Top 57 Inventory Module Software

TOP 57 Inventory Module Software

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1. SAP ERP

  • Best for: Large business
  • Price: starts at $56 per user/month
  • Mar 08, 2022
Compare SAP ERP Vs. SAP ERP

SAP ERP is a cloud ERP suite that offers resource planning and business management solution designed to offer the users the financial transparency they need to execute growth plans, expand margins, and satisfy customers. It offers end-to-end with fully integrated business functions, automated proces...


2. Hippo CMMS

  • Best for: Small, medium and large size businesses
  • Price: starts at $35 per user/month
  • Mar 10, 2022
Compare Hippo CMMS Vs. SAP ERP

Hippo CMMS software is a cloud-based CMMS, maintenance, and building maintenance management solution designed for businesses of all sizes. Some of its key features include work-order software, preventive maintenance, equipment maintenance, and facility and inventory management solutions.


3. EnterpriseIQ

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Mar 12, 2022
Compare EnterpriseIQ Vs. SAP ERP

Enterprise IQ/IQMS MES is cloud-based integrated Enterprise Resource Planning and manufacturing execution solution designed for manufacturing environment in small, medium size and large businesses across multiple industry verticals.


4. Visual EstiTrack ERP

  • Best for: SMBs
  • Price: starts at $3,000 per feature
  • Mar 19, 2022
Compare Visual EstiTrack ERP Vs. SAP ERP

Visual EstiTrack is a manufacturing management solution for businesses of all sizes. It offers such services as customer management, job estimating, order management, and others. The software was designed and launched by Hanning Software Inc headquartered in Ohio, United States.


5. Blue Link Elite

  • Best for: Start up, Small business, Medium business
  • Price: starts at $500 per license
  • Mar 22, 2022
Compare Blue Link Elite Vs. SAP ERP

Blue Link ERP is an inventory and distribution management software for small companies. It offers business solutions including but not limited to real-time inventory and accounting, order entry, B2B and B2C eCommerce, POS, EDI integration, CRM, and more.


6. Infor VISUAL

  • Best for: SMBs
  • Price: starts at $12,000 per license
  • Apr 15, 2022
Compare Infor VISUAL Vs. SAP ERP

Infor VISUAL is an Enterprise Resource (ERP) software solution. This ERP software helps companies improve several processes and several aspects of manufacturing such as growing customer pressures, coping with rising globalization, extending the supply chain, growing customer pressures, and increasin...


7. Sage Intacct

  • Best for: Small, medium and large size businesses
  • Price: starts at $15,000 per year
  • Apr 12, 2022
Compare Sage Intacct Vs. SAP ERP

Intacct Financial management software (now Sage intact) is an integrated, cloud-based financial and accounting management solution for small, mid-market, and big enterprise businesses.


8. Infor SCM

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Apr 16, 2022
Compare Infor SCM Vs. SAP ERP

Infor SCM is both cloud-based as well as an on-premise supply chain management solution that is developed majorly for logistics service providers. The on-premise deployment can be done on either the windows platform or the Mac OS platform depending on the customers choice.


9. JustFoodERP Software

  • Best for: Small, medium and large size businesses
  • Price: starts at $3,000 per user/month
  • Apr 27, 2022
Compare JustFoodERP Software Vs. SAP ERP

JustFoodERP is a cloud-based enterprise resource planning solution designed for the food industry including the food distributors and manufacturers. The core features include order management, food quality, and compliance, manufacturing/production and warehouse/inventory management and more.


10. Paragon ERP

  • Best for: Small, medium and large size businesses
  • Price: starts at $150 per month
  • May 15, 2022
Compare Paragon ERP Vs. SAP ERP

Paragon ERP software is a cloud-hosted enterprise resource planning suite fit for small businesses in every industry. Users of Paragon ERP get access to tools that help them help to manage their business operations from customer service, product management, sales, logistics, and human resources.


11. AdminiCare

  • Best for: Small businesses and start ups
  • Price: starts at $199 per license
  • May 16, 2022
Compare AdminiCare Vs. SAP ERP

AdminiCare is an assisted living software designed as a medical inventory system to provide a by-resident cost and inventory control.


12. Epicor Distribution

  • Best for: Small, medium and large size businesses
  • Price: starts at $175 per user/month
  • May 18, 2022
Compare Epicor Distribution Vs. SAP ERP

Epicor Distribution is cloud-based and on-premise distribution solution that caters for businesses of all sizes including small-sized businesses, medium-sized businesses, and large enterprises in the aerospace, automotive, construction, engineering, energy, electronics, medical devices, consumer goo...


13. VENTUS

  • Best for: SMBs
  • Price: starts at $5,000 per license
  • May 18, 2022
Compare VENTUS Vs. SAP ERP

VENTUS is an integrated business management software for construction and service markets. It was launched by Vertical Market Software in 1984. The software provides project management, estimating and accounting services for your business. It finds its application mainly in residential remodeling an...


14. Fracttal

  • Best for: Small, medium and large size businesses
  • Price: starts at $255 per month
  • Jun 15, 2022
Compare Fracttal Vs. SAP ERP

Fracttal is a maintenance software that helps companies keep records of all their assets, facilities, vendors, historical data, and related information.


15. Deltek ERP

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $30 per user/month
  • May 25, 2022
Compare Deltek ERP Vs. SAP ERP

Deltek ERP is a range of ERP solutions for companies of all size and industry. It is trusted by 16,000 and more companies worldwide. Their main objective is for companies to improve performance through business management and enhance operations. The flagship product is Deltek Costpoint, which is des...


16. Epicor Tropos

  • Best for: Small, medium and large size businesses
  • Price:
  • Jun 18, 2022
Compare Epicor Tropos Vs. SAP ERP

Epicor Tropos Overview Epicor Tropos is a process manufacturing solution with materials traceability, unparalleled instruction based production and regulatory compliance features. The solution can help users to make improved decisions, strengthen both external and internal connections and deliver o...


17. entree ERP

  • Best for: Small, medium and large size businesses
  • Price: starts at $4,995 per license
  • Jun 23, 2022
Compare entree ERP Vs. SAP ERP

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18. ECi M1

  • Best for: Small, medium and large size businesses
  • Price: starts at $5,000 per month
  • Jun 24, 2022
Compare ECi M1 Vs. SAP ERP

ECi M1 is an enterprise resource planning (ERP) software product designed for growing manufacturing businesses. Its main features include modules for product and supply chain management, financial management, sales management and shop floor data collection, customer relationship management and ecomm...


19. The Asset Guardian (TAG)

  • Best for: Small, medium and large size businesses
  • Price:
  • Jul 14, 2022
Compare The Asset Guardian (TAG) Vs. SAP ERP

The Asset Guardian (TAG) is a growing cloud-based Maintenance software, it is designed to support small, medium and large size business. The Asset Guardian (TAG) received a rating of 5 from ITQlick team. The software cost is considered affordable (4/5) when compared to alternative solutions.


20. Deltek Maconomy

  • Best for: Small, medium and large size businesses
  • Price: starts at $30 per user/month
  • Jul 04, 2022
Compare Deltek Maconomy Vs. SAP ERP

Deltek Maconomy is an Enterprise Resource Planning (ERP) software solution that is a fully integrated and complete with an accounting system that was designed for professional service companies of any size. It was developed to connect processes and people in professional services organizations. T...


21. Sage Evolution

  • Best for: Medium and large size businesses
  • Price:
  • Jul 05, 2022
Compare Sage Evolution Vs. SAP ERP

Sage Evolution is an enterprise resource planning solution for small and medium businesses. It deals with such aspects as accounting, business intelligence, supply chain, procurement, and others. The software was designed and launched by Sage Pastel Communication headquartered in South Af...


22. Agility by SSG Insight

  • Best for: Small, medium and large size businesses
  • Price:
  • Jul 24, 2022
Compare Agility by SSG Insight Vs. SAP ERP

AgilityCore is a maintenance software designed as a cloud platform for core workflow and asset management. The software helps reduce paperwork, admin time, breakdowns, and stock levels.


23. Infor BI

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 23, 2022
Compare Infor BI Vs. SAP ERP

Infor BI is a cloud-based business intelligence and analytics software that is designed to connect insights from various teams as well as assist in decision making.


24. Veeqo

  • Best for: SMBs
  • Price: starts at $120 per month
  • Mar 24, 2022
Compare Veeqo Vs. SAP ERP

Veeqo is a web based multi-channel inventory management solution for small and medium businesses. It also offers such capabilities as order management, inventory management, shipping management, and reporting. The software was designed and launched by Veeqo.com headquartered in United Ki...


25. Exact JobBOSS

  • Best for: Start up, Small business, Medium business
  • Price: starts at $95 per month
  • Feb 23, 2022
Compare Exact JobBOSS Vs. SAP ERP

Exact JobBOSS is a job shop management software that can help users to automate processes and provide a foundation to manage growth which is important for any business. The software can help users to quote realistically, schedule and track orders, enter orders efficiently and more. Users can get com...


26. PolyPM ERP

  • Best for: Small, medium and large size businesses
  • Price:
  • Jan 26, 2022
Compare PolyPM ERP Vs. SAP ERP

PolyPM is a cloud-based and an integrated enterprise resource planning (ERP) and product lifecycle management (PLM) solution designed for textile mills, apparel manufacturers and sewn good manufacturers in the small and midsize businesses.


27. DEACOM ERP Software

  • Best for: Small, medium and large size businesses
  • Price: starts at $4,000 per license
  • Mar 19, 2022
Compare DEACOM ERP Software Vs. SAP ERP

DEACOM ERP Software is an ERP (Enterprise Resource Planning) system for process manufacturing industries. It includes numerous accounting, production, sales, maintenance, POS, purchasing, WMS, formula management, labor tracking, regulatory reporting, CM, BI, inventory and direct store delivery. It r...


28. Deltek Vision ERP

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 11, 2022
Compare Deltek Vision ERP Vs. SAP ERP

Deltek Vision ERP is both an on-premise and cloud-based enterprise resource planning software that is designed to assist with project management. Deltek Vision ERP is a software that combines resource planning, project management, business development, project accounting, and expense management int...


29. InFocus

  • Best for: Medium and large size businesses
  • Price: starts at $199 per month
  • May 17, 2022
Compare InFocus Vs. SAP ERP

InFocus is an enterprise resource planning solution for architect and engineering firms that can simplify complex workflows and make scheduling, project reviewing and budgeting a breeze. Users can choose affordable cloud hosting or install this solution on their servers. Clearview Softwar...


30. ADS Solutions Distribution

  • Best for: Small businesses and start ups
  • Price: starts at $2,500 per license
  • Feb 07, 2022
Compare ADS Solutions Distribution Vs. SAP ERP

ADS Solutions Distribution is a software solution that supports wholesale distributors. The software provides a fully integrated business solution that includes finance, inventory control, purchasing, invoicing, CRM and sales together with an e-commerce platform. ADS Solutions was founded in 1984...


31. QR Inventory

  • Best for: SMBs
  • Price: starts at $45 per month
  • Jan 17, 2022
Compare QR Inventory Vs. SAP ERP

QR Inventory software is a cloud-hosted solution for inventory management, mobile data collection, asset tracking, traceability, and workflow tracking. The platform is modeled to help streamline the process of inventory management for small businesses.


32. iRely Process Manufacturing Software

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 20, 2022
Compare iRely Process Manufacturing Software Vs. SAP ERP

iRely Process Manufacturing is a quality control and manufacturing management solution for businesses of all sizes. It offers such services as quality management, inventory management, purchasing management, and others. The software was designed and launched by iRely LLC headquartered in Indiana, Un...


33. Xledger

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 07, 2022
Compare Xledger Vs. SAP ERP

Xledger is a web based enterprise resource planning solution for businesses of all sizes. Its capabilities include billing and accounting management, payroll management, reporting, integration, and others. The software was designed and launched by Xledger headquartered in Colorado, Unite...


34. MAX Manufacturing

  • Best for: SMBs
  • Price: starts at $115 per user/month
  • Mar 19, 2022
Compare MAX Manufacturing Vs. SAP ERP

MAX Manufacturing is an award-winning cloud-based Manufacturing software, it is designed to support small and medium size business. MAX Manufacturing received a rating of 2.5 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


35. Sonic Fusion Software

  • Best for: Small businesses and start ups
  • Price: starts at $1,500 per license
  • Feb 03, 2022
Compare Sonic Fusion Software Vs. SAP ERP

Sonic Fusion Software is a trending cloud-based Inventory Management software, it is designed to support small and medium size business. Sonic Fusion Software received a rating of 5 from ITQlick team. The software cost is considered average (2.7/5) when compared to other solutions in their category...


36. Infor10 Supply Chain Execution

  • Best for: Medium and large size businesses
  • Price:
  • Feb 22, 2022
Compare Infor10 Supply Chain Execution Vs. SAP ERP

Infor10 Supply Chain Execution is a supply chain management solution for your business. It was designed by Infor, founded in 2002 and headquartered in New York, United States. The software supplies a suite of integrated applications for planning and management of business processes.


37. Transcendent

  • Best for: Large business
  • Price: starts at $100 per user/month
  • Feb 23, 2022
Compare Transcendent Vs. SAP ERP

Transcendent CMMS is a web based maintenance management solution for businesses of all sizes. It offers such capabilities as planning calendar, asset tracking, work order management, and others. The software was designed and launched by Mintek Mobile Data Solutions Inc headquartered in Florida, Unit...


38. Sortly Pro

  • Best for: Small, medium and large size businesses
  • Price: starts at $25 per month
  • Feb 25, 2022
Compare Sortly Pro Vs. SAP ERP

Sortly Pro is a growing cloud-based Inventory Management software, it is designed to support small, medium and large size business. Sortly Pro received a rating of 4.4 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


39. Epicor ERP

  • Best for: Small, medium and large size businesses
  • Price: starts at $175 per user/month
  • Feb 22, 2022
Compare Epicor ERP Vs. SAP ERP

Epicor ERP is a cloud-based as well as an enterprise resource planning solution that has been developed to be used either by individuals or by businesses in various industries such as manufacturing, construction, and advertising among others.


40. FCS Engineering Maintenance Management

  • Best for: Large business
  • Price:
  • Mar 03, 2022
Compare FCS Engineering Maintenance Management Vs. SAP ERP

Take the work out of property maintenance. Roofing Software for Commercial and Residential Contractors.


41. ParityFactory

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 03, 2022
Compare ParityFactory Vs. SAP ERP

ParityFactory is a leading cloud-based Inventory Management software, it is designed to support small, medium and large size business. ParityFactory received a rating of 4 from ITQlick team. The software cost is considered average (3.5/5) when compared to other solutions in their category.


42. Produce Pro

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 26, 2022
Compare Produce Pro Vs. SAP ERP

Produce Pro is a software system designed to track details of perishable products throughout their lifetime. The software is broad based, offering several solutions to the perishable industry. Some of these solutions include sales order entries, inventory management, pricing, accounting and reportin...


43. Inform ERP Software

  • Best for: SMBs
  • Price:
  • Mar 02, 2022
Compare Inform ERP Software Vs. SAP ERP

Inform ERP Software is a growing cloud-based Inventory Management software, it is designed to support small and medium size business. Inform ERP Software received a rating of 4.6 from ITQlick team. The software cost is considered average (3.7/5) when compared to other solutions in their category.


44. Jonas

  • Best for: Small, medium and large size businesses
  • Price: starts at $8,000 per license
  • Mar 03, 2022
Compare Jonas Vs. SAP ERP

Jonas Enterprise is a business management accounting software for construction companies that can help users to manage their business efficiently. The software offers two solutions: Service Management and Project Management Toolkits depending on users business needs. The business management accounti...


45. PIRO

  • Best for: SMBs
  • Price: starts at $299 per month
  • Mar 09, 2022
Compare PIRO Vs. SAP ERP

PIRO is an award-winning cloud-based ERP software, it is designed to support small and medium size business. PIRO received a rating of 2.5 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


46. FlyPal

  • Best for: Small, medium and large size businesses
  • Price: Has a free version
  • Mar 21, 2022
Compare FlyPal Vs. SAP ERP

Fly Pal is a maintenance management software solution. It is available in both, a cloud based version as well as an on premise version. The on premise version is deployed on the clients infrastructure and requires a physical memory space to run. The cloud version can be accessed remotely through any...


47. MacPractice 20/20

  • Best for: SMBs
  • Price:
  • Apr 20, 2022
Compare MacPractice 20/20 Vs. SAP ERP

MacPractice 20/20 is on-premise integrated suite health IT solution that is designed for small and medium optometry and ophthalmology practices. It offers a number of features that include HIPAA compliant consent forms which can be signed by patients directly in the application when making an appoin...


48. Compeat

  • Best for: Small, medium and large size businesses
  • Price: starts at $289 per location/month
  • May 11, 2022
Compare Compeat Vs. SAP ERP

Compeat is a leading cloud-based Inventory Management software, it is designed to support small, medium and large size business. Compeat received a rating of 4 from ITQlick team. The software cost is considered affordable (2/5) when compared to alternative solutions.


49. Radley Data Collection

  • Best for: Small, medium and large size businesses
  • Price:
  • May 11, 2022
Compare Radley Data Collection Vs. SAP ERP

Radley Data Collection is a fast growing cloud-based Inventory Management software, it is designed to support small, medium and large size business. Radley Data Collection received a rating of 5 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutio...


50. Infor Manufacturing

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • May 16, 2022
Compare Infor Manufacturing Vs. SAP ERP

Infor Manufacturing is an enterprise resource planning software solution for small and medium businesses. Its capabilities include inventory management, purchase orders management, manufacturing management, and others. The software was designed and launched by Infor headquartered in Georgia, United...


51. Sage Intacct Software

  • Best for: Small, medium and large size businesses
  • Price: starts at $15,000 per year
  • May 19, 2022
Compare Sage Intacct Software Vs. SAP ERP

Sage Intacct Software is a growing cloud-based ERP software, it is designed to support small, medium and large size business. Sage Intacct Software received a rating of 4 from ITQlick team. The software cost is considered affordable (2/5) when compared to alternative solutions.


52. Connected Enterprise

  • Best for: Small businesses and start ups
  • Price: starts at $469 per license
  • May 27, 2022
Compare Connected Enterprise Vs. SAP ERP

Connected Enterprise is an accounting and ERP solution designed for small and medium businesses. Its capabilities include inventory and job costing in addition to a wide range of reporting capabilities. The software was designed and launched by Accountek Solutions Inc headquartered in Ont...


53. FreightTrain

  • Best for: SMBs
  • Price: starts at $3,000 per user/month
  • Jul 26, 2022
Compare FreightTrain Vs. SAP ERP

FreightTrain is a leading cloud-based Construction software, it is designed to support small and medium size construction business. FreightTrain received a rating of 3.1 from ITQlick team. The software cost is considered affordable (2.2/5) when compared to alternative solutions.


54. Ramco ERP

  • Best for: Small, medium and large size businesses
  • Price:
  • Sep 01, 2019
Compare Ramco ERP Vs. SAP ERP

Ramco ERP is a cloud-based software tool for enterprise resource planning designed for manufacturing businesses of all sizes. Its modules include manufacturing, supply chain management (SCM), financial management, human capital management (HCM), customer relationship management (CRM), enterprise ass...


55. BizSlate - Inventory Management Software

  • Best for: Start up, Small business, Medium business
  • Price: starts at $79 per user/month
  • Sep 25, 2019
Compare BizSlate - Inventory Management Software Vs. SAP ERP

BizSlate - Inventory Management Software is a growing cloud-based Inventory Management software, it is designed to support small and medium size business. BizSlate - Inventory Management Software received a rating of 4.3 from ITQlick team. The software cost is considered average (2.6/5) when compar...


56. Clarity

  • Best for: Start up, Small business, Medium business, Large business, Private use
  • Price: starts at $39 per user/month
  • Mar 18, 2020
Compare Clarity Vs. SAP ERP

Clarity is a trending cloud-based Inventory Management software, it is designed to support small, medium and large size business. Clarity received a rating of 3.3 from ITQlick team. The software cost is considered affordable (2/5) when compared to alternative solutions.


57. GOIS-Pro

  • Best for: Small, medium and large size businesses
  • Price:
  • Aug 03, 2019
Compare GOIS-Pro Vs. SAP ERP

GOIS-Pro is a fast growing cloud-based Inventory Management software, it is designed to support small, medium and large size business. GOIS-Pro received a rating of 5 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

Finding the right business software for your business
Proper business software selections are the precursor to successful deployment and business growth. Finding the right solutions doesnít have to be complicated, and it doesnít have to take days or weeks of your time.

After researching over 5,000 systems, we can identify the best solution for companies of all shapes and sizes. ITQlick.com is 100% free for software buyers.



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Author

Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.