Top 65 Heavy Construction Software

TOP 65 Heavy Construction Software

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1. Procore

  • Best for: Small, medium and large size businesses
  • Price: starts at $667 per month
  • Mar 07, 2022
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Procore is a cloud-based construction management solution that is developed to be used by businesses in the construction industry as well as by the individual professionals in the construction industries. The software improves the efficiency and accountability in construction projects making sure th...


2. PlanSwift construction

  • Best for: Small, medium and large size businesses
  • Price: starts at $1,595 per license
  • Mar 08, 2022
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PlanSwift construction is an on-premise construction estimation and take-off software. With the on-screen digitizing feature, users can drag and drop various entities of the construction to the visual point-and-click interface and assemble them together so as to gather quantity takeoffs and commence...


3. ComputerEase

  • Best for: SMBs
  • Price: Has a free version
  • Mar 09, 2022
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Construction firms and contractors need a construction software solution that takes on challenges specific to their industry. Every contractor knows that the construction industry presents numerous unique accounting problems. In our Industry Solution section, you can learn how ComputerEase addresses...


4. Foundation

  • Best for: SMBs
  • Price:
  • Mar 11, 2022
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FOUNDATION software is construction accounting that incorporates job costing, scheduling, and project management tools and that is deployed through on-premise or through the cloud. This platform provides numerous automatic job costing formats & reports, as well as the capability to build custom repo...


5. Box

  • Best for: Small, medium and large size businesses
  • Price: starts at $15 per user/month
  • Mar 11, 2022
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Box is a cloud-based file-sharing, collaboration, and storage solution designed for companies of all sizes and used across multiple industry verticals. The primary features of Box include digital asset management, document management, file sharing, and content management and more.


6. Toolhound

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Mar 12, 2022
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ToolHound software is a tool and equipment inventory management software that offers on-premise and cloud-based solution. The software solution incorporates multiple modules including ToolHound 5 Onsite, ToolHound 5 Cloud, ToolHound 5 SecureCrib, Maintenance Module, and more.


7. Knowify for Contractors

  • Best for: SMBs
  • Price: starts at $68 per month
  • Mar 14, 2022
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Knowify for Contractors is a cloud-based construction management solution that is developed to be used by businesses that are in the construction businesses as well as individuals that are doing construction work such as subcontractors and contractors.


8. Sage 100 Contractor

  • Best for: Small businesses and start ups
  • Price: starts at $115 per user/month
  • Jun 11, 2022
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Sage 100 Contractor (formerly Sage Master Builder) provides small to mid-sized contractors with the easiest access to critical, end-to-end business and project information. You will be able to make better decisions and manage operations more effectively than when using off-the-shelf accounting softw...


9. Sigma Estimates

  • Best for: Small, medium and large size businesses
  • Price: starts at $175 per user/month
  • Jun 16, 2022
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Sigma Estimates is an estimating software designed to help construction companies create estimates. Designed to work like Excel, Sigma Estimates has a customizable breakdown structure that allows adjustment based on project type and estimates format needed.


10. FACS Project Controller

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Apr 13, 2022
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FACS (Field Automated Communication Systems) Project Controller is a cloud-based construction management software that is designed to eliminate the communication breakdown and delayed information as well as redundant work endured within the construction projects.


11. Vista by Viewpoint

  • Best for: Small, medium and large size businesses
  • Price: starts at $10,000 per license
  • Apr 13, 2022
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Vista by Viewpoint is a construction management solution for businesses of all sizes. It offers such capabilities as project collaboration, field management, resource management, and others. The software was designed and launched by Viewpoint Inc headquartered in Oregon, United States.


12. B2W Estimate

  • Best for: Small, medium and large size businesses
  • Price: starts at $5,500 per license
  • Apr 27, 2022
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B2W Estimate is designed to manage your entire estimating and bidding process. Despite its power and feature-rich functionality, it is intuitive and easy to learn. Estimators can be up and running in days, not weeks or months. By spending more time estimating rather than entering data, you can accom...


13. GenieBelt

  • Best for: Small, medium and large size businesses
  • Price: starts at $100 per month
  • May 14, 2022
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GenieBelt (now LetsBuild) software is a construction software for project managers and businesses designed to provide visibility of onsite processes, stay on schedules, reduce administrative burdens, and prevent delays.


14. Canvas

  • Best for: Medium and large size businesses
  • Price: starts at $20 per user/month
  • May 18, 2022
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Canvas is a mobile business app and form management solution for businesses of all sizes. Its capabilities include signature and image capture, barcode scanning, app customization, and others. The software was designed and launched by Canvas Solutions Inc headquartered in Virginia, Unite...


15. PENTA Construction ERP

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • May 18, 2022
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PENTA helps you manage operations with less effort, consistently execute best practices, and improve productivity by continually analyzing your performance. In the office and in the field, North American construction firms trust PENTA software every day. Construction document management software PEN...


16. PM Vitals

  • Best for: Small, medium and large size businesses
  • Price: starts at $600 per month
  • Jun 07, 2022
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PM Vitals is a contracting management software for contracting companies to manage multiple Capex projects, get a view over projects, automate administrative tasks, and streamline communication processes.


17. PMWeb

  • Best for: Small, medium and large size businesses
  • Price:
  • May 25, 2022
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PMWeb is a web-based software solution that is used in project management. The software is built to work with Microsoft .NET technology. The software can be accessed through a web client as long as there is an internet access. This access can help with construction contractors to stay updated with t...


18. HIKUU Cloud

  • Best for: Small, medium and large size businesses
  • Price: starts at $99 per license
  • May 25, 2022
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HIKUU Cloud is cloud-based construction accounting software that helps construction companies organize and monitor their construction costs in a simple way. HIKUU Cloud is designed to help all the professionals in the construction team such as architects, designers, engineers and builders across all...


19. IFS

  • Best for: Medium and large size businesses
  • Price:
  • Jun 28, 2022
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IFS is a field service and enterprise asset management software for companies to manage assets, work orders, billing, reverse logistics processes, optimize workforce scheduling, diagnose and solve arising issues.


20. CAPS

  • Best for: SMBs
  • Price: starts at $5,000 per license
  • Jun 26, 2022
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CAPS is an accounting software that provides a cost accounting processing system that is all-encompassing.


21. B2W Maintain

  • Best for: Small, medium and large size businesses
  • Price:
  • Jun 24, 2022
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B2W Maintain is a construction equipment management software designed to help users keep equipment on the job. The software can help users to optimize production and minimize unplanned downtime by facilitating communication about equipment management between the field and shop. It can help users to ...


22. Aconex

  • Best for: Small, medium and large size businesses
  • Price: Has a free version
  • Jun 24, 2022
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Aconex is a cloud-based software developed to help in connecting different groups in project management. The software works well in medium-sized companies and large-sized companies majorly dealing with construction, energy, infrastructure and project managers.


23. DELCON Construction

  • Best for: Small, medium and large size businesses
  • Price: starts at $5 per license
  • Jul 07, 2022
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DELCON Construction is a construction software designed to help construction companies manage their operations, finances, and total control over their projects.


24. AccuBuild

  • Best for: SMBs
  • Price: starts at $200 per user/month
  • Jul 05, 2022
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AccuBuild is a construction management software with accounting, project management and job cost features. The software is built on SQL database which means better customizability, security and is more scalable comparing to other tools. Users can get this software as a part of an integrated suite or...


25. HCSS HeavyBid

  • Best for: Small, medium and large size businesses
  • Price: starts at $180 per month
  • Jul 12, 2022
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HCSS HeavyBid is a bid creation and management software which can create, review and quickly revise bid estimates. Users can quickly analyze contractors and sub-contractors, and supplier quotes while closing the bid. It is used by more than 50,000 estimators of various sizes. It can be used by compa...


26. Maestro

  • Best for: Medium and large size businesses
  • Price: starts at $360 per license
  • Jul 06, 2022
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Maestro PMS is a cloud based property management solution for businesses of all sizes. It features such services as marketing management, reservations management, maintenance management, and others. The software was designed and launched by Maestro Property Management System headquartered in Ontario...


27. SharpeSoft Field Reporter

  • Best for: SMBs
  • Price:
  • Jul 16, 2022
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SharpeSoft Field Reporter is a construction management solution for businesses of all sizes. Its capabilities include accounting management, project management, estimating, integration, and others. The software was designed and launched by SharpeSoft Inc headquartered in California, Unit...


28. Spectrum Construction Software

  • Best for: Medium and large size businesses
  • Price:
  • Jul 26, 2022
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Spectrum® Construction Software is a system designed with several integrated modules to help the a business keep track of both accounting and project management for professionals involved in construction, mechanical and HVAC, utilities, material management and even specialty contracting. Some of the...


29. Construction Partner

  • Best for: SMBs
  • Price: starts at $5,995 per license
  • Jul 28, 2022
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Construction Partner is a construction accounting software designed to track costs on materials, labor, and equipment automatically. It also allows users to simplify payroll processing by automating complex calculations.


30. BHOOMI

  • Best for: SMBs
  • Price:
  • Apr 06, 2022
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Bhoomi CRM is a real estate CRM software that helps streamline and automate business operations in the real estate industry. The software also provides analytics & insights to help real estate professionals collate external information and make more informed decisions.


31. Axxerion - PM

  • Best for: Small, medium and large size businesses
  • Price:
  • May 11, 2022
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Axxerion PM is a web-based software solution. The software is an easy to use suite of applications that allows clients to increase their operational efficiency by making several functions automated. These functions are those related to maintenance and property management, all the way from capital pr...


32. eCMS

  • Best for: Small, medium and large size businesses
  • Price: starts at $100,000 per license
  • Jan 25, 2022
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eCMS is an award-winning cloud-based Construction software, it is designed to support small, medium and large size construction business. eCMS received a rating of 3.9 from ITQlick team. The software cost is considered a bit pricey (4.5/5) vs their competitors.


33. Hard Dollar

  • Best for: Small, medium and large size businesses
  • Price:
  • Jun 02, 2022
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Hard Dollar is a construction estimating software that allows clients to manage estimates in a faster and a more accurate way. Among the features included in the program are team collaboration, centralized estimate management, detailed earned value reporting, third part cost items, real time cash fl...


34. B2W Track

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 07, 2022
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B2W Track allows you to compare estimated costs from your bid, to costs reported from the job site—so you can better understand and remain in control of real costs every day, not weeks or months later. Using a laptop or tablet, executives, project managers, engineers and foremen can view, enter and ...


35. Visual Planning

  • Best for: Small, medium and large size businesses
  • Price: starts at $55 per user/month
  • Jan 24, 2022
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Visual Planning is an enterprise resource planning solution for businesses of all sizes. Its capabilities include HR, inventory management, supply chain management, manufacturing, and others. The software was designed and launched by Stilog IST headquartered in France.


36. Construction Pro Manager

  • Best for: SMBs
  • Price: Has a free version
  • Jan 01, 2022
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Construction Pro Manager is a trending cloud-based Construction software, it is designed to support small and medium size construction business. Construction Pro Manager received a rating of 3 from ITQlick team. The software cost is considered affordable (1.4/5) when compared to alternative solutio...


37. COINS Construction Software

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 08, 2022
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COINS provides commercial and engineering contractors with a single, fully integrated platform to manage the entire lifecycle of your projects. Designed to support the core business processes of ‘winning’ and ‘performing’ projects, opportunities are tracked from initial lead tender to contract aw...


38. Prolog software

  • Best for: Small, medium and large size businesses
  • Price:
  • Jan 17, 2022
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Prolog is a construction management solution for construction businesses of all sizes. Its core modules include project management, estimating, accounting, service management, and integration. The software was designed and launched by Trimble Navigation Limited Inc headquartered in Califo...


39. PRISMG2

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 12, 2022
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PRISMG2 is a cloud-based construction management software for business practices of any size. The software offers a role-based real-time cost tracking as well as forecasting. With these two features, a user can easily predict capital projects and forecast completion factors for various projects.


40. LEVESYS

  • Best for: SMBs
  • Price:
  • Jan 16, 2022
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LEVESYS is an award-winning cloud-based Construction software, it is designed to support small and medium size construction business. LEVESYS received a rating of 2.5 from ITQlick team. The software cost is considered affordable (2/5) when compared to alternative solutions.


41. CMiC xProjects

  • Best for: Medium and large size businesses
  • Price:
  • May 13, 2022
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CMiC xProjects is a trending cloud-based Project Management software, it is designed to support medium and large size business. CMiC xProjects received a rating of 4.2 from ITQlick team. The software cost is considered average (3.1/5) when compared to other solutions in their category.


42. BuilderStorm

  • Best for: Small, medium and large size businesses
  • Price: starts at $5,000 per year
  • Feb 23, 2022
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BuilderStorm is a construction management software built for small to large property development, contractors, and construction companies. Its key features include 2D drawing, document management, scheduling, 3D modeling, budget tracking, job costing, subcontractor management, incident reporting, a...


43. Microsoft Dynamics SL

  • Best for: Small, medium and large size businesses
  • Price: starts at $190 per user/month
  • Apr 09, 2022
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Microsoft Dynamics SL is a web-based and on premise software solution developed to help companies manage complex project accounting. It is one of Microsoft’s enterprise resource planning applications  and part of the product family referred to as Microsoft Dynamics.   Microsoft Dynamics SL (origin...


44. Viewpoint Earthwork

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 16, 2022
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Viewpoint Earthwork is a growing cloud-based Construction software, it is designed to support small, medium and large size construction business. Viewpoint Earthwork received a rating of 4.4 from ITQlick team. The software cost is considered affordable (2.5/5) when compared to alternative solutions...


45. Infor Construction

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 15, 2022
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Infor Construction is a growing cloud-based Construction software, it is designed to support small, medium and large size construction business. Infor Construction received a rating of 4 from ITQlick team. The software cost is considered affordable (1.6/5) when compared to alternative solutions.


46. ProfitTool

  • Best for: Small, medium and large size businesses
  • Price: starts at $1,000 per license
  • Mar 14, 2022
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ProfitTool is a fast growing cloud-based ERP software, it is designed to support small, medium and large size business. ProfitTool received a rating of 3 from ITQlick team. The software cost is considered a bit pricey (4.6/5) vs their competitors.


47. IPM Global

  • Best for: Small, medium and large size businesses
  • Price: starts at $159 per user/month
  • Feb 14, 2022
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IPM Global is a project management software solution for businesses of all sizes. Its services include resource management, contract control, planning and forecasting, and others. The software was designed and launched by IPM Global Software headquartered in Queensland, Australia.


48. ProContractor™

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 25, 2022
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ProContractor is a cloud-based solution that is designed to support companies that intend to reduce risk, maximize profit, saves time while improving quality and productivity.


49. Explorer Eclipse

  • Best for: SMBs
  • Price: starts at $19,000 per license
  • Feb 22, 2022
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Explorer Eclipse is a construction management solution for businesses of all sizes. It offers such services as project management, HR management, materials handling, document management, and others. The software was designed and launched by Explorer Software Inc headquartered in British C...


50. Asite

  • Best for: Small, medium and large size businesses
  • Price: starts at $375 per month
  • Feb 28, 2022
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Adoddle is a maintenance management solution for small and medium businesses. It offers such services as document management, scheduling, project management, relationship management, and others. The software was designed and launched by Asite headquartered in London, United Kingdom.


51. PM Toolbox for Office 365

  • Best for: SMBs
  • Price: starts at $200 per feature/month
  • Mar 05, 2022
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PM Toolbox for Office 365 is a growing cloud-based Project Management software, it is designed to support small and medium size business. PM Toolbox for Office 365 received a rating of 2.5 from ITQlick team. The software cost is considered affordable (1.2/5) when compared to alternative solutions.


52. Xactimate

  • Best for: SMBs
  • Price: starts at $270 per month
  • Mar 15, 2022
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Xactimate is a cloud-based as well as an on-premise construction software that is focused on claims estimation for the insurance adjusters. Users can send or receive estimation and valuation assignments using the software.


53. Buzzsaw

  • Best for: Small, medium and large size businesses
  • Price: starts at $80 per license
  • Mar 09, 2022
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Buzzsaw is a growing cloud-based Construction software, it is designed to support small, medium and large size construction business. Buzzsaw received a rating of 3.7 from ITQlick team. The software cost is considered average (3.8/5) when compared to other solutions in their category.


54. 4castplus

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 08, 2022
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4castplus is a project control and procurement software that brings project management, construction and procurement solutions together. With key features like project cost management, project forecasting, procurement, timesheet and billing and project LEM tracking, the software can streamline workf...


55. Runjob

  • Best for: Small businesses and start ups
  • Price: starts at $1,999 per license
  • Mar 09, 2022
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Runjob is a construction management solution for construction businesses of all sizes. Its capabilities include change order management, contact management, RFIs, and others. The software was developed and released by Runjob Software Inc headquartered in Hawaii, United States.


56. Constructware

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 25, 2022
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Constructware software is a cloud-based project management system that provides users with tools for managing design during the construction. The solution offers tools to help connect people, information and processes to ensure project completion.


57. Contractor V

  • Best for: Small, medium and large size businesses
  • Price:
  • May 04, 2022
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Contractor V is a comprehensive financial management solution for construction businesses. The software offers a wide range of features for job costing, accounting and other financial aspects of construction projects. The software incorporates all the modules and features that are considered an inte...


58. Synchro PRO

  • Best for: Small, medium and large size businesses
  • Price: starts at $1,200 per user/year
  • Mar 25, 2022
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Synchro PRO is a growing cloud-based Construction software, it is designed to support small, medium and large size construction business. Synchro PRO received a rating of 4.7 from ITQlick team. The software cost is considered a bit pricey (4.5/5) vs their competitors.


59. RIB MC2 iTWO

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 28, 2022
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iTWO 5D Total Cost Management integrates the virtual into the physical to enable owners, EPCMs and contractors to see projects before they begin, understand projects in execution without being physically on-site, and reuse past project information to build better projects to predict the future. iTWO...


60. B2W Dispatch

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Apr 01, 2022
Compare B2W Dispatch Vs. Procore

B2W Dispatch is a construction resource management software that can help users to manage material, mechanical and human resources across job locations. The software offers real-time support for managing resources which can greatly reduce downtime and inefficiencies. Users can check, track and enter...


61. Primavera P6

  • Best for: SMBs
  • Price: starts at $2,800 per license
  • Apr 08, 2022
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Primavera P6 is a software management solution for businesses of all sizes. It offers such capabilities as issue tracking, resource management, budgeting and forecasting, and others. The software was designed and launched by Oracle Corporation headquartered in California, United States.


62. Construction Report Manager

  • Best for: Small, medium and large size businesses
  • Price: starts at $20 per user/month
  • Mar 13, 2020
Compare Construction Report Manager Vs. Procore

Construction Report Manager is a growing cloud-based Construction software, it is designed to support small, medium and large size construction business. Construction Report Manager received a rating of 4.8 from ITQlick team. The software cost is considered average (2.6/5) when compared to other so...


63. Equipment Rental Software

  • Best for: Start up, Small business, Medium business, Large business, Private use
  • Price: starts at $399
  • Nov 06, 2019
Compare Equipment Rental Software Vs. Procore

Equipment Rental Software is a fast growing cloud-based BI software, it is designed to support small, medium and large size business. Equipment Rental Software received a rating of 4.1 from ITQlick team. The software cost is considered affordable (1.8/5) when compared to alternative solutions.


64. CMiC Professional

  • Best for: Small, medium and large size businesses
  • Price: starts at $90,000 per license
  • Jan 26, 2020
Compare CMiC Professional Vs. Procore

CMiC Professional software is a single database, fully integrated construction solution that can be deployed as on-premise, multi-tenant SaaS or a cloud-based solution. The platform helps to support the whole construction lifecycle by providing various tools for project management, budgeting, financ...


65. Project Invitation

  • Best for: Small, medium and large size businesses
  • Price: starts at $399 per user/month
  • Aug 02, 2022
Compare Project Invitation Vs. Procore

Project Invitation is a web based construction estimating solution for businesses of all sizes. It offers such services as bid management, contract management, job costing, and others. The software was designed and launched by American Project Guide headquartered in South Dakota, United States.



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

Finding the right business software for your business
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Author

Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.