Top 64 Facility Scheduling Software

TOP 64 Facility Scheduling Software

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1. Practice fusion

  • Best for: Small businesses and start ups
  • Price: starts at $149 per provider/month
  • Mar 07, 2022
Compare Practice fusion Vs. Practice fusion

Practice Fusion is a medical practice management and EHR solution for medical practices of all sizes. The software offers a variety of electronic health record solutions along with practice management features. It was designed by Practice Fusion, Inc., founded in 2005 and headquartered in California...


2. CareCloud Practice Management Medical Software

  • Best for: Small, medium and large size businesses
  • Price: starts at $349 per provider/month
  • Mar 09, 2022
Compare CareCloud Practice Management Medical Software Vs. Practice fusion

CareCloud Practice Management Medical Software is an integrated electronic health record solution that is designed to offer collective benefits of EMR, practice management, and medical billing services.


3. MINDBODY

  • Best for: Small, medium and large size businesses
  • Price: starts at $139 per month
  • Mar 09, 2022
Compare MINDBODY Vs. Practice fusion

MINDBODY is cloud-based appointment scheduling, and club management solution designed salons, spas, wellness centers, and massage centers among others in small and midsize businesses.


4. CareCloud Charts

  • Best for: Medium and large size businesses
  • Price: starts at $349 per provider/month
  • Mar 10, 2022
Compare CareCloud Charts Vs. Practice fusion

CareCloud is a cloud-based electronic health records solution designed for medical practices of all sizes. The solution enables the user to get all the tools that they need to deliver better medical patient care.


5. RXNT hospice

  • Best for: Small, medium and large size businesses
  • Price: starts at $65 per month
  • Mar 11, 2022
Compare RXNT hospice Vs. Practice fusion

RXNT hospice is a cloud-based medical billing solution that is designed for use in hospitals and clinics of all sizes. The solution is also distributed as a suite combining all the necessary features that are required in a medical and healthcare setup


6. RXNT

  • Best for: Small, medium and large size businesses
  • Price: starts at $650 per year
  • Mar 12, 2022
Compare RXNT Vs. Practice fusion

RXNT eRx is a cloud-based e-prescribing solution that is developed as a suite with it containing various platforms suitable for use in hospitals and clinics of all sizes. The solution comes with a medical billing solution to help hospitals collect fees from patients.


7. Vonigo

  • Best for: SMBs
  • Price: starts at $98 per user/month
  • Mar 14, 2022
Compare Vonigo Vs. Practice fusion

Vonigo is a web based field service management solution for businesses of all sizes. It offers such capabilities as scheduling and routing, work order management, billing and invoicing, and others. The software was designed and launched by Vonigo Software Ltd headquartered in British Columbia, Canad...


8. TheraNest

  • Best for: Small businesses and start ups
  • Price: starts at $39 per month
  • Mar 01, 2022
Compare TheraNest Vs. Practice fusion

TheraNest is a HIPAA compliant web-based mental health software that is designed for use by solo practitioners, large mental health practices, and nonprofit organizations.


9. Yva.ai

  • Best for: Small, medium and large size businesses
  • Price:
  • Jan 19, 2022
Compare Yva.ai Vs. Practice fusion

Yva.ai is a performance and employee experience software that helps businesses improve employees well-being by scanning organizations and collecting feedback from employees.


10. Quick Base

  • Best for: Medium and large size businesses
  • Price: starts at $15 per month
  • Apr 25, 2022
Compare Quick Base Vs. Practice fusion

Quick Base is a fast growing cloud-based Project Management software, it is designed to support medium and large size business. Quick Base received a rating of 4.5 from ITQlick team. The software cost is considered average (3.8/5) when compared to other solutions in their category.


11. ECLIPSE Software

  • Best for: Small, medium and large size businesses
  • Price: starts at $69.33 per month
  • Jun 11, 2022
Compare ECLIPSE Software Vs. Practice fusion

ECLIPSE is a billing and practice management solution for medical businesses of all sizes. It offers such capabilities as electronic claims management, patient and physician scheduling, and customized documentation. The software was designed and launched by MPN Software Systems Inc headq...


12. ScheduFlow Online

  • Best for: Small, medium and large size businesses
  • Price: starts at $39.95 per month
  • Jun 09, 2022
Compare ScheduFlow Online Vs. Practice fusion

Scheduflow Online is a SaaS-based Employee Scheduling software that enables employers to manage their workforce and client appointment information in centralized information and interact with new leads through consultations and appointment scheduling.


13. x.ai

  • Best for: Small, medium and large size businesses
  • Price: starts at $8 per user/month
  • May 19, 2022
Compare x.ai Vs. Practice fusion

X.ai is a scheduling software that shares links to guests to schedule meetings. It verifies meeting details, allows users to confirm preferences, and automates other scheduling functions.


14. NimbleSchedule

  • Best for: SMBs
  • Price: starts at $2 per license
  • Apr 16, 2022
Compare NimbleSchedule Vs. Practice fusion

Ximble software, formerly known as NimbleSchedule, is a cloud-hosted employee scheduling platform with accurate time tracking tools. The software enables employees and managers to manage time-off requests, schedules, as well as swaps in shifts.


15. When I Work Scheduling

  • Best for: Small, medium and large size businesses
  • Price: starts at $4 per user/month
  • Apr 23, 2022
Compare When I Work Scheduling Vs. Practice fusion

When I Work is an online employee scheduling management solution for businesses of all sizes. It also offers payroll management, customized reporting, trade shift management, and other services. The software was designed and launched by thisCLICKS Inc headquartered in Minnesota, United St...


16. BookingKoala

  • Best for: Small, medium and large size businesses
  • Price: starts at $27 per month
  • Jun 14, 2022
Compare BookingKoala Vs. Practice fusion

BookingKoala is a booking and scheduling software that helps users set up customized forms, price, location, and branding. This software offers marketing features that enable businesses to get more clients online.


17. ACTIVE Net

  • Best for: Small, medium and large size businesses
  • Price: starts at $4.95 per license
  • May 29, 2022
Compare ACTIVE Net Vs. Practice fusion

ACTIVE Net is a web based membership and donation management solution for non-profit businesses of all sizes. It offers such capabilities as committee management, social media management, fundraising management, and others. The software was designed and launched by Active Network LLC headquartered i...


18. ShiftSelect

  • Best for: Medium and large size businesses
  • Price:
  • May 29, 2022
Compare ShiftSelect Vs. Practice fusion

ShiftSelect is a growing cloud-based Human Resources software, it is designed to support medium and large size business. ShiftSelect received a rating of 2.5 from ITQlick team. The software cost is considered average (3.4/5) when compared to other solutions in their category.


19. Verizon Networkfleet

  • Best for: Small, medium and large size businesses
  • Price: starts at $50 per month
  • Jun 20, 2022
Compare Verizon Networkfleet Vs. Practice fusion

Verizon Networkfleet software is a cloud-based GPS fleet management platform built for enterprise organisations and government agencies. The solution offers various functionalities such as fleet tracking, vehicle diagnostics, monitoring, GPS Tracking & roadside vehicle assistance, all from a single ...


20. Classe365 Software

  • Best for: Medium and large size businesses
  • Price: starts at $50 per month
  • Jun 22, 2022
Compare Classe365 Software Vs. Practice fusion

Classe365 Software is a trending cloud-based LMS software, it is designed to support medium and large size business. Classe365 Software received a rating of 4.9 from ITQlick team. The software cost is considered affordable (1.1/5) when compared to alternative solutions.


21. Robin Powered

  • Best for: Small, medium and large size businesses
  • Price: starts at $1,500 per year
  • Jun 22, 2022
Compare Robin Powered Vs. Practice fusion

Robin Powered is a facility management software that focuses on helping organizations connect every worker to a system that aides the ability to use, understand, and maximize workplace spaces such as conference rooms.


22. Form

  • Best for: Large business
  • Price:
  • Jan 05, 2022
Compare Form Vs. Practice fusion

Form is a data collection software that offers full transparency in frontline operations, enabling businesses to see potential problems in any operation. With this software, pictures can be taken on users device and fix directly within forms.


23. MaintainX

  • Best for: Small, medium and large size businesses
  • Price: starts at $8.33 per user/month
  • Apr 03, 2022
Compare MaintainX Vs. Practice fusion

MaintainX is a maintenance management software that helps businesses to create and monitor preventive and reactive work orders. With it, users can track asset downtime, inventory and cost per work order.


24. Push Operations

  • Best for: Medium and large size businesses
  • Price: starts at $4 per employee/month
  • Apr 01, 2022
Compare Push Operations Vs. Practice fusion

Push Operations is a workforce, Payroll, and HR management software that helps businesses manage employee life cycle by carrying out various functions, including scheduling, attendance tracking, applicant tracking, and onboarding.


25. stayhome.ai

  • Best for: Medium business
  • Price: starts at $5 per user/month
  • May 19, 2022
Compare stayhome.ai Vs. Practice fusion

Stayhome.ai is a workforce management software that helps businesses manage remote and partly office-based teams while reducing office costs and increasing productivity and satisfaction.


26. UKG

  • Best for: Medium business
  • Price:
  • Feb 20, 2022
Compare UKG Vs. Practice fusion

UKG is an HR software designed for business owners and managers to keep their employees happy, productive and connected. The software enables them to empower their employees, provide them with the right communication tools, create valuable and memorable experiences, all in a bid to boost morale.


27. Common Areas

  • Best for: Small, medium and large size businesses
  • Price: starts at $49 per user/month
  • May 23, 2022
Compare Common Areas Vs. Practice fusion

Common Areas is a property management software that helps users gain visibility to grow their businesses, streamline operations, share information and collaborate with teams, vendors and tenants.


28. tuOtempO Patient CRM

  • Best for: Small, medium and large size businesses
  • Price: starts at $18 per user/month
  • Jul 23, 2022
Compare tuOtempO Patient CRM Vs. Practice fusion

tuOtempO Patient CRM is a medical appointment solution that is designed for clinics, hospitals, and group practices. The solution has a number of features which include a new module that sends prevention campaigns, newsletters and information pertaining to a patient.


29. TracTime

  • Best for: Small, medium and large size businesses
  • Price:
  • Jul 16, 2022
Compare TracTime Vs. Practice fusion

TracTime is a construction scheduling software designed to help businesses manage project work while enabling team members to report and communicate information in diverse formats.


30. TrackTik

  • Best for: Small, medium and large size businesses
  • Price: starts at $299 per feature/month
  • Jul 23, 2022
Compare TrackTik Vs. Practice fusion

TrackTik, a human resources software, can help you make connections among your frontline, back office, management, and customer, all in one place to bring an efficient fluidity to your company security system.


31. JobLogic

  • Best for: Small, medium and large size businesses
  • Price: starts at $30 per user/month
  • Jul 19, 2022
Compare JobLogic Vs. Practice fusion

JobLogic is a field service management software that centralizes business and data processes to maximize team output.


32. TACTIC Advanced Planning and Scheduling software

  • Best for: Small businesses and start ups
  • Price:
  • Jul 29, 2022
Compare TACTIC Advanced Planning and Scheduling software Vs. Practice fusion

Tactic Advanced Planning and Scheduling (APS) Software is a manufacturing production and scheduling software that assists batch and discrete manufacturers manage daily production schedules and create manufacturing and purchase orders.


33. VirtualBoss

  • Best for: SMBs
  • Price: starts at $299.95 per license
  • Jan 14, 2022
Compare VirtualBoss Vs. Practice fusion

VirtualBoss is a project scheduling software for service companies, property managers, and contractors to plan and organize projects. The software allows users to oversee all project activities, carry out scheduling functions, access contacts, jobs, and tasks, and track tasks status.


34. When I Work

  • Best for: Medium and large size businesses
  • Price: starts at $2 per user/month
  • Apr 17, 2022
Compare When I Work Vs. Practice fusion

When I Work is web-based scheduling software that helps users create and manage communication with employees and clients. It also allows customers to manage scheduling for their employees, as well as connecting into their work schedules using email notifications and mobile apps and making work seaml...


35. EMQIM

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 28, 2022
Compare EMQIM Vs. Practice fusion

EMQIM is a growing cloud-based Maintenance software, it is designed to support small, medium and large size business. EMQIM received a rating of 4.9 from ITQlick team. The software cost is considered affordable (1.1/5) when compared to alternative solutions.


36. Asset Panda - Inventory Management

  • Best for: Small, medium and large size businesses
  • Price: starts at $1,500 per year
  • Feb 05, 2022
Compare Asset Panda - Inventory Management Vs. Practice fusion

Asset Panda - Inventory Management is a cloud-based Inventory Management Software that allows users to track equipment inventory as they are moved across locations.


37. Facil-ITy

  • Best for: Large business
  • Price:
  • Feb 09, 2022
Compare Facil-ITy Vs. Practice fusion

Facil-ITy is a growing cloud-based Maintenance software, it is designed to support large size business. Facil-ITy received a rating of 2.5 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


38. Experity Patient Engagement

  • Best for: Small, medium and large size businesses
  • Price: starts at $350 per license
  • Feb 16, 2022
Compare Experity Patient Engagement Vs. Practice fusion

Clockwise.MD is cloud-based medical scheduling software that allows physicians to schedule meetings with their patients online. The solution also is a queue management solution that can be used in various hospitals and clinics such as specialty care clinics, outpatient laboratory clinics, hospitals,...


39. Edsby

  • Best for: Large business
  • Price: starts at $5 per user/year
  • Feb 16, 2022
Compare Edsby Vs. Practice fusion

Edsby is a growing cloud-based LMS software, it is designed to support large size business. Edsby received a rating of 4.4 from ITQlick team. The software cost is considered affordable (2.5/5) when compared to alternative solutions.


40. Motionsoft

  • Best for: Small, medium and large size businesses
  • Price: starts at $99 per month
  • Feb 22, 2022
Compare Motionsoft Vs. Practice fusion

Motionsoft is a leading cloud-based IT Management software, it is designed to support small, medium and large size business. Motionsoft received a rating of 3.9 from ITQlick team. The software cost is considered average (3/5) when compared to other solutions in their category.


41. Ganttic

  • Best for: Small, medium and large size businesses
  • Price: starts at $25 per month
  • Mar 01, 2022
Compare Ganttic Vs. Practice fusion

Ganttic is a Cloud-based PSA software solution that allows users to customize project creation, and also enables users to manage multiple projects at the same time without a loss in efficiency or productivity.


42. Zoom.ai

  • Best for: Small, medium and large size businesses
  • Price: starts at $8 per month
  • Mar 05, 2022
Compare Zoom.ai Vs. Practice fusion

Zoom.ai is a smart scheduling software that enables businesses to save time by automatically scheduling meetings, providing insights from meetings, automating file search, and conducting video conferences.


43. TSI Healthcare

  • Best for: Small, medium and large size businesses
  • Price: starts at $2 per user/year
  • Mar 07, 2022
Compare TSI Healthcare Vs. Practice fusion

TSI Healthcare Is a cloud-based electronic health record and practice management solution that is suitable for use in practices of all sizes. The solution increases the profitability of the users by making sure that all the time is accounted for. This makes it possible by automating some of the repe...


44. HealthTec Trilogy

  • Best for: SMBs
  • Price: starts at $5,000 per license
  • Mar 04, 2022
Compare HealthTec Trilogy Vs. Practice fusion

HealthTec Trilogy is an on-premise electronic health record solution that is designed for hospitals. The solution offers a number of features that include; a QuickPost that allows users claims to process with the help of automated statement generation, adjustments, and secondary billing.


45. Zorg CMMS

  • Best for: SMBs
  • Price: starts at $3,000 per license
  • Mar 04, 2022
Compare Zorg CMMS Vs. Practice fusion

Zorg CMMS is a fast growing cloud-based Maintenance software, it is designed to support small and medium size business. Zorg CMMS received a rating of 2.5 from ITQlick team. The software cost is considered affordable (1.7/5) when compared to alternative solutions.


46. TotalMD

  • Best for: Small businesses and start ups
  • Price: starts at $129 per month
  • Mar 24, 2022
Compare TotalMD Vs. Practice fusion

TotalMD is a cloud-based as well as an on-premise medical practice management solution that is designed for use in hospitals and clinics of all types. The solution can work in all types of practices that are categorized in the medical and healthcare industry such as cardiology, dentistry, general ca...


47. DoctorConnect

  • Best for: Small, medium and large size businesses
  • Price: starts at $150 per month
  • Mar 26, 2022
Compare DoctorConnect Vs. Practice fusion

DoctorConnect is a cloud-based medical solution that is designed to help healthcare professionals manage their daily operations and interactions with patients. The solution offers a number of features that include a dashboard that allows users to manually confirm appointments, view and respond to in...


48. Medlium

  • Best for: Small, medium and large size businesses
  • Price: starts at $100 per month
  • Feb 26, 2022
Compare Medlium Vs. Practice fusion

Medlium is a cloud-based electronic health record solution that is designed for use in various types of hospitals and clinics. The software deals with all kinds of practices ranging from cardiology to general-purpose treatment.


49. Chart Links Rehabilitation

  • Best for: Medium and large size businesses
  • Price: starts at $50,000 per license
  • Mar 29, 2022
Compare Chart Links Rehabilitation Vs. Practice fusion

Chart Links Rehabilitation is a cloud-based electronic medical record solution that has been designed for use in all types of therapy. The solution helps the physicians in storing the new data of all their patients and any time a patient is treated their information and the treatment plans are store...


50. ES Optimizer

  • Best for: Small, medium and large size businesses
  • Price: starts at $350 per month
  • Mar 28, 2022
Compare ES Optimizer Vs. Practice fusion

ES Optimizer is the Industry Premier Software used by over 950 Hospital ES Departments every day. Determine long-term staffing requirements and organize ES tasks. It is the industry leading tool that lets you plan smartly to get the most from your budget, and the best from your people. Maintain a be...


51. Odyssee Service

  • Best for: Small, medium and large size businesses
  • Price: starts at $24.55 per technician/month
  • Mar 30, 2022
Compare Odyssee Service Vs. Practice fusion

Odyssee Service is a growing cloud-based Field Service software, it is designed to support small, medium and large size business. Odyssee Service received a rating of 3.7 from ITQlick team. The software cost is considered affordable (1.6/5) when compared to alternative solutions.


52. MASTIS

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 06, 2022
Compare MASTIS Vs. Practice fusion

MASTIS is a growing cloud-based Maintenance software, it is designed to support small, medium and large size business. MASTIS received a rating of 5 from ITQlick team. The software cost is considered affordable (1.1/5) when compared to alternative solutions.


53. Bookinglayer

  • Best for: Small, medium and large size businesses
  • Price: starts at $272.48 per month
  • Mar 31, 2022
Compare Bookinglayer Vs. Practice fusion

There is no inconvenient time for our Booking Engine. Your guests will receive instant replies for their bookings and your occupancy will be automatically updated. And the best of all, you wont have to lift a finger.


54. Entronix EMP

  • Best for: Small, medium and large size businesses
  • Price: starts at $100 per feature
  • Mar 31, 2022
Compare Entronix EMP Vs. Practice fusion

Entronix EMP is a cloud-based facility management software that enables administrators to automatically detect faults in an organization operations, as well as automating tenant billing and invoicing.


55. MYBOS

  • Best for: Small, medium and large size businesses
  • Price: starts at $2 per feature/month
  • Apr 04, 2022
Compare MYBOS Vs. Practice fusion

MYBOS solution makes life easier not only for strata and building managers but also for the residents, suppliers and contractors by integrating them at one platform.


56. AVReporter

  • Best for: Small, medium and large size businesses
  • Price: starts at $800 per license
  • May 18, 2022
Compare AVReporter Vs. Practice fusion

AVReporter is a facility management software that aims at monitoring and managing end users energy consumption. From calculating energy bills, budgeting, emission management, and risk management, AVReporter eases the facility manager job and saves time.


57. Schedule it

  • Best for: Small, medium and large size businesses
  • Price: starts at $40.85 per month
  • May 19, 2022
Compare Schedule it Vs. Practice fusion

Schedule It is a human resources software designed as an employee planning and scheduling tool. The software reduces manual work by providing automated statistics, reports, and timesheet, as well as streamline missed bookings and errors with its built-in reminders.


58. INX InFlight

  • Best for: Small, medium and large size businesses
  • Price:
  • Jul 27, 2022
Compare INX InFlight Vs. Practice fusion

INX InFlight is a growing cloud-based Recruiting Agency software, it is designed to support small, medium and large size recruitment agencies. INX InFlight received a rating of 4.1 from ITQlick team. The software cost is considered affordable (2/5) when compared to alternative solutions.


59. INX InFlight Mobile

  • Best for: Medium and large size businesses
  • Price: starts at $49 per month
  • Mar 13, 2020
Compare INX InFlight Mobile Vs. Practice fusion

INX InFlight Mobile is a growing cloud-based Recruiting Agency software, it is designed to support medium and large size recruitment agencies. INX InFlight Mobile received a rating of 4.1 from ITQlick team. The software cost is considered average (2.7/5) when compared to other solutions in their ca...


60. QRmaint

  • Best for: Small, medium and large size businesses
  • Price: starts at $15 per user/month
  • Sep 03, 2019
Compare QRmaint Vs. Practice fusion

QRmaint is a growing cloud-based Asset management software, it is designed to support small, medium and large size business. QRmaint received a rating of 3.4 from ITQlick team. The software cost is considered affordable (2.1/5) when compared to alternative solutions.


61. BIGCenter

  • Best for: SMBs
  • Price:
  • Jul 26, 2022
Compare BIGCenter Vs. Practice fusion

BIGCenter is a trending cloud-based Maintenance software, it is designed to support small and medium size business. BIGCenter received a rating of 3.8 from ITQlick team. The software cost is considered affordable (1.5/5) when compared to alternative solutions.


62. RCM++

  • Best for: SMBs
  • Price: starts at $149 per month
  • Jul 26, 2022
Compare RCM++ Vs. Practice fusion

RCM++ is a growing cloud-based Maintenance software, it is designed to support small and medium size business. RCM++ received a rating of 3.3 from ITQlick team. The software cost is considered affordable (2.5/5) when compared to alternative solutions.


63. Zenoti Software

  • Best for: Small, medium and large size businesses
  • Price:
  • Sep 09, 2019
Compare Zenoti Software Vs. Practice fusion

Zenoti Software is a leading cloud-based Salon software, it is designed to support small, medium and large size salons. Zenoti Software received a rating of 4.5 from ITQlick team. The software cost is considered a bit pricey (4.1/5) vs their competitors.


64. MIDAS - Web Based Room Booking

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Aug 29, 2019
Compare MIDAS - Web Based Room Booking Vs. Practice fusion

MIDAS is both cloud-based as well as on-premise room booking and scheduling solution. The solution can be accessed from any type of web browsers and makes it easy for users to book hotel rooms while they are actually away from the hostel.



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

Finding the right business software for your business
Proper business software selections are the precursor to successful deployment and business growth. Finding the right solutions doesnít have to be complicated, and it doesnít have to take days or weeks of your time.

After researching over 5,000 systems, we can identify the best solution for companies of all shapes and sizes. ITQlick.com is 100% free for software buyers.



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Author

Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.