Top 60 OBGYN EMR Software

TOP 60 OBGYN EMR Software

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1. Practice fusion

  • Best for: Small businesses and start ups
  • Price: starts at $149 per provider/month
  • Mar 07, 2022
Compare Practice fusion Vs. Practice fusion

Practice Fusion is a medical practice management and EHR solution for medical practices of all sizes. The software offers a variety of electronic health record solutions along with practice management features. It was designed by Practice Fusion, Inc., founded in 2005 and headquartered in California...


2. eClinicalWorks

  • Best for: Small, medium and large size businesses
  • Price: starts at $449 per provider/month + 2.9% of practice collections
  • Mar 22, 2022
Compare eClinicalWorks Vs. Practice fusion

eClinicalWorks is a practice management solution for healthcare providers. The solution offers a number of features that include a patient engagement tool that allows patients to engage better with their own health. The solution also allows patients to book appointments online.


3. Athenahealth

  • Best for: Small, medium and large size businesses
  • Price: starts at $140 per provider/month + 4% to 7%
  • Mar 09, 2022
Compare Athenahealth Vs. Practice fusion

Athenahealth is a cloud-based medical, EMR and EHR software small, medium, and large healthcare enterprises. Its key features include electronic health records, medical billing, patient engagement, claims management, appointment scheduling, e-prescribing, charting, and reporting.


4. AllegianceMD

  • Best for: SMBs
  • Price: starts at $400 per provider/month
  • Mar 09, 2022
Compare AllegianceMD Vs. Practice fusion

AllegianceMD is a cloud-based medical software that is designed to serve small and midsize practices. The solution offers a number of features that include prescribing of medications for patients that enables users to check if a proposed prescription has possible side effects.


5. Intergy Practice Management

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 13, 2022
Compare Intergy Practice Management Vs. Practice fusion

Intergy Practice Management is a solution that is designed to deliver the billing process to medical practices. The software has a number of features that include a patient engagement tool that offers patients access to their health information.


6. DrFirst Rcopia

  • Best for: Large business
  • Price: starts at $799 per year
  • Mar 13, 2022
Compare DrFirst Rcopia Vs. Practice fusion

DrFirst Rcopia MU is a cloud based HIPAA compliant medication management and advanced clinical solution that helps specialty, hospitals and other enterprises to track patient safety and medication.


7. Sevocity

  • Best for: Small businesses and start ups
  • Price: starts at $379 per provider
  • Mar 01, 2022
Compare Sevocity Vs. Practice fusion

Sevocity EHR is a cloud-based medical solution that is designed for solo and small group practices. It has a number of features that include customizable work queues, HIPAA compliant, workflow management, patient portal among others.


8. care360

  • Best for: SMBs
  • Price: starts at $55 per license
  • Jun 01, 2022
Compare care360 Vs. Practice fusion

Quanum electronic health record is a comprehensive, fully-mobile and secure solution that helps keep medical practices efficient and profitable. The solution offers a number of features that include patient flow that medical staff to document all patients encounter and track facility movement while ...


9. Optum physician emr suite

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 07, 2022
Compare Optum physician emr suite Vs. Practice fusion

Optum Physician EMR Suite is a medical, EMR and EHR solution for small to large healthcare companies. It has an interactive dashboard, claims management, population health analytics, document management and sharing, patient portal, pm integration, web-based medical billing, practice management, and ...


10. InSync by InSync Healthcare Solutions

  • Best for: Small, medium and large size businesses
  • Price: starts at $195 per month
  • Apr 16, 2022
Compare InSync by InSync Healthcare Solutions Vs. Practice fusion

InSync is a cloud-based electronic medical record solution that is designed to be used in clinics and hospitals of all types. The solution is suitable for use in all types of disciplines in the medical and healthcare industry such as cardiology, optics, dermatology, therapy, mental rehabilitation, a...


11. MacPractice MD

  • Best for: Small, medium and large size businesses
  • Price: starts at $100 per hour
  • Apr 23, 2022
Compare MacPractice MD Vs. Practice fusion

MacPractice MD is an on-premise medical practice management solution that is developed to be used by physicians in improving the quality of practices they offer their patients. the software is developed to be used only on Mac OS and IOS phones only because it has a mobile friendly application also. ...


12. ReLiMedEMR

  • Best for: SMBs
  • Price: Has a free version
  • Apr 23, 2022
Compare ReLiMedEMR Vs. Practice fusion

ReLiMedEMR is a solution that is designed for medical practices. The solution offers a number of features which include a practice management module that for every service provided, the practice generates revenue.


13. McKesson Practice Choice

  • Best for: SMBs
  • Price: starts at $249 per provider/month
  • Apr 28, 2022
Compare McKesson Practice Choice Vs. Practice fusion

McKesson Practice Choice is a web based EMR and practice management solution for small and medium businesses. It offers such capabilities as scheduling and accounting, appointment management, patient portal, and others. The software was designed and launched by McKesson Corporation headquartered in ...


14. Practice 1st

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 05, 2022
Compare Practice 1st Vs. Practice fusion

Practice 1st is a cloud-based electronic health record solution that is developed to be used in hospitals and clinics of all sizes. The solution is developed to be used in practices of all sizes starting from small-sized practices, medium-sized practices, and large practices.


15. TouchWorks EHR

  • Best for: Medium and large size businesses
  • Price: starts at $150 per provider
  • May 19, 2022
Compare TouchWorks EHR Vs. Practice fusion

TouchWorks EHR is a cloud-based electronic health record solution that is suitable for use in midsize and large health facilities. The solution is ONC-ATCB certified for meaningful use and can, therefore, be applicable in all types of practices. the solution allows the physicians to access the patie...


16. vxVistA

  • Best for: Small, medium and large size businesses
  • Price: Has a free version
  • May 20, 2022
Compare vxVistA Vs. Practice fusion

vxVistA Medical both a cloud-based solution as well as an on-premise electronic medical record solution that provides the best services to all disciplines of practices. The solution works in all types of hospitals and clinics and provides them with a platform where the patients records can be stored...


17. DriCloud Software

  • Best for: SMBs
  • Price: starts at $19 per month
  • Jun 10, 2022
Compare DriCloud Software Vs. Practice fusion

DriCloud Software is a cloud-based medical practice management solution that is designed suitably for use in all small-sized practices and medium-sized practices. The solution can be used in multiple disciplines in the medical and health care industry including, urgent care, physical therapy, pediat...


18. Beacon Specialty EMR (Aurora EMR)

  • Best for: Small, medium and large size businesses
  • Price:
  • May 29, 2022
Compare Beacon Specialty EMR (Aurora EMR) Vs. Practice fusion

Beacon Specialty is a cloud-based electronic health record solution that is designed for use in various disciplines of the health care and medical industry. The solution combines the information technology skills and the medical practitioners skills to bring about the best medical experience for mos...


19. Medical Mastermind EHR & Practice Management

  • Best for: Small, medium and large size businesses
  • Price: starts at $475 per user/month
  • Feb 18, 2022
Compare Medical Mastermind EHR & Practice Management Vs. Practice fusion

Medical Mastermind EHR & Practice Management is a cloud-based medical practice management solution that is developed to be used in practices of all sizes. the solution is also developed to be used as an electronic health record that stores all the data that is produced in the practices including pat...


20. MED3OOO InteGreat EHR

  • Best for: Large business
  • Price:
  • Jun 18, 2022
Compare MED3OOO InteGreat EHR Vs. Practice fusion

MED3OOO InteGreat EHR software is a browser-based electronic health records solution offered as a server-based or ASP application. The solution offers a number of features that include advanced options to ensure that tasks such as coding and reporting are accurate and up-to-date.


21. TherapyRehab Plus

  • Best for: Small, medium and large size businesses
  • Price:
  • Jun 18, 2022
Compare TherapyRehab Plus Vs. Practice fusion

TherapyRehab Plus is both cloud-based as well as an on-premise electronic health record solution that stores all the necessary information produced in a hospital. The solution is developed for physicians of all disciplines, physical therapists, occupational therapists, and speech therapists.


22. NovoClinical Software

  • Best for: SMBs
  • Price: starts at $99 per provider/month
  • Jun 22, 2022
Compare NovoClinical Software Vs. Practice fusion

NovoClinical Software is a completely secure, cloud-based solution that can be implemented quickly. The software offers a number of features which include a patient portal that allows patients to request appointments, review reports, communicate securely and pay their bill online.


23. Practice Partner

  • Best for: Small, medium and large size businesses
  • Price:
  • Jun 25, 2022
Compare Practice Partner Vs. Practice fusion

Practice Partner is a cloud-based as well as an on-premise electronic health record solution that is developed as a suite with it comprising a medical practice management, medical billing solution, and a hospital management solution that can be used in hospitals and clinics of all sizes as well as i...


24. CollaborateMD

  • Best for: SMBs
  • Price: starts at $194 per month
  • Jul 05, 2022
Compare CollaborateMD Vs. Practice fusion

CollaborateMD is a cloud-based practice management system that is developed to be used in all types of mental health care practices. these practices can include occupational therapy, behavioral therapy, speech therapy, and physical therapy among others.


25. SOAPware EMR/EHR

  • Best for: SMBs
  • Price:
  • Mar 10, 2022
Compare SOAPware EMR/EHR Vs. Practice fusion

SOAPware EMR/EHR is a cloud-based electronic health record solution that is developed to be used in all types of disciplines in the healthcare and medical industry such as general care services, family care services, long term care services, and home health care services among others.


26. CyramedX

  • Best for: Small businesses and start ups
  • Price:
  • Jul 06, 2022
Compare CyramedX Vs. Practice fusion

CyramedX is a cloud-based as well as an on-premise electronic health record solution that is developed to be used by clinicians in all levels of hospitals. The solution is produced with features and functionalities that aid clinicians in all their tasks at the hospitals and run through all the avail...


27. intuitive medical documents (imd)

  • Best for: SMBs
  • Price:
  • May 07, 2022
Compare intuitive medical documents (imd) Vs. Practice fusion

Intuitive Medical Documents is a comprehensive, web-based medical software solution that is designed for different sizes of businesses. It offers a number of features including scheduling, charting, and documentation, reporting, accounting, a certified electronic health record, and RIS PACS.


28. WEBeDoctor Physician-office

  • Best for: Small businesses and start ups
  • Price: starts at $199 per month
  • Jul 26, 2022
Compare WEBeDoctor Physician-office Vs. Practice fusion

WEBeDoctor Physician-office is a cloud-based practice management solution that is key for most physician since it helps in automating most of the tasks that are administrative in nature. Therefore, the physician can reduce the workload and focus more on treating their patients and hence this will im...


29. AdvantaChart

  • Best for: SMBs
  • Price:
  • May 04, 2022
Compare AdvantaChart Vs. Practice fusion

AdvantaChart is a practice management solution for different fields of medical practices. The solution offers a number of features which include a patient chart module that can be accessed from anywhere as long as there is an internet connection.


30. MTBC Software

  • Best for: Medium business
  • Price:
  • Jan 22, 2022
Compare MTBC Software Vs. Practice fusion

MTBC Software is a cloud-based health care information technology solution. It offers a number of features that include a product portfolio and native mobile applications that help healthcare providers meet regulatory challenges.


31. Picasso

  • Best for: SMBs
  • Price: starts at $450 per license
  • Aug 04, 2022
Compare Picasso Vs. Practice fusion

Picasso is a web based medical practice management solution for medical businesses of all sizes. Its capabilities include workflow management, patient portal, scheduling, and others. The software was designed and launched by Doc-Tor.com headquartered in New Jersey, United States.


32. Meditech Electronic Health Records

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 18, 2022
Compare Meditech Electronic Health Records Vs. Practice fusion

Meditech EHR is an on-premise solution that provides clinical charting for healthcare professionals at mid sized and community hospitals. The solution offers a number of features which include clinical panels module that allows physicians and other caregivers to view the current patient activity and...


33. e-MDs

  • Best for: Small, medium and large size businesses
  • Price: starts at $399 per month
  • Mar 02, 2022
Compare e-MDs Vs. Practice fusion

e-MDs is a cloud-based as well as an on-premise electronic medical record solution that can also be used as a medical billing solution and a practice management solution. The software comes in a suite that makes it more profitable to the organizations that buy the solution.


34. Caregiver Desktop EMR

  • Best for: SMBs
  • Price:
  • Feb 02, 2022
Compare Caregiver Desktop EMR Vs. Practice fusion

Caregiver Desktop EMR is a cloud-based electronic medical solution that can also be sued as a practice management solution for use in hospitals and clinics of all sizes. The medical doctors have a simple time when using the solution because some of the repetitive tasks that consume a lot of time are...


35. Medios EHR

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 23, 2022
Compare Medios EHR Vs. Practice fusion

Medios EHR is a cloud-based electronic health record solution that can also be used as a practice management solution for all types of practices in hospitals and clinics of all types. the solution can work in all types of practices including therapy, ambulatory services, dermatology, dentistry, and ...


36. EnableDoc EHR

  • Best for: Small, medium and large size businesses
  • Price: starts at $200 per provider/month
  • Feb 21, 2022
Compare EnableDoc EHR Vs. Practice fusion

EnableDoc EHR is a cloud-based medical practice management solution that is also used as an electronic health record solution that is suitable for use in all clinics and hospitals. The solution is highly reliable because of the data protection such that even the most critical of data is safe when st...


37. Medisoft Clinical

  • Best for: Small, medium and large size businesses
  • Price: starts at $69 per user/month
  • Jan 20, 2022
Compare Medisoft Clinical Vs. Practice fusion

Medisoft Clinical is a cloud-based, quality health IT solution that offers an integrated electronic health records (EHR) Software system and practice management capabilities designed for simplifying and streamlining the workflow in a practice.


38. ChartsPro

  • Best for: Small, medium and large size businesses
  • Price: starts at $1,000 per user/year
  • Mar 13, 2022
Compare ChartsPro Vs. Practice fusion

ChartsPro is a web based electronic health records (EHR) solution for medical practices of all sizes. It offers such capabilities as electronic prescription, patient charts, patient scheduling, and others. The software was designed and launched by Medication Transcription Billing Corp headquartered ...


39. WEBeDoctor EMR

  • Best for: Small, medium and large size businesses
  • Price: starts at $199 per month
  • May 14, 2022
Compare WEBeDoctor EMR Vs. Practice fusion

WEBeDoctor EMR is a cloud-based electronic medical record solution that is provided to be used by all types of healthcare providers. The solution is developed with various features that are suitable for application in practices of all sizes such as small-sized practices, medium-sized practices, and ...


40. nAbleMD

  • Best for: SMBs
  • Price: starts at $99 per provider/month
  • Feb 15, 2022
Compare nAbleMD Vs. Practice fusion

nAbleMD is a cloud-based electronic health record solution that is suitable for use in all types of hospitals and clinics. The solution comes with many functionalities that are able to reduce the time spent doing repetitive tasks in the hospitals.


41. EncounterPRO

  • Best for: Small businesses and start ups
  • Price:
  • Mar 22, 2022
Compare EncounterPRO Vs. Practice fusion

EncounterPRO is an EMR software designed by The EncounterPRO Foundation. It is a non profit organisation. The tool is a free and open source software. The open source nature means that the tool can be modified, tweaked, and customized by anyone with the knowledge of application coding. It has won va...


42. OmniMD

  • Best for: Small, medium and large size businesses
  • Price: starts at $250 per month
  • Feb 15, 2022
Compare OmniMD Vs. Practice fusion

OmniMD is a cloud-based electronic health record solution that is provided to users as a suite that comes containing a medical practice management solution, a medical billing solution, and a Hospital management software all designed to be used in hospitals and clinics of all sizes.


43. Medrium CPM

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 14, 2022
Compare Medrium CPM Vs. Practice fusion

Medrium CPM is a cloud-based complete practice management solution that is designed for use in all types of practices and can be used in hospitals and clinics of all sizes. The solution is easy to use for most of the users and helps the physician in doing most of the work that is related to treatmen...


44. Q-D- Clinical

  • Best for: Large business
  • Price: starts at $2,995 per license
  • Feb 18, 2022
Compare Q-D- Clinical Vs. Practice fusion

Q-D- Clinical is an on-premise electronic medical record solution that helps improve care processes in all hospitals and clinics. The solution is able to provide the physicians with the customer record without having to interrupt the care process as the information is stored locally on a distributed...


45. Practice Mate

  • Best for: SMBs
  • Price: Has a free version
  • Feb 23, 2022
Compare Practice Mate Vs. Practice fusion

Practice Mate is cloud-based medical practice management as well as electronic medical records solution. The software assists in digitizing the activities which are involved in the management of medical practices.


46. eTHOMAS

  • Best for: Small, medium and large size businesses
  • Price: starts at $3,000 per license
  • Mar 20, 2022
Compare eTHOMAS Vs. Practice fusion

eTHOMAS is an on-premise medical electronic health record (EHR) and electronic medical record (EMR) software. The solution helps the user automate and manage the healthcare organization office tasks such as handling electronic medical claims submission, appointment scheduling, medical billing & insu...


47. MEDENT EMR/EHR

  • Best for: Small, medium and large size businesses
  • Price: starts at $50 per provider
  • Mar 15, 2022
Compare MEDENT EMR/EHR Vs. Practice fusion

MEDENT EMR is a cloud-based electronic medical record solution that is also developed as a medical billing solution and it is provided to users as a suite. This saves the users money since they do not have to purchase two separate software but they only need one platform.


48. Perfect Care EHR

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 23, 2022
Compare Perfect Care EHR Vs. Practice fusion

Perfect Care EHR is a cloud-based electronic health records solution that is designed for small and midsize service providers. The solution offers a number of features that include medical document management, patient appointment scheduling, health records management, and medical billing.


49. CyberClinic

  • Best for: SMBs
  • Price: starts at $1,350 per license
  • Mar 02, 2022
Compare CyberClinic Vs. Practice fusion

CyberClinic is both a cloud-based as well as an on-premise medical practice management solution that is designed or all types of physicians such as national registries Single doctors clinics, day hospitals, hospital external clinics, medical centers and polyclinics among others.


50. ModuleMD WISE EHR

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 01, 2022
Compare ModuleMD WISE EHR Vs. Practice fusion

ModuleMD WISE EHR is a web based electronic health records solution for medical practices of all sizes. It offers such capabilities as electronic prescribing, document management, patient scheduling, and others. The software was designed and launched by ModuleMD headquartered in Michigan, United Sta...


51. Agastha EHR

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 01, 2022
Compare Agastha EHR Vs. Practice fusion

Agastha EHR Software is a quality health IT solution for health practices operating in multiple locations. It has a number of features including a voice recognition tool for data entry that allows clinicians to document patient interactions easily and develop automatic communication or reminders.


52. UniCharts

  • Best for: SMBs
  • Price: starts at $850 per license
  • Mar 05, 2022
Compare UniCharts Vs. Practice fusion

UniChart software is an electronic medical record system (EMR) which is industry-compliant and fully-scalable to various specialties and multi-location scenarios. The software is designed to cater to many providers each of them possessing different charts layouts but still being able to share common...


53. SilverTree

  • Best for: SMBs
  • Price: starts at $6,665 per license
  • May 11, 2022
Compare SilverTree Vs. Practice fusion

SilverTree is a cloud-based as well as an on-premise electronic health record suite that can also be used as a practice management solution or medical billing software. The solution provides all the necessary medical software that can be used in a hospital in one suite, making it practical and effic...


54. Medfusion

  • Best for: Medium and large size businesses
  • Price: starts at $2,500 per license
  • Mar 24, 2022
Compare Medfusion Vs. Practice fusion

Medfusion is a cloud-based CRM, patient portal software developed to give patient accessible medical data. This medical platform provides IT systems to ensure highest customer satisfaction and work efficiencies like patient self-scheduling solutions, patient-payment solutions, patient experience por...


55. mEMR

  • Best for: SMBs
  • Price: starts at $104.65 per license
  • Mar 24, 2022
Compare mEMR Vs. Practice fusion

mEMR is a cloud-based electronic medical record solution that is designed to help physicians have a record of patient data that is a way of improving the healthcare industry. The software helps most physicians access the patient information even from a remote location making it good for emergency pr...


56. Opal-EHR

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 29, 2022
Compare Opal-EHR Vs. Practice fusion

Opal-EHR is a web based electronic health records (EHR) solution for medical practices of all sizes. It offers such capabilities as intelligent patient scheduling, physician portal, patient portal, and others. The software was designed and launched by Viztek LLC headquartered in North Carolina, Unit...


57. WebChart

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 28, 2022
Compare WebChart Vs. Practice fusion

WebChart is a cloud-based, fully certified electronic health record solution that is suitable for use by physicians in all disciples of the medical and health care industry. The users of the solutions can configure the solution using the features on the user interface so that they will have the user...


58. 4medica iEHR

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 29, 2022
Compare 4medica iEHR Vs. Practice fusion

4medica iEHR is a cloud-based electronic health record solution that is designed for use in all types of health care services. The solution is able to bring together the inpatient data and the ambulatory patients data on one platform, especially in most cases where the ambulatory patients end up as ...


59. digiChart OB/GYN

  • Best for: Small, medium and large size businesses
  • Price: starts at $199 per month
  • May 14, 2022
Compare digiChart OB/GYN Vs. Practice fusion

digiChart OB/GYN Medical is a web-based womens health practice software solution that offers tools, services, and education for women healthcare. It offers multiple features such as customizable treatment plans which cover most womens health issues.


60. Eyefinity OfficeMate

  • Best for: Small, medium and large size businesses
  • Price:
  • Jul 18, 2022
Compare Eyefinity OfficeMate Vs. Practice fusion

Eyefinity OfficeMate software is an on-premise practice management solution that helps to automate the daily operations of medical institutions. The software allows for patient scheduling and offers information about issues like the last appointment, balance, cancellations, provider details either b...



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

Finding the right business software for your business
Proper business software selections are the precursor to successful deployment and business growth. Finding the right solutions doesnít have to be complicated, and it doesnít have to take days or weeks of your time.

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Author

Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.