Top 53 Online Registration Software

TOP 53 Online Registration Software

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1. Cvent Event Management

  • Best for: Small, medium and large size businesses
  • Price: starts at $295 per license
  • Mar 22, 2022
Compare Cvent Event Management Vs. Cvent Event Management

Cvent Event Management is a fast growing cloud-based EHS Management software, it is designed to support small, medium and large size business. Cvent Event Management received a rating of 4.5 from ITQlick team. The software cost is considered average (3/5) when compared to other solutions in their c...


2. Regpack

  • Best for: SMBs
  • Price: starts at $125 per user/month
  • Apr 01, 2022
Compare Regpack Vs. Cvent Event Management

Regpack is an event management software designed to give users the feature-rich solution necessary for event registration, client management, attendee management, travel and ticketing and event sponsorship.


3. ABC Signup

  • Best for: SMBs
  • Price: starts at $399 per month
  • Apr 03, 2022
Compare ABC Signup Vs. Cvent Event Management

ABC Signup is a growing cloud-based Online Registration software, it is designed to support small and medium size business. ABC Signup received a rating of 3.7 from ITQlick team. The software cost is considered average (3/5) when compared to other solutions in their category.


4. Enrollware Class Registration

  • Best for: Small, medium and large size businesses
  • Price: starts at $99 per month
  • Apr 14, 2022
Compare Enrollware Class Registration Vs. Cvent Event Management

Enrollware Class Registration is a growing cloud-based Online Registration software, it is designed to support small, medium and large size business. Enrollware Class Registration received a rating of 4.4 from ITQlick team. The software cost is considered average (3.4/5) when compared to other solu...


5. ePly

  • Best for: SMBs
  • Price: starts at $500 per site/month
  • May 23, 2022
Compare ePly Vs. Cvent Event Management

ePly is a growing cloud-based Online Registration software, it is designed to support small and medium size business. ePly received a rating of 4.7 from ITQlick team. The software cost is considered affordable (4/5) when compared to alternative solutions.


6. GolfRegistrations

  • Best for: Small businesses and start ups
  • Price: starts at $299 per license
  • May 19, 2022
Compare GolfRegistrations Vs. Cvent Event Management

GolfRegistrations is a web based golf tournament software solution for businesses of all sizes. It offers such capabilities as registration management, online sharing of events, and others. The software was designed and launched by DoJiggy Fundraising Software headquartered in Oregon, United States....


7. ASAP

  • Best for: Small, medium and large size businesses
  • Price: starts at $5,000 per license
  • Jun 10, 2022
Compare ASAP Vs. Cvent Event Management

ASAP is a growing cloud-based Online Registration software, it is designed to support small, medium and large size business. ASAP received a rating of 3.6 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


8. GoSignMeUp

  • Best for: Small, medium and large size businesses
  • Price: starts at $299 per month
  • Jun 22, 2022
Compare GoSignMeUp Vs. Cvent Event Management

GoSignMeUp is a fast growing cloud-based Online Registration software, it is designed to support small, medium and large size business. GoSignMeUp received a rating of 4.2 from ITQlick team. The software cost is considered average (3/5) when compared to other solutions in their category.


9. RegFox

  • Best for: Small, medium and large size businesses
  • Price: starts at $99 per register/month
  • Jul 01, 2022
Compare RegFox Vs. Cvent Event Management

RegFox is an online registration management software designed to help users in making customizable registration pages and sharing them with their target market.


10. RedPodium

  • Best for: Small, medium and large size businesses
  • Price: starts at $99 per participant
  • Jul 01, 2022
Compare RedPodium Vs. Cvent Event Management

RedPodium is a leading cloud-based Online Registration software, it is designed to support small, medium and large size business. RedPodium received a rating of 5 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


11. ChronoTrack

  • Best for: SMBs
  • Price: starts at $19 per month
  • Jul 23, 2022
Compare ChronoTrack Vs. Cvent Event Management

ChronoTrack is a growing cloud-based Online Registration software, it is designed to support small and medium size business. ChronoTrack received a rating of 4.7 from ITQlick team. The software cost is considered affordable (2/5) when compared to alternative solutions.


12. RegOnline

  • Best for: Small, medium and large size businesses
  • Price: starts at $3.95 per license
  • Jan 15, 2022
Compare RegOnline Vs. Cvent Event Management

RegOnline is a growing cloud-based Online Registration software, it is designed to support small, medium and large size business. RegOnline received a rating of 4 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


13. CourseStorm

  • Best for: Small, medium and large size businesses
  • Price: starts at $3 per license
  • Feb 21, 2022
Compare CourseStorm Vs. Cvent Event Management

CourseStorm is a trending cloud-based eCommerce software, it is designed to support small, medium and large size business. CourseStorm received a rating of 4.6 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


14. Snafflz

  • Best for: Small, medium and large size businesses
  • Price: starts at $39 per license
  • Feb 08, 2022
Compare Snafflz Vs. Cvent Event Management

Snafflz is a growing cloud-based Online Registration software, it is designed to support small, medium and large size business. Snafflz received a rating of 4.7 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


15. Amilia

  • Best for: Small businesses and start ups
  • Price: starts at $99 per month
  • Mar 25, 2022
Compare Amilia Vs. Cvent Event Management

Amilia is a growing cloud-based Online Registration software, it is designed to support small and medium size business. Amilia received a rating of 4.5 from ITQlick team. The software cost is considered affordable (4/5) when compared to alternative solutions.


16. PlanetReg

  • Best for: Small businesses and start ups
  • Price: starts at $0.50 per license
  • Mar 29, 2022
Compare PlanetReg Vs. Cvent Event Management

PlanetReg is a growing cloud-based Online Registration software, it is designed to support small and medium size business. PlanetReg received a rating of 4.6 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


17. Corsizio

  • Best for: Small businesses and start ups
  • Price: starts at $0.10 per month
  • Mar 29, 2022
Compare Corsizio Vs. Cvent Event Management

Corsizio is a leading cloud-based Online Registration software, it is designed to support small and medium size business. Corsizio received a rating of 4.9 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


18. CrowdCompass Mobile Event App

  • Best for: Small, medium and large size businesses
  • Price: starts at $7,000 per license
  • Apr 04, 2022
Compare CrowdCompass Mobile Event App Vs. Cvent Event Management

CrowdCompass Mobile Event App is a fast growing cloud-based Online Registration software, it is designed to support small, medium and large size business. CrowdCompass Mobile Event App received a rating of 4.8 from ITQlick team. The software cost is considered average (3/5) when compared to other s...


19. Activity tree connect

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 11, 2022
Compare Activity tree connect Vs. Cvent Event Management

Activity tree connect is a growing cloud-based Online Registration software, it is designed to support small, medium and large size business. Activity tree connect received a rating of 4.1 from ITQlick team. The software cost is considered affordable (1.7/5) when compared to alternative solutions.


20. SignMeUp

  • Best for: SMBs
  • Price: starts at $1.25 per year
  • Sep 03, 2019
Compare SignMeUp Vs. Cvent Event Management

SignMeUp is a growing cloud-based EHS Management software, it is designed to support small and medium size business. SignMeUp received a rating of 3.3 from ITQlick team. The software cost is considered average (2.8/5) when compared to other solutions in their category.


21. Event Wizard

  • Best for: SMBs
  • Price: starts at $3.45 per license
  • Aug 02, 2019
Compare Event Wizard Vs. Cvent Event Management

Event Wizard is a trending cloud-based EHS Management software, it is designed to support small and medium size business. Event Wizard received a rating of 4.8 from ITQlick team. The software cost is considered affordable (2.2/5) when compared to alternative solutions.


22. Akkroo

  • Best for: Small, medium and large size businesses
  • Price: starts at $229 per user/month
  • Oct 04, 2019
Compare Akkroo Vs. Cvent Event Management

Akkroo is a trending cloud-based Online Registration software, it is designed to support small, medium and large size business. Akkroo received a rating of 4.9 from ITQlick team. The software cost is considered average (3/5) when compared to other solutions in their category.


23. Registration & Enrollment

  • Best for: Small, medium and large size businesses
  • Price: starts at $250 per user/month
  • Sep 19, 2019
Compare Registration & Enrollment Vs. Cvent Event Management

Registration-Enrollment is an award-winning cloud-based Online Registration software, it is designed to support small, medium and large size business. Registration-Enrollment received a rating of 4.2 from ITQlick team. The software cost is considered average (3.3/5) when compared to other solutions...


24. Mitingu

  • Best for: Small business, Large business
  • Price:
  • Sep 13, 2019
Compare Mitingu Vs. Cvent Event Management

Mitingu is a growing cloud-based Online Registration software, it is designed to support small and medium size business. Mitingu received a rating of 4.7 from ITQlick team. The software cost is considered affordable (2/5) when compared to alternative solutions.


25. Enrole

  • Best for: Small, medium and large size businesses
  • Price:
  • Aug 23, 2019
Compare Enrole Vs. Cvent Event Management

Enrole is a trending cloud-based Online Registration software, it is designed to support small, medium and large size business. Enrole received a rating of 3.3 from ITQlick team. The software cost is considered affordable (1.6/5) when compared to alternative solutions.


26. RegPoint Solutions

  • Best for: Small, medium and large size businesses
  • Price: starts at $29 per user/month
  • Oct 01, 2019
Compare RegPoint Solutions Vs. Cvent Event Management

RegPoint Solutions is a growing cloud-based Online Registration software, it is designed to support small, medium and large size business. RegPoint Solutions received a rating of 4.9 from ITQlick team. The software cost is considered average (2.7/5) when compared to other solutions in their categor...


27. TapCrowd

  • Best for: Small, medium and large size businesses
  • Price:
  • Aug 12, 2019
Compare TapCrowd Vs. Cvent Event Management

TapCrowd is a growing cloud-based Online Registration software, it is designed to support small, medium and large size business. TapCrowd received a rating of 4.4 from ITQlick team. The software cost is considered average (2.7/5) when compared to other solutions in their category.


28. Aardcom Event Registration

  • Best for: Small, medium and large size businesses
  • Price: starts at $79 per user/month
  • Nov 16, 2019
Compare Aardcom Event Registration Vs. Cvent Event Management

Aardcom Event Registration is a growing cloud-based Online Registration software, it is designed to support small, medium and large size business. Aardcom Event Registration received a rating of 4.2 from ITQlick team. The software cost is considered affordable (2.1/5) when compared to alternative s...


29. ACES

  • Best for: Small, medium and large size businesses
  • Price: starts at $3 per user/month
  • Aug 03, 2019
Compare ACES Vs. Cvent Event Management

ACES is a growing cloud-based Online Registration software, it is designed to support small, medium and large size business. ACES received a rating of 3.5 from ITQlick team. The software cost is considered affordable (1.9/5) when compared to alternative solutions.


30. Ai-evolution

  • Best for: Small, medium and large size businesses
  • Price:
  • Sep 03, 2019
Compare Ai-evolution Vs. Cvent Event Management

Ai-evolution is a growing cloud-based Online Registration software, it is designed to support small, medium and large size business. Ai-evolution received a rating of 3.7 from ITQlick team. The software cost is considered affordable (2.2/5) when compared to alternative solutions.


31. Class4Kids

  • Best for: Small, medium and large size businesses
  • Price: starts at $10 per license
  • Oct 05, 2019
Compare Class4Kids Vs. Cvent Event Management

Class4Kids is an award-winning cloud-based Online Registration software, it is designed to support small, medium and large size business. Class4Kids received a rating of 3.6 from ITQlick team. The software cost is considered average (2.8/5) when compared to other solutions in their category.


32. ClassByte CPR Course Management

  • Best for: Small, medium and large size businesses
  • Price: starts at $39 per user/month
  • Sep 18, 2019
Compare ClassByte CPR Course Management Vs. Cvent Event Management

ClassByte CPR Course Management is a leading cloud-based Online Registration software, it is designed to support small, medium and large size business. ClassByte CPR Course Management received a rating of 3.4 from ITQlick team. The software cost is considered affordable (1.9/5) when compared to alt...


33. ClearThunder

  • Best for: Small, medium and large size businesses
  • Price: starts at $1.50 per user/month
  • Oct 23, 2019
Compare ClearThunder Vs. Cvent Event Management

ClearThunder is a fast growing cloud-based Online Registration software, it is designed to support small, medium and large size business. ClearThunder received a rating of 3.1 from ITQlick team. The software cost is considered affordable (2.2/5) when compared to alternative solutions.


34. CMR.ez Registration

  • Best for: Small, medium and large size businesses
  • Price: starts at $50,000 per license
  • Aug 03, 2019
Compare CMR.ez Registration Vs. Cvent Event Management

CMR.ez Registration is a trending cloud-based Online Registration software, it is designed to support small, medium and large size business. CMR.ez Registration received a rating of 3.6 from ITQlick team. The software cost is considered affordable (2.1/5) when compared to alternative solutions.


35. COMS

  • Best for: Small, medium and large size businesses
  • Price: starts at $150 per user/month
  • Sep 19, 2019
Compare COMS Vs. Cvent Event Management

COMS is a leading cloud-based Online Registration software, it is designed to support small, medium and large size business. COMS received a rating of 3.6 from ITQlick team. The software cost is considered average (3.2/5) when compared to other solutions in their category.


36. eRegistration

  • Best for: Small, medium and large size businesses
  • Price:
  • Nov 05, 2019
Compare eRegistration Vs. Cvent Event Management

eRegistration is a leading cloud-based Online Registration software, it is designed to support small, medium and large size business. eRegistration received a rating of 3.6 from ITQlick team. The software cost is considered average (2.9/5) when compared to other solutions in their category.


37. iRegister - Course Booking

  • Best for: Medium and large size businesses
  • Price:
  • Jun 24, 2022
Compare iRegister - Course Booking Vs. Cvent Event Management

iRegister is an event and course booking software that can simplify the attendee registration process or both the organizer and the attendee. The solution is designed to manage both internal and external bookings and can automate the attendees registering process for events, courses, appoint...


38. evetos

  • Best for: Small, medium and large size businesses
  • Price: starts at $150 per user/year
  • Aug 03, 2019
Compare evetos Vs. Cvent Event Management

evetos is a growing cloud-based Event Management software, it is designed to support small, medium and large size business. evetos received a rating of 3.7 from ITQlick team. The software cost is considered affordable (2.2/5) when compared to alternative solutions.


39. ExpoReg

  • Best for: Small, medium and large size businesses
  • Price:
  • Aug 05, 2019
Compare ExpoReg Vs. Cvent Event Management

ExpoReg is a growing cloud-based Online Registration software, it is designed to support small, medium and large size business. ExpoReg received a rating of 3.4 from ITQlick team. The software cost is considered affordable (2.1/5) when compared to alternative solutions.


40. FamilyID

  • Best for: Small, medium and large size businesses
  • Price: starts at $30 per month
  • Mar 13, 2020
Compare FamilyID Vs. Cvent Event Management

FamilyID is a growing cloud-based Online Registration software, it is designed to support small, medium and large size business. FamilyID received a rating of 4.8 from ITQlick team. The software cost is considered affordable (2.4/5) when compared to alternative solutions.


41. Timecenter

  • Best for: Medium and large size businesses
  • Price: starts at $35 per month
  • Jul 15, 2022
Compare Timecenter Vs. Cvent Event Management

TimeCenter is an online appointment scheduling software that can help users to make the appointment scheduling process easy for their clients. Customers can book appointment even when your phone is turned off or on a vacation. TimeCenter was founded back in 2007 and is headquartered in S...


42. Eventsbot

  • Best for: Small, medium and large size businesses
  • Price:
  • Sep 03, 2019
Compare Eventsbot Vs. Cvent Event Management

Eventsbot is a growing cloud-based Online Registration software, it is designed to support small, medium and large size business. Eventsbot received a rating of 3.8 from ITQlick team. The software cost is considered affordable (2.1/5) when compared to alternative solutions.


43. Marathon Registration Software

  • Best for: Small, medium and large size businesses
  • Price:
  • Aug 02, 2019
Compare Marathon Registration Software Vs. Cvent Event Management

Marathon Registration Software is a growing cloud-based Online Registration software, it is designed to support small, medium and large size business. Marathon Registration Software received a rating of 3.5 from ITQlick team. The software cost is considered affordable (2.1/5) when compared to alter...


44. EReg

  • Best for: Small, medium and large size businesses
  • Price:
  • Oct 29, 2019
Compare EReg Vs. Cvent Event Management

EReg is a growing cloud-based Online Registration software, it is designed to support small, medium and large size business. EReg received a rating of 3.8 from ITQlick team. The software cost is considered affordable (1.8/5) when compared to alternative solutions.


45. EventMagix

  • Best for: Small, medium and large size businesses
  • Price:
  • Nov 04, 2019
Compare EventMagix Vs. Cvent Event Management

EventMagix is a leading cloud-based Online Registration software, it is designed to support small, medium and large size business. EventMagix received a rating of 3.4 from ITQlick team. The software cost is considered average (3.1/5) when compared to other solutions in their category.


46. floktu

  • Best for: Small, medium and large size businesses
  • Price: starts at $103 per license
  • Mar 17, 2020
Compare floktu Vs. Cvent Event Management

floktu is a growing cloud-based Online Registration software, it is designed to support small, medium and large size business. floktu received a rating of 4.5 from ITQlick team. The software cost is considered affordable (2.5/5) when compared to alternative solutions.


47. MyGuestlist

  • Best for: Small, medium and large size businesses
  • Price: starts at $200 per month
  • Sep 27, 2019
Compare MyGuestlist Vs. Cvent Event Management

MyGuestlist is a growing cloud-based Marketing Automation software, it is designed to support small, medium and large size business. MyGuestlist received a rating of 4.6 from ITQlick team. The software cost is considered affordable (1.7/5) when compared to alternative solutions.


48. Event Foundation

  • Best for: Small, medium and large size businesses
  • Price: starts at $12,000 per license
  • Oct 03, 2019
Compare Event Foundation Vs. Cvent Event Management

Event Foundation is a growing cloud-based Online Registration software, it is designed to support small, medium and large size business. Event Foundation received a rating of 5 from ITQlick team. The software cost is considered affordable (1.9/5) when compared to alternative solutions.


49. ER Suite

  • Best for: Small, medium and large size businesses
  • Price: starts at $500 per user/year
  • Nov 05, 2019
Compare ER Suite Vs. Cvent Event Management

ER Suite is an award-winning cloud-based Online Registration software, it is designed to support small, medium and large size business. ER Suite received a rating of 3 from ITQlick team. The software cost is considered affordable (2/5) when compared to alternative solutions.


50. Class Registration software

  • Best for: Small, medium and large size businesses
  • Price: starts at $300 per user/month
  • Oct 16, 2019
Compare Class Registration software Vs. Cvent Event Management

Class Registration software is an award-winning cloud-based Online Registration software, it is designed to support small, medium and large size business. Class Registration software received a rating of 3.2 from ITQlick team. The software cost is considered average (2.6/5) when compared to other s...


51. EventSpot

  • Best for: Small, medium and large size businesses
  • Price: starts at $20 per month
  • Mar 18, 2020
Compare EventSpot Vs. Cvent Event Management

EventSpot is a growing cloud-based Online Registration software, it is designed to support small, medium and large size business. EventSpot received a rating of 3.5 from ITQlick team. The software cost is considered affordable (2.1/5) when compared to alternative solutions.


52. Kamptive

  • Best for: Small, medium and large size businesses
  • Price: starts at $1 per user/month
  • Sep 23, 2019
Compare Kamptive Vs. Cvent Event Management

Kamptive is a growing cloud-based Online Registration software, it is designed to support small, medium and large size business. Kamptive received a rating of 3.8 from ITQlick team. The software cost is considered average (3.1/5) when compared to other solutions in their category.


53. LIV3LY

  • Best for: Small, medium and large size businesses
  • Price: starts at $120 per year
  • Mar 19, 2020
Compare LIV3LY Vs. Cvent Event Management

LIV3LY is a growing cloud-based Online Registration software, it is designed to support small, medium and large size business. LIV3LY received a rating of 3.5 from ITQlick team. The software cost is considered affordable (1.5/5) when compared to alternative solutions.



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

Finding the right business software for your business
Proper business software selections are the precursor to successful deployment and business growth. Finding the right solutions doesnít have to be complicated, and it doesnít have to take days or weeks of your time.

After researching over 5,000 systems, we can identify the best solution for companies of all shapes and sizes. ITQlick.com is 100% free for software buyers.



Author

Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.