Top 54 Supplier Management Software

2022's Best 54 Supplier Management Systems

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1. SAP ERP

  • Best for: Large business
  • Price: starts at $56 per user/month
  • Mar 08, 2022
Compare SAP ERP Vs. SAP ERP

SAP ERP is a cloud ERP suite that offers resource planning and business management solution designed to offer the users the financial transparency they need to execute growth plans, expand margins, and satisfy customers. It offers end-to-end with fully integrated business functions, automated proces...


2. Global Shop Solutions ERP

  • Best for: SMBs
  • Price:
  • Mar 09, 2022
Compare Global Shop Solutions ERP Vs. SAP ERP

Global Shop Solutions One System ERP Solutions is a cloud-based enterprise resource planning (ERP) software solution that helps the small to midsize businesses manage their manufacturing activities as well as operations.


3. SalesBinder

  • Best for: Small, medium and large size businesses
  • Price: starts at $9 per user/month
  • Mar 12, 2022
Compare SalesBinder Vs. SAP ERP

SalesBinder is a cloud-based inventory management software which is used to bring simple and efficient solutions to a business in stocks management across single and multiple stores. SalesBinder organizes invoices, suppliers, customers, sales leads, purchase orders, as well as estimates.


4. Visual EstiTrack ERP

  • Best for: SMBs
  • Price: starts at $3,000 per feature
  • Mar 19, 2022
Compare Visual EstiTrack ERP Vs. SAP ERP

Visual EstiTrack is a manufacturing management solution for businesses of all sizes. It offers such services as customer management, job estimating, order management, and others. The software was designed and launched by Hanning Software Inc headquartered in Ohio, United States.


5. Infoplus Software

  • Best for: SMBs
  • Price: starts at $695 per month
  • Mar 22, 2022
Compare Infoplus Software Vs. SAP ERP

Infoplus software is a cloud-based distribution software that enables managers to automate their organizations crucial warehouse operations, as well as curating actionable data such as key alerts, reports, and user-defined metrics.


6. SynerTrade

  • Best for: Medium and large size businesses
  • Price: starts at $59 per user/month
  • Mar 23, 2022
Compare SynerTrade Vs. SAP ERP

SynerTrade Accelerate is a cloud-based supply chain management and procurement solution for medium and large enterprises. Its key features include catalog, contract, requisition, sourcing, spend, purchase order, and supplier manager, invoice processing, and supplier web portal.


7. Precoro

  • Best for: Small, medium and large size businesses
  • Price: starts at $35 per user/month
  • Jun 07, 2022
Compare Precoro Vs. SAP ERP

Precoro is cloud-based Procurement Software that allows managers to organize orders and send them to suppliers in an automated system.


8. ICIM ERP

  • Best for: Small businesses and start ups
  • Price:
  • Jul 02, 2022
Compare ICIM ERP Vs. SAP ERP

Metasystems ERP is a cloud-based ERP which is suitable for use in small-sized and medium-sized manufacturers. Metasystems ERP helps manufacturers to automate their repetitive jobs easily and also provide more functionalities such as managing orders, engineering functions such as ordering engineers, ...


9. Infor SyteLine

  • Best for: Start up, Small business, Medium business
  • Price: starts at $150 per user/month
  • Aug 23, 2022
Compare Infor SyteLine Vs. SAP ERP

Infor SyteLine Cloudsuite industrial (SyteLine) software is a cloud-based enterprise resource planning (ERP) solution designed specifically for make-to-stock, engineer-to-order, make-to-order, and mixed-mode manufacturers.


10. Intesource

  • Best for: Medium and large size businesses
  • Price:
  • Apr 28, 2022
Compare Intesource Vs. SAP ERP

Intesource is a web based supply chain management solution for businesses of all sizes. It offers such services as contract management, milestone management, vendor management, and others. The software was designed and launched by Intesource Inc headquartered in Arizona, United States.


Pricing Guide - Supplier Management Software:

Medical Software Price Range

Small and midsize practices can expect to pay around $500 per month for an EMR subscription. There are some free solutions, of course, that simply don’t get the job done, and others that charge $1,000+ per month. Major healthcare organizations are paying between $10,000 to $100,000 per month on this type of software.

  • EHR Software: can cost between $99 to $999+ per provider per month. For example, e-MDs Chart starts at $399 per month, eClinicalWorks is $499 per month, and Intelligent Medical Software starts at $199 per month. Praxis Electronic Medical Records pricing is $259 per month, and Practice Fusion is offered for free but it’s not recommended for every type of practice.
  • Medical Billing Software: $99 – $1,000+ per provider per month - In addition some vendors charge a percentage of the collections (between 2% to 10%). A few examples include: PrognoCIS costs $250 per month, NueMd is $150 per month, and Kareo charges 4%-9% of the collections.
  • Appointment Scheduling Software: $9 – $299 per month, depending on how many users need a license. BookSteam starts at $19.95 per month per user, SimplyBook.me offers a free version, and it offers another plan starting at $10 per month.
  • Medical Practice Management Software: $9.99 – $149 per month; vCita starts at $12 per month and Caspio at $99 per month - Caspio also offers a free version.
  • Patient Portals: $9.99 to $149.00 per month; TeamDesk costs $49 per month, and Solutionreach pricing starts at $299 per month.
  • Online Reputation Software: Pricing ranges between $199 to $4999. RemoveYourName starting at $3,000 and Integrity Defenders at $630.
  • Chiropractic Software: Pricing ranges between $49 to $999+. vCita starts at $12 per month and Intelligent Medical Software price starts at $199 per month.

11. Proqur

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 24, 2022
Compare Proqur Vs. SAP ERP

Proqur is a streamlined procurement platform designed for small and medium sized engineering firms and suppliers. It is mainly, but not only, employed in the mechanical and industrial engineering fields. The company is located in Silver Spring, United States.  The software keeps track of all the ...


12. MIE Trak PRO ERP Software System

  • Best for: SMBs
  • Price: starts at $125 per user/month
  • May 18, 2022
Compare MIE Trak PRO ERP Software System Vs. SAP ERP

MIE Trak Pro is a comprehensive ERP (Enterprise Resource Planning) software that caters to enterprises of all sizes. It features a robust set of modules that work independently yet can integrate and mesh each other seamlessly. This comprehensive ERP platform offers a robust selection of modules, wit...


13. Mar-Kov CMS Software

  • Best for: SMBs
  • Price: starts at $2,500 per license
  • May 18, 2022
Compare Mar-Kov CMS Software Vs. SAP ERP

Mar-Kov CMS (Chemical Management System) is a set of software modules that helps with the management and improves the efficiency of formulation, process, and batch based manufacturers. The software helps by automating most daily routine processes. This allows clients to streamline most of their oper...


14. E2Open Software

  • Best for: Small, medium and large size businesses
  • Price:
  • May 23, 2022
Compare E2Open Software Vs. SAP ERP

E2Open is a supply chain management software built for businesses to create real-time visibility, eliminate barriers to control solutions, and empower clients.


15. FACTIVITY

  • Best for: Small, medium and large size businesses
  • Price: starts at $50,000 per license
  • May 21, 2022
Compare FACTIVITY Vs. SAP ERP

FACTIVITY software is an on-premise and cloud-based MES (Manufacturing execution solution) that helps businesses to extract data as well as create real-time OEE (Overall Equipment Effectiveness) metrics to understand the performance of factory assets.


16. INTUENDI

  • Best for: Small, medium and large size businesses
  • Price: starts at $699 per month
  • May 21, 2022
Compare INTUENDI Vs. SAP ERP

Intuendi is a supply chain software designed to help businesses stock the products their customers buy with accountability.


17. SpendBoss

  • Best for: Small, medium and large size businesses
  • Price: starts at $30 per license
  • Jun 15, 2022
Compare SpendBoss Vs. SAP ERP

SpendBoss is a spend/asset management software designed for managers and business owners to provide real-time business analytics, control operational expenses, run locations swiftly, and acquire real-time information.


18. Made2Manage ERP

  • Best for: SMBs
  • Price: starts at $5,000 per user/month
  • Jun 16, 2022
Compare Made2Manage ERP Vs. SAP ERP

Made2Manage ERP is a cloud-based Enterprise Resource Planning software that is intended for manufacturers in dynamic “to-order”, job shops and mixed-mode settings. The software solution targets SMB manufacturers in multiple industry verticals like fabricated metal, electronic and industrial equipmen...


19. FlexRFP

  • Best for: Small, medium and large size businesses
  • Price: starts at $3,000 per month
  • Jun 16, 2022
Compare FlexRFP Vs. SAP ERP

FlexRFP is a web-based supply chain management software that can make the complex strategic sourcing look easier and also he you to save time. No matter how bad the e-sourcing solution or combination of emails and spreadsheets you are using, FlexRFP can always be there to offer a complete solution. ...


20. Enterprise 21

  • Best for: SMBs
  • Price: starts at $3,500 per license
  • Jun 16, 2022
Compare Enterprise 21 Vs. SAP ERP

Enterprise 21 is a cloud-based enterprise resource planning that is developed to be used by individuals as well as by businesses that are either in the manufacturing businesses or that are doing distribution work.


21. Epicor Tropos

  • Best for: Small, medium and large size businesses
  • Price:
  • Jun 18, 2022
Compare Epicor Tropos Vs. SAP ERP

Epicor Tropos Overview Epicor Tropos is a process manufacturing solution with materials traceability, unparalleled instruction based production and regulatory compliance features. The solution can help users to make improved decisions, strengthen both external and internal connections and deliver o...


22. Cumulus Retail

  • Best for: Small, medium and large size businesses
  • Price: starts at $125 per month
  • Jun 22, 2022
Compare Cumulus Retail Vs. SAP ERP

Cumulus Retail is a retail commerce software that provides retailers with a point of sale system, manages products and customers, track real-time sales, and manages store and website inventory.


23. Systum

  • Best for: Small businesses and start ups
  • Price: starts at $600 per month
  • Jan 22, 2022
Compare Systum Vs. SAP ERP

Systum is an inventory management software that helps businesses to manage inventory across multiple channels through a single dashboard.


24. Arena PLM

  • Best for: Small, medium and large size businesses
  • Price: starts at $89 per user/month
  • Aug 24, 2022
Compare Arena PLM Vs. SAP ERP

Arena PLM software is a cloud-based Product Lifecycle Management solution designed to serve the OEMs (original equipment manufacturers). Arena PLM offers users capabilities to manage their design, production as well as products delivery.


25. Fitrix Electronics Manufacturing ERP

  • Best for: SMBs
  • Price: starts at $25 per month
  • Jul 05, 2022
Compare Fitrix Electronics Manufacturing ERP Vs. SAP ERP

Fitrix Electronics Manufacturing ERP is a software solution that features 20 integrated applications including those for CRM (customer relationship management), manufacturing, eCommerce integration, core accounting and financial management, and distribution. The software also features several custom...


26. QMClouds

  • Best for: Small, medium and large size businesses
  • Price: starts at $99 per user/month
  • Jul 14, 2022
Compare QMClouds Vs. SAP ERP

QMClouds is a cloud-based manufacturing software that enables executives to implement a compliant quality system for their workforce using document models.


27. PeopleSoft Human Capital Management Software

  • Best for: Small, medium and large size businesses
  • Price: starts at $30 per license
  • Jul 09, 2022
Compare PeopleSoft Human Capital Management Software Vs. SAP ERP

PeopleSoft Human Capital Management Software is an award-winning cloud-based Human Resources software, it is designed to support small, medium and large size business. PeopleSoft Human Capital Management Software received a rating of 3.6 from ITQlick team. The software cost is considered average (3...


28. The Plex Manufacturing Cloud

  • Best for: Small, medium and large size businesses
  • Price: starts at $3,000 per month
  • Jul 05, 2022
Compare The Plex Manufacturing Cloud Vs. SAP ERP

The Plex Manufacturing Cloud is a cloud-based enterprise resource planning (ERP) software product. It is designed for medium-sized and large businesses. It has modules for production management, inventory management, product and program management, supply chain management, quality management, custom...


29. ERP Gold

  • Best for: Small businesses and start ups
  • Price: starts at $49 per user/month
  • Apr 22, 2022
Compare ERP Gold Vs. SAP ERP

ERP Gold is an inventory management software designed for the tracking of business activities. The software enables users to upload a CSV to transfer all inventory information, generate reports, including item valuation summaries and full detail lists.


30. Hexoss

  • Best for: Small businesses and start ups
  • Price: starts at $169 per month
  • Mar 31, 2022
Compare Hexoss Vs. SAP ERP

Hexoss is an inventory management software built to provide companies with tools to increase visibility and control across multiple warehouses. Hexoss improves shopping experiences and manages customers to streamline processes, thereby creating a paperless working environment.


31. HQMS

  • Best for: Small, medium and large size businesses
  • Price: starts at $1,099 per license
  • Jul 07, 2022
Compare HQMS Vs. SAP ERP

HQMS (Harrington Quality Management System) is a cloud-hosted solution that targets to enhance enterprise process, compliance, as well as quality management.


32. TracTime

  • Best for: Small, medium and large size businesses
  • Price:
  • Jul 16, 2022
Compare TracTime Vs. SAP ERP

TracTime is a construction scheduling software designed to help businesses manage project work while enabling team members to report and communicate information in diverse formats.


33. JOBSCOPE

  • Best for: Small, medium and large size businesses
  • Price: starts at $3,000 per license
  • Jul 15, 2022
Compare JOBSCOPE Vs. SAP ERP

JOBSCOPE Project ERP is a project manufacturing software that can help users to ensure that all the operations are scheduled accurately according to actual plant capacity and customer requirements. The software comes with all the required ERP software modules including production BOM, CRM, engineeri...


34. InstantGMP™ MES

  • Best for: SMBs
  • Price: starts at $499 per 5 users/month
  • Jul 18, 2022
Compare InstantGMP™ MES Vs. SAP ERP

InstantGMP™ MES is a web based manufacturing execution solution for businesses of all sizes. It offers such capabilities as document management, supplier management, inventory tracking, and others. The software was designed and launched by InstantGMP™ headquartered in North Carolina, United States. ...


35. ToolTrack

  • Best for: Small businesses and start ups
  • Price: starts at $50,000 per year
  • Jul 29, 2022
Compare ToolTrack Vs. SAP ERP

ToolTrack is a leading cloud-based Manufacturing software, it is designed to support small and medium size business. ToolTrack received a rating of 4.5 from ITQlick team. The software cost is considered affordable (2/5) when compared to alternative solutions.


36. RICS Enterprise Retail Software

  • Best for: Small, medium and large size businesses
  • Price: starts at $249 per month
  • Jul 25, 2022
Compare RICS Enterprise Retail Software Vs. SAP ERP

RICS Enterprise Retail Software is a software tool for point of sale (POS) service provision and retail management designed for medium and large businesses. Its main features include POS, inventory management, customer management and analytics and reporting. It has ecommerce and retail accounting fe...


37. Tradogram

  • Best for: Small, medium and large size businesses
  • Price: starts at $18 per user/month
  • Aug 03, 2022
Compare Tradogram Vs. SAP ERP

Tradogram is a cloud-hosted procurement management solution built for small to large enterprises. It has sales and purchase order management, project management, delivery tracking, contract management, budget tracking, strategic sourcing, and more features which allow companies to streamline their e...


38. StockIQ

  • Best for: SMBs
  • Price: starts at $750 per month
  • Sep 10, 2022
Compare StockIQ Vs. SAP ERP

StockIQ is a supply chain management software that helps forecast products, thereby reducing stockouts in businesses and getting them prepared for the future.


39. Cirrus TMS

  • Best for: Small businesses and start ups
  • Price:
  • May 03, 2022
Compare Cirrus TMS Vs. SAP ERP

Cirrus TMS is a transportation and delivery management solution for businesses of all sizes. Its capabilities include quoting and tracking, freight planning, carrier management, accounting, and analytics. The software was designed and launched by Cirrus Software headquartered in Florida, ...


40. DENALI FUND

  • Best for: Small businesses and start ups
  • Price: starts at $999 per license
  • Sep 24, 2022
Compare DENALI FUND Vs. SAP ERP

Denali Fund is a church management software designed as an on-premise platform for non-profit organization accounting. Adaptive to various organizational workflow needs, this GAAP & FASB-compliant software provides a stable audit trail that helps deter fraud.


41. Mycroft Assistant

  • Best for: Small, medium and large size businesses
  • Price: starts at $299 per license
  • Sep 29, 2022
Compare Mycroft Assistant Vs. SAP ERP

Mycroft AI is an inventory management software designed as an open and private voice assistant. Private and with complete customization options, the software open-source voice stack can be extended, remixed, and deployed anywhere.


42. SafetyChain

  • Best for: Small, medium and large size businesses
  • Price: starts at $7,500 per year
  • Feb 10, 2022
Compare SafetyChain Vs. SAP ERP

SafetyChain is a fast growing cloud-based Manufacturing software, it is designed to support small, medium and large size business. SafetyChain received a rating of 4.5 from ITQlick team. The software cost is considered affordable (2/5) when compared to alternative solutions.


43. ISOEXPRESS

  • Best for: SMBs
  • Price: starts at $22 per month
  • Oct 19, 2022
Compare ISOEXPRESS Vs. SAP ERP

ISOEXPRESS is an award-winning cloud-based Manufacturing software, it is designed to support small and medium size business. ISOEXPRESS received a rating of 4.9 from ITQlick team. The software cost is considered affordable (2/5) when compared to alternative solutions.


44. QT9 QMS

  • Best for: Small businesses and start ups
  • Price:
  • Oct 05, 2022
Compare QT9 QMS Vs. SAP ERP

QT9 is a cloud based quality management software solution for your business. This is a web based solution that you can install on your system and can also choose to get hosted by the service provider. The software provides a comprehensive quality management solution for every aspect of your business...


45. Shipedge

  • Best for: Small, medium and large size businesses
  • Price: starts at $500 per month
  • Oct 11, 2022
Compare Shipedge Vs. SAP ERP

Shipedge software is a cloud-based warehouse management platform that is created to suit the needs of small, midsize or large enterprises. Shipedge software helps businesses to manage warehouse inventory, integrate software tools like QuickBooks and automate fulfillment.


46. Solumina Software

  • Best for: Medium and large size businesses
  • Price:
  • Apr 23, 2022
Compare Solumina Software Vs. SAP ERP

Solumina is a cloud-based Manufacturing software that allows customers to bring operators, managers and supervisors under a unified standard of quality and compliance, which translates to the improved growth of manufacturing productivity.


47. BuilderStorm

  • Best for: Small, medium and large size businesses
  • Price: starts at $5,000 per year
  • Feb 23, 2022
Compare BuilderStorm Vs. SAP ERP

BuilderStorm is a construction management software built for small to large property development, contractors, and construction companies. Its key features include 2D drawing, document management, scheduling, 3D modeling, budget tracking, job costing, subcontractor management, incident reporting, a...


48. Ensolva

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 03, 2022
Compare Ensolva Vs. SAP ERP

Ensolva is a trending cloud-based Supply Chain software, it is designed to support small, medium and large size business. Ensolva received a rating of 4 from ITQlick team. The software cost is considered affordable (1.2/5) when compared to alternative solutions.


49. FashionFlow Apparel ERP

  • Best for: Small, medium and large size businesses
  • Price: starts at $146 per month
  • Feb 07, 2022
Compare FashionFlow Apparel ERP Vs. SAP ERP

FashionFlow™ Apparel ERP is an enterprise resource planning solution that comes with all the core business functions required, starting from sales and sourcing to warehouse management and distribution. The ERP solution is powered by the latest Microsoft SQL Server Technology and offers various modul...


50. Shopfloor-Online

  • Best for: Small, medium and large size businesses
  • Price: starts at $50,000 per license
  • Feb 08, 2022
Compare Shopfloor-Online Vs. SAP ERP

Shopfloor-Online is a web based manufacturing execution solution for businesses of all sizes. It offers such services as data management, job management, regulatory compliance, and others. The software was designed and launched by Lighthouse Systems Ltd headquartered in the United Kingdom.


51. Abas Distribution

  • Best for: Small, medium and large size businesses
  • Price: starts at $210 per user/month
  • Feb 12, 2022
Compare Abas Distribution Vs. SAP ERP

Abas Distribution is a manufacturing and distribution management solution for small and medium businesses. Its capabilities include inventory management, financial management, reporting, and others. The software was designed and launched by Abas Software AG headquartered in Germany.


52. SAP S/4HANA

  • Best for: Large business
  • Price: starts at $3,595 per month
  • Feb 17, 2022
Compare SAP S/4HANA Vs. SAP ERP

SAP S/4HANA is an ERP software that uses the SAP HANA platform. It combines and automates various processes in the business in one place, making it more convenient for all users to get the needed information and tools, find real time data, and be involved in the process. From the design development ...


53. Oracle Advanced Procurement

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 28, 2022
Compare Oracle Advanced Procurement Vs. SAP ERP

Oracle Advanced Procurement is a growing cloud-based BI software, it is designed to support small, medium and large size business. Oracle Advanced Procurement received a rating of 4.6 from ITQlick team. The software cost is considered average (3.1/5) when compared to other solutions in their catego...


54. ProfitFab ERP Software

  • Best for: Small businesses and start ups
  • Price: starts at $1,250 per license
  • Feb 21, 2022
Compare ProfitFab ERP Software Vs. SAP ERP

ProfitFab ERP Software is a growing cloud-based Inventory Management software, it is designed to support small and medium size business. ProfitFab ERP Software received a rating of 4.2 from ITQlick team. The software cost is considered affordable (1/5) when compared to alternative solutions.



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

Finding the right business software for your business
Proper business software selections are the precursor to successful deployment and business growth. Finding the right solutions doesnít have to be complicated, and it doesnít have to take days or weeks of your time.

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Author - Shlomi Lavi

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Shlomi Lavi is an entrepreneur and founder of ITQlick.com. He holds a Bachelor of Science (B.Sc.) in Information Systems Engineering from Ben Gurion University in Israel. Shlomi brings 17 years of global IT and IS management experience as a consultant and implementation expert for small, medium and large-sized (global) companies. Shlomi’s goal is to share the best knowledge and news about information systems so you can make smarter buying decisions for your business.