solutions can be purchased under different package options. Enterprise package usually contains not only HRMS but also other core business modules (accounting, supply chain, manufacturing, etc.) and they are collectively refereed to as the Enterprise Resource Planning (ERP) package. Industry-specific package offers stand-alone solutions. That is, if you only need a system for payroll, a solution package for payroll is what you can get. Online solutions, more commonly known as cloud-based or SaaS, are more flexible HR management solution packages. You can start with basic software solution and then upgrade it as soon as you feel the need.

Pricing Considerations
Although the pricing model varies from vendor-to-vendor, let us present to you these estimations.
On-premise HRMS, which is usually recommended for mid-size to large enterprises, requires significant investment. Mid-size business solution costs from around $30 up to $60 per employee. Still not included here are the costs of training and implementation. Cost of implementation ranges from $2,000 up to $20,000 while cost of training is from $1,000 to $3,000 per admin user. For large businesses, per employee cost can range from $1,000 up to a five digit figure.
SaaS solutions are ideal for small businesses. These solutions are usually subscription-based or what the call as “pay as you go” scheme. You can start from as low as $2 per month. But solutions with greater functionalities and features range from $10 to $30.
There are hybrid solutions too. These are client-servers with cloud-based extensions. And although not advisable to acquire, but at least for your information, open source solutions that are totally free are also available.
If it’s about HRMS, going with the experts is always a winning option. We at encourage you to visit our website and try to get to know our recommended smart business solutions. We will start with assessing your business size and needs and then recommend the right software solution for your business.
Market Trends
HR software solution is a $14 billion market today and keeps on growing. Many business owners and CEOs are being challenged with the fact that talents are somewhat difficult to be found nowadays. But the good news is that they also believe that right HR management solutions can help them face this challenge of times. Cloud technology is on the rise and cloud-based HR solutions are what most companies are deploying. These trends will continue over the next five years.
Looking on the positive side, many HR management systems are becoming old and the wake-call for upgrading these systems is already there. This means that better HRMS is the focus today not only of thousands of business owners but also of the hundreds of competing vendors in the market. Being in the buyers’ side, you should also be on the same positive direction. Find the right HR software solution both for your people and your business in order to become a more competitive organization.
Finding the right Employee Onboarding software for your business
Proper Employee Onboarding software selections are the precursor to successful deployment and business growth. Finding the right Employee Onboarding solutions doesnít have to be complicated, and it doesnít have to take days or weeks of your time.

After researching over 5,000 systems, we can identify the best solution for companies of all shapes and sizes. is 100% free for software buyers.

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Auditor - Shlomi Lavi

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Shlomi Lavi is an entrepreneur and founder of He holds a Bachelor of Science (B.Sc.) in Information Systems Engineering from Ben Gurion University in Israel. Shlomi brings 17 years of global IT and IS management experience as a consultant and implementation expert for small, medium and large-sized (global) companies. Shlomi’s goal is to share the best knowledge and news about information systems so you can make smarter buying decisions for your business.