Top 30 Expense Management Software

TOP 30 Expense Management Software

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1. Replicon WebExpense

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $4 per user/month
  • Feb 22, 2022
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Replicon WebExpense is a project expense tracking solution for small and medium businesses. It also monitors and controls business costs and simplifies expense submission. The software was designed and launched by Replicon Inc headquartered in Alberta, Canada.


2. Expensify

  • Best for: Small, medium and large size businesses
  • Price: starts at $5 per user/month
  • Apr 13, 2022
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Expensify is an expense and report management solution for businesses of all sizes. It streamlines expense report creation and also offers analytical and management services. The software was designed and launched by Expensify Inc headquartered in California, United States.


3. Shoeboxed

  • Best for: Small businesses and start ups
  • Price: starts at $18 per month
  • Apr 19, 2022
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The fastest way to turn a pile of receipts into digital data for effortless expense reporting, accounting, bookkeeping, and tax preparation.send Shoeboxed your receipts, business cards, bills and other documents and everything will be carefully sorted and scanned into a secure online account. All of...


4. Fyle

  • Best for: Small, medium and large size businesses
  • Price: starts at $4.99 per user/month
  • Apr 24, 2022
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Fyle is a cloud-based accounting software that allows administrators to manage accounting policies with respect to department and employee level, as well as allotting secondary approvers in the event of a policy violation by an employee.


5. SpringAhead

  • Best for: SMBs
  • Price: starts at $125 per company/month
  • Apr 24, 2022
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SpringAhead is a cloud-based expense management software that assists managers in controlling billing for materials and time. It also allows them to automate how they handle rate variations for payments and bills.


6. Nexonia Expense Reports

  • Best for: Small, medium and large size businesses
  • Price: starts at $12 per user/month
  • Jun 23, 2022
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Nexonia Expense Management Reports is a cloud-based software for automation of professional services. Nexonia Expense is a simple, cloud-based, customizable solution for managing export reports on mobile and mobile devices tailored to your company unique needs.


7. Coupa Expense Management

  • Best for: Medium and large size businesses
  • Price: Has a free version
  • Jul 05, 2022
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Coupa Expense Management is a dynamic, intuitive system designed to make expense management amazingly easy – and ensure that you never get caught off guard by unanticipated expenses again. Now you can see where your quarterly expenses are heading long before they ever become a problem.


8. Chrome River EXPENSE

  • Best for: Small, medium and large size businesses
  • Price:
  • Jan 06, 2022
Compare Chrome River EXPENSE Vs. Replicon WebExpense

Chrome River Expense is an expense reporting solution for businesses of all sizes. It offers such capabilities as invoice management, receipt management, spend control, and others. The software was designed and launched by Chrome River Technologies Inc headquartered in California, United States.


9. Zoho Expense

  • Best for: Small, medium and large size businesses
  • Price: starts at $8 per 3 users/month
  • Feb 16, 2022
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Zoho Expense is a cloud-based accounting software that allows administrators to manage expenses through recording and receipt scanning, as well as allotting per diem rates for staff and their travel country.


10. Itemize

  • Best for: Small businesses and start ups
  • Price: starts at $10 per feature/month
  • Feb 16, 2022
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Itemize is a cloud-based accounting software that is designed to provide companies with expense management and accounts payable solutions in order to boost productivity.


11. ExpensePoint

  • Best for: Small, medium and large size businesses
  • Price: starts at $8.50 per user/month
  • Feb 21, 2022
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Expensepoint is a cloud-based accounting software designed to provide companies and organizations with fully automated employee expense reporting.


12. Procuredesk

  • Best for: SMBs
  • Price: starts at $325 per month
  • Mar 03, 2022
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Procuredesk is a leading cloud-based Supply Chain software, it is designed to support small and medium size business. Procuredesk received a rating of 2.5 from ITQlick team. The software cost is considered affordable (2/5) when compared to alternative solutions.


13. SutiExpense

  • Best for: Small, medium and large size businesses
  • Price: starts at $10 per user/month
  • Mar 04, 2022
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SutiExpense is a cloud-based expense management solution that enables companies to automate the entire expense management process. The solution has a number of features that include an automated expense management feature that saves time and provides users with better control over business expenses.


14. Cost and Expense Planning

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 12, 2022
Compare Cost and Expense Planning Vs. Replicon WebExpense

Cost and Expense Planning is a leading cloud-based Human Resources software, it is designed to support small, medium and large size business. Cost and Expense Planning received a rating of 3.2 from ITQlick team. The software cost is considered average (2.8/5) when compared to other solutions in the...


15. Rydoo

  • Best for: SMBs
  • Price: starts at $8.44 per user/month
  • May 11, 2022
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Rydoo is a growing cloud-based Professional Services Automation software, it is designed to support small and medium size business. Rydoo received a rating of 4.5 from ITQlick team. The software cost is considered affordable (2/5) when compared to alternative solutions.


16. Keepek

  • Best for: Small, medium and large size businesses
  • Price: starts at $5 per user/month
  • May 14, 2022
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We give you the tools to make expense management effortless and efficient saving you time and money.


17. AppZen

  • Best for: Small, medium and large size businesses
  • Price:
  • May 16, 2022
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Bold moves start with AppZen, the artificial intelligence platform for modern finance teams. Go confidently into the future with AI-powered spend auditing. Our platform overhauls the way finance teams work, automating spend approvals and providing insights that help you reduce spend, comply with pol...


18. SalesTrip

  • Best for: Small, medium and large size businesses
  • Price: starts at $15 per user/month
  • Dec 17, 2019
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SalesTrip is a travel and expenses system on Salesforce, simplifying the way organisations manage, govern and justify business travel. It offers employees a fast and intuitive way to search, book and expense trips in a single place, driven by company CRM data.


19. Expense Reports

  • Best for: Small businesses and start ups
  • Price: starts at $12 per user/month
  • May 31, 2022
Compare Expense Reports Vs. Replicon WebExpense

Nexonica Expense Reports is a package of web based expense reporting solutions for businesses of all sizes. Its capabilities include credit card integration, receipt management, workflow management, and others. The software was designed and launched by Nexonica Inc headquartered in Ontario, Canada. ...


20. Receipt Catcher

  • Best for: Medium and large size businesses
  • Price: starts at $3.67 per month
  • Jun 24, 2022
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Receipt Catcher is a logging expenses management/reporting app designed for Android and iOS users for capturing receipts on the go and submit them. Users can log their expenses easily by capturing receipts right when they get them and never have to lose a receipt again. DNA Apps, the crea...


21. ExpenseVisor

  • Best for: Medium and large size businesses
  • Price:
  • Jul 18, 2022
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ExpenseVisor is an expense report automation solution for businesses of all sizes. It offers such services as workflow automation, audit trail, credit card integration, and others. The software was designed and launched by PayService.com Inc headquartered in North Carolina, United States.


22. WebExpenses

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $84 per user/month
  • May 30, 2022
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WebExpenses is an award-winning cloud-based Payroll software, it is designed to support small, medium and large size business. WebExpenses received a rating of 4 from ITQlick team. The software cost is considered affordable (2.2/5) when compared to alternative solutions.


23. Serko

  • Best for: Small business, Medium business, Large business, Private use
  • Price:
  • Apr 25, 2021
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Serko is a growing cloud-based Human Resources software, it is designed to support small, medium and large size business. Serko received a rating of 3.8 from ITQlick team. The software cost is considered average (3.3/5) when compared to other solutions in their category.


24. Clarcity Travel & Expense

  • Best for: SMBs
  • Price: starts at $10 per user/month
  • Oct 23, 2019
Compare Clarcity Travel & Expense Vs. Replicon WebExpense

Clarcity Travel-Expense is a fast growing cloud-based Human Resources software, it is designed to support small and medium size business. Clarcity Travel-Expense received a rating of 4.5 from ITQlick team. The software cost is considered average (3.4/5) when compared to other solutions in their cat...


25. ExpenseCloud

  • Best for: Small business, Large business
  • Price: starts at $8 per user/month
  • Dec 13, 2021
Compare ExpenseCloud Vs. Replicon WebExpense

TriNet Expense is a web based expense reporting and management solution for businesses of all sizes. It offers such services as credit card integration, receipt management, spend control, and others. The software was designed and launched by TriNet Group Inc headquartered in California, United State...


26. SmartSpending

  • Best for: SMBs
  • Price:
  • Apr 16, 2020
Compare SmartSpending Vs. Replicon WebExpense

SmartSpending is an award-winning cloud-based Human Resources software, it is designed to support small and medium size business. SmartSpending received a rating of 3.6 from ITQlick team. The software cost is considered average (3.2/5) when compared to other solutions in their category.


27. Notilus

  • Best for: Small, medium and large size businesses
  • Price: starts at $67 per user/month
  • Oct 17, 2019
Compare Notilus Vs. Replicon WebExpense

Notilus is a trending cloud-based Human Resources software, it is designed to support small, medium and large size business. Notilus received a rating of 4.1 from ITQlick team. The software cost is considered affordable (2.1/5) when compared to alternative solutions.


28. Penny

  • Best for: Small, medium and large size businesses
  • Price:
  • Sep 29, 2019
Compare Penny Vs. Replicon WebExpense

Penny is a fund accounting software solution for businesses of all sizes. It manages budgeting and forecasting and also offers such services as customizable reporting, integration, and others. The software was designed and launched by TKS Solutions LLC headquartered in New York, United S...


29. ExpenseAnywhere

  • Best for: SMBs
  • Price: starts at $450 per month
  • Sep 25, 2019
Compare ExpenseAnywhere Vs. Replicon WebExpense

ExpenseAnywhere is a growing cloud-based Human Resources software, it is designed to support small and medium size business. ExpenseAnywhere received a rating of 4.1 from ITQlick team. The software cost is considered average (2.8/5) when compared to other solutions in their category.


30. Expensewatch-Com, Expense Control

  • Best for: Medium and large size businesses
  • Price: starts at $8 per user/month
  • Apr 16, 2020
Compare Expensewatch-Com, Expense Control Vs. Replicon WebExpense

ExpenseWatch Expense Reports is an online expense management system designed to help users automate most of the expense related operations starting from expense report creating to reimbursement. Users get complete control over their organization’s expense processes and establish necessar...



A Buyer's Guide to Expense Management Solutions

Time Tracking Software Buyer’s Guide
 
Time-in, time-out; that’s a daily routine for each one of us who is working for our client or our company. As an employee, we used to track and record our time accurately so that we can receive our next paycheck with correct figures indicated. While time tracking can be done in a variety of ways, it is important that it is accurate and must be visible on-time to the person who is responsible for checking and computing it against our hourly rate. The traditional timesheet is still there, wherein we manually tracks and records our time and then our HR team will do rest. However, for many companies today, timesheet is no longer effective. The Time Tracking Software technology is now here and it is revolutionizing the world of time tracking.
 
In this Buyer’s Guide, we from ITQlick.com would like to discuss with you in detail the different types of time tracking solutions and our objective in mind is to help you find the right solution for your organization. Whether you’re from the HR department, workforce administration office, or a freelancer who is taking clients online or offline, there is certainly a time tracking solution that can serve you best. Our guarantee is that it is going to be worth-the-time spent if you read this buyer’s guide – be it timed or not.
 
Types
What is that time tracking solution that can record the time you spent on tasks naturally? This is not a hypothetical question. Recording the time being spent by an employee in doing his job, projects or work-related activities must be conducted in a natural way. While it is a responsibility to always keep an accurate record of your time, getting interrupted when doing this process shall not be tolerated in any workplace. So what type of tracking software can help improve employee efficiency and at the same time reduce fraud in the workplace? Here are the two options for you to examine.
 
Basic Time Tracking System
Solutions that fall under this type are capable of providing routine tracking and schedule management. Some systems have integration features wherein you can link their functionality with other systems such as accounting, payroll and HR management. Many basic tracking systems today can also be integrated with project management, email, and billing and invoicing systems.
 
Advanced Time Tracking System
Advanced time tracking solutions are those that have high security features, aside from basic time tracking and scheduling. In large-scale applications, hardware solutions including swipe cards, barcode scanners, and biometric scanners are combined with PC-based time tracking systems.
 
Features
There are different ways to track and record time – base on duration, by chronological order, location-based, and the common clock-in clock-out method. This variety of ways is what makes modern-day time tracking software solution more flexible in terms of functionality range and more scalable in terms of the number of users that it could handle. So how do you differentiate one solution from another solution in terms of scalability and functionality? That best answer to this is by carefully examining the following list of features.
 
Here are the general features to look for in a time tracking solution.
 
  • Easy to configure
  • Analytics and reporting
  • Enhancements capabilities
  • Easy to integrate with other systems
  • Faster Return on Investment
  • Extremely reliable
  • High level security features
 
Here the more specific features to consider in a solution:
 
  • Mobile integration
  • Employee scheduling
  • Job costing
  • Payroll integration
  • Labor regulation management
  • Automatic time capture
  • Billing and Invoicing
  • User-friendly dashboard
  • Email notifications
  • Employee database
  • Manual time entry
  • Multiple projects management
  • Offline/Online timesheets
  • Task reporting
  • Time categorization
  • Time management
 
While all these features can be exciting to have in a time tracking software solution, not all can be applicable to your organization. We recommend that you only select the features that will suit into your current needs. Alternatively, if you need any assistance on selecting the right software solution with the right features for your organization, you can always refer to ITQlick.com. Our software experts certainly have the right solution to recommend.
 
Solutions per Business Size, per Vendor
There are two popular deployment models for time tracking software solution. They are the web-based and desktop or installed models.
 
Web-based solutions are often offered as a Software-as-a-Service (SaaS) package. The dashboard can be viewed or accessed via internet web browser. SaaS solutions support mobile devices that are running on Android, iOS, Linux and Windows operating system. Web-based solutions are offered on a monthly subscription basis.
 
Installed models are those solutions which will require you to download the software from the solution provider’s website at a certain upfront cost. You can start tracking your time by launching the application program in your desktop or laptop computer. Most desktop solutions can be integrated with other larger systems such as Human Resource Management system. Such solution is also best suited on large enterprises that deploy time tracking hardware kits on their employee entrance and exit points.
 
Both solutions can be advantageous if they are going to be implemented properly in any organization. As a buyer, you should identify right from the very start the size of your company at present and in three to five years time. That is because there are time tracking solutions that are applicable for freelancers, large enterprises, mid-size business, non-profit organizations, public administrations, and small business. So you should be really smart in choosing a solution that is just right for your organization.
 
These time tracking solutions are designed to help freelancers and self-employed individuals on their daily tasks:
 
  • Grindstone
  • Web2project
  • 1Daylater
  • Toggl
  • RescueTime
  • ATracker
  • Eternity
  • Now Then
  • TIME Planner
  • My Minutes
 
This list of software solution brands is best suited for small businesses and non-profit organizations.
 
  • Fanurio
  • Timely
  • Timesheet
  • Hubstaff
  • Time Doctor
  • Worksnaps
  • Screenshot Monitor
 
These solutions are perfect for mid-size and large companies both of which can have large workforces to time track.
 
  • Kronos
  • ADI Time
  • SwipeClock
  • Ultimate Software UltiPro
  • DOVICO Timesheet
  • Odesk Team
 
Pricing Considerations
Web-based time tracking solutions will only require you a small amount of investment. For freelancers, you can pay for as low as $3 to $5 per month. For small businesses with more than ten employees, the price range is from $5 to $15 per month. What’s great about web-based solution when it comes to pricing is that there are different service plans available. Basically, as the number of users goes up, the price per user goes down. But aside from the number of users, service plans are also prepared based on the features that go with them. Most plans include features like random screenshots, activity tracking via mouse movement, and keystrokes per minute tracking. Other plans offers fancy features like tapping your phone to start and stop the time tracker and setting of categories that tracks your time spent on play, work, and even shopping.
 
Providers of installed solutions normally are not publishing their pricing online. This is probably because other than the cost of the software product, their offered solutions include additional cost for hardware bundles, implementation activities, and help and support. From the above list of solutions for mid-size and large companies, you can more or less buy a solution at the price range of $50 to $200 per software license only.
 
It is always practical to directly contact the solution provider for any inquiry or concerns related to pricing. Ideally, because of the range of features available to both web-based and desktop types, price can considerably vary from one provider to another, most especially if the solution is for a large enterprise deployment.
 
Market Trends
The time tracking solution market is generally stable at present. Time tracking solution is widely used as a module in many payroll processing systems as they are seen to reduce paper consumption, produce easy-to-read reports, provide automatic data backup, and reduce manual errors.
 
The cloud-based solution is the top trend in the time tracking industry this year. Cloud-based systems are now the preferred models of many managers who want to track their employees whenever and wherever they are. Another advantage of using such solution is that because of the wide range of data collection methods, managers can identify work patterns of their employees and then predict trends relevant to workforce that they can then use on their future business decision-makings.
 
Mobile tracking apps with GPS functionality coupled with real time data delivery and alert capabilities are also in-demand to many staffs and crews who are spending most of their work hours outside the company premise.
 
Time tracking solution is absolutely proving its worth as a flexible and scalable technology for the present generation of virtually equipped and always-on-the-go workers. Your organization definitely needs a time tracking solution and today is the right time to invest on the right one.
Finding the right Expense Management software for your business
Proper Expense Management software selections are the precursor to successful deployment and business growth. Finding the right Expense Management solutions doesnít have to be complicated, and it doesnít have to take days or weeks of your time.

After researching over 5,000 systems, we can identify the best solution for companies of all shapes and sizes. ITQlick.com is 100% free for software buyers.



Author

Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.