Top 29 Patient Case Management Software

TOP 29 Patient Case Management Software

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1. CharityTracker

  • Best for: SMBs
  • Price: starts at $20 per user/month
  • Mar 12, 2022
Compare CharityTracker Vs. CharityTracker

CharityTracker is a cloud-based Mental Health software that enables users to manage communication and generate reports using Bulletins and Search tools.


2. EHR YOUR WAY

  • Best for: Medium and large size businesses
  • Price: starts at $60 per user/month
  • Mar 13, 2022
Compare EHR YOUR WAY Vs. CharityTracker

EHR YOUR WAY is a cloud-based solution as well as an on-premise electronic health record solution that is developed for use in hospitals and clinics of all sizes. The solution can be used in various practices of the medical and health care industry such as cardiology, optometry, dentistry, dermatolo...


3. TheraNest

  • Best for: Small businesses and start ups
  • Price: starts at $39 per month
  • Mar 01, 2022
Compare TheraNest Vs. CharityTracker

TheraNest is a HIPAA compliant web-based mental health software that is designed for use by solo practitioners, large mental health practices, and nonprofit organizations.


4. ChiroFusion

  • Best for: SMBs
  • Price: starts at $99 per month
  • Apr 18, 2022
Compare ChiroFusion Vs. CharityTracker

ChiroFusion is a cloud-based practice management solution suitable for use in chiropractic practices in hospitals and clinics of all sizes. The solution is able to save much time when it is used by physicians since most of the functionalities that are provided by the solution help in handling most o...


5. Chiron Health

  • Best for: Small, medium and large size businesses
  • Price: starts at $150 per provider
  • May 01, 2022
Compare Chiron Health Vs. CharityTracker

Chiron Health is a cloud-based medical practice management solution that also works as a telemedicine software for hospitals and clinics of all sizes. The solution allows the hospitals that are using it to give their customers a good experience that is more likely to encourage them to come back to t...


6. Forcura

  • Best for: Small, medium and large size businesses
  • Price: starts at $65,000 per year
  • May 16, 2022
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Forcura is a cloud-based document management solution that helps physicians streamline the care process in-home health care facilities by providing a proper way of managing necessary documents.


7. Intelligent Medical Software (IMS) by Meditab

  • Best for: Small, medium and large size businesses
  • Price: starts at $199 per provider/month
  • May 16, 2022
Compare Intelligent Medical Software (IMS) by Meditab Vs. CharityTracker

Intelligent Medical Software is a hybrid integrated Electronic Health Records and Practice Management solution that includes applications for e-prescribing, practice reporting, patient portal, and communication tools.


8. SmartCare by Streamline Software

  • Best for: Small, medium and large size businesses
  • Price:
  • Jun 10, 2022
Compare SmartCare by Streamline Software Vs. CharityTracker

SmartCare by Streamline Software is a cloud-based electronic health record solution that is developed to be used in hospitals and clinics of all sizes. the solution is developed with features and specifications that make it suitable to be used in practices of all sizes starting from small-sized prac...


9. Carestream Dental

  • Best for: SMBs
  • Price:
  • Jun 18, 2022
Compare Carestream Dental Vs. CharityTracker

Carestream Dental is a digital imaging and dental practice management solution for businesses of all sizes. It also offers assistance in electronic health records management and financial aspects. The software was designed and launched by Carestream Health headquartered in Georgia, Unite...


10. Claimocity

  • Best for: Small, medium and large size businesses
  • Price: starts at $99 per user/month
  • Jan 07, 2022
Compare Claimocity Vs. CharityTracker

Claimocity is a medical billing software designed for health organizations to reduce clinical workloads and automate complex billing and coding. The software helps doctors to save time while increasing revenue and productivity. Claimocity allows users to direct coding challenges to the software expe...


11. Cardiology Cloud

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 21, 2022
Compare Cardiology Cloud Vs. CharityTracker

Cardiology-Cloud, powered by WRS Health, an EHR and Practice Management System is designed specifically to meet the needs of Cardiologists, integrating every aspect of your practice from appointment scheduling to revenue cycle management on a single, cloud-based platform. You can access the system 2...


12. Derm Cloud

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 23, 2022
Compare Derm Cloud Vs. CharityTracker

Derm-Cloud, powered by WRS Health, is more than just an EHR & Practice Management software. Designed for those who specialize in treating skin, hair, and nails, this all-in-one platform provides clinician-centered workflow solutions to continually improve and grow your practice.


13. QNotes Office EMR

  • Best for: SMBs
  • Price: starts at $1,995 per license
  • Jul 18, 2022
Compare QNotes Office EMR Vs. CharityTracker

Qnotes office EMR is an on-premise medical software that is designed to help medical professionals who aim at making medical record solution easier. The solution is developed to work perfectly in all sized medical practices, small-sized practices, medium-sized practices, and large-sized practices.


14. WeCounsel

  • Best for: Small, medium and large size businesses
  • Price: starts at $24.99 per month
  • Jun 03, 2022
Compare WeCounsel Vs. CharityTracker

WeCounsel is a web based healthcare management solution for businesses of all sizes. It offers such capabilities as appointment reminders, billing and invoicing, HIPAA compliance, and others. The software was designed and launched by WeCounsel Solutions headquartered in Tennessee, United...


15. PatientWay Suite

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 14, 2022
Compare PatientWay Suite Vs. CharityTracker

We can bring measurable cost and time savings to your organization while increasing staff and patient satisfaction.


16. Foothold Technology

  • Best for: Medium and large size businesses
  • Price:
  • Jan 24, 2022
Compare Foothold Technology Vs. CharityTracker

Our human services software, AWARDS, offers full functionality for case management, client tracking, behavioral health EHR (Electronic Health Record) and HMIS (Homeless Management Information System).


17. MyClientsPlus

  • Best for: SMBs
  • Price: starts at $29 per provider
  • Feb 21, 2022
Compare MyClientsPlus Vs. CharityTracker

MyClientPlus is a web-based Management and Billing System that enables the user to manage client contacts. Users can also upload files directly to clients records, electronically attach intake forms and insurance cards to client files and grant multi-user access to the account.


18. CoCENTRIX Coordinated Care Platform

  • Best for: Medium and large size businesses
  • Price:
  • Feb 28, 2022
Compare CoCENTRIX Coordinated Care Platform Vs. CharityTracker

CoCENTRIX Coordinated Care Platform is a quality practice management and EMR solution designed for practices of all sizes and specialties. The software offers a number of features that include medical billing that help clinicians seeking help with their billing issues.


19. FAMCare

  • Best for: Small, medium and large size businesses
  • Price: starts at $7,500 per year
  • Mar 02, 2022
Compare FAMCare Vs. CharityTracker

FAMCare is both cloud-based and on-premise human service management solution that helps bridge the gap between the humans and the services they perform. The solution is designed for all sorts of services starting from small-scale services, medium-sized services, and large services.


20. Penelope by Athena

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 30, 2022
Compare Penelope by Athena Vs. CharityTracker

Penelope case management software by Athena Software helps human and social service organizations achieve their mission and improve client outcomes.


21. CareVision

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 30, 2022
Compare CareVision Vs. CharityTracker

Let your teams care more with CareVision. The only end to end solution for engaging clients throughout the continuum of care. With Artifical Intelligence and machine learning built in to drive continuous improvement of care scheduling and work order management, budgeting and forecast, automated time...


22. Bridge Patient Portal

  • Best for: Medium and large size businesses
  • Price: starts at $500 per license
  • Mar 28, 2022
Compare Bridge Patient Portal Vs. CharityTracker

Bridge is a medical, EMR and EHR software for medium and large healthcare companies. Its key features include billing and invoicing, calendar management, assessment notes, electronic health records, HIPAA compliance, bill payment, appointment scheduling, and prescription renewals.


23. NewOrg

  • Best for: Small businesses and start ups
  • Price:
  • Mar 30, 2022
Compare NewOrg Vs. CharityTracker

NewOrg is a cloud-based relationship management solution that is designed for use by non-profit organizations. The solution is suitable for use in all sizes of businesses starting from small-sized businesses, medium-sized businesses, and large enterprises.


24. Simple Interact

  • Best for: SMBs
  • Price: starts at $150 per user/month
  • May 09, 2022
Compare Simple Interact Vs. CharityTracker

Simple interact is a cloud-based medical software that is built for medical practitioners as well as other healthcare providers. The software uses its automated system to help these medical institutions to track patients, get feedback and also receive reviews on patients satisfaction. Simple interac...


25. Influx MD

  • Best for: Start up, Small business
  • Price: starts at $64 per month
  • May 11, 2022
Compare Influx MD Vs. CharityTracker

All of the tools you need to promote your medical practice and manage leads in one award-winning, sales and marketing platform. Secure, HIPAA compliant Customer relationship management, email marketing, online education, lead management and schedule or EHR integration.


26. The Diary CarePro

  • Best for: SMBs
  • Price:
  • Oct 13, 2019
Compare The Diary CarePro Vs. CharityTracker

The Diary CarePro is a software that allows health care companies to manage records, customer communication, and various processes that increase customer satisfaction, and make work easier for them. From tracking clients’ medical records to sending them notifications and alerts, health care of patie...


27. IntakeQ

  • Best for: Small businesses and start ups
  • Price: starts at $29.90 per month
  • Aug 03, 2019
Compare IntakeQ Vs. CharityTracker

IntakeQ is a cloud-based form generation system that is designed for use in the medical facilities especially to produce forms for mental health patients. The solution is designed for use in practices of all sizes starting from small-sized practices, medium-sized practices, and large practices.


28. FOTO

  • Best for: SMBs
  • Price: starts at $40
  • Sep 12, 2019
Compare FOTO Vs. CharityTracker

FOTO is a cloud-based solution that is used by medical practitioners and health providers to prove that physical rehabilitation can be used to help the patients and other people in need. The medical practitioners can use the solution to manage the health progress of the patients.


29. ETO Software

  • Best for: SMBs
  • Price:
  • Sep 09, 2019
Compare ETO Software Vs. CharityTracker

ETO Software is a growing cloud-based Non-Profit software, it is designed to support small and medium size business. ETO Software received a rating of 2.5 from ITQlick team. The software cost is considered affordable (2/5) when compared to alternative solutions.



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

Finding the right business software for your business
Proper business software selections are the precursor to successful deployment and business growth. Finding the right solutions doesnít have to be complicated, and it doesnít have to take days or weeks of your time.

After researching over 5,000 systems, we can identify the best solution for companies of all shapes and sizes. ITQlick.com is 100% free for software buyers.



Author

Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.