Top 24 Task Management Software

ITQlick rating ITQlick Rating is based on the software score (below) and aggregated online reviews
ITQlick score ITQlick Score is a 1 to 100 score, based on pricing, and functionality Vs. alternative solutions
Pricing score pricing Score is a 1 to 10 score, based on the TCO (cost of licences, customizations, training, hardware when relevant) Vs. alternative solutions
License pricing license pricing (if provided by the software vendor)
Functionality score
Software review
Compare
Checkvist
ITQlick rating
4.9/5
Score
84/100
Pricing
2.2/10
License pricing
$3.90 per user/month
Functionality
10
Compare
Any.do
ITQlick rating
4.4/5
Score
84/100
Pricing
2/10
License pricing
$2.99 per month
Functionality
3
Review
Clear
ITQlick rating
3.3/5
Score
82/100
Pricing
2.6/10
License pricing
$34.95 per user/month
Functionality
4
Review
Quip
ITQlick rating
4.4/5
Score
82/100
Pricing
2/10
License pricing
$10 per user/month
Functionality
15
Review
UpWave
ITQlick rating
4.7/5
Score
81/100
Pricing
2.6/10
License pricing
$4 per user/month
Functionality
13
Review

TOP 24 Task Management Software

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1. Checkvist

  • Best for: Small, medium and large size businesses
  • Price: starts at $3.90 per user/month
  • Jul 07, 2021
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Checkvist is a cloud-based outliner and task-management solutions designed to build task lists and jot down notes and more. Some of its features include tags, list items, word count, checklists and more.


2. Any.do

  • Best for: SMBs
  • Price: starts at $2.99 per month
  • Jul 05, 2021
Compare Any.do Vs. Checkvist

Any.do is a task management app developed to help people stay organized in their daily operations and get more tasks done.


3. Clear Biz

  • Best for: Small businesses and start ups
  • Price: starts at $34.95 per user/month
  • Aug 03, 2021
Compare Clear Biz Vs. Checkvist

Clear Biz is a task management software designed to help manage clients, set up tasks, schedule appointments, and track time & billing.


4. Quip

  • Best for: Small, medium and large size businesses
  • Price: starts at $10 per user/month
  • Aug 15, 2021
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Quip is a team collaboration software combining the creation of document and spreadsheet and editing the files with chat and commenting capabilities.


5. UpWave

  • Best for: Small, medium and large size businesses
  • Price: starts at $4 per user/month
  • Aug 25, 2021
Compare UpWave Vs. Checkvist

UpWave software is a cloud-based project management platform created to cater to for small and medium-sized companies. The core features of UpWave software include project collaboration, task management, project tracking, and calendar management within a single suite.


6. Priority Task Scheduling

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $129.50 per user/month
  • Aug 23, 2021
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Priority Task Scheduling is a field management tool for construction companies to help field crews manage estimated budgets and goals. Field managers can build complex schedules with just a few mouse clicks using this project management solution. The cloud based system can help users to manage proje...


7. Team.Do

  • Best for: SMBs
  • Price: starts at $7 per user/month
  • Sep 24, 2020
Compare Team.Do Vs. Checkvist

Team.Do is a cloud-based task management and project management solution that is designed to help companies in project deliverables management.


8. ACI TaskTracker

  • Best for: Small, medium and large size businesses
  • Price: starts at $340 per license
  • Aug 16, 2021
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ACI Task Tracker is a task management software designed to help businesses track due dates. The software has 200 predefined tax due dates for franchise tax returns and state income tasks, and it, as well tracks due dates for payrolls.


9. DocMinder

  • Best for: Medium and large size businesses
  • Price: Has a free version
  • Aug 26, 2021
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DocMinder is a web based project management solution for businesses of all sizes. It offers such capabilities as task management, issue tracking, document management, and others. The software was designed and launched by World-Tech Inc headquartered in Kansas, United States.


10. HP Operations Orchestration

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Aug 31, 2021
Compare HP Operations Orchestration Vs. Checkvist

HP Operations Orchestration is an IT process automation solution for businesses of all sizes. It streamlines IT performance, eliminates errors, and also offers task automation. The software was designed and launched by Hewlett-Packard Development Company headquartered in California, Unite...


11. Natural Insight

  • Best for: Small, medium and large size businesses
  • Price: starts at $2,000 per user/month
  • Oct 04, 2021
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Natural Insight is a time and attendance tracking solution for businesses of all sizes. Its capabilities include employee scheduling, online timesheets, multiple rate management, and others. The software was designed and launched by Natural Insight headquartered in Virginia, United State...


12. iDoneThis

  • Best for: Small, medium and large size businesses
  • Price: starts at $9 per user/month
  • Oct 06, 2021
Compare iDoneThis Vs. Checkvist

iDoneThis is a task management and email reminder application for personal and commercial use. It tracks the productivity of a person or a project on daily basis with timely reminders and other capabilities. The software was designed and launched by iDoneThis headquartered in California,...


13. Ayoa

  • Best for: Small, medium and large size businesses
  • Price: starts at $10 per user/month
  • Oct 09, 2021
Compare Ayoa Vs. Checkvist

Ayoa is a cloud-based Project management software that allows its users to manage, delegate, prioritize and update time and tasks using visual boards, to-do lists, interfaces and charts. Customers can use the software to substitute lists and spreadsheet operation, and manage clients and work process...


14. AceProject

  • Best for: Small, medium and large size businesses
  • Price: starts at $24 per month
  • Oct 06, 2021
Compare AceProject Vs. Checkvist

AceProject is a project scheduling and manufacturing solution for your business. Other than helping you keep tabs on your projects and tasks, it also allows you to manage your expenses and employees. The software was designed by Websystems, Inc., headquartered in Quebec, Canada. Customized report...


15. BugHerd

  • Best for: Small, medium and large size businesses
  • Price: starts at $39 Per 5 users/month
  • Oct 18, 2021
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BugHerd software is a cloud-based Bug tracking and project management solution built for designers and web developers. It helps the users to Capture client feedback & convert them to tasks, resolve issues as well as manage projects visually.


16. StoriesOnBoard

  • Best for: Small, medium and large size businesses
  • Price: starts at $19 per user/month
  • Oct 30, 2021
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StoriesOnBoard is a cloud-based visual product planning tool for agile teams and product owners. This solution offers collaboration functionalities and real-time brainstorming for team members. The backlog of this software is a visual aid for executives and customers.


17. Demand Metric

  • Best for: Small, medium and large size businesses
  • Price: starts at $97 per month
  • Nov 07, 2021
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Demand Metric is a cloud-based project management software used by product managers, marketing professionals, marketing tech vendors, and consultants. This software is helpful to several departments such as digital marketing, customer engagement, staffing management, operations management and produc...


18. Gqueues

  • Best for: Small, medium and large size businesses
  • Price: starts at $3 per month
  • Nov 08, 2021
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GQueues software is a collaborative cloud-based, online task manager specifically created for G Suite and Google users. The solution provides intuitive features that help the users to manage their work rather than learning a complex tool.


19. nTask

  • Best for: Small, medium and large size businesses
  • Price: starts at $3 per user/month
  • Nov 14, 2021
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nTask is a task management and a cloud-based solution that individuals and small businesses use to drive their businesses. The tool comes with functionalities that allow operators to schedule their meetings and manage their tasks. This tool also allows collaboration with team members working in the ...


20. Taskos

  • Best for: Medium and large size businesses
  • Price:
  • Sep 14, 2019
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Taskos is a task management and scheduling solution for personal and commercial use. Other than offering simple management of tasks, the software also features note management and useful widgets. It comes with lightweight functionality and easy user interface.list. Auto-complete support (cont...


21. TaskCentre in North America

  • Best for: SMBs
  • Price:
  • Dec 02, 2021
Compare TaskCentre in North America Vs. Checkvist

TaskCentre in North America is an award-winning cloud-based Task Management software, it is designed to support small and medium size business. TaskCentre in North America received a rating of 4.4 from ITQlick team. The software cost is considered affordable (1.7/5) when compared to alternative sol...


22. BIOLOGISTIX

  • Best for: Small, medium and large size businesses
  • Price:
  • Nov 24, 2021
Compare BIOLOGISTIX Vs. Checkvist

BIOLOGISTIX is a growing cloud-based Task Management software, it is designed to support small, medium and large size business. BIOLOGISTIX received a rating of 3.8 from ITQlick team. The software cost is considered average (3.2/5) when compared to other solutions in their category.


23. HiveFlux

  • Best for: Small, medium and large size businesses
  • Price: starts at $19 per user/month
  • Apr 16, 2020
Compare HiveFlux Vs. Checkvist

HiveFlux is a fast growing cloud-based Project Management software, it is designed to support small, medium and large size business. HiveFlux received a rating of 4.3 from ITQlick team. The software cost is considered affordable (1.6/5) when compared to alternative solutions.


24. SQRES

  • Best for: Small businesses and start ups
  • Price: starts at $37 per month
  • Apr 09, 2021
Compare SQRES Vs. Checkvist

SQRES is a fast growing cloud-based Maintenance software, it is designed to support small and medium size business. SQRES received a rating of 3.2 from ITQlick team. The software cost is considered affordable (2.5/5) when compared to alternative solutions.



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

ITQlick chart - 2021 best Task Management Software

2021 best Task Management Software | ITQlick.com

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Author

Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.