Top 40 Office & Admin Software

2022's Best 40 Office & Admin Systems

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1. AnyTime Organizer Deluxe 14

  • Best for: Small, medium and large size businesses
  • Price: starts at $39.99 per license
  • Apr 20, 2022
Compare AnyTime Organizer Deluxe 14 Vs. AnyTime Organizer Deluxe 14

AnyTime Organizer Deluxe 14 is a growing cloud-based Office-Admin software, it is designed to support small, medium and large size business. AnyTime Organizer Deluxe 14 received a rating of 4.5 from ITQlick team. The software cost is considered affordable (1.7/5) when compared to alternative soluti...


2. IncrediMail

  • Best for: Small, medium and large size businesses
  • Price: starts at $19 per user/month
  • Feb 22, 2022
Compare IncrediMail Vs. AnyTime Organizer Deluxe 14

IncrediMail is a leading cloud-based Office-Admin software, it is designed to support small, medium and large size business. IncrediMail received a rating of 4.2 from ITQlick team. The software cost is considered average (3.5/5) when compared to other solutions in their category.


3. PeopleSoft Enterprise Supplier

  • Best for: Small, medium and large size businesses
  • Price: starts at $35 per license
  • Aug 02, 2022
Compare PeopleSoft Enterprise Supplier Vs. AnyTime Organizer Deluxe 14

PeopleSoft Enterprise Supplier Contract Management is a contract management solution for businesses of all sizes. It allows you the creation and maintenance of better supplier contracts. The software is a product of Oracle Corporation headquartered in California, United States.


4. Gmail

  • Best for: Start up, Small business, Medium business, Large business, Private use
  • Price: starts at $6 per user/month
  • Oct 01, 2022
Compare Gmail Vs. AnyTime Organizer Deluxe 14

Gmail is an email service that offers email solution across all devices with lots of free storage and customizable tabs. Users can share photos, do group video calls and connect with friends from other Apple, Android and other devices using this email service. Google, the company behind Gmail, w...


5. Google Contacts

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $0.99 per user/month
  • Oct 04, 2022
Compare Google Contacts Vs. AnyTime Organizer Deluxe 14

Google Contacts is an online contact management tool that can be used as a standalone software and also comes integrated with Google Drive, Calendar, Gmail and other Google products. The software can help users to manage all their contacts easily and can be synchronized with PC applications, mobile ...


6. PrintBos

  • Best for: Medium and large size businesses
  • Price: starts at $175 per license
  • Mar 31, 2022
Compare PrintBos Vs. AnyTime Organizer Deluxe 14

PrintBos is a fast growing cloud-based Office-Admin software, it is designed to support medium and large size business. PrintBos received a rating of 3.6 from ITQlick team. The software cost is considered affordable (2.4/5) when compared to alternative solutions.


7. Plaxo Basic

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $6.67 per month
  • Apr 14, 2022
Compare Plaxo Basic Vs. AnyTime Organizer Deluxe 14

Plaxo Basic is a growing cloud-based Office-Admin software, it is designed to support small, medium and large size business. Plaxo Basic received a rating of 4.3 from ITQlick team. The software cost is considered affordable (2.3/5) when compared to alternative solutions.


8. HelloFax

  • Best for: Medium and large size businesses
  • Price: starts at $10 per month
  • Apr 16, 2022
Compare HelloFax Vs. AnyTime Organizer Deluxe 14

HelloFax is a web based fax service for personal and commercial use. It offers reliable and simple online fax management with innovative paperless solutions. The software was designed and launched by HelloFax headquartered in California, United States.


9. HyperOffice Core Collaboration Suite

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $5 per user/month
  • Jun 10, 2022
Compare HyperOffice Core Collaboration Suite Vs. AnyTime Organizer Deluxe 14

HyperOffice Core Collaboration Suite is a leading cloud-based Office-Admin software, it is designed to support small, medium and large size business. HyperOffice Core Collaboration Suite received a rating of 3.7 from ITQlick team. The software cost is considered affordable (2.5/5) when compared to ...


10. Product Lifecycle Management (PLM)

  • Best for: Medium and large size businesses
  • Price: starts at $80 per user/month
  • Jun 24, 2022
Compare Product Lifecycle Management (PLM) Vs. AnyTime Organizer Deluxe 14

Product Lifecycle Management (PLM) is a growing cloud-based Office-Admin software, it is designed to support medium and large size business. Product Lifecycle Management (PLM) received a rating of 4.3 from ITQlick team. The software cost is considered affordable (2.3/5) when compared to alternative...


Pricing Guide - Office & Admin Software:

Booking and Scheduling Software Price Ranges

Companies can expect to find several related booking and Scheduling software products from Medical, Manufacturing, and Human Resources sectors. The primary best of breeds from those sectors include Patient Scheduling software, Production Scheduling Software, and Employee Scheduling software. The analysis of the products cost prices are as follows:

  • Patient Scheduling software Organizations would generally have to pay $0 to more than $30 a month for the base subscriptions for Patient Scheduling software.
  • Free and open-source Patient Scheduling software is available as well. For example, Simplybook.me has an open base plan, and its users can opt for paid plans, which start at $10 a month. 10to8 Small Business plan is free, but it also has a Basic plan which goes for $10 a month.
  • Small businesses can expect to pay $0-$199 per month for Patient Scheduling Software units. For instance, MDConnection pricing starts at $199 per month for each provider, Mend NOW Telehealth subscription plan at $59 a month, and LiquidEHR In-office subscription goes for $199 monthly.
  • Medium-sized companies would have to pay up to $500 a month for Patient Scheduling Software. For example, AllegianceMD EHR Only plan costs $449 per month and a full system subscription which goes for $489 a month. ChiroTouch has a cost price of $259 per month, RevolutionEHR pricing goes for $385 monthly, and WRS Health costs around $274 a month.
  • Large Organizations can expect to pay up to $10000 for Patient Scheduling Software products. HealthTec Trilogy, for example, charges a one-off license of $5000, and CLIN1 costs $10000 outright.
  • Windows-based Patient Scheduling Software has price points between $40-$150 a month. For illustration, EHR Your Way pricing starts at $40 per month, TheraOffice at $50 a month and TheraBill by WebPT at $149 monthly.
  • MacOS Users can expect to pay around $10-$99 a month for Patient Scheduling Software. CAM by Celerity starts at $55 per month, MedEZ at $10 a month and Practice Fusion at $99 monthly.
  • Patient Scheduling software for Android has a price range of $19-$539 monthly. For example, Continuous Care pricing starts at $19 a month, Claimocity at $99 per month and TriMed Complete at $539 monthly.
  • Web-based Patient Scheduling software can cost up to $129 a month. For instance, NovoClinical cost price starts at $100 a month, Vagaro at $25 per month and Mindbody at $129 monthly.

11. Highrise Basic

  • Best for: Medium and large size businesses
  • Price: starts at $24 per user/month
  • Jun 14, 2022
Compare Highrise Basic Vs. AnyTime Organizer Deluxe 14

Highrise Basic is a fast growing cloud-based Office-Admin software, it is designed to support medium and large size business. Highrise Basic received a rating of 3.8 from ITQlick team. The software cost is considered affordable (1.6/5) when compared to alternative solutions.


12. Sapphire Mail Merge

  • Best for: SMBs
  • Price: starts at $49 per month
  • Nov 15, 2022
Compare Sapphire Mail Merge Vs. AnyTime Organizer Deluxe 14

Sapphire Mail Merge is a growing cloud-based Office-Admin software, it is designed to support small and medium size business. Sapphire Mail Merge received a rating of 4.1 from ITQlick team. The software cost is considered average (3/5) when compared to other solutions in their category.


13. iCal

  • Best for: Medium and large size businesses
  • Price: starts at $95 per license
  • Apr 06, 2021
Compare iCal Vs. AnyTime Organizer Deluxe 14

iCal is a contact and schedule management solution for personal and commercial use. It also offers task management and acts as a personal calendar assistant application. The software was designed and launched by Apple Inc headquartered in California, United States.


14. Efficient Address Book Free

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $39.98 per license
  • Jun 20, 2022
Compare Efficient Address Book Free Vs. AnyTime Organizer Deluxe 14

Efficient Address Book Free is a trending cloud-based Office-Admin software, it is designed to support small, medium and large size business. Efficient Address Book Free received a rating of 4.5 from ITQlick team. The software cost is considered affordable (2.2/5) when compared to alternative solut...


15. Transactional Email

  • Best for: Medium and large size businesses
  • Price: starts at $14.95 per month
  • Jul 15, 2022
Compare Transactional Email Vs. AnyTime Organizer Deluxe 14

Transactional Email is an email marketing and automation solution for businesses of all sizes. It offers efficient communication and development capabilities for marketing apps and mails. The software was designed and launched by SendGrid headquartered in Colorado, United States.


16. SecurICE

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Jun 01, 2022
Compare SecurICE Vs. AnyTime Organizer Deluxe 14

SecurICE is a growing cloud-based Office-Admin software, it is designed to support small, medium and large size business. SecurICE received a rating of 4.3 from ITQlick team. The software cost is considered affordable (1.6/5) when compared to alternative solutions.


17. vFabric

  • Best for: Medium and large size businesses
  • Price: starts at $149 per year
  • Jul 15, 2022
Compare vFabric Vs. AnyTime Organizer Deluxe 14

VMware vFabric is a systems management solution for businesses of all sizes. It offers features related to fault, performance, and security management services. The software was designed and launched by VMware, Inc. headquartered in California, United States.


18. PerformanceSuite

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Jun 10, 2022
Compare PerformanceSuite Vs. AnyTime Organizer Deluxe 14

PerformanceSuite is a fast growing cloud-based Office-Admin software, it is designed to support small, medium and large size business. PerformanceSuite received a rating of 4.7 from ITQlick team. The software cost is considered affordable (1.8/5) when compared to alternative solutions.


19. Fellowup

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $69 per user/month
  • Nov 22, 2022
Compare Fellowup Vs. AnyTime Organizer Deluxe 14

Follow Up Boss is a leading cloud-based Office-Admin software, it is designed to support small, medium and large size business. Follow Up Boss received a rating of 3.7 from ITQlick team. The software cost is considered average (3.5/5) when compared to other solutions in their category.


20. FirstSteps Professional

  • Best for: Small, medium and large size businesses
  • Price:
  • May 25, 2022
Compare FirstSteps Professional Vs. AnyTime Organizer Deluxe 14

FirstSteps Professional is a growing cloud-based Office-Admin software, it is designed to support small, medium and large size business. FirstSteps Professional received a rating of 4.6 from ITQlick team. The software cost is considered affordable (1.9/5) when compared to alternative solutions.


21. Manage Your Contacts Standard

  • Best for: Small, medium and large size businesses
  • Price: starts at $99 per license
  • Nov 23, 2022
Compare Manage Your Contacts Standard Vs. AnyTime Organizer Deluxe 14

Manage Your Contacts Standard is an award-winning cloud-based Office-Admin software, it is designed to support small, medium and large size business. Manage Your Contacts Standard received a rating of 3 from ITQlick team. The software cost is considered affordable (1.6/5) when compared to alternati...


22. Avaya Aura

  • Best for: Small, medium and large size businesses
  • Price: starts at $499 per license
  • Jun 07, 2022
Compare Avaya Aura Vs. AnyTime Organizer Deluxe 14

Avaya Aura is a trending cloud-based Office-Admin software, it is designed to support small, medium and large size business. Avaya Aura received a rating of 4.4 from ITQlick team. The software cost is considered average (3.2/5) when compared to other solutions in their category.


23. VaporStream

  • Best for: Small, medium and large size businesses
  • Price: starts at $79 per user/month
  • Jun 02, 2022
Compare VaporStream Vs. AnyTime Organizer Deluxe 14

VaporStream is a growing cloud-based Office-Admin software, it is designed to support small, medium and large size business. VaporStream received a rating of 3.9 from ITQlick team. The software cost is considered average (2.7/5) when compared to other solutions in their category.


24. Whoosh

  • Best for: Small, medium and large size businesses
  • Price: starts at $60 per license
  • May 26, 2022
Compare Whoosh Vs. AnyTime Organizer Deluxe 14

Whoosh is a leading cloud-based Office-Admin software, it is designed to support small, medium and large size business. Whoosh received a rating of 3.1 from ITQlick team. The software cost is considered average (3.2/5) when compared to other solutions in their category.


25. Opera Mail

  • Best for: Small, medium and large size businesses
  • Price: Has a free version
  • Jun 02, 2022
Compare Opera Mail Vs. AnyTime Organizer Deluxe 14

Opera Mail is an email client that can simplify the email filtering, labeling and reading processes. The email client is light-weight, secure, slick and comes with RSS feed reader. Opera Software, the company behind this email client, was founded back in 1995, is headquartered in Oslo, Norway an...


26. Lepide Exchange Reporter

  • Best for: Medium and large size businesses
  • Price:
  • Jun 07, 2022
Compare Lepide Exchange Reporter Vs. AnyTime Organizer Deluxe 14

Lepide Exchange Reporter is a trending cloud-based Office-Admin software, it is designed to support medium and large size business. Lepide Exchange Reporter received a rating of 3.4 from ITQlick team. The software cost is considered affordable (1.8/5) when compared to alternative solutions.


27. Alfred

  • Best for: Medium and large size businesses
  • Price: starts at $1.49 per license
  • Mar 16, 2020
Compare Alfred Vs. AnyTime Organizer Deluxe 14

Alfred is a fast growing cloud-based Office-Admin software, it is designed to support medium and large size business. Alfred received a rating of 4.3 from ITQlick team. The software cost is considered average (3/5) when compared to other solutions in their category.


28. Chaos Software Free

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Aug 25, 2019
Compare Chaos Software Free Vs. AnyTime Organizer Deluxe 14

Chaos Software Free is a growing cloud-based Office-Admin software, it is designed to support small, medium and large size business. Chaos Software Free received a rating of 4.9 from ITQlick team. The software cost is considered average (3.1/5) when compared to other solutions in their category.


29. mTouche Intelligent Short Messaging Platform

  • Best for: Medium and large size businesses
  • Price:
  • Sep 17, 2019
Compare mTouche Intelligent Short Messaging Platform Vs. AnyTime Organizer Deluxe 14

mToucheTM Intelligent Short Messaging Platform is a core network platform designed to help users provide cross network SMS based applications and value added services. Users can overcome the cross- network and technical limitations and increase customer loyalty by offering value added services ...


30. Stardock Fences

  • Best for: Medium and large size businesses
  • Price: starts at $9.99 per month
  • Feb 04, 2020
Compare Stardock Fences Vs. AnyTime Organizer Deluxe 14

Stardock Fences is a desktop organization software for Windows users that can help users to organize their desktop icons and keep it clean. The software can created shaded areas in your desktop and organize it automatically. Stardock Corporation, the software development company behind Fences, w...


31. Fax To Email

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $28 per user/month
  • Sep 14, 2019
Compare Fax To Email Vs. AnyTime Organizer Deluxe 14

Fax To Email is a trending cloud-based Office-Admin software, it is designed to support small, medium and large size business. Fax To Email received a rating of 4 from ITQlick team. The software cost is considered average (2.9/5) when compared to other solutions in their category.


32. Contact Plus Personal

  • Best for: SMBs
  • Price: starts at $49 per month
  • Mar 18, 2020
Compare Contact Plus Personal Vs. AnyTime Organizer Deluxe 14

Contact Plus Personal is a growing cloud-based Office-Admin software, it is designed to support small and medium size business. Contact Plus Personal received a rating of 4.9 from ITQlick team. The software cost is considered average (2.8/5) when compared to other solutions in their category.


33. Manage Your Contacts Professional

  • Best for: Medium and large size businesses
  • Price: starts at $50 per user/month
  • Sep 02, 2019
Compare Manage Your Contacts Professional Vs. AnyTime Organizer Deluxe 14

Manage Your Contacts Professional is a growing cloud-based Office-Admin software, it is designed to support medium and large size business. Manage Your Contacts Professional received a rating of 3 from ITQlick team. The software cost is considered average (3.4/5) when compared to other solutions in...


34. Email Archiving Solutions

  • Best for: Small, medium and large size businesses
  • Price:
  • Nov 13, 2019
Compare Email Archiving Solutions Vs. AnyTime Organizer Deluxe 14

Email Archiving Solutions is a growing cloud-based Office-Admin software, it is designed to support small, medium and large size business. Email Archiving Solutions received a rating of 4.4 from ITQlick team. The software cost is considered affordable (2.3/5) when compared to alternative solutions.


35. SmartScan Barcoding Solutions

  • Best for: Medium and large size businesses
  • Price: starts at $49 per month
  • Mar 18, 2020
Compare SmartScan Barcoding Solutions Vs. AnyTime Organizer Deluxe 14

SmartScan Barcoding Solutions is a growing cloud-based Office-Admin software, it is designed to support medium and large size business. SmartScan Barcoding Solutions received a rating of 3.1 from ITQlick team. The software cost is considered affordable (2.2/5) when compared to alternative solutions...


36. Rapportive: Gmail add-on

  • Best for: Start up, Small business, Medium business, Large business, Private use
  • Price: Has a free version
  • Aug 08, 2019
Compare Rapportive: Gmail add-on Vs. AnyTime Organizer Deluxe 14

Rapportive is a social media contact extension that is integrated into Google Apps and can look for information that your contacts have made publicly available. It can show your contact’s photo, recent tweets, location, social media profiles and other details that are available online when you are l...


37. CX1000

  • Best for: Start up, Small business, Medium business, Large business, Private use
  • Price: starts at $10,995 per license
  • Mar 19, 2020
Compare CX1000 Vs. AnyTime Organizer Deluxe 14

CX1000 is a growing cloud-based Office-Admin software, it is designed to support small, medium and large size business. CX1000 received a rating of 4.4 from ITQlick team. The software cost is considered affordable (1.8/5) when compared to alternative solutions.


38. DieselPoint

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Aug 14, 2019
Compare DieselPoint Vs. AnyTime Organizer Deluxe 14

Dieselpoint is an enterprise search solution that comes with a combination of data navigation capability and advanced full-text search to simplify the searching process. The software is designed for navigating and searching enterprise data including document databases, XML and document collections. ...


39. The Bat!

  • Best for: Small, medium and large size businesses
  • Price: starts at $45 per user/month
  • Aug 03, 2019
Compare The Bat! Vs. AnyTime Organizer Deluxe 14

The Bat! is a growing cloud-based Office-Admin software, it is designed to support small, medium and large size business. The Bat! received a rating of 3 from ITQlick team. The software cost is considered affordable (2.4/5) when compared to alternative solutions.


40. Contact Plus Personal - Contact Management

  • Best for: Medium and large size businesses
  • Price: starts at $100 per user/month
  • Aug 02, 2019
Compare Contact Plus Personal - Contact Management Vs. AnyTime Organizer Deluxe 14

Contact Plus Personal - Contact Management is a growing cloud-based Office-Admin software, it is designed to support medium and large size business. Contact Plus Personal - Contact Management received a rating of 3.3 from ITQlick team. The software cost is considered affordable (2.4/5) when compare...



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

Finding the right business software for your business
Proper business software selections are the precursor to successful deployment and business growth. Finding the right solutions doesnít have to be complicated, and it doesnít have to take days or weeks of your time.

After researching over 5,000 systems, we can identify the best solution for companies of all shapes and sizes. ITQlick.com is 100% free for software buyers.



Author - Shlomi Lavi

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Shlomi Lavi is an entrepreneur and founder of ITQlick.com. He holds a Bachelor of Science (B.Sc.) in Information Systems Engineering from Ben Gurion University in Israel. Shlomi brings 17 years of global IT and IS management experience as a consultant and implementation expert for small, medium and large-sized (global) companies. Shlomi’s goal is to share the best knowledge and news about information systems so you can make smarter buying decisions for your business.