Top 19 Facilities Management Software

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ITQlick score ITQlick Score is a 1 to 100 score, based on pricing, and functionality Vs. alternative solutions
Pricing score pricing Score is a 1 to 10 score, based on the TCO (cost of licences, customizations, training, hardware when relevant) Vs. alternative solutions
License pricing license pricing (if provided by the software vendor)
Functionality score
Software review
ITQlick rating
License pricing
$33 per user/month
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License pricing
Pricing not available
ITQlick rating
License pricing
$30 per user/month
ITQlick rating
License pricing
$39 per user/month
ITQlick rating
License pricing
$850 per license

TOP 19 Facilities Management Software

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1. eMaint X4

  • Best for: Small, medium and large size businesses
  • Price: starts at $33 per user/month
  • Oct 14, 2021
Compare eMaint X4 Vs. eMaint X4

eMaint X4 is a cloud-based computerized maintenance management software (CMMS). eMaint X4 was launched by eMaint Enterprises and follows the Software as a Service (SaaS) implementation model. It incorporates a wide range of features divided into various dedicated modules.

2. SMS Assist

  • Best for: Small, medium and large size businesses
  • Price:
  • May 20, 2021
Compare SMS Assist Vs. eMaint X4

SMS Assist is a facilities management solution for small to large commercial and residential companies. It offers risk mitigation, data and analytics, SMS assist affiliates, route optimization, equipment and supplies savings, quality control savings, and more features.

3. Archaio

  • Best for: Small, medium and large size businesses
  • Price: starts at $30 per user/month
  • May 25, 2021
Compare Archaio Vs. eMaint X4

Archaio (now iCloudFIS) is a cloud-based Facilities Management software that allows managers to maintain digitized maintenance plans and work orders.

4. HippoFM

  • Best for: SMBs
  • Price: starts at $39 per user/month
  • Jun 27, 2021
Compare HippoFM Vs. eMaint X4

HippoFM is a web based maintenance management solution for the maintenance operations of your business. The software was launched in 2002 and is currently deployed in over 500 sites and facilities around the world. It streamlines scheduled and preventive maintenance work orders of the business. 

5. Compass Regional Pro

  • Best for: Medium and large size businesses
  • Price: starts at $850 per license
  • Nov 10, 2021
Compare Compass Regional Pro Vs. eMaint X4

Compass Regional Pro is a facility management software that allows organizations to make flexible work schedules, coordinate multiple facilities, solve specific asset maintenance problems, and manage facility operations.

6. Landport

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $45 per month
  • Jun 01, 2021
Compare Landport Vs. eMaint X4

Landport is a cloud-based work-order management software that can be accessed from anywhere as long as there is an internet connection. Landport is suitable for all types of businesses and helps businesses perform tasks such as facility and property maintenance.

7. Facility Management

  • Best for: Medium and large size businesses
  • Price:
  • Jun 17, 2021
Compare Facility Management Vs. eMaint X4

Big Sky Facility Management is a facility management solution designed to help users track, resolve, capture and manage facility issues in multiple stores. The facility management software can automatically process and capture store requests related to maintenance services. Big Sky Techno...


  • Best for: Small, medium and large size businesses
  • Price: starts at $500 per month
  • Jun 17, 2021
Compare iOFFICE Vs. eMaint X4

iOFFICE has 10 independent, fully integrated modules, that businesses can choose and pay for only the applications they need. Ranging from facilities and space management to package, asset and visitor tracking to conference and desk reservations, iOFFICE is the only 100% SaaS-based software on th...

9. Archibus

  • Best for: Medium and large size businesses
  • Price:
  • Jul 26, 2021
Compare Archibus Vs. eMaint X4

Archibus is a real estate and construction management solution for businesses of all sizes. It offers management of project facilities and streamlining of core processes. The solution was designed and launched by Archibus Inc headquartered in Massachusetts, United States.

10. Verisae Connected Facility Platform

  • Best for: Large business
  • Price:
  • Jul 29, 2021
Compare Verisae Connected Facility Platform Vs. eMaint X4

Verisae Connected Facility Platform is cloud-based, SaaS software that is designed to automate the maintenance and energy programs of large retailers. The software was launched by Verisae Inc., which is headquartered in Minneapolis, United States.

11. Roomtag

  • Best for: SMBs
  • Price:
  • Aug 30, 2019
Compare Roomtag Vs. eMaint X4

Roomtag offers a space management solution. The software allows companies to visually represent and track people, assets and office space so that workplace operations can be streamlined. Roomtag is focused on workplace management software that can provide businesses with a platform to efficiently...

12. Qube Planet Software

  • Best for: Small, medium and large size businesses
  • Price:
  • Aug 25, 2021
Compare Qube Planet Software Vs. eMaint X4

MRI Planet is a facility management software designed as a CAFM platform that adapts as a business grows. With the software, users can manage FM operations and mobile workforce.


  • Best for: Medium and large size businesses
  • Price:
  • Sep 01, 2021
Compare IBM TRIRIGA Vs. eMaint X4

IBM TRIRIGA is a facility management solution for businesses of all sizes. It offers such capabilities as space management, energy management, real estate management, and others. The software was designed and launched by IBM Corporation headquartered in New York, United States.

14. VFA-facility

  • Best for: Medium and large size businesses
  • Price:
  • Sep 01, 2021
Compare VFA-facility Vs. eMaint X4

VFA.facility is a field service management solution for businesses of all sizes. It offers such services as capital planning and management, document management, budget validation, and others. The software was developed and released by VFA Inc headquartered in Massachusetts, United States.


  • Best for: Small, medium and large size businesses
  • Price:
  • Aug 30, 2021
Compare FAMIS Vs. eMaint X4

FAMIS is an on-premise, hosted and SaaS solution designed to provide institutions with the tools needed to manage and maintain facilities lifecycle. This includes space management, asset management, project management and real estate acquisitions.   Accruent, the company behind FAMIS, was founded ...

16. CenterStone

  • Best for: Small, medium and large size businesses
  • Price:
  • Sep 23, 2021
Compare CenterStone Vs. eMaint X4

CenterStone is a facility management software designed to help organizations streamline the process of managing workplace building, assets, and work orders. The software provides organizations a clear, intuitive view of space or facility information.

17. SpaceIQ

  • Best for: Small, medium and large size businesses
  • Price: starts at $1,000 per year
  • Sep 06, 2021
Compare SpaceIQ Vs. eMaint X4

SpaceIQ is a facility management software designed to help various organizations optimize their workplace by providing analysis for space-related data and delivering an employee experience that can improve productivity.

18. MACH Energy

  • Best for: Small, medium and large size businesses
  • Price:
  • Sep 06, 2021
Compare MACH Energy Vs. eMaint X4

Mach Energy is a facility management software designed to help organizations convert buildings and facilities to productive assets, as well as manage energy consumption. This software does this with its energy-monitoring system reports and analysis.

19. DirectLine - FM

  • Best for: Medium and large size businesses
  • Price: starts at $395 per month
  • Sep 10, 2020
Compare DirectLine - FM Vs. eMaint X4

DirectLine is a web based all-inclusive suite of maintenance management software. The software is designed to meet the business requirements through a custom-fit system. It was developed and designed by Megamation Systems which is based in Ontario, Canada. DirectLine has modular architecture and pr...

A Buyer's Guide to Facilities Management Solutions

Property Management Software Buyer’s Guide
The business of managing properties like vacation houses, city apartments, condo units, rental properties and other real estates is where the money is.  On the other hand, the excellent management of these residential, commercial and rental properties lies on the hands of a good property manager. In turn, a manager can only be called good if he uses well his earned degree and skills in converting those property management functions into real profits. In today’s economy, where mortgages are on the rise and inflation is thinning everybody’s wallet, a good manager needs a reliable partner in managing these properties. A Property Management Software solution is what we’re talking about here.
Every property manager is basically tasked with serving two types of people – the renter or tenant and the landlord or property owner. In order to bridge these two people, the combination of calculator, pen, and paper will not suffice anymore. Today, a manager who is using a Property Management software product is more likely the third person who can make these two people well satisfied. So if you’re a manager looking for a reliable partner, we recommend you this Buyer’s Guide. We from understand the needs of every real property manager and we believe that this buyer’s guide can be the key in providing those needs better, smarter, and faster.
We’ve indentified these three types of Property Management Software solution that are being offered by many solutions provider today. Each solution is designed to answer the needs of a certain type of client.
Residential Property Management Software
This solution answers the changing needs of families, couples, and life partners. A property manager will benefit a lot in using a system that oversees the lease renewal workflow, accounting aspects of the business, and reporting and analytics processes.
Commercial Property Management Software
Whether it’s retail, industrial, or office property, there is an available solution that can manage well the vacancy postings, marketing, and maintenance of these properties. Such solution removes the hassles brought about by poor communication between the lessee and the property manager.
Real Estate Investment Management Software
Real estate owners and investors can now manage their properties in real-time and with better accuracy. This solution helps investors effectively track and manage capital, monitor performance analytics, and maximize property cash flows and valuations. There is always a good deal waiting between buyers and investors when this software solution is on the hands of a smart property manager.
The face of the property management market has totally changed in the past two decades. The introduction of the internet, and thousands of application programs that runs with it, completely simplified the operation, control and overall management of real properties. The growing number of renters today serves as an opportunity for many software providers to develop products that can support the unique requirement of owners, managers, investors, and stakeholders. Relevant to these trends, here are the most common features of many property management software solutions offered by various software providers today.
  • Accounting Integration
  • Billing and Invoicing
  • Browser and Operating System Compatibility
  • Budgeting and Forecasting
  • Built-In Screening
  • Cash Management
  • Collect Rent Online
  • Contact Management
  • Communication Tools
  • Customizable Online Leases
  • Data Management
  • Easy Vacancy Posting
  • Expense Tracking
  • Insurance Tracking
  • Integrated Marketing Tools
  • Integrated Professional Website Creator
  • Landlord Database
  • Late Fee Calculation
  • Late Payment Notifications
  • Learning Materials
  • Lease Management
  • Maintenance Management
  • Management Portal
  • Mobile Interface
  • Online Rental Applications
  • Owner Portal
  • Prospect Tracking
  • Rent Tracking
  • Rental Pricing Comparison Tool
  • Reporting
  • Tenant Database
  • Tenant Portal
  • Tenant Tracking
  • Vacancy Posting and Tracking
  • Web-based Interface
You can use the above list of features as your checklist when buying the solution package that is just right for your current business needs. However, keep in mind that the availability of features in a solution usually depends on the type of solution or offered service plan that you are going to buy or avail. The next section will further help you verify unto which solution packages are these features often goes with.
Solutions per Business Size, per Vendor
When looking for a software solution that will surely fit into the size of your business, it is better that a property manager should conduct his own research of the best software solutions available in the market. Moreover, a manager should also consider taking these vital steps.
  • Check the prevailing management methods use by most managers in your industry.
  • Verify the main reasons for replacing your existing system (in case this is your direction).
  • Come up with well-defined list of applications that are really required by your business.
  • Match the features with your objective (ex. find better tenants, improve tracking process)
  • Determine if the solution is easy to deploy, learn and use.
Your to-be-exerted efforts for the above activities are essential in narrowing down your search for the right solution. And that solution can be any of these.
Point Solution or Niche-use
Rental Management, Lease Tracking or Accounting; there is a wide array of applications available if a single-point solution is what you need.
Integrated Suite
Property management portfolio requires a package that is complete with applications and features. Property managers managing a mix of residential, commercial and rental properties needs an Integrated Suite solution that includes accounting, budgeting and forecasting, marketing tools, and vacancy tracking in a single management portal.
Simply register an account and pay for a monthly subscription fee; this is the offer of web-based or cloud-based property management solution. A mid-size firm operating nationwide or a large company with branches across different regions and countries can benefit a lot on a solution that is accessible anytime, anywhere, on the cloud.
Some solution providers will allow you to download the software program from their website and then next is installing it into your personal computer. Integrated Suites, which require broader implementation process, are mostly on-premise type.
Mobile Version
Mobile optimized software solution is gaining popularity these days. By simply downloading an app, the property management app, you can already access your management portal even while on the go.
Pricing Considerations
Most property management software products are priced on a per month per unit basis. The “unit” refers to the number of residential, commercial or rental properties or units that you are going to manage in your portal. While this is the prevailing pricing model, there are other pricing schemes offered by key players in the market today. Other than the number of units, other factors that affect the price of a solution are the number of users, cost of updates, cost of technical support, and deployment model options. Let’s have a look on some of these pricing models.
On the average, the cost per unit is roughly around $5. The cost per user averages to around $150 per user. The cost of software for one time download and installation ranges from $150 to $2,000 per license. Still excluded here are the cost of updates and cost of technical support.
Web-based solutions typically have around $10 to $110 per month subscription fee and can go up to the range of $300 to $3,000 depending on the service plan.
Overall, each provider offers comprehensive plans or packages that will suit their client’s budget and requirements. Here’s a list of providers with proven-track records in providing great property management solution. Review them and find out if their offered plans suit your taste.
  • Yardi
  • Promas Landmaster
  • Tenant Pro
  • Quicken
  • RentRight
  • Flex Software
  • Propertyware
  • Buildium
  • AppFolio Property Manager
  • Point2 Property Manager
  • Total Management
  • Rent Manager Online
  • RenTec PM
  • Point2 Property Manager
Market Trends
Real estate and property management has been there for decades.  However, the real situation in the property management software industry is that it is still currently young in terms of supplying the real demand of many clients – managers, owners, renters and investors. This situation can probably be traced back from the significant number of foreclosures that started since 2008 and the unstable condition of the overall housing market at present.
However, the benefits that the modern technology is bringing highly encourage many property managers to re-think about their marketing strategies and invest on better software tools. Mobile phones continue to be an essential business tool and property managers have never been left behind on this trend.  In addition, cloud-based solutions continue to be the most preferred solution of most managers in large property management companies today.
More innovations are happening and the property management software industry remains tough in delivering excellent products into the market. So start considering you property management solution needs and shape your new business strategy in acquiring this profit-maker software technology.

ITQlick chart - 2021 best Facilities Management Software

2021 best Facilities Management Software |
Finding the right Facilities Management software for your business
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Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.