Top 35 Task Management Software

2022's Best 35 Task Management Systems

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1. Checkvist

  • Best for: Small, medium and large size businesses
  • Price: starts at $3.90 per person/month
  • May 24, 2022
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Checkvist is a cloud-based outliner and task-management solutions designed to build task lists and jot down notes and more. Some of its features include tags, list items, word count, checklists and more.


2. Any.do

  • Best for: SMBs
  • Price: starts at $5.99 per month
  • May 21, 2022
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Any.do is a task management app developed to help people stay organized in their daily operations and get more tasks done.


3. Clear Biz

  • Best for: Small businesses and start ups
  • Price: starts at $34.95 per user/month
  • Jul 07, 2022
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Clear Biz is a task management software designed to help manage clients, set up tasks, schedule appointments, and track time & billing.


4. Quip

  • Best for: Small, medium and large size businesses
  • Price: starts at $10 per user/month
  • Jul 23, 2022
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Quip is a team collaboration software combining the creation of document and spreadsheet and editing the files with chat and commenting capabilities.


5. UpWave

  • Best for: Small, medium and large size businesses
  • Price: starts at $4 per user/month
  • Jul 31, 2022
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UpWave software is a cloud-based project management platform created to cater to for small and medium-sized companies. The core features of UpWave software include project collaboration, task management, project tracking, and calendar management within a single suite.


6. Priority Task Scheduling

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $129.50 per user/month
  • Jul 26, 2022
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Priority Task Scheduling is a field management tool for construction companies to help field crews manage estimated budgets and goals. Field managers can build complex schedules with just a few mouse clicks using this project management solution. The cloud based system can help users to manage proje...


7. Team.Do

  • Best for: SMBs
  • Price: starts at $9 per user/month
  • Jul 30, 2022
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Team.Do is a cloud-based task management and project management solution that is designed to help companies in project deliverables management.


8. ACI TaskTracker

  • Best for: Small, medium and large size businesses
  • Price: starts at $340 per license
  • Jul 25, 2022
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ACI Task Tracker is a task management software designed to help businesses track due dates. The software has 200 predefined tax due dates for franchise tax returns and state income tasks, and it, as well tracks due dates for payrolls.


9. DocMinder

  • Best for: Medium and large size businesses
  • Price: Has a free version
  • Aug 04, 2022
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DocMinder is a web based project management solution for businesses of all sizes. It offers such capabilities as task management, issue tracking, document management, and others. The software was designed and launched by World-Tech Inc headquartered in Kansas, United States.


10. HP Operations Orchestration

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Sep 17, 2022
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HP Operations Orchestration is an IT process automation solution for businesses of all sizes. It streamlines IT performance, eliminates errors, and also offers task automation. The software was designed and launched by Hewlett-Packard Development Company headquartered in California, Unite...


Pricing Guide - Task Management Software:

Project Management Software Price Range

Project management products pricing are divided into three tiers. The prices range between $0 to $7, $7 to $10, and $10 upwards. In addition to this, the prices are set on a "per user, per month" basis or a bulk "per month" basis. However, it is worth noting that these price ranges are mostly for the lower offering found on each vendor website.

Enterprise plans on project management software have more robust features; thus, they cost more but are adjusted to suit each organization based on their number of employees; as a result, their prices are mostly made available upon request. For instance, Asana basic plan costs ₦11, Miro costs $10, and Toggl pricing falls around $8— all per user per month; but their prices for their enterprise plan quotes are not made available.

In addition, project management prices are set based on the size of an organization. Their ranges are as follows:

  • Small Businesses can expect to pay around $5 per user for the basic plan of a project management software. However, small businesses with a very tiny workforce can get many project management products for free because they have free versions that allow between 2-5 employee sizes. Examples of these vendors offering free versions for a small employee size are Candy, Lumeer, and Quire. Some premium project management for small businesses are MetaTask, which starts at $6 per month, FreedCamp pricing starts at $1.50 per month, and Tracked for BaseCamp cost around $3 per month.
  • Medium Businesses can expect to pay between $5 to $25 for project management software, depending on the package type and their number of employees. Todo.Vu costs around $9 per user, per month, Studio Organizer pricing starts at $19.50, and Lumeer costs around $8.
  • Large Businesses can expect to pay less than medium-sized businesses for standard project management packages because their workforce is larger. However, prices for enterprise plans cost more. For example, Agile CRM costs around $80 per month, JotForm pricing is around $100 per month, and Kanbanchi $40 per month.

The price ranges for project management best of breeds are as follows:

  • Collaboration Software Most of the collaboration tools in the market are priced per month and per user, and their pricings are usually divided into three tiers, which range from $0 to $4, $4 to $16, and $16 upward, respectively. However, these are the entry-level plans; premium and enterprise plans cost more depending on the vendors. An example is Pobuca Connect, which costs $2 monthly per user for its standard plan and $8 monthly per user for its enterprise plan. Others are Loop email, which costs at $8 monthly per user; HeySpace pricing starts at $4 monthly per user.
  • Time Tracking Software Vendors of most time tracking software charge on a per user, per month basis, and the prices are divided into three tiers; they range from $0 to $3, $3 to $9, and $9 and above. Note that these are prices for the entry-level plans. For instance, Time Doctor pricing starts from $5 per month, TimeCamp pricing from around $6 per month, and Elorus costs up to $9 per month.
  • Workflow Management Software Like other products related to project management, workflow management software are usually priced on a per-user, per-month basis, and the prices range from $0 to $13 and above. For example, Forms on Fire pricing starts from $20 monthly per user, Formstacks Form starts from $19 monthly, and KissFlow Digital Workplace from $360 per month for 30 users.
  • Time & Expense Software Time and expense products in the market have pricings that range from $2 and $11 upwards, depending on the type of plan and number of users. Examples are EverHour, which starts from $5 monthly per user, Microsoft Dynamics GP costs for less than $1, and WorkTime Professional pricing starts from around $12 per month.
  • Professional Services Automation Software Users can expect to be charged per month for most products in this category. The prices can be divided into three sections, and they range from $3 to $50 and above. For example, TigerPaw Software pricing is priced around $80 per user, per month, Business VoiceEdge costs around $30 per month, and Coaches Console pricing is around $150 per month.

11. Natural Insight

  • Best for: Small, medium and large size businesses
  • Price: starts at $2,000 per user/month
  • Feb 19, 2022
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Natural Insight is a time and attendance tracking solution for businesses of all sizes. Its capabilities include employee scheduling, online timesheets, multiple rate management, and others. The software was designed and launched by Natural Insight headquartered in Virginia, United State...


12. iDoneThis

  • Best for: Small, medium and large size businesses
  • Price: starts at $12.50 per user/month
  • Feb 22, 2022
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iDoneThis is a task management and email reminder application for personal and commercial use. It tracks the productivity of a person or a project on daily basis with timely reminders and other capabilities. The software was designed and launched by iDoneThis headquartered in California,...


13. Ayoa

  • Best for: Small, medium and large size businesses
  • Price: starts at $5.75 per user/month
  • Feb 26, 2022
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Ayoa is a cloud-based Project management software that allows its users to manage, delegate, prioritize and update time and tasks using visual boards, to-do lists, interfaces and charts. Customers can use the software to substitute lists and spreadsheet operation, and manage clients and work process...


14. AceProject

  • Best for: Small, medium and large size businesses
  • Price: starts at $24 per month
  • Feb 22, 2022
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AceProject is a project scheduling and manufacturing solution for your business. Other than helping you keep tabs on your projects and tasks, it also allows you to manage your expenses and employees. The software was designed by Websystems, Inc., headquartered in Quebec, Canada. Customized report...


15. BugHerd

  • Best for: Small, medium and large size businesses
  • Price: starts at $39 per 5 users/month
  • Mar 07, 2022
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BugHerd software is a cloud-based Bug tracking and project management solution built for designers and web developers. It helps the users to Capture client feedback & convert them to tasks, resolve issues as well as manage projects visually.


16. StoriesOnBoard

  • Best for: Small, medium and large size businesses
  • Price: starts at $19 per user/month
  • Mar 31, 2022
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StoriesOnBoard is a cloud-based visual product planning tool for agile teams and product owners. This solution offers collaboration functionalities and real-time brainstorming for team members. The backlog of this software is a visual aid for executives and customers.


17. Demand Metric

  • Best for: Small, medium and large size businesses
  • Price: starts at $500 per month
  • Apr 21, 2022
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Demand Metric is a cloud-based project management software used by product managers, marketing professionals, marketing tech vendors, and consultants. This software is helpful to several departments such as digital marketing, customer engagement, staffing management, operations management and produc...


18. Gqueues

  • Best for: Small, medium and large size businesses
  • Price: starts at $3 per month
  • May 09, 2022
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GQueues software is a collaborative cloud-based, online task manager specifically created for G Suite and Google users. The solution provides intuitive features that help the users to manage their work rather than learning a complex tool.


19. nTask

  • Best for: Small, medium and large size businesses
  • Price: starts at $3 per month
  • May 16, 2022
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nTask is a task management and a cloud-based solution that individuals and small businesses use to drive their businesses. The tool comes with functionalities that allow operators to schedule their meetings and manage their tasks. This tool also allows collaboration with team members working in the ...


20. Taskos

  • Best for: Medium and large size businesses
  • Price:
  • Jul 15, 2022
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Taskos is a task management and scheduling solution for personal and commercial use. Other than offering simple management of tasks, the software also features note management and useful widgets. It comes with lightweight functionality and easy user interface.list. Auto-complete support (cont...


21. TaskCentre in North America

  • Best for: SMBs
  • Price:
  • Jun 10, 2022
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TaskCentre in North America is an award-winning cloud-based Task Management software, it is designed to support small and medium size business. TaskCentre in North America received a rating of 4.4 from ITQlick team. The software cost is considered affordable (1.7/5) when compared to alternative sol...


22. BIOLOGISTIX

  • Best for: Small, medium and large size businesses
  • Price:
  • May 27, 2022
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BIOLOGISTIX is a growing cloud-based Task Management software, it is designed to support small, medium and large size business. BIOLOGISTIX received a rating of 3.8 from ITQlick team. The software cost is considered average (3.2/5) when compared to other solutions in their category.


23. HiveFlux

  • Best for: Small, medium and large size businesses
  • Price: starts at $19 per user/month
  • Apr 16, 2020
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HiveFlux is a fast growing cloud-based Project Management software, it is designed to support small, medium and large size business. HiveFlux received a rating of 4.3 from ITQlick team. The software cost is considered affordable (1.6/5) when compared to alternative solutions.


24. SQRES

  • Best for: Small businesses and start ups
  • Price: starts at $37 per month
  • Jul 20, 2022
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SQRES is a fast growing cloud-based Maintenance software, it is designed to support small and medium size business. SQRES received a rating of 3.2 from ITQlick team. The software cost is considered affordable (2.5/5) when compared to alternative solutions.


25. taskblitz

  • Best for: Small, medium and large size businesses
  • Price: starts at $25 per user/month
  • Oct 20, 2019
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taskblitz is a growing cloud-based Project Management software, it is designed to support small, medium and large size business. taskblitz received a rating of 4.1 from ITQlick team. The software cost is considered average (3.3/5) when compared to other solutions in their category.


26. Procelite

  • Best for: Medium business
  • Price: starts at $14 per month
  • Jan 22, 2020
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Procelite is a cloud-based project management software that is built to help organizations automate all of their processes. The software completely integrates all tasks, projects, and collaboration processes in order to endure optimal productivity for users.


27. Getronics Desktop Outsourcing

  • Best for: Medium and large size businesses
  • Price:
  • Sep 05, 2019
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Getronics Desktop Outsourcing is a fast growing cloud-based Task Management software, it is designed to support medium and large size business. Getronics Desktop Outsourcing received a rating of 4.3 from ITQlick team. The software cost is considered average (3.4/5) when compared to other solutions ...


28. 4Q Task Completion Framework

  • Best for: Medium and large size businesses
  • Price: starts at $19 per license
  • Nov 07, 2019
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4Q Task Completion Framework is a growing cloud-based Task Management software, it is designed to support medium and large size business. 4Q Task Completion Framework received a rating of 4.8 from ITQlick team. The software cost is considered average (3.5/5) when compared to other solutions in thei...


29. New York Minute

  • Best for: Small, medium and large size businesses
  • Price: starts at $27 per user/year
  • Nov 02, 2019
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New York Minute is a growing cloud-based Task Management software, it is designed to support small, medium and large size business. New York Minute received a rating of 3.2 from ITQlick team. The software cost is considered average (3.3/5) when compared to other solutions in their category.


30. smartQ

  • Best for: Small, medium and large size businesses
  • Price: starts at $5 per user/month
  • Oct 09, 2019
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smartQ is an award-winning cloud-based Project Management software, it is designed to support small, medium and large size business. smartQ received a rating of 4.5 from ITQlick team. The software cost is considered average (2.7/5) when compared to other solutions in their category.


31. OmniFocus

  • Best for: Medium and large size businesses
  • Price: starts at $40 per license
  • Nov 13, 2019
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OmniFocus is a personal task managing solution designed for the users of iOS devices. It strives to capture thoughts and organize the daily ideas into tasks that can be managed. The app was designed and launched by The Omni Group headquartered in California, United States.


32. SIVCO LABORATORY INSPECTION

  • Best for: Small, medium and large size businesses
  • Price:
  • Aug 12, 2019
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SIVCO LABORATORY INSPECTION is a growing cloud-based Task Management software, it is designed to support small, medium and large size business. SIVCO LABORATORY INSPECTION received a rating of 3.2 from ITQlick team. The software cost is considered average (2.6/5) when compared to other solutions in...


33. Todo

  • Best for: Small, medium and large size businesses
  • Price: starts at $1.99 per user/month
  • Aug 14, 2019
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Todo is a growing cloud-based Project Management software, it is designed to support small, medium and large size business. Todo received a rating of 4.1 from ITQlick team. The software cost is considered affordable (2.1/5) when compared to alternative solutions.


34. LeaderTask

  • Best for: Medium and large size businesses
  • Price: starts at $80 per license
  • Sep 18, 2019
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LeaderTask is an award-winning cloud-based Task Management software, it is designed to support medium and large size business. LeaderTask received a rating of 5 from ITQlick team. The software cost is considered affordable (2.5/5) when compared to alternative solutions.


35. Grapple

  • Best for: Small, medium and large size businesses
  • Price: starts at $15 per user/month
  • Sep 19, 2019
Compare Grapple Vs. Checkvist

Grapple is a growing cloud-based Project Management software, it is designed to support small, medium and large size business. Grapple received a rating of 3.7 from ITQlick team. The software cost is considered average (2.6/5) when compared to other solutions in their category.



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

ITQlick chart - 2022 best Task Management Software

2022 best Task Management Software | ITQlick.com

Finding the right business software for your business
Proper business software selections are the precursor to successful deployment and business growth. Finding the right solutions doesnít have to be complicated, and it doesnít have to take days or weeks of your time.

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Author - Shlomi Lavi

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Shlomi Lavi is an entrepreneur and founder of ITQlick.com. He holds a Bachelor of Science (B.Sc.) in Information Systems Engineering from Ben Gurion University in Israel. Shlomi brings 17 years of global IT and IS management experience as a consultant and implementation expert for small, medium and large-sized (global) companies. Shlomi’s goal is to share the best knowledge and news about information systems so you can make smarter buying decisions for your business.