TOP 20 System Software
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Best for: Small business, Medium business, Large business
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Price: Starting from $70 per user/month
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Jul 13, 2020
Wondershare Dr.Fone is a data recovery software for iOS that can help users to recover their lost text messages, notes, pictures from iPhone, iPad and iPod Touch. The software also offers a separate version for Android users. It can help you to protect and recover data from all the latest iOS device...
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Best for: Start up, Small business, Medium business, Large business, Private use
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Price:
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Jul 15, 2020
EVault SaaS is a fast growing cloud-based Backup software, it is designed to support small, medium and large size business. EVault SaaS received a rating of 4.7 from ITQlick team. The software cost is considered average (3.1/5) when compared to other solutions in their category.
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Best for: Start up, Small business, Medium business, Large business, Private use
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Price: Starting from $6 per month
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Jul 16, 2020
Carbonite Online Backup is a data storage and backup service for your business. The software was designed by Carbonite Inc., headquartered in Boston, United States. Two separate editions of the software are available for home and office users for the backup of documents, music and image files etc.
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Best for: Small business, Medium business, Large business
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Price: Starting from $49.99 per year
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Jul 16, 2020
Norton Online Backup is an online backup solution that can help users to backup all their precious videos, music, digital photos and important documents. It can backup all your important files automatically and keep them in Norton’s secure online data center. You can restore all your data quickly wh...
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Best for: Small business, Medium business, Large business
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Price:
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Jul 16, 2020
Attix5 Pro Online Backup is a growing cloud-based Backup software, it is designed to support small, medium and large size business. Attix5 Pro Online Backup received a rating of 4.8 from ITQlick team. The software cost is considered average (3.4/5) when compared to other solutions in their category...
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Best for: Start up, Small business, Medium business, Large business
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Price:
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Jul 16, 2020
Nasuni Cloud Backup is a fast growing cloud-based Backup software, it is designed to support small, medium and large size business. Nasuni Cloud Backup received a rating of 4.2 from ITQlick team. The software cost is considered average (3/5) when compared to other solutions in their category.
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Best for: Start up, Small business, Medium business, Large business
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Price: Starting from $19.99 per user/month
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Jul 21, 2020
Mozy Enterprise is a web-based backup service that targets all companies that require a secure backup plan. However, its features are specifically designed to address the backup needs of large companies online. The software offers users a stable and reliable online backup option. There is no single ...
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Best for: Start up, Small business, Medium business, Private use
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Price: Starting from $10.69 per month
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Jul 21, 2020
JustCloud Backup is a cloud-based online backup service that allows users to store their files online and access them remotely. All the data is stored on the JustCloud Backup server and can be accessed from other computers. The data is secured and can only be accessed by authorized parties who have ...
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Best for: Small business, Medium business, Large business, Private use
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Price: Starting from $49 per license
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Jul 21, 2020
Partition Master is a fast growing cloud-based Backup software, it is designed to support small, medium and large size business. Partition Master received a rating of 3.3 from ITQlick team. The software cost is considered average (3.1/5) when compared to other solutions in their category.
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Best for: Start up, Small business, Medium business, Large business
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Price: Starting from $2,500 per year
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Jul 21, 2020
NovaBackup Software is a network, server, and on-cloud backup solution for all business types and sizes. Its key features include local and online storage all in one, windows server backup, disaster recovery and full disk imaging, and fast bit technology.
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Best for: Start up, Small business, Medium business, Large business
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Price:
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Jul 21, 2020
Fastback DR software is a cloud-hosted online backup solution built for companies using Windows servers. The platform offers data protection and recovery tools for small businesses, medium-level, and large businesses.
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Best for: Start up, Small business, Medium business, Large business
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Price: Starting from $63 per user/month
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Jul 22, 2020
Avamar is a backup and recovery software that offers full backups for enterprise applications, virtual environments, remote offices and more. The software offers efficient and fast backup and recovery by decreasing the size of data before it’s stored or transferred across the network.
EMC, the c...
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Best for: Medium business, Large business
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Price: Starting from $349 per license
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Jul 22, 2020
Unitrends Backup & Archiving is a backup, long-term data archiving, and disaster recovery software designed for both virtual and physical environments.
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Best for: Start up, Small business, Medium business, Large business
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Price: Starting from $19.95 per license
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Jul 23, 2020
Laplink Sync is a sync software that can help users with more than one PC, Android smartphone or tablet to sync files and folders between the devices. Syncing files and folders among various devices can be a complicated task and that’s where Laplink Sync can help you. The software can simplify the s...
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Best for: Start up, Small business, Medium business, Large business
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Price: Starting from $10.69 per month
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Jul 23, 2020
ZipCloud is a cloud storage service offering business people a way to store and share important documents with colleagues and partners. It only requires a one time installation and from that point on one can sync files on his PC with the cloud without having to think about.
The cloud servic...
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Best for: Start up, Small business, Medium business, Large business
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Price: Starting from $1,859 per license
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Jul 23, 2020
Restore SQL Server Database Backup is a leading cloud-based Backup software, it is designed to support small, medium and large size business. Restore SQL Server Database Backup received a rating of 3.5 from ITQlick team. The software cost is considered affordable (2.3/5) when compared to alternativ...
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Best for: Start up, Small business, Medium business, Large business
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Price: Starting from $100 per license
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Jul 24, 2020
Retrospect Server is a leading cloud-based Backup software, it is designed to support small, medium and large size business. Retrospect Server received a rating of 3.6 from ITQlick team. The software cost is considered average (3.3/5) when compared to other solutions in their category.
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Best for: Small business, Medium business, Large business
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Price: Starting from $40 per month
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Aug 10, 2020
Cloudwith.me is a cloud management application that is designed to help user with various functionalities such as decentralizing cloud services and setting up of Amazon Web Services/AWS servers through its intuitive tools and dashboard.
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Best for: Small business, Medium business, Large business
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Price: Starting from $299 per license
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Aug 11, 2020
ShadowProtect ImageManager Enterprise is a growing cloud-based Backup software, it is designed to support small, medium and large size business. ShadowProtect ImageManager Enterprise received a rating of 4.1 from ITQlick team. The software cost is considered affordable (2/5) when compared to altern...
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Best for: Start up, Private use
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Price: Starting from $4.99 per month
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Aug 11, 2020
SOS Online Backup is an online backup solution that can help users to protect their personal information. The software can help users to back up data from unlimited number of Windows, Mac and smartphones. All your files leave your smartphone or computer in private mode and get encrypted twice bef...
A Buyer's Guide to Business Software Solutions
How to Evaluate and Buy Business Software
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses. There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
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What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
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What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
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How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
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Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
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Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
Brief Introduction
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Company Name
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Mission and Goals
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Purpose of the RFP (or the need for software solution)
Business Background
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Organizational Structure
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Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
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Major Objectives of the Software Purchase
Request for Specific Requirements
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Solution Functionality
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System Specifications
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Vendor Company Information
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Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
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Which vendor can provide the long-term benefits to your organization?
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Which vendor can provide the best and honest service from acquisition to full implementation?
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Which vendor is willing to devote most of its time in better serving its client?
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
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Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
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Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
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Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution.
Finding the right business software for your business
Proper business software selections are the precursor to successful deployment and business growth. Finding the right solutions doesnít have to be complicated, and it doesnít have to take days or weeks of your time.
After researching over 5,000 systems, we can identify the best solution for companies of all shapes and sizes. ITQlick.com is 100% free for software buyers.
