Top 18 Membership Management Software

ITQlick rating ITQlick Rating is based on the software score (below) and aggregated online reviews
ITQlick score ITQlick Score is a 1 to 100 score, based on pricing, and functionality Vs. alternative solutions
Pricing score pricing Score is a 1 to 10 score, based on the TCO (cost of licences, customizations, training, hardware when relevant) Vs. alternative solutions
License pricing license pricing (if provided by the software vendor)
Functionality score
Software review
Compare
Membermouse
ITQlick rating ITQlick Rating is based on the software score (below) and aggregated online reviews
Score
92/100
Pricing Pricing score ranges between 1 to 10 while 1 is low TCO and 10 is high TCO (TCO - total cost of ownership: cost of licences, customizations, training, hardware when relevant) Vs. alternative solutions
4.2/10
License pricing license pricing (if provided by the software vendor)
$29 per month
Functionality
9
Compare
MemberClicks
ITQlick rating ITQlick Rating is based on the software score (below) and aggregated online reviews
Score
90/100
Pricing Pricing score ranges between 1 to 10 while 1 is low TCO and 10 is high TCO (TCO - total cost of ownership: cost of licences, customizations, training, hardware when relevant) Vs. alternative solutions
4/10
License pricing license pricing (if provided by the software vendor)
$210 per user/month
Functionality
7
memberplanet
ITQlick rating ITQlick Rating is based on the software score (below) and aggregated online reviews
Score
90/100
Pricing Pricing score ranges between 1 to 10 while 1 is low TCO and 10 is high TCO (TCO - total cost of ownership: cost of licences, customizations, training, hardware when relevant) Vs. alternative solutions
8.6/10
License pricing license pricing (if provided by the software vendor)
$50 per month
Functionality
3
StarChapter
ITQlick rating ITQlick Rating is based on the software score (below) and aggregated online reviews
Score
86/100
Pricing Pricing score ranges between 1 to 10 while 1 is low TCO and 10 is high TCO (TCO - total cost of ownership: cost of licences, customizations, training, hardware when relevant) Vs. alternative solutions
5/10
License pricing license pricing (if provided by the software vendor)
$90 per user/month
Functionality
8
Wild
ITQlick rating ITQlick Rating is based on the software score (below) and aggregated online reviews
Score
85/100
Pricing Pricing score ranges between 1 to 10 while 1 is low TCO and 10 is high TCO (TCO - total cost of ownership: cost of licences, customizations, training, hardware when relevant) Vs. alternative solutions
2/10
License pricing license pricing (if provided by the software vendor)
$40 per month
Functionality
10
Review

TOP 18 Membership Management Software

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1. Membermouse

  • Best for: Small, medium and large size businesses
  • Price: starts at $29 per month
  • Jan 07, 2021
Compare Membermouse Vs. Membermouse

Membermouse is a cloud-based membership management solution designed to allow online store owners to promote or sell their products to the site members. The platform is in the form of a plugin for Wordpress users.


2. MemberClicks

  • Best for: Small businesses and start ups
  • Price: starts at $210 per user/month
  • Jul 21, 2020
Compare MemberClicks Vs. Membermouse

MemberClicks is a web based membership management and fundraising solution for small and medium businesses. It offers such capabilities as application management, dues management, payment processing, and others. The software was designed and launched by MemberClicks Inc headquartered in Georgia, Uni...


3. memberplanet Software

  • Best for: Small, medium and large size businesses
  • Price: starts at $50 per month
  • Oct 16, 2020
Compare memberplanet Software Vs. Membermouse

Memberplanet Software is a cloud-based membership management software that allows users to organize promotions for their brand and connecting with other members through custom websites and payment processing features.


4. StarChapter

  • Best for: SMBs
  • Price: starts at $90 per user/month
  • Aug 14, 2020
Compare StarChapter Vs. Membermouse

StarChapter is an event registration software that can help users to manage the complete event registration cycle from one single solution starting from setting up event or meeting information to display to tracking registrations and no-shows and sending invoices. Users will be able to focus...


5. Wild Apricot

  • Best for: Small businesses and start ups
  • Price: starts at $40 per month
  • Aug 19, 2020
Compare Wild Apricot Vs. Membermouse

Wild Apricot is a membership and donor management solution for businesses of all sizes. Its capabilities include campaign management, contact management, email marketing, and others. The software was designed and launched by Wild Apricot Inc headquartered in Ontario, Canada.


6. SilkStart

  • Best for: Small businesses and start ups
  • Price: starts at $200 per month
  • Nov 11, 2020
Compare SilkStart Vs. Membermouse

Silkstart is a membership management software for non-profits and associations to manage members, smoothen communication channels, generate revenue, and manage donations.


7. VeryConnect Software

  • Best for: Small, medium and large size businesses
  • Price: starts at $200 per month
  • Dec 13, 2020
Compare VeryConnect Software Vs. Membermouse

VeryConnect is a membership management software that helps organizations engage and manage members online, irrespective of their location. The software also offers statistics on members activities and interests, which provides insights on how to create email campaigns.


8. Member365

  • Best for: Small businesses and start ups
  • Price: starts at $149 per user/month
  • Sep 03, 2020
Compare Member365 Vs. Membermouse

Member365 is designed to be an all-in-one software about member management. It helps users in increasing memberships, automating everyday data-driven tasks and strengthening the member engagement. This software eliminates the need for using several different products so that there is seamless member...


9. xCatalyst

  • Best for: Small businesses and start ups
  • Price: starts at $250 per user/month
  • Sep 03, 2020
Compare xCatalyst Vs. Membermouse

The xCatalyst is a software providing users with workflows that are intuitive and automated so that users can easily build, manage as well as organize the association, memberships, events and online stores.


10. FundRaiser Software

  • Best for: Small, medium and large size businesses
  • Price: starts at $649 per license
  • Sep 05, 2020
Compare FundRaiser Software Vs. Membermouse

FundRaiser Software is a web based fundraising management solution for small and medium businesses. It offers such services as membership management, donation management, event management, and others. The software was designed and launched by FundRaiser Software headquartered in Missouri, United Sta...


11. ClubExpress

  • Best for: Small businesses and start ups
  • Price: starts at $24 per month
  • Sep 04, 2020
Compare ClubExpress Vs. Membermouse

ClubExpress is a web-based software helping users in organizing and management of the members of clubs or association in various sectors. In addition to being a member management applications, it also has tool for management of the finances.


12. Findjoo

  • Best for: Small, medium and large size businesses
  • Price: starts at $30 per month
  • Sep 04, 2020
Compare Findjoo Vs. Membermouse

Findjoo is a member management software developed to help users to engage customers and members online leading to lasting partnerships. This web-based application offers all-in-one tools that help users to professionally deal with their members.


13. AMO

  • Best for: Small businesses and start ups
  • Price: starts at $133 per month
  • Oct 01, 2020
Compare AMO Vs. Membermouse

AMO Software is a web based membership management solution for businesses of all sizes. It offers such services as committee management, association membership, dues management, and others. The software was designed and launched by AMO headquartered in Minnesota, United States.


14. MemberLeap

  • Best for: Small businesses and start ups
  • Price: starts at $50 per month
  • Oct 05, 2020
Compare MemberLeap Vs. Membermouse

MemberLeap is a leading cloud-based Non-Profit software, it is designed to support small and medium size business. MemberLeap received a rating of 4.8 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


15. MemberNova Software

  • Best for: Small, medium and large size businesses
  • Price:
  • Oct 13, 2020
Compare MemberNova Software Vs. Membermouse

MemberNova Software is a trending cloud-based Association Management software, it is designed to support small, medium and large size business. MemberNova Software received a rating of 5 from ITQlick team. The software cost is considered average (2.6/5) when compared to other solutions in their cat...


16. Personify360

  • Best for: Small, medium and large size businesses
  • Price:
  • Jan 02, 2021
Compare Personify360 Vs. Membermouse

Personify360 is a web based membership management solution for businesses of all sizes. It offers such capabilities as application management, committee management, member portal, and others. The software was designed and launched by Personify Inc headquartered in Virginia, United States.


17. Sumac

  • Best for: Small, medium and large size businesses
  • Price: starts at $35 per month
  • Jan 08, 2021
Compare Sumac Vs. Membermouse

Sumac is a web based fundraising management solution for businesses of all sizes. It offers such services as campaign management, credit card integration, email marketing, and others. The software was designed and launched by Softwood Technology Inc headquartered in Ontario, Canada.


18. Tendenci

  • Best for: Small, medium and large size businesses
  • Price: starts at $199 per month
  • Feb 18, 2021
Compare Tendenci Vs. Membermouse

Tendenci is a web based auction management solution for businesses of all sizes. It offers such services as committee management, dues management, member directory, and others. The software was designed and launched by Tendenci headquartered in California, United States.



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

Finding the right business software for your business
Proper business software selections are the precursor to successful deployment and business growth. Finding the right solutions doesnít have to be complicated, and it doesnít have to take days or weeks of your time.

After researching over 5,000 systems, we can identify the best solution for companies of all shapes and sizes. ITQlick.com is 100% free for software buyers.



Author
Shlomi Lavi - admin

Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.