Top 16 Physical Therapy Software (Jan 2024)

2023's Best 17 Physical Therapy Systems

Shlomi LaviShlomi Lavi / Jan 20, 2024

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1. ProviderSoft

  • Best for: SMBs
  • Price:
  • May 06, 2022
Compare ProviderSoft Vs. ProviderSoft

ProviderSoft is cloud-based physical therapy and early childhood solution designed for children with developmental disabilities. The solution features include payroll processing, client management, records management, administrative settings, billings & response files, and staffing & provider manage...

2. Optima Therapy for Outpatient

  • Best for: Small, medium and large size businesses
  • Price:
  • Jun 22, 2022
Compare Optima Therapy for Outpatient Vs. ProviderSoft

Optima Therapy for Outpatient is an all-inclusive medical software that features electronic medical records (EMR), practice management, and billing. This tool is a cloud-based solution that also includes workflows help, guided documentation, compliance and support training.

3. Planetrehab

  • Best for: SMBs
  • Price: starts at $500 per feature/month
  • Jun 22, 2022
Compare Planetrehab Vs. ProviderSoft

Planetrehab is a trending cloud-based Medical, EMR-EHR software, it is designed to support small and medium size medical practices and hospitals. Planetrehab received a rating of 3.6 from ITQlick team. The software cost is considered affordable (4/5) when compared to alternative solutions.

4. APTA Connect Software

  • Best for: Small, medium and large size businesses
  • Price:
  • Jul 02, 2022
Compare APTA Connect Software Vs. ProviderSoft

APTA Connect is an on-premise Practice Management platform that scalable is for rehabilitative medical practices of any size. The solution is based on an electronic medical records app that comprises of procedure workflows, a patient portal, and tablet support.

5. Net Health Therapy for Clinics

  • Best for: Small, medium and large size businesses
  • Price:
  • Jan 20, 2024
Compare Net Health Therapy for Clinics Vs. ProviderSoft

Net Health Therapy for Clinics is a comprehensive electronic medical record (EMR) solution designed for private practices and outpatient therapy clinics. It is an all-in-one rehab therapy EMR software solution that has been trusted by over 20,000 practices for 25 years and supports $20 billion of re...

6. Spry

  • Best for: Small, medium and large size businesses
  • Price: starts at $150 per NPI/month
  • Jan 20, 2024
Compare Spry Vs. ProviderSoft

Spry is a cloud-based operating system designed for movement health professionals such as physiatrists, physical therapists, athletic trainers, and recovery specialists. It enables these professionals to seamlessly capture and assess patient care data in real time, providing patient-specific protoco...

7. WellSky Rehabilitation

  • Best for: Small, medium and large size businesses
  • Price:
  • Jul 19, 2022
Compare WellSky Rehabilitation Vs. ProviderSoft

WellSky Rehabilitation is a cloud-based as well as an on-premise rehab software or a physical therapy software that can work as an EHR in the rehab practices. The solution not only offers the basic functionalities like managing the documents, and other tasks but also goes ahead and provides users wi...

8. Systems4PT

  • Best for: Small, medium and large size businesses
  • Price: Has a free version
  • Jul 15, 2022
Compare Systems4PT Vs. ProviderSoft

Systems4PT is a cloud-based electronic medical record and practice management software that was specifically designed for Physical Therapy. With Systems4PT, healthcare facilities that offer outpatient rehab can streamline healthcare recording practice as well as other various medical workflows with ...

9. Therapistmate

  • Best for: Small, medium and large size businesses
  • Price: starts at $40 per user/month
  • Sep 21, 2022
Compare Therapistmate Vs. ProviderSoft

TherapistMate is a practice management system that helps therapists and their staff schedule appointments, manage cases, handle billing, financials, and payroll within a single program. Some of the features include a payroll function that allows employees to complete timesheets remotely and track th...

10. TheraOffice

  • Best for: Medium and large size businesses
  • Price: starts at $125 per month
  • Jan 28, 2023
Compare TheraOffice Vs. ProviderSoft

TheraOffice is a cloud-based practice management software that allows the user to simplify practice management using scheduling, documentation, and many more. It affords the customer a physical therapy software built on updated physical therapy software technologies.

Pricing Guide - Physical Therapy Software:

Physical Therapy Software Pricing

Establishments can expect to pay between $5 and more than $100 a month for base subscriptions of Physical Therapy Software. Vendors would typically charge based on a per month/per user model, and the package could include added services such as Voice Recognition, User Portal, and Tracking. Users can also acquire Speech Therapy Software products based on their pricing models, mode of deployment, and the size of the organization to which they aim to cater.

  • To begin with, small businesses can expect to pay between $5 and $60 a month for Speech Therapy Software. For example, Double Time Docs pricing starts at $5 per month, TotalABA at $19 a month, and HelloNotes at $45 monthly. Also, TheraPlatform pricing begins at $29 a month, with Pro and Pro Plus plans, for $39 and $59 monthly.
  • Medium-sized organizations would have to pay between $89 and $199 a month for Speech Therapy Software. For example, Curismed cost price starts at $199 per month, Kareo Clinical EHR at $160 a month, and MedBridge Education costs about $250 monthly. Furthermore, NueMD pricing goes for $99 a month, Fusion for $89 per month, and TheraBill for $149.
  • Large corporations can expect to pay between $295 and $500 a month for Speech Therapy Software. For instance, CureMD Speech Therapy EMR pricing starts at $295 a month, eClinicalWorks at $449 per month, and Medfiles OHS at $500 monthly.
  • Furthermore, users can find free and open-source Speech Therapy Software on the market. For example, Articulation Station, CineVox, and ArtikPix all have free base plans. Furthermore, 10to8 is free and has other paid plans, including Grow and Bigger Business plans, which costs $25 and $50 a month, respectively.
  • Speech Therapy Software based on Windows Operating System generally has prices within $0 and $39 a month. For example, Bungalow Software pricing starts at $39 a month, Clinic Controller: Therapy at 1 cent, and ReminderCall at $15 monthly.
  • MacOS users can expect to pay up to $500 a month for compatible Speech Therapy Software. For example, PatientPop has a cost price of $500 per month, EHR 24/7 pricing goes for $30 a month, and eTherapyDocs for $195 monthly. Furthermore, DoctorConnect pricing begins at $99 a month, Chiron Health at $150 per month, and Cerner Ambulatory EHR at $25 monthly.
  • Android-Based Speech Therapy Software typically have price points within $5-$70 a month. As examples, Speech Therapy for Apraxia pricing starts at $5 a month, Language Therapy: Aphasia at $70 per month, and Articulation Essentials 2.0 costs up to $9 monthly.
  • Web-based Speech Therapy Software generally has price points within $10-$50 a month. For instance, InsightEMR pricing starts at $50 a month, Cliniko at $45 a month, and Skedulex Case Management at $10 monthly.

11. ReDoc powered by xfit

  • Best for: Medium and large size businesses
  • Price:
  • Oct 24, 2022
Compare ReDoc powered by xfit Vs. ProviderSoft

ReDoc powered by xfit is a cloud-based practice management solution that is designed for use in all therapy practices as well as in the mental health clinics and hospitals. The solution is easy to use and provides physicians with the tools and features that allow them to perfect their practice by im...

12. PT Practice Pro

  • Best for: SMBs
  • Price:
  • Mar 09, 2022
Compare PT Practice Pro Vs. ProviderSoft

PT Practice Pro is a fully integrated, web-based solution that is designed for outpatient physical, occupational, and speech therapy practices. The solution offers a number of features that includes scheduling which allows doctors and staff members to schedule appointments, prioritize appointments b...

13. MediLinks

  • Best for: Small, medium and large size businesses
  • Price: starts at $950 per license
  • Nov 07, 2022
Compare MediLinks Vs. ProviderSoft

WellSky Rehabilitation (MediLinks) is a patient management system that supports outpatient, inpatient, post-acute, and acute rehabilitation in places like private practices, inpatient rehab facilities (IRFs), and of course, hospitals. These cloud-based solution features include flexible charting too...

14. FOTO

  • Best for: SMBs
  • Price: starts at $40
  • Sep 12, 2019
Compare FOTO Vs. ProviderSoft

FOTO is a cloud-based solution that is used by medical practitioners and health providers to prove that physical rehabilitation can be used to help the patients and other people in need. The medical practitioners can use the solution to manage the health progress of the patients.

15. QuickEMR

  • Best for: SMBs
  • Price:
  • Apr 16, 2021
Compare QuickEMR Vs. ProviderSoft

QuickEMR is both a cloud-based as well as on-premise medical practice management and EHR software solution. The solution supports a vast set of practices within a healthcare facility and some of them include billing, scheduling, and document management.

16. Carepoint

  • Best for: Medium and large size businesses
  • Price:
  • Sep 22, 2019
Compare Carepoint Vs. ProviderSoft

Carepoint is an award-winning cloud-based Home Health software, it is designed to support medium and large size business. Carepoint received a rating of 3.8 from ITQlick team. The software cost is considered affordable (1.6/5) when compared to alternative solutions.

A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from that could certainly help you in doing that strategically.
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

Finding the right business software for your business
Proper business software selections are the precursor to successful deployment and business growth. Finding the right solutions doesnít have to be complicated, and it doesnít have to take days or weeks of your time.

After researching over 5,000 systems, we can identify the best solution for companies of all shapes and sizes. is 100% free for software buyers.

Auditor - Shlomi Lavi

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Shlomi Lavi is an entrepreneur and founder of He holds a Bachelor of Science (B.Sc.) in Information Systems Engineering from Ben Gurion University in Israel. Shlomi brings 17 years of global IT and IS management experience as a consultant and implementation expert for small, medium and large-sized (global) companies. Shlomi’s goal is to share the best knowledge and news about information systems so you can make smarter buying decisions for your business.