Top 45 Software (Mar 2023)

2023's Best 46 Systems

Shlomi LaviShlomi Lavi / Mar 01, 2023

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1. Allscripts EHR

  • Best for: SMBs
  • Price: starts at $150 per provider
  • Feb 17, 2023
Compare Allscripts EHR Vs. Allscripts EHR

Allscripts is an EMR tool for practices involving generic specialities. Its solutions are aimed towards the client meeting the standards of today as well as of the future while ensuring affordability and proper care. It is a web based tool that can help the clinicians in using the services by remote...


2. AdvancedMD Medical Billing

  • Best for: Small, medium and large size businesses
  • Price: starts at $429 per provider/month
  • Feb 23, 2023
Compare AdvancedMD Medical Billing Vs. Allscripts EHR

AdvancedMD Medical Billing is an integrated cloud-based medical software solution for private medical practitioners. Some core features of Advanced Billing include Claims Management, Code & Charge Entry, Compliance Tracking, practice management and electronic health records among others.


3. Intergy Practice Management

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 01, 2023
Compare Intergy Practice Management Vs. Allscripts EHR

Intergy Practice Management is a solution that is designed to deliver the billing process to medical practices. The software has a number of features that include a patient engagement tool that offers patients access to their health information.


4. DocuTAP EMR & PM

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 21, 2023
Compare DocuTAP EMR & PM Vs. Allscripts EHR

DocuTAP EMR & PM is a cloud-based electronic health records solution that can be used as a practice management solution suitable for all disciplines in the medical and healthcare industry. The solution allows most of the physicians to reduce the workload they have filling in documents and writing re...


5. EpicCare EMR

  • Best for: Large business
  • Price: starts at $1,200 per year
  • Feb 21, 2023
Compare EpicCare EMR Vs. Allscripts EHR

EpicCare EMR is a cloud-based electronic medical record (EMR) solution that is developed, implemented, and supported by an in-house team. With EpicCare EMR, healthcare facilities can streamline healthcare recording practice as well as other various medical workflows with the help of personalized scr...


6. ReLiMedEMR

  • Best for: SMBs
  • Price: Has a free version
  • Oct 18, 2022
Compare ReLiMedEMR Vs. Allscripts EHR

ReLiMedEMR is a solution that is designed for medical practices. The solution offers a number of features which include a practice management module that for every service provided, the practice generates revenue.


7. Aprima EHR

  • Best for: Small, medium and large size businesses
  • Price:
  • May 14, 2022
Compare Aprima EHR Vs. Allscripts EHR

Aprima EHR is an electronic medical records (EMR) software. It is an ONC ATCB Certified application. It is a part of the full suite of Aprima Systems. It offers Practice Management and Revenue cycle management solutions. It can be provided as web based as well as on premise solutions, as per the pre...


8. McKesson Practice Choice

  • Best for: SMBs
  • Price: starts at $249 per provider/month
  • Apr 28, 2022
Compare McKesson Practice Choice Vs. Allscripts EHR

McKesson Practice Choice is a web based EMR and practice management solution for small and medium businesses. It offers such capabilities as scheduling and accounting, appointment management, patient portal, and others. The software was designed and launched by McKesson Corporation headquartered in ...


9. ClinicMind

  • Best for: Small businesses and start ups
  • Price: starts at $149 per month
  • Apr 28, 2022
Compare ClinicMind Vs. Allscripts EHR

ClinicMind is a cloud-based electronic health record solution that is designed to be used as a practice management solution in hospitals and clinics of all sizes. The solution can be used in various disciplines of the medical and healthcare industry including ambulatory services, inpatient services,...


10. TouchWorks EHR

  • Best for: Medium and large size businesses
  • Price: starts at $150 per provider
  • May 19, 2022
Compare TouchWorks EHR Vs. Allscripts EHR

TouchWorks EHR is a cloud-based electronic health record solution that is suitable for use in midsize and large health facilities. The solution is ONC-ATCB certified for meaningful use and can, therefore, be applicable in all types of practices. the solution allows the physicians to access the patie...


Pricing Guide - Software:

Sales Software Price Ranges

Sales software products have different pricing based on their focus features and the target audience. However, companies looking for a sales software can expect to pay between the range of $30 to $100 per user, per month. This price range covers the basic offering of most vendors; hence, premium or enterprise offerings will be significantly higher. For instance, HubSpot Marketing Automation pricing starts from $50 per user monthly, SendinBlue from $25 per user monthly, while Pardot pricing sits around $1,200—although with more robust features and more user accounts.

The prices for Sales software also depend on the size of businesses. The price ranges for each business size are as follows:

  • Small Businesses can expect to pay between $15 to $25 for a sales software, plus some vendors make their low-end offerings free for tiny business sizes. For example, CleverTap, Moosend, and Bigmailer all have packages that are free for small businesses. Meanwhile, some premium Sales software for small businesses are ActiveCampaign, which starts from $15 per user per month, Campaigner from $19, and Remarkety pricing starts from $25 upwards.
  • Medium Businesses can expect an average price of $50 for a sales software. Most sales software offerings for medium businesses sit around this price range, although some other products can be as high as $150 per user per month. For example, FreshMarket, Integrated Sales Portal, and SalesNexus CRM & Automation cost around $50 each— all on a per user, per month basis. Meanwhile, Bazo and GreenRope cost $70 and $150, respectively.
  • Large Businesses can expect to pay prices which range from $400 to $1,500 per month for sales software, although many of the packages include 2 or more user accounts. Adding more users cost more, depending on the business’ size. For instance, Act-On pricing starts from 900 per month, Maropost costs from $500 monthly upward, and Pardot costs around $1,200 monthly.

Sales software best of breeds and their respective price ranges are as follows:

  • Campaign Management Software The prices for most campaign management software in the market are set based on a per month basis, although there are others with yearly billings. However, businesses can expect to pay between the ranges of $10 to $50, $50 to $150, and $150 upwards monthly for a campaign management software. The prices are subjective to factors such as the number of user accounts, number of contacts, etc. For example, Asana costs around $11 per user monthly, PinPointe $42 per month, and Campaign Influence Analyzer $6,500 yearly for unlimited users and a number of other features.
  • Brand Management Software Most Brand management software pricing comes in various volatile pricing patterns; hence, some can be bought perpetually, while others are priced on a yearly or monthly basis. Given this, companies can expect prices that fall between $500 to $3,000 for sales software billed per month and between $5,000 to $40,000 for ones billed yearly. For example, AssetBank pricing starts from around $550 per month, BEAM costs up to about 2,500 per month, and Wedia pricing sits around $12,000 per year.
  • Content Sales Software Content sales software pricing usually falls between $10 to $50, depending on the tier or level of offering of each product. The prices are set on a per user, per month basis. For instance, AirTable pricing starts from $12 per user monthly, DropTrack costs from $19 per user monthly, while Topic pricing starts from $49 per user per month.
  • Sales Analytics Software For sales analysis software, users can expect to pay prices that range from $10 to $50 monthly for low-end offerings. On the other hand, standard or premium fall between $200 to $800 per month. For example, AgencyAnalytics pricing is priced at $49 per month, ClickData costs about $25 per month, and Singular pricing falls around $750 monthly.
  • Sales Research Software This is divided into tiers, with some considered standard and others premium. Businesses can expect prices that range from $15 to $50 on a per month basis for standard offerings on sales research software. Premium offerings cost between $200 to $700, depending on the robustness of the product’s features. For example, TypeForm costs $35 per month, Survio costs $29 monthly, and CYS pricing is around $290 monthly. There are also yearly pricing; for example, CheckMarket costs $1,000 per year, and Nifield pricing is at $2,000 per year.

11. simplifyMD

  • Best for: Small, medium and large size businesses
  • Price:
  • Jun 07, 2022
Compare simplifyMD Vs. Allscripts EHR

Azalea is a medical, EHR, and EMR solution for small and medium healthcare enterprises. Its key features include appointment scheduling, patient billing, in-patient management, e-prescribing, practice management, patient portal, and more.


12. CodoniXnotes

  • Best for: SMBs
  • Price: starts at $498 per user/month
  • Jun 16, 2022
Compare CodoniXnotes Vs. Allscripts EHR

CodoniXnotes is a cloud-based medical solution that is designed for physician practices and urgent medical facilities. The solution allows clinicians to create records while providing granular data capture.


13. Medicfusion EHR

  • Best for: Small businesses and start ups
  • Price: starts at $200 per month
  • Jun 18, 2022
Compare Medicfusion EHR Vs. Allscripts EHR

Medicfusion is a cloud-based practice management software that is suitable for use in medical practices of all sizes. Dentists, opticians, nurses, care homes, can use Medicfusion and all other medical practitioners like psychologists.


14. EncounterWorks

  • Best for: Medium business
  • Price: starts at $150 per license
  • Jun 17, 2022
Compare EncounterWorks Vs. Allscripts EHR

EncounterWorks is a cloud-based solution that combines billing, data management, and other EHR functions into one platform. The data management module helps users streamline day-to-day operations, billing and organizations administration.


15. WRS Health

  • Best for: SMBs
  • Price: starts at $299 per user/month
  • Jun 24, 2022
Compare WRS Health Vs. Allscripts EHR

WRS Health software an integrated, cloud-based EHR (electronic health records), practice management, billing, and revenue cycle management system. The platform is built to help medical practices and specialties to achieve their full potential.


16. PracticeStudio

  • Best for: SMBs
  • Price:
  • Jul 05, 2022
Compare PracticeStudio Vs. Allscripts EHR

PracticeStudio is an on-premise electronic health record solution that has its place in all the various disciplines that are available in the medical and health care industry. The solution has a wide range of use from cardiology, chiropractic, dermatology, family practices, internal medicine as well...


17. QNotes Office EMR

  • Best for: SMBs
  • Price: starts at $1,995 per license
  • Jul 18, 2022
Compare QNotes Office EMR Vs. Allscripts EHR

Qnotes office EMR is an on-premise medical software that is designed to help medical professionals who aim at making medical record solution easier. The solution is developed to work perfectly in all sized medical practices, small-sized practices, medium-sized practices, and large-sized practices.


18. Patient Chart Manager EHR

  • Best for: Small, medium and large size businesses
  • Price:
  • Jul 30, 2022
Compare Patient Chart Manager EHR Vs. Allscripts EHR

Patient Chart Manager EHR is an on-premise electronic health record and practice management solution that is designed for any practice. The solution offers a number of features that include an ICD-10 compliant feature that helps specialties to streamline their administrative workflows.


19. MedServices STAT EHR

  • Best for: SMBs
  • Price: starts at $3,000 per month
  • Feb 21, 2022
Compare MedServices STAT EHR Vs. Allscripts EHR

MedServices STAT EHR is a cloud-based electronic health record solution that is designed for use in hospitals and clinics of all sizes. The solution is also used as a practice management solution helping perform the various practices in the healthcare and medical industry.


20. WEBeDoctor Physician-office

  • Best for: Small businesses and start ups
  • Price: starts at $199 per month
  • Jul 26, 2022
Compare WEBeDoctor Physician-office Vs. Allscripts EHR

WEBeDoctor Physician-office is a cloud-based practice management solution that is key for most physician since it helps in automating most of the tasks that are administrative in nature. Therefore, the physician can reduce the workload and focus more on treating their patients and hence this will im...


21. PatientClick Suite Software

  • Best for: SMBs
  • Price:
  • Jul 31, 2022
Compare PatientClick Suite Software Vs. Allscripts EHR

PatientClick Suite is a cloud-based medical suite which offers users solutions that aid in managing both administrative workflows and patient care. The solution has a number of features including a patient portal which can be used to schedule appointments or request a prescription refill.


22. SpringCharts EMR

  • Best for: Small, medium and large size businesses
  • Price: starts at $4,000 per license
  • Aug 05, 2022
Compare SpringCharts EMR Vs. Allscripts EHR

SpringCharts EMR is a cloud-based electronic health record solution that is also used in most cases as a practice management solution that is multi-discipline. The solution can be used in various disciplines of the health care and medical industry such as therapy, rehabilitation, general care servic...


23. Nexus EHR

  • Best for: Small businesses and start ups
  • Price: starts at $275 per month
  • Dec 23, 2022
Compare Nexus EHR Vs. Allscripts EHR

Nexus EHR is a is a cloud-based solution for clinical healthcare providers. The solution offers a number of features which include; form templates, online documents, e-fax, self-service, DICOM imaging capabilities for patient information.


24. Practice EHR

  • Best for: SMBs
  • Price: starts at $149 per provider/month
  • Jan 27, 2023
Compare Practice EHR Vs. Allscripts EHR

Practice EHR is a cloud-based electronic health record solution that is also provided to users as a medical practice management solution that can be used in practices of various disciplines of the health care and medical field. The solution is comprehensive and contain in it a practice management, m...


25. InLight EHR

  • Best for: Small businesses and start ups
  • Price: starts at $199 per user/month
  • Apr 10, 2022
Compare InLight EHR Vs. Allscripts EHR

Inlight EHR is an Electronic Health Record (EHR) tool designed to streamline the workflow of small medical practices. It supports all the medical documentation needs of the medical practices. Further, it handles all the business as well. It is designed by a company called Amazing Charts. The tool ...


26. Harris CareTracker

  • Best for: Small, medium and large size businesses
  • Price: starts at $100 per month
  • Feb 02, 2023
Compare Harris CareTracker Vs. Allscripts EHR

Amazing charts practice management is a cloud-based practice management solution as the name suggests that is developed for all types of hospitals and clinics that are available in the market.


27. WEBeDoctor EMR

  • Best for: Small, medium and large size businesses
  • Price: starts at $199 per month
  • Feb 02, 2023
Compare WEBeDoctor EMR Vs. Allscripts EHR

WEBeDoctor EMR is a cloud-based electronic medical record solution that is provided to be used by all types of healthcare providers. The solution is developed with various features that are suitable for application in practices of all sizes such as small-sized practices, medium-sized practices, and ...


28. nAbleMD

  • Best for: SMBs
  • Price: starts at $99 per provider/month
  • Feb 15, 2022
Compare nAbleMD Vs. Allscripts EHR

nAbleMD is a cloud-based electronic health record solution that is suitable for use in all types of hospitals and clinics. The solution comes with many functionalities that are able to reduce the time spent doing repetitive tasks in the hospitals.


29. Mountainside Medical Practice Management

  • Best for: SMBs
  • Price:
  • Feb 15, 2022
Compare Mountainside Medical Practice Management Vs. Allscripts EHR

Mountainside Medical Practice Management is a practice management solution that is designed for small and midsize health care providers.


30. OpenVista

  • Best for: Medium and large size businesses
  • Price: Has a free version
  • Feb 14, 2022
Compare OpenVista Vs. Allscripts EHR

OpenVista is an electronic health records solution for medical businesses and practices of all sizes. It offers such capabilities as appointment management, HIPAA compliance, patient portal, and others. The software was designed and launched by Medsphere Systems Corporation headquartered in Californ...


31. Practice Perfect EMR

  • Best for: Small, medium and large size businesses
  • Price: starts at $180 per month
  • Feb 23, 2022
Compare Practice Perfect EMR Vs. Allscripts EHR

Practice Perfect EMR software is an on-premise EMR (Electronic Medical Record) software solution designed for speech-language therapists, chiropractors, physical therapists, among other rehabilitation professional. Some of its core features include billing, scheduling, client profile management, and...


32. Welligent EHR

  • Best for: SMBs
  • Price: starts at $50 per user/month
  • Feb 22, 2022
Compare Welligent EHR Vs. Allscripts EHR

Welligent is cloud-based ONC-ATCB certified electronic health records solution designed for multiple specialties including behavioral health, foster care, and CA providers and more. The solution features include mobile apps patient engagement and care coordination and more.


33. CoCENTRIX Coordinated Care Platform

  • Best for: Medium and large size businesses
  • Price:
  • Feb 28, 2022
Compare CoCENTRIX Coordinated Care Platform Vs. Allscripts EHR

CoCENTRIX Coordinated Care Platform is a quality practice management and EMR solution designed for practices of all sizes and specialties. The software offers a number of features that include medical billing that help clinicians seeking help with their billing issues.


34. HealthTec Trilogy

  • Best for: SMBs
  • Price: starts at $5,000 per license
  • Mar 04, 2022
Compare HealthTec Trilogy Vs. Allscripts EHR

HealthTec Trilogy is an on-premise electronic health record solution that is designed for hospitals. The solution offers a number of features that include; a QuickPost that allows users claims to process with the help of automated statement generation, adjustments, and secondary billing.


35. Infinity

  • Best for: Small, medium and large size businesses
  • Price: starts at $30,000 per license
  • Mar 05, 2022
Compare Infinity Vs. Allscripts EHR

Infinity is a fast growing cloud-based Call Center software, it is designed to support small, medium and large size call centers. Infinity received a rating of 4.7 from ITQlick team. The software cost is considered average (3.6/5) when compared to other solutions in their category.


36. SonoSoft

  • Best for: SMBs
  • Price: starts at $2,995 per license
  • Mar 03, 2022
Compare SonoSoft Vs. Allscripts EHR

SonoSoft software is an on-premise EMR (electronic medical record) system that helps service providers with multiple tools to manage all their daily operations. The software enables care providers to record their patient visits, as well as manage reporting habits and other different clinical procedu...


37. CarePaths EHR

  • Best for: Small, medium and large size businesses
  • Price: starts at $40 per clinician
  • Mar 09, 2022
Compare CarePaths EHR Vs. Allscripts EHR

CarePaths EHR is a cloud-based electronic health record solution that is designed for use in hospitals of all sizes. The solution is easy to use and provides the medical doctors with a platform where they can rely on while doing most of their work.


38. DoctorConnect

  • Best for: Small, medium and large size businesses
  • Price: starts at $150 per month
  • Mar 26, 2022
Compare DoctorConnect Vs. Allscripts EHR

DoctorConnect is a cloud-based medical solution that is designed to help healthcare professionals manage their daily operations and interactions with patients. The solution offers a number of features that include a dashboard that allows users to manually confirm appointments, view and respond to in...


39. Cerner Specialty Practice Management

  • Best for: SMBs
  • Price: starts at $25 per month
  • Mar 29, 2022
Compare Cerner Specialty Practice Management Vs. Allscripts EHR

Cerner Speciality Practice Management is a patient portal and practice management suite for the healthcare professionals. It can provide its services in the front end as well as the backend in the medial sector. It can be implemented on cloud or on the premises of the medical facility. The on cloud ...


40. Call SWEET! Worx

  • Best for: SMBs
  • Price:
  • Aug 17, 2022
Compare Call SWEET! Worx Vs. Allscripts EHR

Call SWEET! Worx is a growing cloud-based Call Center software, it is designed to support small and medium size call centers. Call SWEET! Worx received a rating of 4.4 from ITQlick team. The software cost is considered affordable (2.5/5) when compared to alternative solutions.


41. CallDesk

  • Best for: SMBs
  • Price: starts at $350 per license
  • Aug 22, 2019
Compare CallDesk Vs. Allscripts EHR

CallDesk is a trending cloud-based Call Center software, it is designed to support small and medium size call centers. CallDesk received a rating of 3.8 from ITQlick team. The software cost is considered average (3.5/5) when compared to other solutions in their category.


42. Scribe Complete

  • Best for: SMBs
  • Price: starts at $25 per user/month
  • Oct 21, 2019
Compare Scribe Complete Vs. Allscripts EHR

Scribe Complete is a cloud-based electronic medical record solution that is designed for hospitals and clinics of all types and sizes. The solution is easy to use due to the well-designed user interface that is helpful for the users.


43. BestBond

  • Best for: Small, medium and large size businesses
  • Price: starts at $30,000 per license
  • Sep 20, 2019
Compare BestBond Vs. Allscripts EHR

BestBond is a fast growing cloud-based Medical, EMR-EHR software, it is designed to support small, medium and large size medical practices and hospitals. BestBond received a rating of 3.3 from ITQlick team. The software cost is considered affordable (1.6/5) when compared to alternative solutions.


44. Automatic Call Distributor

  • Best for: Medium and large size businesses
  • Price: starts at $125 per user/month
  • Nov 07, 2019
Compare Automatic Call Distributor Vs. Allscripts EHR

Automatic Call Distributor is a growing cloud-based Call Center software, it is designed to support medium and large size call centers. Automatic Call Distributor received a rating of 4.1 from ITQlick team. The software cost is considered average (3/5) when compared to other solutions in their cate...


45. Onetouchteam

  • Best for: SMBs
  • Price: starts at $199 per user/month
  • Sep 06, 2019
Compare Onetouchteam Vs. Allscripts EHR

Onetouchteam is a fast growing cloud-based Human Resources software, it is designed to support small and medium size business. Onetouchteam received a rating of 4.5 from ITQlick team. The software cost is considered affordable (2/5) when compared to alternative solutions.



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

Finding the right business software for your business
Proper business software selections are the precursor to successful deployment and business growth. Finding the right solutions doesnít have to be complicated, and it doesnít have to take days or weeks of your time.

After researching over 5,000 systems, we can identify the best solution for companies of all shapes and sizes. ITQlick.com is 100% free for software buyers.



Auditor - Shlomi Lavi

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Shlomi Lavi is an entrepreneur and founder of ITQlick.com. He holds a Bachelor of Science (B.Sc.) in Information Systems Engineering from Ben Gurion University in Israel. Shlomi brings 17 years of global IT and IS management experience as a consultant and implementation expert for small, medium and large-sized (global) companies. Shlomi’s goal is to share the best knowledge and news about information systems so you can make smarter buying decisions for your business.