Top 33 File Systems Software

TOP 33 File Systems Software

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1. Contentverse

  • Best for: SMBs
  • Price: starts at $25 per user/month
  • Jul 04, 2022
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Contentverse is a document management software designed for any organization that has paperwork and can simplify all your document management needs. People can edit their documents on the go and easily share content with each other using this software. Computhink, the company behind Contentverse...


2. ViewCenter

  • Best for: SMBs
  • Price: starts at $35.99 per user/month
  • Apr 13, 2022
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ViewCenter is a web based document management and storage solution for businesses of all sizes. Its services include workflow management, retention management, revision control, and others. The software was designed and launched by ICM Document Solutions Inc headquartered in Arizona, Uni...


3. TherapyAppointment

  • Best for: SMBs
  • Price: starts at $10 per month
  • Apr 28, 2022
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TherapyAppointment is a cloud-based electronic medical recording system that is designed to serve the mental health practices. The software facilitates a paperless clinical workflow as it electronically documents the various associated clinical procedures as well as provide a document storage reposi...


4. fileplan

  • Best for: SMBs
  • Price: starts at $40 per month
  • May 14, 2022
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FilePlan is a document management software designed as a cloud-based solution to give businesses planned and organized filing, in combination with document collaboration and control.


5. Dokmee

  • Best for: SMBs
  • Price: starts at $15 per month
  • May 25, 2022
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Dokmee is a document management solution for businesses of all sizes. Its capabilities include document indexing, full text search, archiving and retention, integration, and others. The software was designed and launched by Office Gemini LLC headquartered in Texas, United States.


6. Socious Online Community

  • Best for: Small, medium and large size businesses
  • Price:
  • Jun 18, 2022
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Socious Online Community is an online community software that can differentiate your organization, improve employee productivity and increase customer loyalty with its features. The software ensures better relationships between members and customers which can lead to better business. The software of...


7. docSTAR

  • Best for: SMBs
  • Price:
  • Jun 20, 2022
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DocSTAR software is a cloud-based and on-premise platform that offers document management accounts payable automation, enterprise content management solutions and electronic forms.


8. Versatile Enterprise

  • Best for: SMBs
  • Price:
  • Jul 06, 2022
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Versatile Enterprise is a content and records management solution for businesses of all sizes. It also offers such capabilities as retention management, scheduling, integration, and others. The software was designed and launched by Zasio Enterprise Inc headquartered in California, United ...


9. The Paper Tiger

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $4 per user/month
  • Jul 06, 2022
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Paper Tiger is a digital filing and document management solution for businesses of all sizes. It offers digital sharing, searching, and organization capabilities in addition to filing and storage services. The software was designed and launched by The Monticello Corporation headquartered ...


10. CapLinked

  • Best for: Small, medium and large size businesses
  • Price: starts at $99 per month
  • Mar 25, 2022
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CapLinked is a growing cloud-based Project Collaboration software, it is designed to support small, medium and large size business. CapLinked received a rating of 4.5 from ITQlick team. The software cost is considered average (3/5) when compared to other solutions in their category.


11. Filefinder

  • Best for: Medium and large size businesses
  • Price: starts at $109 per user/month
  • Feb 14, 2022
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FileFinder is an executive search database and recruiting system that can help users with every aspect of the search process starting from business development to placement. The solution is highly flexible, web centric and offers an easy to use, clean user interface. Dillistone Systems, t...


12. BuildingConnected

  • Best for: Small, medium and large size businesses
  • Price: starts at $3,600 per year
  • Mar 08, 2022
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BuildingConnected is a web based construction management solution for businesses of all sizes. It offers such capabilities as project estimating, bid management, document management, and others. The software was designed and launched by BuildingConnected Inc headquartered in California, United State...


13. DocLogix

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 09, 2022
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DocLogix is a document and process management solution for businesses of all sizes. Its capabilities include document capturing, distribution, sharing and collaboration, integration, and others. The software was designed and launched by DocLogix headquartered in Lithuania.


14. Pinpoint Enterprise

  • Best for: Small, medium and large size businesses
  • Price: starts at $3.50 per month
  • Mar 23, 2022
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Pinpoint is a document management solution for businesses of all sizes. It offers assistance in document capturing and distribution, archiving and retention, document publishing, and other aspects. The software was designed and launched by LSSP Corporation headquartered in Illinois, Unit...


15. SearchExpress Document Management

  • Best for: SMBs
  • Price: starts at $2 per license
  • Mar 25, 2022
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SearchExpress Document Management is cloud-based and on-premise document management software designed for small and medium-sized businesses with 10+ employees in industries such as accounting, construction, healthcare, legal and construction and more.


16. Docufrees Path to Paperless

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 21, 2022
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Docufree is a cloud based document management and scanning solution for businesses of all sizes. It offers capturing for digital and paper documents and automates the workflow, among other services. The software was designed and launched by Docufree headquartered in Georgia, United State...


17. AlienVault

  • Best for: Small, medium and large size businesses
  • Price: starts at $1,075 per month
  • May 11, 2022
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AlienVault software is cloud based and on premise unified security management (USM) solution that is built for complete threat detection and compliance.


18. SmartDocs

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $395 per user/year
  • May 10, 2022
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SmartDocs is a web based document management solution for businesses of all sizes. Its capabilities include document storage and retrieval, document assembly, bulk publishing, and others. The software was designed and launched by ThirtySix Software headquartered in Indiana and New York, ...


19. Lepide Active Directory Manager

  • Best for: SMBs
  • Price: starts at $229 per license
  • Jun 08, 2022
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Lepide Active Directory Manager is a trending cloud-based IT Management software, it is designed to support small and medium size business. Lepide Active Directory Manager received a rating of 4.8 from ITQlick team. The software cost is considered average (3.3/5) when compared to other solutions in...


20. 7-Zip

  • Best for: Medium and large size businesses
  • Price:
  • Jul 15, 2022
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7-Zip is a growing cloud-based File Sharing software, it is designed to support medium and large size business. 7-Zip received a rating of 4 from ITQlick team. The software cost is considered affordable (1.7/5) when compared to alternative solutions.


21. Smeadsoft Records Management

  • Best for: Small, medium and large size businesses
  • Price:
  • Jul 21, 2022
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Smeadsoft Records Management is a growing cloud-based Human Resources software, it is designed to support small, medium and large size business. Smeadsoft Records Management received a rating of 3.6 from ITQlick team. The software cost is considered average (2.6/5) when compared to other solutions ...


22. Parallel Data Mover

  • Best for: Small, medium and large size businesses
  • Price: starts at $3,000 per license
  • Jun 07, 2022
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Parallel Data Mover is a leading cloud-based Networking software, it is designed to support small, medium and large size business. Parallel Data Mover received a rating of 3.7 from ITQlick team. The software cost is considered affordable (2/5) when compared to alternative solutions.


23. VenturaBase

  • Best for: Large business
  • Price: starts at $52 per license
  • Sep 23, 2019
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Filemenow is a document management solution for businesses of all sizes. It offers such services as archiving and retention, email management, document conversion, and others. The software was designed and launched by VenturaBase Inc headquartered in United Kingdom.


24. Filebutler

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $1,995 per license
  • Jun 21, 2022
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Filebutler is a growing cloud-based Enterprise Integration software, it is designed to support small, medium and large size business. Filebutler received a rating of 3.4 from ITQlick team. The software cost is considered affordable (2.3/5) when compared to alternative solutions.


25. Ipower

  • Best for: Small, medium and large size businesses
  • Price: starts at $3.95 per month
  • Apr 18, 2021
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Ipower is a growing cloud-based Web hosting software, it is designed to support small, medium and large size business. Ipower received a rating of 3.2 from ITQlick team. The software cost is considered affordable (2.2/5) when compared to alternative solutions.


26. Tabbles

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $1.51 per month
  • Jul 16, 2022
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Tabbles is a file tagging and document management solution for businesses of all sizes. It offers tagging services for files, image, and documents, along with sharing and archiving capabilities. The software was designed and launched by Tabbles headquartered in Copenhagen, Denmark.


27. Odiogo Podcast Producer Servers

  • Best for: Medium and large size businesses
  • Price:
  • Jun 28, 2022
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Odiogo Podcast Producer Servers is an award-winning cloud-based Office Production-Tools software, it is designed to support medium and large size business. Odiogo Podcast Producer Servers received a rating of 3.7 from ITQlick team. The software cost is considered affordable (2.3/5) when compared to...


28. Datamatrix Barcode Software

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $327 per license
  • May 27, 2022
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Datamatrix Barcode Software is a fast growing cloud-based File Sharing software, it is designed to support small, medium and large size business. Datamatrix Barcode Software received a rating of 4.1 from ITQlick team. The software cost is considered affordable (1.5/5) when compared to alternative s...


29. Make Barcodes In Filemaker

  • Best for: Small, medium and large size businesses
  • Price: starts at $297 per license
  • May 27, 2022
Compare Make Barcodes In Filemaker Vs. Contentverse

Make Barcodes In Filemaker is a trending cloud-based File Sharing software, it is designed to support small, medium and large size business. Make Barcodes In Filemaker received a rating of 3.5 from ITQlick team. The software cost is considered affordable (2.5/5) when compared to alternative solutio...


30. SMARTi

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Sep 26, 2019
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SMARTi is a business transaction and document management solution for businesses of all sizes. It offers document archiving, imaging, workflow, email management, record management, and other services. The software was designed and launched by Filemark Corporation headquartered in Massach...


31. PDF File Recovery Tool

  • Best for: Start up, Small business, Medium business, Large business, Private use
  • Price: starts at $59 per license
  • Oct 28, 2019
Compare PDF File Recovery Tool Vs. Contentverse

PDF File Recovery Tool is a trending cloud-based Web hosting software, it is designed to support small, medium and large size business. PDF File Recovery Tool received a rating of 3.9 from ITQlick team. The software cost is considered average (2.7/5) when compared to other solutions in their catego...


32. Advantage VBM

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Aug 10, 2019
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Advantage VBM is a document and file management solution for small to large businesses. It offers unlimited file management along with visibility, integration, automation, and other services. The software was designed and launched by CY Innovations Pty Ltd headquartered in Perth, Austral...


33. Course Toolkit

  • Best for: SMBs
  • Price:
  • Nov 07, 2019
Compare Course Toolkit Vs. Contentverse

Course Toolkit is a growing cloud-based LMS software, it is designed to support small and medium size business. Course Toolkit received a rating of 4.6 from ITQlick team. The software cost is considered affordable (2.2/5) when compared to alternative solutions.



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

Finding the right business software for your business
Proper business software selections are the precursor to successful deployment and business growth. Finding the right solutions doesnít have to be complicated, and it doesnít have to take days or weeks of your time.

After researching over 5,000 systems, we can identify the best solution for companies of all shapes and sizes. ITQlick.com is 100% free for software buyers.



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Author

Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.