Top 54 Residential Remodeling Estimating Software

2022's Best 54 Residential Remodeling Estimating Systems

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1. CoConstruct

  • Best for: SMBs
  • Price: starts at $99 per month
  • Mar 08, 2022
Compare CoConstruct Vs. CoConstruct

CoConstruct software is a cloud-based construction management solution. The software offers a number of features that include simplified bidding tool that helps create bids in minutes and estimate data.


2. AccuLynx

  • Best for: SMBs
  • Price: starts at $69 per user/month
  • Mar 08, 2022
Compare AccuLynx Vs. CoConstruct

AccuLynx is a web based roofing solution for businesses of all sizes. It offers such services as Customer Relationship Management, aerial measurement ordering, photos, and estimating. The software was designed and launched by ExactLogic Inc headquartered in Wisconsin, United States.


3. Raken

  • Best for: Small, medium and large size businesses
  • Price: starts at $15 per user/month
  • Mar 09, 2022
Compare Raken Vs. CoConstruct

Raken is a construction management app designed to help construction companies run their projects more efficiently.


4. RealPage Commercial

  • Best for: Small, medium and large size businesses
  • Price: starts at $5.83 per month
  • Mar 09, 2022
Compare RealPage Commercial Vs. CoConstruct

RealPage Commercial is a cloud-based accounting software that enables administrators to manage the corporate accounting of their organization and its affiliates, as well as gaining visibility into daily workflows and data details used at the site level.


5. JOBPROGRESS

  • Best for: SMBs
  • Price: starts at $55 per user/month
  • Mar 12, 2022
Compare JOBPROGRESS Vs. CoConstruct

JobProgress is a cloud-based Field Service software that equips its users to manage knowledge sharing and collaboration, and progress on multiple projects with optimum customer satisfaction.


6. InSync

  • Best for: Small, medium and large size businesses
  • Price: starts at $6 per license
  • Mar 12, 2022
Compare InSync Vs. CoConstruct

InSync is a cloud-based Mental Health software that allows practitioners to manage health records through customizable systems and carry out other operations such as transcription and revenue management.


7. EHR YOUR WAY

  • Best for: Medium and large size businesses
  • Price: starts at $60 per user/month
  • Mar 13, 2022
Compare EHR YOUR WAY Vs. CoConstruct

EHR YOUR WAY is a cloud-based solution as well as an on-premise electronic health record solution that is developed for use in hospitals and clinics of all sizes. The solution can be used in various practices of the medical and health care industry such as cardiology, optometry, dentistry, dermatolo...


8. Contractor Foreman

  • Best for: SMBs
  • Price: starts at $49 per month
  • Mar 22, 2022
Compare Contractor Foreman Vs. CoConstruct

Contactor Foreman is a construction software designed for contractors of various industries to deploy various tools for effective project management and client satisfaction.


9. TheraNest

  • Best for: Small businesses and start ups
  • Price: starts at $39 per month
  • Mar 01, 2022
Compare TheraNest Vs. CoConstruct

TheraNest is a HIPAA compliant web-based mental health software that is designed for use by solo practitioners, large mental health practices, and nonprofit organizations.


10. Sage 300 Construction and Real Estate (formerly Sage Timberline Office)

  • Best for: Small, medium and large size businesses
  • Price: starts at $14,000 per license
  • Apr 03, 2022
Compare Sage 300 Construction and Real Estate (formerly Sage Timberline Office) Vs. CoConstruct

Sage 300 Construction and Real Estate (formerly Sage Timberline Office) is a growing cloud-based Construction software, it is designed to support small, medium and large size construction business. Sage 300 Construction and Real Estate (formerly Sage Timberline Office) received a rating of 4.1 from ...


Pricing Guide - Residential Remodeling Estimating Software:

Construction Software Price Range

Most construction software in the market are priced on a per-user, per-month basis, although the terms are flexible, depending on the need of an organization. The price points for construction software can be divided into three tiers, and the price ranges for each respective tier are $0 to $20, $20 to $100, and $100 above. For instance, FINALCAD pricing starts from $55 per user monthly, EZOfficeInventory pricing from $35 per user monthly, and Adoddle costs about $25 per user monthly.

Meanwhile, some construction software are priced per year, while others have perpetual licenses that can be bought with a one-time fee. For example, ConstructionOnline is priced at $2,400 per year and Contactors Office cost price is around $700 per year.

In addition, construction software vendors adjust their prices to fit different business sizes, while others specifically serve some business sizes.

  • Small Businesses can expect to pay between $5 to $15 for a construction software product. This price range is for the entry-level offerings for small businesses as found on some vendors websites. For example, OpenProject BIM Edition pricing starts from around $5 per user monthly, Site Diary from $10 per user monthly, and PayPanter from $29 per month for two user accounts.
  • Medium Businesses can expect to pay prices that fall between $20 to $45 for a business software. The number of users on each given package can also influence the price of this software. For example, Praesto AE pricing starts from $35 per month, BrickControl from $29 per user monthly, and Pruvan cost price falls around $35 per month.
  • Large Businesses can expect to pay between $120 to $350 and $350 to $1,500 for a construction software per month, although many vendors do not disclose their pricing and would rather have an understanding of the need of a large organization to conclude on pricing. Sometimes, the offering for large businesses usually includes more than one user account. For example, ImproveIt 360 cost price starts from around $150 per month, Onware pricing sits around $500 per month and Aidi from $1,200 per month for unlimited users and projects.

Construction software best of breeds and their price ranges are as follows:

  • Construction CRM Software The pricing for most construction CRM software in the market are set on a per user, per month basis. The price ranges are between $12 and $50 upwards. For instance, Projul pricing starts from around $50 per month, JobNimbus from $25 per user monthly, and Project SaleArchiver from around $47 per month. These price ranges correlate mostly with the starting offerings from each vendor; thus, premium or enterprise plans with more features will cost more, depending on the number of users.
  • Architecture Software The price ranges for architecture software in the market usually fall between the range of $100 to $500, $500 to $2500, and $2,500 upwards and they are set on a per-user, per-month basis. For example, SketchUp pricing starts from around $300 per user yearly, Revit from $3,000 per user yearly, and nanoCAD costs about $150 per user, per year.
  • Construction Accounting Software Most construction accounting products have perpetual licenses that can be bought with one-time fees. However, there are others with monthly plans. The price ranges for perpetual licences are $3,000 to $6,000 and $6,000 to $35,000. For example, STRUCTURE costs around $17,000, Jonas Enterprise around $30,000, and Ventus cost price is up to $5,000. On the other hand, CoreCon, for example, is a construction accounting software which costs $60 per month.
  • Construction Estimating Software Construction companies can expect to pay within the price ranges of $80 to $180, $180 to $1,200, and $1,200 above for a construction estimating software. Most products are priced per year. For example, RsMeans Data Online pricing starts from $240 per year, ProEst from $5,000 per year, and Square Takeoff from $800 per user yearly.
  • Home Builder Software Most home builder products in the market are priced on a per user, per month basis. The price ranges are $25 to $60, $60 to $150, and $150 above per month. For example, Cedreo pricing starts from $79 per user monthly, Contactor Foreman from $50 per user monthly, and BuildTools from $200 per month for three user accounts.

11. SnapSuite

  • Best for: Small, medium and large size businesses
  • Price: starts at $350 per month
  • May 06, 2022
Compare SnapSuite Vs. CoConstruct

SnapSuite is a cloud-based Field Services software that allows organization heads to manage projects, as well as keeping real-time tracks on their daily operational activities.


12. Sigma Estimates

  • Best for: Small, medium and large size businesses
  • Price: starts at $175 per user/month
  • Jun 16, 2022
Compare Sigma Estimates Vs. CoConstruct

Sigma Estimates is an estimating software designed to help construction companies create estimates. Designed to work like Excel, Sigma Estimates has a customizable breakdown structure that allows adjustment based on project type and estimates format needed.


13. TRUE Contractor

  • Best for: SMBs
  • Price: starts at $99 per month
  • Jun 24, 2022
Compare TRUE Contractor Vs. CoConstruct

True Contractor is a cloud-based construction software designed to help businesses manage their workflow in a way that helps teams work together on a single solution.


14. Plus Series construction

  • Best for: SMBs
  • Price: starts at $4,995 per provider
  • Apr 07, 2022
Compare Plus Series construction Vs. CoConstruct

The Plus Series was designed for small to medium sized residential and commercial construction companies looking for a single-entry and integrated A-Z construction management solution for prospect/client tracking, follow-up marketing, customer service/warranty tracking, estimating, proposal and spec...


15. TherapyNotes

  • Best for: SMBs
  • Price: starts at $49 per user/month
  • Aug 26, 2022
Compare TherapyNotes Vs. CoConstruct

TherapyNotes is a cloud-based electronic health record solution also used a medical billing solution. The solution can be used in all non-medical practices in the hospitals as well as the medical practice.


16. UDA ConstructionSuite

  • Best for: SMBs
  • Price: starts at $149 per month
  • Sep 22, 2022
Compare UDA ConstructionSuite Vs. CoConstruct

UDA ConstructionSuite is a cloud-based construction estimation as well as management software that is widely used by residential builders, contractors, and subcontractors. This software provides several features such as estimation, scheduling, and document management.


17. PrioSoft

  • Best for: Small, medium and large size businesses
  • Price: starts at $795 per license
  • Sep 28, 2022
Compare PrioSoft Vs. CoConstruct

Priosoft is a construction software for contractors, builders, and other businesses to make estimates, bid management, project management, and job scheduling.


18. COINS ERP Software

  • Best for: Small, medium and large size businesses
  • Price:
  • Sep 22, 2022
Compare COINS ERP Software Vs. CoConstruct

COINS ERP Software is a cloud-based enterprise resource planning solution that is designed to help construction companies in managing their resources such as inventory, finances, and sales among others. Most of the construction companies can perform all their activities in the solution without havin...


19. CounSol.com

  • Best for: Small businesses and start ups
  • Price: starts at $49.95 per month
  • Oct 21, 2022
Compare CounSol.com Vs. CoConstruct

CounSol.com is a cloud-based mental health software that is suitable for use in all types of mental hospitals. The solution can also be considered as a counseling practice management solution that comes with all the necessary functionalities to make the counseling session productive.


20. AZZLY Rize

  • Best for: Small, medium and large size businesses
  • Price:
  • May 16, 2022
Compare AZZLY Rize Vs. CoConstruct

AZZLY Rize is a mental health software designed for medical facilities to create a workflow and deliver patient care. Being an addiction treatment and behavioral healthcare solution, AZZLY Rize streamlines clinical and medical processes from the point of intake to discharge and filing claims.


21. ClinicMind

  • Best for: Small businesses and start ups
  • Price: starts at $149 per month
  • Apr 28, 2022
Compare ClinicMind Vs. CoConstruct

ClinicMind is a cloud-based electronic health record solution that is designed to be used as a practice management solution in hospitals and clinics of all sizes. The solution can be used in various disciplines of the medical and healthcare industry including ambulatory services, inpatient services,...


22. Kipu Systems

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 28, 2022
Compare Kipu Systems Vs. CoConstruct

Kipu Systems is a medical, HER, and EMR solution for small, medium, and large healthcare companies specializing in Behavioral Health, SUD, and Eating Disorders. Its key features include appointment scheduling, compliance tracking, e-prescribing, treatment plans, and employee management.


23. MindLinc

  • Best for: Small, medium and large size businesses
  • Price:
  • May 22, 2022
Compare MindLinc Vs. CoConstruct

MindLinc is a cloud-based as well as an on-premise electronic health record solution that is suitable for use in all types of hospitals and clinics. The solution is very flexible for users since it can be used inside the hospitals and can also be used while doctors are on a remote location using the...


24. Roof Wizard

  • Best for: SMBs
  • Price: starts at $225 per month
  • May 21, 2022
Compare Roof Wizard Vs. CoConstruct

Roof Wizard is a construction estimating software designed for automated and easy estimation and roof modeling, creating 3D models, making accurate quotes for roof designs, and selecting the best roofing materials.


25. VENTUS

  • Best for: SMBs
  • Price: starts at $5,000 per license
  • May 18, 2022
Compare VENTUS Vs. CoConstruct

VENTUS is an integrated business management software for construction and service markets. It was launched by Vertical Market Software in 1984. The software provides project management, estimating and accounting services for your business. It finds its application mainly in residential remodeling an...


26. SmartCare by Streamline Software

  • Best for: Small, medium and large size businesses
  • Price:
  • Jun 10, 2022
Compare SmartCare by Streamline Software Vs. CoConstruct

SmartCare by Streamline Software is a cloud-based electronic health record solution that is developed to be used in hospitals and clinics of all sizes. the solution is developed with features and specifications that make it suitable to be used in practices of all sizes starting from small-sized prac...


27. DrCloud EMR

  • Best for: Medium and large size businesses
  • Price:
  • Jun 12, 2022
Compare DrCloud EMR Vs. CoConstruct

DrCloud EHR is a medical, EMR, and EHR software designed to help healthcare providers track clinical notes, customize workflow, and share clinical data across teams.


28. Clear Estimates

  • Best for: Small businesses and start ups
  • Price: starts at $59 per month
  • Jun 07, 2022
Compare Clear Estimates Vs. CoConstruct

Clear Estimates is a construction estimating software for construction companies to create proposals and estimates, simplify estimating processes, and customize job templates.


29. Medical Mastermind EHR & Practice Management

  • Best for: Small, medium and large size businesses
  • Price: starts at $475 per user/month
  • Feb 18, 2022
Compare Medical Mastermind EHR & Practice Management Vs. CoConstruct

Medical Mastermind EHR & Practice Management is a cloud-based medical practice management solution that is developed to be used in practices of all sizes. the solution is also developed to be used as an electronic health record that stores all the data that is produced in the practices including pat...


30. HaulWare

  • Best for: SMBs
  • Price: starts at $195 per user/month
  • Jun 18, 2022
Compare HaulWare Vs. CoConstruct

HaulWare is a web based fleet management solution for small and medium sized businesses. It offers such capabilities as billing and invoicing, job costing, custom reporting, and others. The software was designed and launched by HaulWare Solutions LLC headquartered in Washington, United States.


31. improveit! 360

  • Best for: Small, medium and large size businesses
  • Price: starts at $150 per feature/month
  • Jun 19, 2022
Compare improveit! 360 Vs. CoConstruct

improveit! 360 Software is a web-based business management and CRM platform modeled for residential home remodelers, specialty contractors and replacement contractors. improveit! 360 solutions help businesses to manage marketing, leads, sales, scheduling, sales, quoting, call center functionality an...


32. GoCanvas

  • Best for: Small, medium and large size businesses
  • Price: starts at $45 per user/month
  • Jun 19, 2022
Compare GoCanvas Vs. CoConstruct

GoCanvas is a growing cloud-based Construction software, it is designed to support small, medium and large size construction business. GoCanvas received a rating of 4.6 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.


33. Assignar

  • Best for: Small, medium and large size businesses
  • Price: starts at $140 per user/month
  • Jun 22, 2022
Compare Assignar Vs. CoConstruct

Assignar is a contraction software designed to help contractors assign jobs with equipment to the most qualified crew and track their performance. When new projects are about to start, this software enables contractors to orientate subordinates on the job, collect safety forms, and share safety poli...


34. Psychiatry-Cloud

  • Best for: Small, medium and large size businesses
  • Price:
  • Jun 22, 2022
Compare Psychiatry-Cloud Vs. CoConstruct

Psychiatry-Cloud is a cloud-based electronic health record and practice management solution that is developed for use in mental health practices and all other therapy practices such as occupational therapy, behavioral therapy, speech therapy, and physical therapy among others.


35. Zavanti ERP

  • Best for: SMBs
  • Price: starts at $9,950 per license
  • Jun 24, 2022
Compare Zavanti ERP Vs. CoConstruct

Zavanti ERP software is a property development, services, and management solution. It offers a number of functionalities that include a feasibility tool that analyses property projects and facilitates data sharing between projects and users.


36. KnowledgeSEEKER

  • Best for: Small, medium and large size businesses
  • Price: starts at $10,000 per provider
  • Jun 23, 2022
Compare KnowledgeSEEKER Vs. CoConstruct

KnowledgeSEEKER is a business intelligence and predictive analysis solution for businesses of all sizes. It offers such capabilities as data processing, support for multiple formats, clustering, and others. The software was designed and launched by Angoss Software Corporation headquartered in Ontari...


37. JetStream

  • Best for: SMBs
  • Price: starts at $49 per month
  • Jun 26, 2022
Compare JetStream Vs. CoConstruct

JetStream is a leading cloud-based Construction software, it is designed to support small and medium size construction business. JetStream received a rating of 3.1 from ITQlick team. The software cost is considered affordable (2/5) when compared to alternative solutions.


38. Newforma Project Cloud

  • Best for: Small, medium and large size businesses
  • Price: starts at $5,000 per license
  • Jul 14, 2022
Compare Newforma Project Cloud Vs. CoConstruct

Newforma Project Cloud is a cloud-based platform designed to help users manage construction projects from start to finish and also monitor field activities.


39. Maestro

  • Best for: Medium and large size businesses
  • Price: starts at $360 per license
  • Jul 06, 2022
Compare Maestro Vs. CoConstruct

Maestro PMS is a cloud based property management solution for businesses of all sizes. It features such services as marketing management, reservations management, maintenance management, and others. The software was designed and launched by Maestro Property Management System headquartered in Ontario...


40. BuilderEdge

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 14, 2022
Compare BuilderEdge Vs. CoConstruct

BuilderEdge is cloud-based construction management software for builders, remodelers and the like. This app offers estimating, bid management, project management and other features in one integrated suite. This system also includes bill of materials, scheduling, customer management, accounting, proc...


41. Haven Connect

  • Best for: Small, medium and large size businesses
  • Price: starts at $3 per month
  • Apr 01, 2022
Compare Haven Connect Vs. CoConstruct

Haven Connect is a waitlist management software that enables property managers/owners to maintain communication with waitlist and updates waitlist statues.


42. Imperium

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 18, 2022
Compare Imperium Vs. CoConstruct

Imperium is an accounting and property management software that enables property managers to manage leases and the financial complexities of the leasing process.


43. Mobile Doorman

  • Best for: Small, medium and large size businesses
  • Price: starts at $2 per month
  • Jan 19, 2022
Compare Mobile Doorman Vs. CoConstruct

Mobile Doorman is a property management software that enables property managers to improve communication with residents via mobile devices.


44. DataRails FP&A

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 18, 2022
Compare DataRails FP&A Vs. CoConstruct

Datarails FP&A is a financial management software designed to automate the collection of financial data from multiple sources, analyze and simplify the information generated, and diversify the data dimensions.


45. Epitomax EHR/PM by PsyTech Solutions

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 14, 2022
Compare Epitomax EHR/PM by PsyTech Solutions Vs. CoConstruct

Epitomax EHR/PM, now Harris Coordinated Core Solutions (HarrisCCS), is an EHR software designed for health clinics and behavior/mental institutions to improve and coordinate personalized care to patients, reduce duplication of services, manage and report finances, and manage patients/clients data an...


46. TracTime

  • Best for: Small, medium and large size businesses
  • Price:
  • Jul 16, 2022
Compare TracTime Vs. CoConstruct

TracTime is a construction scheduling software designed to help businesses manage project work while enabling team members to report and communicate information in diverse formats.


47. BestNotes

  • Best for: SMBs
  • Price: starts at $55 per user/month
  • Jul 18, 2022
Compare BestNotes Vs. CoConstruct

BestNotes is a cloud-based HIPAA compliant customer relationship management and electronic health record database system designed for the behavioral health and substance abuse industry. The solution offers a number of features that include a patient calendar that automatically includes notes and bil...


48. CM Fusion

  • Best for: SMBs
  • Price: starts at $199 per month
  • Jul 23, 2022
Compare CM Fusion Vs. CoConstruct

Unlike larger software designed for larger companies, CM Fusion does not have a very large feature set. It focuses on only 2 areas: communication and document management. This makes it very easy for anyone to use CM Fusion without any need for advanced training. This is another cloud-based document ...


49. MedEZ™

  • Best for: Medium and large size businesses
  • Price: starts at $45 per license
  • Jul 28, 2022
Compare MedEZ™ Vs. CoConstruct

MedEZ is a medical practice management solution for small and medium medical practices. It offers such capabilities as document management, electronic prescribing, insurance verification, and others. The software was developed and launched by MedEZ headquartered in Florida, United States.


50. ICANotes

  • Best for: Medium and large size businesses
  • Price: starts at $6.30 per clinician/month
  • Jul 28, 2022
Compare ICANotes Vs. CoConstruct

ICANotes is a cloud-based mental health solution that is used as an electronic health record in all mental practices as well as a practice management solution.


51. FACS Project Controller & Project Inspector

  • Best for: Medium and large size businesses
  • Price:
  • Jul 31, 2022
Compare FACS Project Controller & Project Inspector Vs. CoConstruct

FACS Project Controller & Project Inspector Software is an integrated cloud-based construction management solution offering three project management modules including project recorder, project controller and project inspector.


52. Epitomax EHR/PM

  • Best for: Small, medium and large size businesses
  • Price: starts at $75 per user/month
  • Jul 26, 2022
Compare Epitomax EHR/PM Vs. CoConstruct

Epitomax EHR/PM is a cloud-based practice management solution suitable for use in mental health practices. the solution provides the physician with a platform where they can rely on to offer various practices to their patients maximizing the output.


53. BrickControl

  • Best for: SMBs
  • Price: starts at $51 per user/month
  • Jul 28, 2022
Compare BrickControl Vs. CoConstruct

BrickControl is a construction software developed as a cloud-based platform where businesses can manage all their projects in a simple yet efficient way.


54. Alleva

  • Best for: Small, medium and large size businesses
  • Price: starts at $800 per month
  • Aug 06, 2022
Compare Alleva Vs. CoConstruct

Alleva is a cloud-based electronic health record that was specifically designed for substance abuse treatment. The software provides a dashboard where a patient’s information can be easily seen such as the status of the patient, follow up items, required authorization, and other tasks.



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

Finding the right business software for your business
Proper business software selections are the precursor to successful deployment and business growth. Finding the right solutions doesnít have to be complicated, and it doesnít have to take days or weeks of your time.

After researching over 5,000 systems, we can identify the best solution for companies of all shapes and sizes. ITQlick.com is 100% free for software buyers.



Author - Shlomi Lavi

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Shlomi Lavi is an entrepreneur and founder of ITQlick.com. He holds a Bachelor of Science (B.Sc.) in Information Systems Engineering from Ben Gurion University in Israel. Shlomi brings 17 years of global IT and IS management experience as a consultant and implementation expert for small, medium and large-sized (global) companies. Shlomi’s goal is to share the best knowledge and news about information systems so you can make smarter buying decisions for your business.