Top 41 Usage Tracking Software

TOP 41 Usage Tracking Software

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1. UpKeep

  • Best for: Small, medium and large size businesses
  • Price: starts at $45 per user/month
  • Jun 28, 2022
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Upkeep software is an integrated cloud-based computerized maintenance management solution modeled to offer businesses functionalities that help them to manage assets and facilities. The core features of UpKeep software include Audit management, Inventory Management, Maintenance Management, Work orde...


2. Workfront

  • Best for: Small, medium and large size businesses
  • Price: starts at $30 per user/month
  • Mar 09, 2022
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Workfront is a cloud-based project management software that aims at helping teams collaborate, prioritize tasks, report on their work, and any other project management capabilities. The software has a library of standard reports which a user can access and use or customize them to meet the company’s...


3. Pivotal Tracker

  • Best for: Small, medium and large size businesses
  • Price: starts at $10 per month
  • Mar 09, 2022
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Pivotal Tracker is a cloud based project management solution for businesses of all sizes. Core services of the software include document management, task management, collaboration, reporting, and others. The software was designed and launched by Pivotal Labs headquartered in California, ...


4. G-Lock EasyMail7

  • Best for: Small, medium and large size businesses
  • Price: starts at $159 per license
  • Mar 06, 2022
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G-Lock EasyMail7 is a growing cloud-based Marketing software, it is designed to support small, medium and large size business. G-Lock EasyMail7 received a rating of 5 from ITQlick team. The software cost is considered affordable (1.9/5) when compared to alternative solutions.


5. BDM Software Suite

  • Best for: Small, medium and large size businesses
  • Price:
  • May 06, 2022
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For over 40 years the team at BDM IT Solutions Inc. has been trusted by North America’s leading healthcare institutions, including hospitals, correctional facilities, long term care centers and pharmacies, to develop and implement innovative tools that enhance the delivery of patient care.


6. iDelPi

  • Best for: SMBs
  • Price: starts at $499 per license
  • Apr 20, 2022
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iDelPi software is a cloud-based as well as on-premise construction management software that assists the contractors in accounting and project management. With the software, a user can monitor and control the inventory items, create estimates, print checks, keep track of the time spent, and many mor...


7. BigTime

  • Best for: Small, medium and large size businesses
  • Price: starts at $10 per month
  • Apr 13, 2022
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BigTime Professional is a cloud-based timing and billing software that is designed to help professional institutions like accounting, engineering, and others to automate their services. The solution offers most of the services that are required in most of the professional offices such as billing...


8. Bellwether Purchasing Software

  • Best for: SMBs
  • Price: starts at $8.50 per feature/month
  • May 01, 2022
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Bellwether Purchasing is a purchasing and inventory software that helps organizations take control of their procurement and inventory processes, gain control overspending, and customize workflow.


9. Gainsight

  • Best for: Small, medium and large size businesses
  • Price: starts at $2,500 per company/month
  • May 16, 2022
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Gainsight is a cloud-based and on-premise Analytic customer success software solution. It merges customer data from various sources such as sales data, usage logs, surveys, and support tickets among others, and analyzes it to enable users prioritize and automate informed customer success actions.


10. EV

  • Best for: Small, medium and large size businesses
  • Price: starts at $1,200 per month
  • May 19, 2022
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EV software is an electronic health record system that is mainly used by emergency medicine departments. The solution offers a number of features that include a comprehensive reporting tool that manages, designs and creates multi-dimensional reports.


11. Wialon

  • Best for: Small, medium and large size businesses
  • Price:
  • May 30, 2022
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Wialon software is a cloud-based, SaaS and server-based multifunctional fleet management platform that can also be used for mobile & stationary assets tracking. The software system supports various cartographic services that are used in monitoring including Open Street Maps, Google Maps, HERE Maps, ...


12. Visitlead

  • Best for: Small, medium and large size businesses
  • Price: starts at $24 per month
  • Jun 18, 2022
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Visitlead is a web based marketing and live chat solution for businesses of all sizes. It offers such capabilities as contact management, lead management, performance management, and others. The software was designed and launched by Visitlead headquartered in Austria.


13. PALs Executive

  • Best for: Small, medium and large size businesses
  • Price: starts at $5 per resident/month
  • Jun 21, 2022
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PALs Executive is a cloud-based electronic health record solution for assisted living providers. The solution has a number of features which includes an activity planning tool that allows users to create a calendar documenting resident participation in facility events and a building maintenance modu...


14. e-Service Suite

  • Best for: Small, medium and large size businesses
  • Price: starts at $999 per month
  • Mar 05, 2022
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e-Service Suite is a web based field service management solution for businesses of all sizes. It offers such capabilities as quoting and estimating, billing and invoicing, service history tracking, and others. The software was designed and launched by Epiphany Inc headquartered in California, United...


15. Vehicle Fleet Manager

  • Best for: Small, medium and large size businesses
  • Price: starts at $159.95 per 5 vehicles/license
  • Aug 09, 2022
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Vehicle Fleet Manager is a fleet management software that provides companies with an in-depth report on a business progress; this way, organizations can identify what aspect needs improvement.


16. PatientWay Suite

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 14, 2022
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We can bring measurable cost and time savings to your organization while increasing staff and patient satisfaction.


17. MIS Software by ATC Consultants

  • Best for: SMBs
  • Price:
  • Feb 15, 2022
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MIS Software by ATC Consultants is a trending cloud-based Project Management software, it is designed to support small and medium size business. MIS Software by ATC Consultants received a rating of 2.5 from ITQlick team. The software cost is considered affordable (1.5/5) when compared to alternativ...


18. SurgiCare Inventory

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 25, 2022
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SurgiCare Inventory software is a cloud-based medical inventory solution built to meet the compound materials management needs of surgery centers. The system uses barcodes to help users track inventory, surgical preference cards, and purchase orders across multiple locations.


19. Golden Inventory system

  • Best for: Small, medium and large size businesses
  • Price: starts at $175 per license
  • Mar 05, 2022
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Golden Inventory system is a growing cloud-based Inventory Management software, it is designed to support small, medium and large size business. Golden Inventory system received a rating of 4.4 from ITQlick team. The software cost is considered average (3.5/5) when compared to other solutions in th...


20. ChurnZero

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Mar 25, 2022
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Put simply, our focus is our customers. As a Customer Success company, our customers and their continued success is at the heart of everything we do. ChurnZero is a real-time Customer Success platform that helps subscription businesses fight customer churn. Our software solutions allow businesses...


21. BE Mobile

  • Best for: Small, medium and large size businesses
  • Price: starts at $195 per month
  • Mar 23, 2022
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BE Mobile is a growing cloud-based Property Management software, it is designed to support small, medium and large size property management companies. BE Mobile received a rating of 4.3 from ITQlick team. The software cost is considered affordable (1.5/5) when compared to alternative solutions.


22. Medlium

  • Best for: Small, medium and large size businesses
  • Price: starts at $100 per month
  • Feb 26, 2022
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Medlium is a cloud-based electronic health record solution that is designed for use in various types of hospitals and clinics. The software deals with all kinds of practices ranging from cardiology to general-purpose treatment.


23. Shadow Tracker

  • Best for: Small, medium and large size businesses
  • Price: starts at $23.95 per month
  • Apr 13, 2022
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Shadow Tracker is a leading cloud-based Fleet management software, it is designed to support small, medium and large size fleet. Shadow Tracker received a rating of 3 from ITQlick team. The software cost is considered affordable (1.8/5) when compared to alternative solutions.


24. MindTouch

  • Best for: Start up, Small business
  • Price:
  • May 19, 2022
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MindTouch is a smarter knowledge management platform that allows organizations to create and publish content into a customizable self-service experience. Extra capabilities include multiple API endpoints, CRM integrations, and powerful reports. With MindTouch, your customers find your expert knowled...


25. Serraview

  • Best for: Small, medium and large size businesses
  • Price: starts at $10,000 per year
  • May 19, 2022
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Serraview is a cloud-based facility management software that helps enterprises optimize space in their workplace. It helps them effectively plan office space and improve the employee experience through workplace optimization and workforce enablement.


26. TeamWork Live

  • Best for: Small businesses and start ups
  • Price: starts at $39 per month
  • Jul 27, 2022
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TeamWork Live is a fast growing cloud-based Project Management software, it is designed to support small and medium size business. TeamWork Live received a rating of 4.3 from ITQlick team. The software cost is considered average (3.3/5) when compared to other solutions in their category.


27. Project Manager GCT

  • Best for: SMBs
  • Price: starts at $600 per license
  • Jul 27, 2022
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Project Manager GCT is an award-winning cloud-based Construction software, it is designed to support small and medium size construction business. Project Manager GCT received a rating of 3.2 from ITQlick team. The software cost is considered average (3.1/5) when compared to other solutions in their...


28. Squish

  • Best for: Small, medium and large size businesses
  • Price: starts at $50 per month
  • Oct 17, 2019
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Squish is a leading cloud-based Project Management software, it is designed to support small, medium and large size business. Squish received a rating of 4 from ITQlick team. The software cost is considered average (3.5/5) when compared to other solutions in their category.


29. Natero

  • Best for: Start up, Small business
  • Price: starts at $240 per month
  • Jun 09, 2022
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Natero is the only Customer Success solution to combine predictive analytics, customer intelligence, and workflow management in a unified platform. This uniquely data-driven approach enables B2B software providers to proactively manage Customer Success and maximize customer lifetime value. We bui...


30. Hach JOB Cal®

  • Best for: SMBs
  • Price: starts at $49 per month
  • Jul 19, 2022
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Hach JOB Cal is a maintenance management solution for businesses of all sizes. It offers such capabilities as purchasing management, inventory tracking, service history tracking, and others. The software was designed and launched by Hach Company headquartered in Colorado, United States.


31. DataMaxx

  • Best for: SMBs
  • Price:
  • Jul 27, 2022
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DataMaxx is a growing cloud-based Construction software, it is designed to support small and medium size construction business. DataMaxx received a rating of 3.7 from ITQlick team. The software cost is considered affordable (1.8/5) when compared to alternative solutions.


32. CMMS Dalian Pro

  • Best for: SMBs
  • Price: starts at $2,500 per license
  • Jul 26, 2022
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CMMS Dalian Pro is a fast growing cloud-based Maintenance software, it is designed to support small and medium size business. CMMS Dalian Pro received a rating of 4.4 from ITQlick team. The software cost is considered average (2.9/5) when compared to other solutions in their category.


33. DP Fleet

  • Best for: Small, medium and large size businesses
  • Price: starts at $6 per user/month
  • Sep 22, 2019
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DP Fleet is a fast growing cloud-based Fleet management software, it is designed to support small, medium and large size fleet. DP Fleet received a rating of 4.9 from ITQlick team. The software cost is considered average (3/5) when compared to other solutions in their category.


34. Fissara

  • Best for: Small, medium and large size businesses
  • Price: starts at $50 per user/month
  • Aug 20, 2019
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Fissara is a field service management solution for businesses of all sizes. It offers such capabilities as scheduling and dispatching, job management, service history tracking, and others. The software was designed and launched by Spaggetti headquartered in the United Kingdom.


35. CallView 360

  • Best for: SMBs
  • Price: starts at $135 per user/month
  • Aug 11, 2019
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CallView 360 is an award-winning cloud-based Call Center software, it is designed to support small and medium size call centers. CallView 360 received a rating of 3.2 from ITQlick team. The software cost is considered average (3.5/5) when compared to other solutions in their category.


36. Electronic Work Instructions

  • Best for: Small, medium and large size businesses
  • Price: starts at $299 per month
  • Oct 09, 2019
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Electronic Work Instructions software is a web based business process management solution for businesses of all sizes. It offers such capabilities as asset management, process analysis, lifecycle management, and others. The software was designed and launched by Dozuki headquartered in California, Un...


37. WaterTrax Maintenance Management

  • Best for: SMBs
  • Price: starts at $1,500 per user/year
  • Oct 14, 2019
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WaterTrax Maintenance Management is a leading cloud-based Maintenance software, it is designed to support small and medium size business. WaterTrax Maintenance Management received a rating of 4.6 from ITQlick team. The software cost is considered average (2.8/5) when compared to other solutions in ...


38. CFAWin

  • Best for: Small, medium and large size businesses
  • Price:
  • Sep 09, 2019
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CFAWin is a fast growing cloud-based Fleet management software, it is designed to support small, medium and large size fleet. CFAWin received a rating of 4 from ITQlick team. The software cost is considered affordable (2/5) when compared to alternative solutions.


39. Cloudability

  • Best for: Small, medium and large size businesses
  • Price: starts at $499 per month
  • Oct 15, 2019
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Cloudability is a growing cloud-based IT Management software, it is designed to support small, medium and large size business. Cloudability received a rating of 4.1 from ITQlick team. The software cost is considered affordable (2.2/5) when compared to alternative solutions.


40. Kedzoh mLearn

  • Best for: Small, medium and large size businesses
  • Price: starts at $1 per user/month
  • Oct 18, 2019
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Kedzoh mLearn is a trending cloud-based LMS software, it is designed to support small, medium and large size business. Kedzoh mLearn received a rating of 4.6 from ITQlick team. The software cost is considered average (3.1/5) when compared to other solutions in their category.


41. SMART Equipment Management

  • Best for: SMBs
  • Price: starts at $295 per license
  • Nov 07, 2019
Compare SMART Equipment Management Vs. UpKeep

SMART Equipment Management is a fast growing cloud-based Maintenance software, it is designed to support small and medium size business. SMART Equipment Management received a rating of 4 from ITQlick team. The software cost is considered affordable (1.8/5) when compared to alternative solutions.



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

Finding the right business software for your business
Proper business software selections are the precursor to successful deployment and business growth. Finding the right solutions doesnít have to be complicated, and it doesnít have to take days or weeks of your time.

After researching over 5,000 systems, we can identify the best solution for companies of all shapes and sizes. ITQlick.com is 100% free for software buyers.



Author

Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.