Top 54 Job cost control Software (May 2023)

2023's Best 55 Job cost control Systems

Shlomi LaviShlomi Lavi / May 09, 2023

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1. Bullhorn Staffing and Recruiting Software

  • Best for: Small, medium and large size businesses
  • Price: starts at $99 per user/month
  • Mar 08, 2022
Compare Bullhorn Staffing and Recruiting Software Vs. Bullhorn Staffing and Recruiting Software

Bullhorn Staffing and Recruiting Software is a cloud-based Application Tracking software that enables its users to manage candidate relationships, insights, productivity for recruitment, and staff reports.


2. RedTeam Software

  • Best for: SMBs
  • Price: starts at $395 per month
  • Mar 11, 2022
Compare RedTeam Software Vs. Bullhorn Staffing and Recruiting Software

RedTeam is a web based construction management solution for Commercial General Contractors of all sizes. It offers assistance in project management, estimating, construction accounting, equipment, Gantt scheduling as well as managing change orders, RFIs, RFQs and Submittals RedTeam was founded b...


3. Breezy HR

  • Best for: Small, medium and large size businesses
  • Price: starts at $143 per month
  • Apr 27, 2022
Compare Breezy HR Vs. Bullhorn Staffing and Recruiting Software

Breezy HR is a cloud-based human resources management solution designed to enable users to attract and hire top talent and employees. The core features include candidate management, reporting & analytics and team collaboration and more.


4. Recruiterflow

  • Best for: Small businesses and start ups
  • Price: starts at $75 per user/month
  • May 24, 2022
Compare Recruiterflow Vs. Bullhorn Staffing and Recruiting Software

RecruiterFlow is a recruitment software developed as a modern application tracking platform for recruiting and staffing agencies.


5. Hydra PSA

  • Best for: Small, medium and large size businesses
  • Price:
  • May 26, 2022
Compare Hydra PSA Vs. Bullhorn Staffing and Recruiting Software

Hydra PSA is a professional services automation solution for businesses of all sizes. It offers project management, compliance and control, online collaboration, resource management, and other capabilities. The software was designed and launched by Hydra Management, headquartered in United Kingdom...


6. MightyRecruiter

  • Best for: SMBs
  • Price: starts at $189 per month
  • Jul 01, 2022
Compare MightyRecruiter Vs. Bullhorn Staffing and Recruiting Software

Mightyrecruiter is human resource management solution. It enables companies to recruit new talent for the vacant solution. The cloud based nature means that the software requires no physical installation on the client’s part and can be accessed remotely through the use of a web browser login. It is ...


7. SilkRoad Recruiting

  • Best for: SMBs
  • Price:
  • Jun 26, 2022
Compare SilkRoad Recruiting Vs. Bullhorn Staffing and Recruiting Software

SilkRoad Recruiting is a cloud-based applicant tracking system designed to allow HRs source and recruiting firms attract, engage, screen, and hire new workers.


8. In-sight4PS

  • Best for: Small, medium and large size businesses
  • Price: Has a free version
  • Dec 20, 2022
Compare In-sight4PS Vs. Bullhorn Staffing and Recruiting Software

In-sight4PS is a fast growing cloud-based Professional Services Automation software, it is designed to support small, medium and large size business. In-sight4PS received a rating of 2.5 from ITQlick team. The software cost is considered affordable (2.1/5) when compared to alternative solutions.


9. Autodesk Build

  • Best for: Small, medium and large size businesses
  • Price: starts at $700 per year
  • May 09, 2023
Compare Autodesk Build Vs. Bullhorn Staffing and Recruiting Software

Autodesk Build is a project management software tool developed by Autodesk, a multinational software company. It is part of the Autodesk Construction Cloud suite of tools and is designed to help construction teams manage project data, workflows, and quality control.


10. ClockOn software

  • Best for: Small businesses and start ups
  • Price: starts at $2 per employee/month
  • Jul 07, 2022
Compare ClockOn software Vs. Bullhorn Staffing and Recruiting Software

ClockOn is an attendance, rostering, and payroll software designed for businesses to create and edit rosters, track employee attendance, manage employee payment, and maintain communication with employees.


Pricing Guide - Job cost control Software:

Project Management Software Price Range

Project management products pricing are divided into three tiers. The prices range between $0 to $7, $7 to $10, and $10 upwards. In addition to this, the prices are set on a "per user, per month" basis or a bulk "per month" basis. However, it is worth noting that these price ranges are mostly for the lower offering found on each vendor website.

Enterprise plans on project management software have more robust features; thus, they cost more but are adjusted to suit each organization based on their number of employees; as a result, their prices are mostly made available upon request. For instance, Asana basic plan costs ₦11, Miro costs $10, and Toggl pricing falls around $8— all per user per month; but their prices for their enterprise plan quotes are not made available.

In addition, project management prices are set based on the size of an organization. Their ranges are as follows:

  • Small Businesses can expect to pay around $5 per user for the basic plan of a project management software. However, small businesses with a very tiny workforce can get many project management products for free because they have free versions that allow between 2-5 employee sizes. Examples of these vendors offering free versions for a small employee size are Candy, Lumeer, and Quire. Some premium project management for small businesses are MetaTask, which starts at $6 per month, FreedCamp pricing starts at $1.50 per month, and Tracked for BaseCamp cost around $3 per month.
  • Medium Businesses can expect to pay between $5 to $25 for project management software, depending on the package type and their number of employees. Todo.Vu costs around $9 per user, per month, Studio Organizer pricing starts at $19.50, and Lumeer costs around $8.
  • Large Businesses can expect to pay less than medium-sized businesses for standard project management packages because their workforce is larger. However, prices for enterprise plans cost more. For example, Agile CRM costs around $80 per month, JotForm pricing is around $100 per month, and Kanbanchi $40 per month.

The price ranges for project management best of breeds are as follows:

  • Collaboration Software Most of the collaboration tools in the market are priced per month and per user, and their pricings are usually divided into three tiers, which range from $0 to $4, $4 to $16, and $16 upward, respectively. However, these are the entry-level plans; premium and enterprise plans cost more depending on the vendors. An example is Pobuca Connect, which costs $2 monthly per user for its standard plan and $8 monthly per user for its enterprise plan. Others are Loop email, which costs at $8 monthly per user; HeySpace pricing starts at $4 monthly per user.
  • Time Tracking Software Vendors of most time tracking software charge on a per user, per month basis, and the prices are divided into three tiers; they range from $0 to $3, $3 to $9, and $9 and above. Note that these are prices for the entry-level plans. For instance, Time Doctor pricing starts from $5 per month, TimeCamp pricing from around $6 per month, and Elorus costs up to $9 per month.
  • Workflow Management Software Like other products related to project management, workflow management software are usually priced on a per-user, per-month basis, and the prices range from $0 to $13 and above. For example, Forms on Fire pricing starts from $20 monthly per user, Formstacks Form starts from $19 monthly, and KissFlow Digital Workplace from $360 per month for 30 users.
  • Time & Expense Software Time and expense products in the market have pricings that range from $2 and $11 upwards, depending on the type of plan and number of users. Examples are EverHour, which starts from $5 monthly per user, Microsoft Dynamics GP costs for less than $1, and WorkTime Professional pricing starts from around $12 per month.
  • Professional Services Automation Software Users can expect to be charged per month for most products in this category. The prices can be divided into three sections, and they range from $3 to $50 and above. For example, TigerPaw Software pricing is priced around $80 per user, per month, Business VoiceEdge costs around $30 per month, and Coaches Console pricing is around $150 per month.

11. NextCrew

  • Best for: Small, medium and large size businesses
  • Price: starts at $200 per user/month
  • May 01, 2023
Compare NextCrew Vs. Bullhorn Staffing and Recruiting Software

NextCrew is a powerful online platform that helps businesses streamline their staffing and scheduling needs with ease. The platform is perfect for businesses of all sizes, from small startups to large enterprises, who need to coordinate schedules and manage staffing for their operations.


12. Jonas Premier

  • Best for: Small, medium and large size businesses
  • Price: starts at $249 per user/month
  • Jul 23, 2022
Compare Jonas Premier Vs. Bullhorn Staffing and Recruiting Software

Jonas Premier is an easy to use cloud-based software for construction contractors to automate their workflow leading to better profit margins. It is an all-in-one accounting, documentation management and project management app for General Contractors, Developers, and Homebuilders. It has a fully-cus...


13. Retain Resource Planning

  • Best for: Small, medium and large size businesses
  • Price: starts at $10 per user/month
  • Jul 19, 2022
Compare Retain Resource Planning Vs. Bullhorn Staffing and Recruiting Software

Retain Resource Planning is a cloud-based project management software that enables managers to handle duplicate bookings through wallchart styling and drag-and-drop functions.


14. Basepin CONNECT

  • Best for: Small, medium and large size businesses
  • Price:
  • Jul 28, 2022
Compare Basepin CONNECT Vs. Bullhorn Staffing and Recruiting Software

Basepin CONNECT is a construction software designed as a centralized point to access building information. With the software, team members at home, in the office, or on-site can work together in real-time and on the go.


15. Construction Partner

  • Best for: SMBs
  • Price: starts at $5,995 per license
  • Jul 28, 2022
Compare Construction Partner Vs. Bullhorn Staffing and Recruiting Software

Construction Partner is a construction accounting software designed to track costs on materials, labor, and equipment automatically. It also allows users to simplify payroll processing by automating complex calculations.


16. Kimble

  • Best for: Small, medium and large size businesses
  • Price: starts at $35 per user/month
  • Sep 24, 2022
Compare Kimble Vs. Bullhorn Staffing and Recruiting Software

Kimble is a cloud-based professional management services (PSA) solution that is designed to drive consistency in and growth in business. Its core features include the operations dashboard, business forecasting, and resource scheduling.


17. Projector-PSA-Inc

  • Best for: Small, medium and large size businesses
  • Price: starts at $15 per user/month
  • Sep 19, 2022
Compare Projector-PSA-Inc Vs. Bullhorn Staffing and Recruiting Software

Projector is a cloud based professional services automation solution for businesses of all sizes. It supervises and regulates core business services such as invoicing, scheduling, and collaboration etc. The software is a product of Projector PSA Inc headquartered in Massachusetts, United ...


18. WinEst

  • Best for: Small, medium and large size businesses
  • Price:
  • Sep 21, 2022
Compare WinEst Vs. Bullhorn Staffing and Recruiting Software

WinEst is an on-premise construction estimating solution designed to help estimators across a wide range of industry verticals. The primary solution features include estimating, reporting, construction takeoff and audit trails.


19. OnBlick ATS

  • Best for: Small, medium and large size businesses
  • Price: Has a free version
  • Oct 04, 2022
Compare OnBlick ATS Vs. Bullhorn Staffing and Recruiting Software

OnBlick ATS is a growing cloud-based Recruiting Agency software, it is designed to support small, medium and large size recruitment agencies. OnBlick ATS received a rating of 4.8 from ITQlick team. The software cost is considered average (3.5/5) when compared to other solutions in their category.


20. Job Accounting Plus

  • Best for: SMBs
  • Price: starts at $1,995 per user/month
  • Oct 01, 2022
Compare Job Accounting Plus Vs. Bullhorn Staffing and Recruiting Software

Job Accounting Plus is a construction management solution for small and medium construction businesses. It offers assistance in budgeting and estimating, invoicing, cash management, payroll management, and other aspects. The software was designed and launched by Contractors Software Grou...


21. Apptrino

  • Best for: Small businesses and start ups
  • Price: starts at $50 per month
  • Jan 26, 2023
Compare Apptrino Vs. Bullhorn Staffing and Recruiting Software

Apptrino Staffing & Recruiting is a program created to provide superb efficiency and effectivity within the class of business software. This web-based program runs using the expertly-managed systems developed by Apptrino. It helps businesses in tracking the flow of the applications from start to end...


22. LEVESYS

  • Best for: SMBs
  • Price:
  • Feb 03, 2023
Compare LEVESYS Vs. Bullhorn Staffing and Recruiting Software

LEVESYS is an award-winning cloud-based Construction software, it is designed to support small and medium size construction business. LEVESYS received a rating of 2.5 from ITQlick team. The software cost is considered affordable (2/5) when compared to alternative solutions.


23. Recruitly

  • Best for: Small, medium and large size businesses
  • Price: starts at $35 per user/month
  • Feb 09, 2022
Compare Recruitly Vs. Bullhorn Staffing and Recruiting Software

Recruitly is a growing cloud-based Recruiting Agency software, it is designed to support small, medium and large size recruitment agencies. Recruitly received a rating of 5 from ITQlick team. The software cost is considered affordable (2/5) when compared to alternative solutions.


24. Projectmates

  • Best for: SMBs
  • Price:
  • Jan 21, 2022
Compare Projectmates Vs. Bullhorn Staffing and Recruiting Software

Projectmates is a cloud-based construction management software that is designed for the key players in the construction field. This includes engineers, contractors, owners, and so forth.


25. BizAutomation

  • Best for: Small, medium and large size businesses
  • Price: starts at $80 per user/month
  • Feb 15, 2022
Compare BizAutomation Vs. Bullhorn Staffing and Recruiting Software

BizAutomation is a web based enterprise resource planning solution for businesses of all sizes. It offers such capabilities as accounting, business intelligence, HR management, and others. The software was designed and launched by BizAutomation.com Inc headquartered in California, United States.


26. Viewpoint For Estimating

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 19, 2022
Compare Viewpoint For Estimating Vs. Bullhorn Staffing and Recruiting Software

Viewpoint for Estimating is a cloud-based as well as an on-premise software solution that is built to generate estimates and takeoffs within the construction industry. This software helps in handling the complex planning tasks in construction.


27. ProfitZoom

  • Best for: SMBs
  • Price:
  • Feb 22, 2022
Compare ProfitZoom Vs. Bullhorn Staffing and Recruiting Software

ProfitZoom is a business profit management software for contractors that can integrate all parts of subcontracting business and track daily operations to help users make advanced adjustments easily to meet all their needs and goals. The software also comes with a field service module that can help u...


28. Simple Series

  • Best for: SMBs
  • Price: starts at $2,495 per license
  • Feb 22, 2022
Compare Simple Series Vs. Bullhorn Staffing and Recruiting Software

CSG Simple Series is a web based construction management solution for small and medium businesses. It offers such services as project management, estimating, accounting, integration, and others. The software was designed and launched by Contractors Software Group Inc headquartered in Min...


29. DATABASICS Time

  • Best for: Small, medium and large size businesses
  • Price: starts at $600 per 50 users/month
  • Mar 14, 2022
Compare DATABASICS Time Vs. Bullhorn Staffing and Recruiting Software

DATABASICS Time is a trending cloud-based Professional Services Automation software, it is designed to support small, medium and large size business. DATABASICS Time received a rating of 4.4 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


30. eSilentPARTNER

  • Best for: SMBs
  • Price:
  • Mar 01, 2022
Compare eSilentPARTNER Vs. Bullhorn Staffing and Recruiting Software

eSilentPARTNER is a fast growing cloud-based Professional Services Automation software, it is designed to support small and medium size business. eSilentPARTNER received a rating of 3.7 from ITQlick team. The software cost is considered affordable (2/5) when compared to alternative solutions.


31. Bid4Build Enterprise Construction Estimating System

  • Best for: Small, medium and large size businesses
  • Price: starts at $369 per month
  • Oct 24, 2022
Compare Bid4Build Enterprise Construction Estimating System Vs. Bullhorn Staffing and Recruiting Software

Bid4Build Enterprise is a construction management and estimating solution for businesses of all sizes. Its capabilities include bit management, billing and invoicing, contract management, and others. The software was designed and launched by Bid4Build Enterprise LLC headquartered in Penn...


32. iCams

  • Best for: Medium and large size businesses
  • Price:
  • Feb 28, 2022
Compare iCams Vs. Bullhorn Staffing and Recruiting Software

iCams is a web based human resource management solution for businesses of all sizes. It offers such capabilities as recruitment management, custom reporting, employer branding, and others. The software was designed and launched by Hireserve Limited headquartered in the United Kingdom.


33. instaTalent

  • Best for: Small, medium and large size businesses
  • Price: starts at $400 per user/year
  • Mar 19, 2022
Compare instaTalent Vs. Bullhorn Staffing and Recruiting Software

instaTalent is a cloud-based recruitment management solution for businesses of all sizes. It offers such services as background screening, resume parsing and searching, social media integration, and others. The software was designed and launched by CareersUnbound headquartered in India.


34. BuildingBlok

  • Best for: Small businesses and start ups
  • Price: starts at $500 per month
  • Mar 04, 2022
Compare BuildingBlok Vs. Bullhorn Staffing and Recruiting Software

BuildingBlok is a construction management solution for businesses of all sizes. Core services of the software include bidding and estimating, scheduling, workflow management, job costing, and others. The software was developed and launched by BuildingBlok LLC headquartered in New York, U...


35. RecruitmentWorx Software

  • Best for: SMBs
  • Price: starts at $64.81 per user/month
  • Mar 05, 2022
Compare RecruitmentWorx Software Vs. Bullhorn Staffing and Recruiting Software

RecruitmentWorx Software is a leading cloud-based Recruiting Agency software, it is designed to support small and medium size recruitment agencies. RecruitmentWorx Software received a rating of 4 from ITQlick team. The software cost is considered affordable (1.4/5) when compared to alternative solu...


36. PIRO

  • Best for: SMBs
  • Price: starts at $299 per month
  • Mar 09, 2022
Compare PIRO Vs. Bullhorn Staffing and Recruiting Software

PIRO is an award-winning cloud-based ERP software, it is designed to support small and medium size business. PIRO received a rating of 2.5 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


37. eBoss

  • Best for: Small businesses and start ups
  • Price: starts at $100 per month
  • Mar 09, 2022
Compare eBoss Vs. Bullhorn Staffing and Recruiting Software

eBoss is a trending cloud-based Recruiting Agency software, it is designed to support small and medium size recruitment agencies. eBoss received a rating of 4.2 from ITQlick team. The software cost is considered affordable (1.1/5) when compared to alternative solutions.


38. Artifice

  • Best for: Small, medium and large size businesses
  • Price: starts at $2,000 per month
  • May 27, 2022
Compare Artifice Vs. Bullhorn Staffing and Recruiting Software

Artifice is a trending cloud-based Recruiting Agency software, it is designed to support small, medium and large size recruitment agencies. Artifice received a rating of 5 from ITQlick team. The software cost is considered average (3/5) when compared to other solutions in their category.


39. HarmonyPSA

  • Best for: Small businesses and start ups
  • Price: starts at $65 per user/month
  • Oct 29, 2022
Compare HarmonyPSA Vs. Bullhorn Staffing and Recruiting Software

HarmonyPSA is a end to end business automation software for technology businesses. Accessible from the cloud on any device. HarmonyPSA supports the entire business lifecycle, from lead generation to contract renewal. It is designed and built specifically for technology and services businesses, aut...


40. PSA Software

  • Best for: SMBs
  • Price: starts at $15 per user/month
  • Mar 24, 2022
Compare PSA Software Vs. Bullhorn Staffing and Recruiting Software

PROMYS PSA Software is a professional services management solution for businesses of all sizes. Its capabilities include quotation management, order processing, project management, and others. The software was designed and launched by PROMYS Inc headquartered in Ontario, Canada.


41. Voyager Infinity

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 23, 2022
Compare Voyager Infinity Vs. Bullhorn Staffing and Recruiting Software

Voyager Infinity is a fast growing cloud-based Recruiting Agency software, it is designed to support small, medium and large size recruitment agencies. Voyager Infinity received a rating of 4 from ITQlick team. The software cost is considered affordable (1.1/5) when compared to alternative solution...


42. Scheduleflow Software

  • Best for: SMBs
  • Price: starts at $66.97 per month
  • Mar 25, 2022
Compare Scheduleflow Software Vs. Bullhorn Staffing and Recruiting Software

Scheduleflow Software is a growing cloud-based Field Service software, it is designed to support small and medium size business. Scheduleflow Software received a rating of 5 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


43. SISO

  • Best for: Small businesses and start ups
  • Price:
  • Jul 27, 2022
Compare SISO Vs. Bullhorn Staffing and Recruiting Software

SISO is an award-winning cloud-based Construction software, it is designed to support small and medium size construction business. SISO received a rating of 4.1 from ITQlick team. The software cost is considered average (3.3/5) when compared to other solutions in their category.


44. FreightTrain

  • Best for: SMBs
  • Price: starts at $3,000 per user/month
  • Jul 26, 2022
Compare FreightTrain Vs. Bullhorn Staffing and Recruiting Software

FreightTrain is a leading cloud-based Construction software, it is designed to support small and medium size construction business. FreightTrain received a rating of 3.1 from ITQlick team. The software cost is considered affordable (2.2/5) when compared to alternative solutions.


45. EzPSA

  • Best for: Small, medium and large size businesses
  • Price: starts at $26 per user/month
  • Oct 23, 2019
Compare EzPSA Vs. Bullhorn Staffing and Recruiting Software

EzPSA is a fast growing cloud-based Professional Services Automation software, it is designed to support small, medium and large size business. EzPSA received a rating of 3.8 from ITQlick team. The software cost is considered affordable (1.5/5) when compared to alternative solutions.


46. moon

  • Best for: Small, medium and large size businesses
  • Price: starts at $30 per user/month
  • Apr 15, 2021
Compare moon Vs. Bullhorn Staffing and Recruiting Software

moon is a growing cloud-based Professional Services Automation software, it is designed to support small, medium and large size business. moon received a rating of 4.2 from ITQlick team. The software cost is considered average (3.5/5) when compared to other solutions in their category.


47. PSAT

  • Best for: Small, medium and large size businesses
  • Price: starts at $7,500 per license
  • Mar 11, 2020
Compare PSAT Vs. Bullhorn Staffing and Recruiting Software

PSAT is a leading cloud-based Professional Services Automation software, it is designed to support small, medium and large size business. PSAT received a rating of 4.4 from ITQlick team. The software cost is considered average (2.7/5) when compared to other solutions in their category.


48. xpdoffice

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 15, 2021
Compare xpdoffice Vs. Bullhorn Staffing and Recruiting Software

xpdoffice is a trending cloud-based Professional Services Automation software, it is designed to support small, medium and large size business. xpdoffice received a rating of 3 from ITQlick team. The software cost is considered affordable (2/5) when compared to alternative solutions.


49. Construct Track

  • Best for: Small businesses and start ups
  • Price:
  • Dec 08, 2022
Compare Construct Track Vs. Bullhorn Staffing and Recruiting Software

Construct Track is a growing cloud-based Construction software, it is designed to support small and medium size construction business. Construct Track received a rating of 3.2 from ITQlick team. The software cost is considered affordable (2.5/5) when compared to alternative solutions.


50. Connect Service, A Superior Field Service

  • Best for: Medium business, Large business, Private use
  • Price: starts at $57 per license
  • Nov 17, 2022
Compare Connect Service, A Superior Field Service Vs. Bullhorn Staffing and Recruiting Software

MyServiceManager is a web based field service management solution for businesses of all sizes. Its capabilities include billing and invoicing, customer management, resource management, and others. The software was designed and launched by Key Computer Applications Ltd headquartered in Uni...


51. Printing Management System (PM)

  • Best for: Small, medium and large size businesses
  • Price: starts at $15,500 per license
  • May 27, 2022
Compare Printing Management System (PM) Vs. Bullhorn Staffing and Recruiting Software

Printing Management System (PM) is a fast growing cloud-based Project Management software, it is designed to support small, medium and large size business. Printing Management System (PM) received a rating of 3.4 from ITQlick team. The software cost is considered affordable (1.9/5) when compared to...


52. MindSalt Time & Expense

  • Best for: Small, medium and large size businesses
  • Price: starts at $6 per user/month
  • Apr 15, 2021
Compare MindSalt Time & Expense Vs. Bullhorn Staffing and Recruiting Software

MindSalt Time-Expense is a growing cloud-based Professional Services Automation software, it is designed to support small, medium and large size business. MindSalt Time-Expense received a rating of 4.9 from ITQlick team. The software cost is considered average (3.3/5) when compared to other solutio...


53. Summit Rendering System

  • Best for: Small, medium and large size businesses
  • Price: starts at $57 per month
  • May 30, 2022
Compare Summit Rendering System Vs. Bullhorn Staffing and Recruiting Software

Summit Rendering System is a work-order based job tracking solution for businesses of all sizes. Its capabilities include inventory control, route management, and others. The software was designed and launched by Ritam Technologies LLC headquartered in California, United States.


54. Labor Management System (R-Labor)

  • Best for: Small, medium and large size businesses
  • Price:
  • May 30, 2022
Compare Labor Management System (R-Labor) Vs. Bullhorn Staffing and Recruiting Software

R-Labor is a web based labor and workforce management solution for businesses of all sizes. It offers such services as labor projection, productivity reporting, labor planning and forecasting, and others. The software was designed and launched by Robocom Systems International headquarter...



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

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Auditor - Shlomi Lavi

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Shlomi Lavi is an entrepreneur and founder of ITQlick.com. He holds a Bachelor of Science (B.Sc.) in Information Systems Engineering from Ben Gurion University in Israel. Shlomi brings 17 years of global IT and IS management experience as a consultant and implementation expert for small, medium and large-sized (global) companies. Shlomi’s goal is to share the best knowledge and news about information systems so you can make smarter buying decisions for your business.