Top 56 Enterprise Content Management Software

TOP 56 Enterprise Content Management Software

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1. SDL LiveContent

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Mar 24, 2022
Compare SDL LiveContent Vs. SDL LiveContent

SDL LiveContent is a document and content management solution for businesses of all sizes. It offers customer analytics and helps in the generation of content for specific customer needs. The software was designed and launched by SDL PLC headquartered in United Kingdom.


2. M-Files DMS

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 14, 2022
Compare M-Files DMS Vs. SDL LiveContent

M-Files DMS is a cloud-based content management solution designed to help the users manage, organize and monitor information and documents. The solution has hybrid deployments and can either be deployed as on-premise or as a cloud-based solution. Its core features include mobile access, permission m...


3. Vista by Viewpoint

  • Best for: Small, medium and large size businesses
  • Price: starts at $10,000 per license
  • Apr 13, 2022
Compare Vista by Viewpoint Vs. SDL LiveContent

Vista by Viewpoint is a construction management solution for businesses of all sizes. It offers such capabilities as project collaboration, field management, resource management, and others. The software was designed and launched by Viewpoint Inc headquartered in Oregon, United States.


4. OnBase

  • Best for: Small, medium and large size businesses
  • Price: starts at $25,000 per license
  • Apr 25, 2022
Compare OnBase Vs. SDL LiveContent

OnBase is a cloud-based enterprise content management solution designed to help the user access all their data, documents and business processes. Developed by Hyland Software, OnBase solution helps the user centralize their vital business content in a single secure location.


5. Document Locator

  • Best for: SMBs
  • Price: starts at $22 per user/month
  • Apr 25, 2022
Compare Document Locator Vs. SDL LiveContent

Document Locator is a document management solution for businesses of all sizes. It offers such services as document capturing, distribution, archiving and retention, and others. The software was designed and launched by Columbia Soft headquartered in Oregon, United States.


6. AssetMatrix

  • Best for: Large business
  • Price:
  • May 29, 2022
Compare AssetMatrix Vs. SDL LiveContent

HRMatrix is a maintenance software designed as an HR platform to help companies align resources to match their business goals.


7. docSTAR

  • Best for: SMBs
  • Price:
  • Jun 20, 2022
Compare docSTAR Vs. SDL LiveContent

DocSTAR software is a cloud-based and on-premise platform that offers document management accounts payable automation, enterprise content management solutions and electronic forms.


8. Transaction Commons

  • Best for: Small businesses and start ups
  • Price: starts at $200 per month
  • Feb 28, 2022
Compare Transaction Commons Vs. SDL LiveContent

Transaction Commons is a business negotiating software that improves communication in transaction processes and organizes documents for business negotiations.


9. Deltek TrafficLIVE

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 15, 2022
Compare Deltek TrafficLIVE Vs. SDL LiveContent

Deltek TrafficLIVE is a web based project management solution for businesses of all sizes. It offers such services as resource management, task management, budgeting and forecasting, and others. The software was designed and launched by Deltek Inc headquartered in Virginia, United States.


10. IBM Enterprise Content Management

  • Best for: Small, medium and large size businesses
  • Price: starts at $1,000 per license
  • Feb 19, 2022
Compare IBM Enterprise Content Management Vs. SDL LiveContent

IBM Enterprise Content Management is a content management solution for businesses of all sizes. It also offers content imaging, advanced case management, and information lifecycle governance. The software was designed and launched by IBM Corporation headquartered in New York, United Stat...


11. Helprace

  • Best for: SMBs
  • Price: starts at $9 per agent/month
  • Feb 19, 2022
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Helprace is a growing cloud-based CRM software, it is designed to support small and medium size business. Helprace received a rating of 4.7 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


12. Veeva Vault

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 25, 2022
Compare Veeva Vault Vs. SDL LiveContent

Veeva Vault is a cloud-based enterprise content management solution specifically designed to cater to the life sciences industry. It includes several modules that act independently to perform separate functionalities.


13. Santrax Agency Management

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 28, 2022
Compare Santrax Agency Management Vs. SDL LiveContent

Santrax Agency Management is a home healthcare solution for home health agencies of all sizes. It offers such capabilities as advanced billing, care management tools, reporting, and others. The software was designed and launched by Sandata Technologies LLC headquartered in New York, United States. ...


14. Exact Macola Manufacturing

  • Best for: Start up, Small business, Medium business
  • Price: starts at $70 per user/month
  • Mar 03, 2022
Compare Exact Macola Manufacturing Vs. SDL LiveContent

Exact Macola Manufacturing Pro is an ERP solution for the discrete manufacturing sector. The software includes Financial Accounting, Distribution and a comprehensive Manufacturing module that has scheduling, planning, routing, quoting, costing, shop floor management as well as CRM. Exact was foun...


15. Tallium

  • Best for: Small, medium and large size businesses
  • Price: starts at $3 per month
  • Mar 07, 2022
Compare Tallium Vs. SDL LiveContent

Tallium is a professional services automation software solution. It is a cloud based software, meaning that it can be used remotely from anywhere with the help of a web browser based login. It doesn’t require any dedicated memory to run on the client’s part. Further, it is operating system agnostic....


16. Bynder

  • Best for: Small, medium and large size businesses
  • Price: starts at $450 per month
  • Mar 10, 2022
Compare Bynder Vs. SDL LiveContent

Bynder is a growing cloud-based Document Management software, it is designed to support small, medium and large size business. Bynder received a rating of 4.4 from ITQlick team. The software cost is considered affordable (2/5) when compared to alternative solutions.


17. OmniDocs

  • Best for: Small, medium and large size businesses
  • Price:
  • May 03, 2022
Compare OmniDocs Vs. SDL LiveContent

OmniDocs is a web based document management solution for businesses of all sizes. It offers centralized storage, document indexing, email management, and other capabilities. The software was designed and launched by Newgen Software Inc headquartered in Virginia, United States.


18. Laserfiche

  • Best for: SMBs
  • Price: starts at $50 per user/month
  • Apr 01, 2022
Compare Laserfiche Vs. SDL LiveContent

Laserfiche software is comprehensive content management, process automation, and platform services suite that is hosted as cloud-based and on-premise. The software suite is designed to cater to businesses in all scopes in various industries including accounting, education, construction and more.


19. bitfarm-Archiv document management

  • Best for: SMBs
  • Price: starts at $2,650 per license
  • Apr 26, 2022
Compare bitfarm-Archiv document management Vs. SDL LiveContent

bitfarm-Archiv document management is an enterprise content and document management solution for businesses of all sizes. It offers document storage, indexing, archiving, scanning, and other capabilities. The software was designed and launched by bitfarm Informationsysteme GmbH headquart...


20. Orienge Conterra ECM

  • Best for: Small, medium and large size businesses
  • Price: starts at $1,050 per license
  • May 10, 2022
Compare Orienge Conterra ECM Vs. SDL LiveContent

Orienge Conterra ECM is an enterprise content management solution for businesses of all sizes. It offers comprehensive capturing, distribution, searching, collaboration, and other services. The software was designed and launched by Orienge LLC headquartered in New York, United States.


21. OpenText Enterprise Content Management

  • Best for: Small, medium and large size businesses
  • Price:
  • May 09, 2022
Compare OpenText Enterprise Content Management Vs. SDL LiveContent

OpenText Enterprise is a contract and content management solution for businesses of all sizes. It also features various auditing, reporting, and document management services. The software was designed and launched by Open Text Corporation headquartered in Ontario, Canada.


22. AppTec Enterprise Mobility Manager

  • Best for: Small, medium and large size businesses
  • Price: starts at $0.51 per device
  • May 17, 2022
Compare AppTec Enterprise Mobility Manager Vs. SDL LiveContent

...


23. Noodle Intranet Software

  • Best for: Medium and large size businesses
  • Price: starts at $200 per month
  • Jun 28, 2022
Compare Noodle Intranet Software Vs. SDL LiveContent

Noodle is a social intranet software that brings document sharing, instant messaging, micro blogging, wikis and other social business tools in one single solution. The solution comes with pre-installed system apps and a wide range of user applications for users to add where they need them. ...


24. M-Net Corporation

  • Best for: Medium and large size businesses
  • Price:
  • Jun 28, 2022
Compare M-Net Corporation Vs. SDL LiveContent

Mnet is a mobile marketing and analytics platform for businesses of all sizes. It also offers strategy consulting, development, and mobile media solutions. The platform is provided by Mnet Corporation which is an Australian telecommunication company headquartered in South Australia.


25. Konect Elite

  • Best for: Medium and large size businesses
  • Price: starts at $60 per year
  • Mar 10, 2020
Compare Konect Elite Vs. SDL LiveContent

Konect Elite is a desktop virtualization and cloud computing solution for small and medium businesses. It features server virtualization and features related to publishing, security, and console management. The software was designed and launched by Desktopsites Inc headquartered in Alber...


26. SureLock

  • Best for: Start up, Small business, Medium business, Large business, Private use
  • Price: starts at $2 per user/month
  • Aug 10, 2019
Compare SureLock Vs. SDL LiveContent

SureLock is a trending cloud-based Content Management software, it is designed to support small, medium and large size business. SureLock received a rating of 3.5 from ITQlick team. The software cost is considered affordable (1.9/5) when compared to alternative solutions.


27. Siteforce

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $125 per user/month
  • Jun 07, 2022
Compare Siteforce Vs. SDL LiveContent

Siteforce is a leading cloud-based Data Management software, it is designed to support small, medium and large size business. Siteforce received a rating of 5 from ITQlick team. The software cost is considered affordable (1.7/5) when compared to alternative solutions.


28. Knoa EPM

  • Best for: Start up, Small business, Medium business
  • Price: starts at $140 per license
  • Jun 09, 2022
Compare Knoa EPM Vs. SDL LiveContent

Knoa EPM is a fast growing cloud-based Data Management software, it is designed to support small and medium size business. Knoa EPM received a rating of 3.5 from ITQlick team. The software cost is considered average (3/5) when compared to other solutions in their category.


29. Asset Lifecycle Manager

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Jun 08, 2022
Compare Asset Lifecycle Manager Vs. SDL LiveContent

Asset Lifecycle Manager is an asset and inventory management solution for all businesses. It offers various cutting-edge tools for enhanced equipment reliability and efficient plant utilization. The software is a product of Oracle Corporation headquartered in California, United States.


30. Infoserve Content Management System

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Jun 22, 2022
Compare Infoserve Content Management System Vs. SDL LiveContent

Infoserve Content Management System is a fast growing cloud-based Data Management software, it is designed to support small, medium and large size business. Infoserve Content Management System received a rating of 3.8 from ITQlick team. The software cost is considered average (3.4/5) when compared ...


31. WorldView Document Management

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Apr 08, 2021
Compare WorldView Document Management Vs. SDL LiveContent

WorldView Document Management is a document management solution for businesses of all sizes. Its services include document scanning and capturing, data verification, document compliance, and others. The software was designed and launched by WorldView Ltd headquartered in Nebraska, United...


32. Accalios ECM solutions

  • Best for: Small, medium and large size businesses
  • Price: starts at $5,132 per license
  • Oct 25, 2019
Compare Accalios ECM solutions Vs. SDL LiveContent

Accalio ECM is an enterprise content management solution for businesses of all sizes. It offers such capabilities as document storage, archiving, web content management, and others. The software was designed and launched by Accalio s.r.o headquartered in Prague, Czech Republic.


33. Cloud Platform

  • Best for: Medium and large size businesses
  • Price:
  • Oct 05, 2019
Compare Cloud Platform Vs. SDL LiveContent

Cloud Platform is a trending cloud-based Content Management software, it is designed to support medium and large size business. Cloud Platform received a rating of 3.3 from ITQlick team. The software cost is considered affordable (2.2/5) when compared to alternative solutions.


34. Rovius

  • Best for: Small, medium and large size businesses
  • Price:
  • Nov 08, 2019
Compare Rovius Vs. SDL LiveContent

Rovius is an award-winning cloud-based Content Management software, it is designed to support small, medium and large size business. Rovius received a rating of 3.9 from ITQlick team. The software cost is considered average (2.6/5) when compared to other solutions in their category.


35. rCloud

  • Best for: Small, medium and large size businesses
  • Price:
  • Sep 25, 2019
Compare rCloud Vs. SDL LiveContent

rCloud is a leading cloud-based Content Management software, it is designed to support small, medium and large size business. rCloud received a rating of 4.3 from ITQlick team. The software cost is considered average (3.1/5) when compared to other solutions in their category.


36. Sentient

  • Best for: Small, medium and large size businesses
  • Price:
  • Aug 20, 2019
Compare Sentient Vs. SDL LiveContent

Sentient is a growing cloud-based Content Management software, it is designed to support small, medium and large size business. Sentient received a rating of 3.5 from ITQlick team. The software cost is considered affordable (2.2/5) when compared to alternative solutions.


37. Radia

  • Best for: Medium and large size businesses
  • Price:
  • Sep 18, 2019
Compare Radia Vs. SDL LiveContent

Radia is a fast growing cloud-based Content Management software, it is designed to support medium and large size business. Radia received a rating of 4.7 from ITQlick team. The software cost is considered affordable (2.2/5) when compared to alternative solutions.


38. MWM

  • Best for: Medium and large size businesses
  • Price:
  • Oct 09, 2019
Compare MWM Vs. SDL LiveContent

MWM is a trending cloud-based Content Management software, it is designed to support medium and large size business. MWM received a rating of 4.2 from ITQlick team. The software cost is considered average (3.4/5) when compared to other solutions in their category.


39. ShareInsights

  • Best for: Medium and large size businesses
  • Price:
  • Oct 11, 2019
Compare ShareInsights Vs. SDL LiveContent

ShareInsights is a leading cloud-based Enterprise Integration software, it is designed to support medium and large size business. ShareInsights received a rating of 4.7 from ITQlick team. The software cost is considered average (2.6/5) when compared to other solutions in their category.


40. ViciDocs

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Jul 16, 2022
Compare ViciDocs Vs. SDL LiveContent

ViciDocs is an enterprise document management solution for businesses of all sizes. It offers document creation, indexing, automation, integration, searching, and other capabilities. The software was designed and launched by ViciSoft Technologies Pvt Ltd headquartered in Hyderabad, India.


41. DOCOVA

  • Best for: Small, medium and large size businesses
  • Price: starts at $7,499 per license
  • Apr 08, 2021
Compare DOCOVA Vs. SDL LiveContent

DOCOVA is a cloud based content management solution for businesses of all sizes. Its services include version control, full text searching, centralized storage and access, profile management, and others. The software was designed and launched by DLI.tools Inc headquartered in Ontario, Ca...


42. Docunym

  • Best for: Small, medium and large size businesses
  • Price:
  • Jul 16, 2022
Compare Docunym Vs. SDL LiveContent

Docunym is a web based electronic content management solution for businesses of all sizes. It offers automation for document processing, imaging, and other services along with management of workflow. The software was designed and launched by Docunym headquartered in Ohio, United States.


43. REVEAL Enterprise

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Apr 08, 2021
Compare REVEAL Enterprise Vs. SDL LiveContent

REVEAL Enterprise is a reporting and output management solution for businesses of all sizes. It offers centralized storage, distribution, customized access, and other services. The software was designed and launched by OPIN SYSTEMS headquartered in Minnesota, United States.


44. RECORDS STUDIO

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Apr 08, 2021
Compare RECORDS STUDIO Vs. SDL LiveContent

RECORDS STUDIO is an enterprise content and records management solution for businesses of all sizes. Some of its services include document indexing, permission management, version control, and others. The software was designed and launched by WareITis Technologies LLC headquartered in Fl...


45. Aepona

  • Best for: Medium and large size businesses
  • Price:
  • Oct 16, 2019
Compare Aepona Vs. SDL LiveContent

Aepona is a fast growing cloud-based Enterprise Integration software, it is designed to support medium and large size business. Aepona received a rating of 4.8 from ITQlick team. The software cost is considered affordable (1.5/5) when compared to alternative solutions.


46. Systemware ECM

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Oct 10, 2019
Compare Systemware ECM Vs. SDL LiveContent

Systemware ECM is an award-winning cloud-based Data Management software, it is designed to support small, medium and large size business. Systemware ECM received a rating of 3.2 from ITQlick team. The software cost is considered average (3.1/5) when compared to other solutions in their category.


47. ECM

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $57.66 per user/month
  • Mar 17, 2020
Compare ECM Vs. SDL LiveContent

ECM is a trending cloud-based Data Management software, it is designed to support small, medium and large size business. ECM received a rating of 3.8 from ITQlick team. The software cost is considered affordable (1.8/5) when compared to alternative solutions.


48. Enterprise Data Management

  • Best for: Small, medium and large size businesses
  • Price:
  • Sep 02, 2019
Compare Enterprise Data Management Vs. SDL LiveContent

Enterprise Data Management is an award-winning cloud-based Data Management software, it is designed to support small, medium and large size business. Enterprise Data Management received a rating of 3.1 from ITQlick team. The software cost is considered affordable (1.8/5) when compared to alternativ...


49. VersaSRS Help Desk

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $99 per license
  • Mar 17, 2020
Compare VersaSRS Help Desk Vs. SDL LiveContent

versaSRS Help Desk is a help desk and customer support solution that can help companies to manage all their communications from a single solution. The software can work as a CRM, IT Help Desk, customer service and case management software and improve the quality of the interactions with customers, e...


50. Secure ECM

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $100 per user/month
  • Sep 19, 2019
Compare Secure ECM Vs. SDL LiveContent

Secure ECM is an electronic content management solution for businesses of all sizes. Its capabilities include workflow management, version control, access permission management, and others. The software was designed and launched by Radam Technologies Pvt Ltd headquartered in Tamil Nadu, I...


51. ist Care

  • Best for: SMBs
  • Price:
  • Aug 30, 2019
Compare ist Care Vs. SDL LiveContent

ist Care is a growing cloud-based Home Health software, it is designed to support small and medium size business. ist Care received a rating of 3.7 from ITQlick team. The software cost is considered affordable (1.8/5) when compared to alternative solutions.


52. Apache Ivy

  • Best for: Small, medium and large size businesses
  • Price:
  • Nov 11, 2019
Compare Apache Ivy Vs. SDL LiveContent

Apache Ivy is a trending cloud-based Enterprise Integration software, it is designed to support small, medium and large size business. Apache Ivy received a rating of 3.2 from ITQlick team. The software cost is considered average (3.1/5) when compared to other solutions in their category.


53. Concert

  • Best for: Medium and large size businesses
  • Price:
  • Sep 06, 2019
Compare Concert Vs. SDL LiveContent

Concert is a growing cloud-based Enterprise Integration software, it is designed to support medium and large size business. Concert received a rating of 4.2 from ITQlick team. The software cost is considered affordable (2.5/5) when compared to alternative solutions.


54. W3D3

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Sep 21, 2019
Compare W3D3 Vs. SDL LiveContent

W3D3 is a product information management solution for businesses of all sizes. It offers such services as document archiving and automation, resource management, traceability, and others. The software was developed and launched by Formpipe Software Ltd headquartered in Stockholm, Sweden.


55. Warehousing/3PL

  • Best for: Small, medium and large size businesses
  • Price:
  • Oct 31, 2019
Compare Warehousing/3PL Vs. SDL LiveContent

Warehousing/3PL is a leading cloud-based Inventory Management software, it is designed to support small, medium and large size business. Warehousing/3PL received a rating of 3.9 from ITQlick team. The software cost is considered affordable (2.5/5) when compared to alternative solutions.


56. SoftExpert ECM

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $1,000 per license
  • Oct 15, 2019
Compare SoftExpert ECM Vs. SDL LiveContent

SoftExpert ECM is a web based document management solution for businesses of all sizes. Its capabilities include project creation, capturing, storing, integration, and others. The software was designed and launched by SoftExpert Software headquartered in Ontario, Canada.



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

Finding the right business software for your business
Proper business software selections are the precursor to successful deployment and business growth. Finding the right solutions doesnít have to be complicated, and it doesnít have to take days or weeks of your time.

After researching over 5,000 systems, we can identify the best solution for companies of all shapes and sizes. ITQlick.com is 100% free for software buyers.



Author

Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.