Top 25 Occupational Therapy Software (Aug 2023)

2023's Best 26 Occupational Therapy Systems

Shlomi LaviShlomi Lavi / Aug 04, 2023

We publish unbiased reviews. Our opinions are our own and are not influenced by payments from advertisers. This content is reader-supported, which means if you leave your details with us we may earn a commission. Learn why ITQlick is free .

1. WebPT EMR

  • Best for: Small, medium and large size businesses
  • Price: starts at $3 per provider/day
  • Feb 17, 2023
Compare WebPT EMR Vs. WebPT EMR

WebPT EMR is a cloud-based electronic health record solution that is used in practices of all sizes in hospitals and clinics of all sizes. The solution is designed to be used in multiple disciplines such as general family care, therapy, dermatology, and family care services among other disciplines.

2. Therabill

  • Best for: Small, medium and large size businesses
  • Price: starts at $149 per provider/month + $199 setup fee
  • Feb 23, 2023
Compare Therabill Vs. WebPT EMR

Therabill is a cloud-based medical software for small to large mental health and speech therapy institutions. Its key features include Home health management, Physician management, Automated scheduling, Document management, Claims processing, and Invoice management to name a few.

3. Insight EMR and Billing by Clinicient

  • Best for: Small, medium and large size businesses
  • Price: starts at $50 per feature/month
  • Apr 28, 2022
Compare Insight EMR and Billing by Clinicient Vs. WebPT EMR

Insight EMR and Billing is an integrated web-based EMR, practice management and billing solution that is designed for outpatient rehabilitation practices. The solution has a number of features that include patient registration, appointment scheduling, medical recording, accounts receivable among oth...

4. ClinicSource

  • Best for: Small, medium and large size businesses
  • Price: starts at $69.95 per month
  • Apr 26, 2022
Compare ClinicSource Vs. WebPT EMR

ClinicSource is a medical practice management solution for medical practices and businesses of all sizes. It offers such capabilities as therapy documentation, billing, scheduling, and practice management. The software was designed and launched by ClinicSource headquartered in Florida, U...

5. Fusion Web Clinic

  • Best for: Small, medium and large size businesses
  • Price: starts at $29 per 5 users/month
  • Aug 26, 2022
Compare Fusion Web Clinic Vs. WebPT EMR

Fusion Web Clinic is a cloud-based electronic health solution that is also a medical practice management solution that is used by therapists in all types of practices. the solution helps therapists have a clear line between treating adults as well as children and provides them with the tools needed ...

6. Optima Therapy for Outpatient

  • Best for: Small, medium and large size businesses
  • Price:
  • Jun 22, 2022
Compare Optima Therapy for Outpatient Vs. WebPT EMR

Optima Therapy for Outpatient is an all-inclusive medical software that features electronic medical records (EMR), practice management, and billing. This tool is a cloud-based solution that also includes workflows help, guided documentation, compliance and support training.

7. bestPTsystem

  • Best for: SMBs
  • Price:
  • Jun 18, 2022
Compare bestPTsystem Vs. WebPT EMR

bestPT is a web-based EHR and practice management solution designed for physical therapy clinics and practice of all sizes. It has a number of features including a physical therapy office billing solution that allows users to process and collect payments faster.

8. TherapyRehab Plus

  • Best for: Small, medium and large size businesses
  • Price:
  • Jun 18, 2022
Compare TherapyRehab Plus Vs. WebPT EMR

TherapyRehab Plus is both cloud-based as well as an on-premise electronic health record solution that stores all the necessary information produced in a hospital. The solution is developed for physicians of all disciplines, physical therapists, occupational therapists, and speech therapists.

9. Planetrehab

  • Best for: SMBs
  • Price: starts at $500 per feature/month
  • Jun 22, 2022
Compare Planetrehab Vs. WebPT EMR

Planetrehab is a trending cloud-based Medical, EMR-EHR software, it is designed to support small and medium size medical practices and hospitals. Planetrehab received a rating of 3.6 from ITQlick team. The software cost is considered affordable (4/5) when compared to alternative solutions.

10. APTA Connect Software

  • Best for: Small, medium and large size businesses
  • Price:
  • Jul 02, 2022
Compare APTA Connect Software Vs. WebPT EMR

APTA Connect is an on-premise Practice Management platform that scalable is for rehabilitative medical practices of any size. The solution is based on an electronic medical records app that comprises of procedure workflows, a patient portal, and tablet support.

Pricing Guide - Occupational Therapy Software:

Medical Software Price Range

Small and midsize practices can expect to pay around $500 per month for an EMR subscription. There are some free solutions, of course, that simply don’t get the job done, and others that charge $1,000+ per month. Major healthcare organizations are paying between $10,000 to $100,000 per month on this type of software.

  • EHR Software: can cost between $99 to $999+ per provider per month. For example, e-MDs Chart starts at $399 per month, eClinicalWorks is $499 per month, and Intelligent Medical Software starts at $199 per month. Praxis Electronic Medical Records pricing is $259 per month, and Practice Fusion is offered for free but it’s not recommended for every type of practice.
  • Medical Billing Software: $99 – $1,000+ per provider per month - In addition some vendors charge a percentage of the collections (between 2% to 10%). A few examples include: PrognoCIS costs $250 per month, NueMd is $150 per month, and Kareo charges 4%-9% of the collections.
  • Appointment Scheduling Software: $9 – $299 per month, depending on how many users need a license. BookSteam starts at $19.95 per month per user, offers a free version, and it offers another plan starting at $10 per month.
  • Medical Practice Management Software: $9.99 – $149 per month; vCita starts at $12 per month and Caspio at $99 per month - Caspio also offers a free version.
  • Patient Portals: $9.99 to $149.00 per month; TeamDesk costs $49 per month, and Solutionreach pricing starts at $299 per month.
  • Online Reputation Software: Pricing ranges between $199 to $4999. RemoveYourName starting at $3,000 and Integrity Defenders at $630.
  • Chiropractic Software: Pricing ranges between $49 to $999+. vCita starts at $12 per month and Intelligent Medical Software price starts at $199 per month.

11. Net Health Therapy Suite

  • Best for: Small, medium and large size businesses
  • Price:
  • May 18, 2022
Compare Net Health Therapy Suite Vs. WebPT EMR

Net Health Therapy Suite is a medical software designed to help therapists improve patient care and outcome. It does this by offering customizable workflows and tools that help maximize staff productivity and efficiency.

12. SynergyPT

  • Best for: SMBs
  • Price:
  • Feb 19, 2023
Compare SynergyPT Vs. WebPT EMR

SynergyPT saves time while capturing the most important connection between your patient treatment and billing. Do not wait until the end of the week to create your documentation. SynergyPT is optimized for tablet devices! Enter documentation during evaluations with ease.

13. OwlPractice

  • Best for: Small, medium and large size businesses
  • Price: starts at $60 per month
  • Aug 04, 2023
Compare OwlPractice Vs. WebPT EMR

Owl Practice is a cloud-based practice management software for integrative medical providers. It offers a wide range of features, including scheduling, patient management, billing, and EHR. Owl Practice is HIPAA compliant and can be accessed from anywhere. It is a good fit for small businesses and s...

14. Systems4PT

  • Best for: Small, medium and large size businesses
  • Price: Has a free version
  • Jul 15, 2022
Compare Systems4PT Vs. WebPT EMR

Systems4PT is a cloud-based electronic medical record and practice management software that was specifically designed for Physical Therapy. With Systems4PT, healthcare facilities that offer outpatient rehab can streamline healthcare recording practice as well as other various medical workflows with ...

15. ClinicSource Therapy Practice Management

  • Best for: Small, medium and large size businesses
  • Price: starts at $72.95 per user/month
  • Dec 21, 2022
Compare ClinicSource Therapy Practice Management Vs. WebPT EMR

ClinicSource Therapy Practice Management is a cloud-based medical practice management solution that is designed to be used in hospitals and clinics of all sizes. The solution is designed to help physicians solve and manage some of the tasks that are repetitive and complex in nature to ensure that ac...

16. TheraOffice

  • Best for: Medium and large size businesses
  • Price: starts at $125 per month
  • Jan 28, 2023
Compare TheraOffice Vs. WebPT EMR

TheraOffice is a cloud-based practice management software that allows the user to simplify practice management using scheduling, documentation, and many more. It affords the customer a physical therapy software built on updated physical therapy software technologies.

17. Practice Pro

  • Best for: Small, medium and large size businesses
  • Price: starts at $1.25 per visit/month
  • Oct 05, 2022
Compare Practice Pro Vs. WebPT EMR

Practicepro is a cloud-based medical software designed to work perfectly in all sized practices starting from small-sized practices, medium-sized practices, and large-sized practices. The software provides a platform for practices to automate their manual tasks thus making the administrative and med...

18. AccuPoint

  • Best for: Medium and large size businesses
  • Price:
  • Jan 07, 2022
Compare AccuPoint Vs. WebPT EMR

AccuPoint is a cloud-based electronic health record solution that is suitable for use in mental health practices and all other types of therapy and behavioral therapy practices. the solution can be sued in various types of practices that involve rehabilitation either of the body or the behavior or a...

19. CentralReach

  • Best for: Small, medium and large size businesses
  • Price: starts at $600 per license
  • Feb 15, 2022
Compare CentralReach Vs. WebPT EMR

The CentralReach software is a web-based provider of EHR software and practice management solutions for organisations that offer services in behavioural health, multi-specialty, occupational therapy, PK-12 Education and speech.

20. Practice Perfect EMR

  • Best for: Small, medium and large size businesses
  • Price: starts at $180 per month
  • Feb 23, 2022
Compare Practice Perfect EMR Vs. WebPT EMR

Practice Perfect EMR software is an on-premise EMR (Electronic Medical Record) software solution designed for speech-language therapists, chiropractors, physical therapists, among other rehabilitation professional. Some of its core features include billing, scheduling, client profile management, and...

21. ReDoc powered by xfit

  • Best for: Medium and large size businesses
  • Price:
  • Oct 24, 2022
Compare ReDoc powered by xfit Vs. WebPT EMR

ReDoc powered by xfit is a cloud-based practice management solution that is designed for use in all therapy practices as well as in the mental health clinics and hospitals. The solution is easy to use and provides physicians with the tools and features that allow them to perfect their practice by im...

22. Chart Links Rehabilitation

  • Best for: Medium and large size businesses
  • Price: starts at $50,000 per license
  • Mar 29, 2022
Compare Chart Links Rehabilitation Vs. WebPT EMR

Chart Links Rehabilitation is a cloud-based electronic medical record solution that has been designed for use in all types of therapy. The solution helps the physicians in storing the new data of all their patients and any time a patient is treated their information and the treatment plans are store...

23. FOTO

  • Best for: SMBs
  • Price: starts at $40
  • Sep 12, 2019
Compare FOTO Vs. WebPT EMR

FOTO is a cloud-based solution that is used by medical practitioners and health providers to prove that physical rehabilitation can be used to help the patients and other people in need. The medical practitioners can use the solution to manage the health progress of the patients.

24. TotalABA

  • Best for: Large business
  • Price: starts at $25 per user/month
  • Oct 25, 2019
Compare TotalABA Vs. WebPT EMR

TotalABA is a web-based, software solution, designed for ABA, Speech and Occupational therapy. Our fully integrated system includes Practice Management, Data Collection, Billing and a Parent Portal.

25. Optima Therapy Software

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 20, 2020
Compare Optima Therapy Software Vs. WebPT EMR

Optima Therapy Software is a cloud-based electronic medical record as well as therapy management solution that is designed for outpatient therapy practices. The software also offers case management tools as well as automated scheduling tools.

A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from that could certainly help you in doing that strategically.
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

Finding the right business software for your business
Proper business software selections are the precursor to successful deployment and business growth. Finding the right solutions doesnít have to be complicated, and it doesnít have to take days or weeks of your time.

After researching over 5,000 systems, we can identify the best solution for companies of all shapes and sizes. is 100% free for software buyers.

Auditor - Shlomi Lavi

Website Linkedin profile Facebook Twitter

Shlomi Lavi is an entrepreneur and founder of He holds a Bachelor of Science (B.Sc.) in Information Systems Engineering from Ben Gurion University in Israel. Shlomi brings 17 years of global IT and IS management experience as a consultant and implementation expert for small, medium and large-sized (global) companies. Shlomi’s goal is to share the best knowledge and news about information systems so you can make smarter buying decisions for your business.